Business Paper
Finance and Strategy Committee Meeting
Tuesday, 4 October 2016
Commencing at the conclusion of the Special Council Meeting
Council Chambers,
Level 2, Administration Building
4-20 Eton Street, Sutherland
Finance and Strategy Committee Meeting 4 October 2016
ORDER OF BUSINESS
1. ACKNOWLEDGMENT OF COUNTRY
2. APOLOGIES
3. DISCLOSURES OF INTEREST
4. CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING
5. PRESENTATIONS
6. REPORTS FROM OFFICERS
FAS013-17 Sutherland Night Market EOI
FAS014-17 Cash Payments & Investments Report – July
FAS015-17 Cash Payments & Investments Report – August 2016
FAS016-17 Lodgement of Disclosure of Interest Returns for Councillors and Designated
Persons Pursuant to Section 449 of the Local Government Act, 1993 for the
Period 1 July 2015 to 30 June 2016
FAS017-17 Request to grant a Right of Carriageway over 39R President Avenue,
Caringbah
7. QUESTIONS
8. CONSIDERATION OF BUSINESS IN CLOSED SESSION
9. CONFIDENTIAL REPORTS FROM OFFICERS
FAS002A-17 SSROC Tender for Supply & Delivery of Print, Associated Products &
Services
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FAS013-17 SUTHERLAND NIGHT MARKET EOI
Attachments: Appendix A
EXECUTIVE SUMMARY
• Council requested an Expression of Interest (EOI) be prepared for an external provider to
provide a night market series in Peace Park, Sutherland.
• The Expression of Interest was advertised and no submissions were received.
• Feedback was sought from all who sought an EOI. Two respondents were providers of
equipment, one had been conducting research and another found the application process and
development application requirements challenging. Two applicants chose not to comment.
• The Economic Development Unit is now seeking to enter into negotiations with Specialty
Markets Australia Pty Ltd to explore the possibility of the provision of a series of night markets in
Sutherland.
REPORT RECOMMENDATION
That in accordance with Local Government (General) Regulation 2005 Council enter negotiations
with Specialty Markets Australia Pty Ltd to provide the Sutherland Night Market Series.
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PURPOSE
The purpose of this report is to advise Council the outcome of the recent call for Expressions of
Interest (EOI) to run a monthly night market series in Peace Park Sutherland between November 2016
- February 2017, with an option for a further two summer seasons.
BACKGROUND The Sutherland Night Market was conducted as a trial in Peace Park on the evenings of 27 November
2015, 29 January and 26 February 2016.
In April 2016 Council in report FAS048-16 resolved:
1. That Council note the success of the Sutherland Night Market series.
2. That an Expression of Interest be prepared for an external provider to provide a night market
series in Peace Park.
An Expression of Interest was prepared for an external provider to run a night market series between
November 2016 - March 2017 in Peace Park, Sutherland and was advertised.
DISCUSSION
The EOI was advertised in accordance with Local Government (General) Regulation 2005 - REG 167
in the Sydney Morning Herald (9 August 2016) and the St George & Sutherland Shire Leader (10
August 2016).
Additionally, Tenders Online was used to electronically advertise the EOI to capture the widest
possible audience. Tenders Online records and registers each person or company that seeks a copy
of the tender document to manage and record interest in tenders.
The following six organisations downloaded the EOI document:
• Events, Festivals & Weddings
• University of Newcastle
• Specialty Markets Aust Pty Ltd
• Blue Marlin Enterprises Pty Ltd
• Sydney Exhibition Lighting and Power
• Gourmet Outdoor Kitchen
The difficulty with reaching market operators is that they tend to be mainly individuals, small informal
partnerships who undertake such ventures as an interest, secondary activity rather than being a
mature business segment.
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At the close of the EOI period no submissions were received. Council has since contacted the
organisations to ascertain why they did not progress with this EOI.
To date the reasons have included:
• Sydney Exhibition Lighting and Power provides specialty power and lighting and this was not a
component of the EOI.
• University of Newcastle was undertaking research on markets and were using the document as
part of the learning process.
• Gourmet Outdoor Kitchen was interested in an upcoming EOI we will be submitting shortly and
so wanted to see what was involved in the process.
• Specialty Markets Australia Pty Ltd advised that they did not proceed due to the complexity of
the development consent and thought the process "too technical" however they were still
interested in future market opportunities, particularly in Cronulla and Menai.
• Feedback from the other organisations was not received.
Part of the proposed market location is classified Operational Land and requires a development
application as a means of providing sufficient control over the safe and orderly conduct of the market
event.
BUDGET AND RESOURCES
The carriage of this matter is the responsibility of the Economic and Community Development Unit
utilising existing resources.
POLICY
There are no policy implications in regards to the matter. The EOI was conducted in accordance with
the Local Government (General) Regulation 2005.
CONCLUSION
Based on the success of the night markets held in Sutherland, Council would like to continue to
explore the opportunity to provide a series of night markets. Even though the EOI process proved to
be unsuccessful, Specialty Markets Australia Pty Ltd has advised that they would be interested in this
opportunity. It is therefore recommended that negotiations continue with Specialty Markets Australia
Pty Ltd in regards to this proposal.
RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Manager Economic and Community
Development, Rebecca Wood, who can be contacted on 9710 0030.
File Number: 2015/36660
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FAS014-17 CASH PAYMENTS & INVESTMENTS REPORT – JULY
Attachments: Appendix A and Appendix B
EXECUTIVE SUMMARY
• This report provides details of Council’s investment performance for the period ending 31 July
2016, along with presenting cash and investment balances and diversification.
• Council may invest funds that are not, at any particular time, required for any other purpose.
Investment of these funds must be in accordance with relevant legislation and regulations and
in accordance with Council’s Policy for Investment of Cash Balances. Details of these
investments must be reported to Council monthly.
• The return on Council’s portfolio to 31 July 2016 was 3.17% compared to the benchmark of
2.06%.
• All investments have been made in accordance with legislative requirements and within relevant
Council policy.
REPORT RECOMMENDATION
That the information concerning Bank Balances and Investments held as at 31 July 2016, be
received and noted.
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PURPOSE
The purpose of this report is to advise Council of funds invested in accordance with Section 625 of the
Local Government Act. Additionally, the report provides details and certification as required by Clause
212(1) of the Local Government (General) Regulation 2005.
BACKGROUND The Cash Payments and Investments Report is required to be submitted for Council’s consideration
each month detailing investments and their performance.
DISCUSSION
Council invests funds which are not required in the short term for any other purpose. These
investments are governed by strict legislative requirements and Council’s Policy for Investment of
Cash Balances. The Responsible Accounting Officer must report to Council monthly details of the
funds invested and certify that they have been made in accordance with the legislation and policy.
The return on Council’s total investment portfolio has averaged 3.17% for the one month period to 31
July 2016 against a benchmark of 2.06%. Details of the investments and performance are in the
attached document (Appendix B).
CONSULTATION
Appropriate consultation has occurred with Council’s financial investment advisor and fund managers.
BUDGET
Actual investment income marginally exceeded the proportional annual budget, however, as this only
relates to one month, no adjustment to the budget is proposed.
CERTIFICATION BY RESPONSIBLE ACCOUNTING OFFICER
In accordance with clause 212 of the Local Government (General) Regulation 2005, I hereby certify
that all investments have been made in accordance with the Act, the regulations and Council's
investment policy.
Greg Hayes
Manager Finance and
Responsible Accounting Officer
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RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Manager Finance, Greg Hayes, who
can be contacted on 9710 0334.
File Number: 2016/250910
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FAS015-17 CASH PAYMENTS & INVESTMENTS REPORT – AUGUST 2016
Attachments: Appendix A and Appendix B
EXECUTIVE SUMMARY
• This report provides details of Council’s investment performance for the period ending 31
August 2016, along with presenting cash and investment balances and diversification.
• Council may invest funds that are not, at any particular time, required for any other purpose.
Investment of these funds must be in accordance with relevant legislation and regulations and
in accordance with Council’s Policy for Investment of Cash Balances. Details of these
investments must be reported to Council monthly.
• The return on Council’s portfolio to 31 August 2016 was 3.10% compared to the benchmark of
2.03%.
• All investments have been made in accordance with legislative requirements and within relevant
Council policy.
REPORT RECOMMENDATION
That the information concerning Bank Balances and Investments held as at 31 August 2016, be
received and noted.
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PURPOSE
The purpose of this report is to advise Council of funds invested in accordance with Section 625 of the
Local Government Act. Additionally, the report provides details and certification as required by Clause
212(1) of the Local Government (General) Regulation 2005.
BACKGROUND
The Cash Payments and Investments Report is required to be submitted for Council’s consideration
each month detailing investments and their performance.
DISCUSSION
Council invests funds which are not required in the short term for any other purpose. These
investments are governed by strict legislative requirements and Council’s Policy for Investment of
Cash Balances. The Responsible Accounting Officer must report to Council monthly details of the
funds invested and certify that they have been made in accordance with the legislation and policy.
The return on Council’s total investment portfolio has averaged 3.10% for the period to 31 August
2016 against a benchmark of 2.03%. Details of the investments and performance are in the attached
document (Appendix B).
CONSULTATION
Appropriate consultation has occurred with Council’s financial investment advisor and fund managers.
BUDGET
Actual investment income remains marginally better than the proportional annual budget, however,
recent interest rate reductions could impact on this position. The trend will be monitored over the next
few months prior to amending the budget.
CERTIFICATION BY RESPONSIBLE ACCOUNTING OFFICER
In accordance with clause 212 of the Local Government (General) Regulation 2005, I hereby certify
that all investments have been made in accordance with the Act, the regulations and Council's
investment policy.
Greg Hayes
Manager Finance and
Responsible Accounting Officer
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RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Manager Finance, Greg Hayes, who
can be contacted on 9710 0334.
File Number: 2016/250910
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FAS016-17 LODGEMENT OF DISCLOSURE OF INTEREST RETURNS FOR
COUNCILLORS AND DESIGNATED PERSONS PURSUANT TO
SECTION 449 OF THE LOCAL GOVERNMENT ACT, 1993 FOR THE
PERIOD 1 JULY 2015 TO 30 JUNE 2016
Attachments: Appendix A
EXECUTIVE SUMMARY
• This report is to inform the Council that the Section 449, Disclosure of Pecuniary Interest
Returns (Returns) for the period 1 July 2015 to 30 June 2016 completed by Councillors and
designated members of staff have been lodged.
• The completed Returns must be tabled at the first available Council meeting after 30 September
in accordance with s449 of the Local Government Act 1993.
REPORT RECOMMENDATION
That the report "Lodgement of Disclosure of Interest Returns by Councillors and Designated
Persons pursuant to Section 449 of the Local Government Act 1993 for the period 1 July 2015 to
30 June 2016" be received and noted.
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PURPOSE
The purpose of this report is to inform the Council that the Disclosure of Pecuniary Interest Returns
(Returns) for the period 1 July 2015 to 30 June 2016 have been lodged.
BACKGROUND
Section 449 of the Local Government Act 1993 states;
449 Returns disclosing interests of councillors and designated persons
(1) A councillor or designated person must complete and lodge with the general manager, within 3
months after becoming a councillor or designated person, a return in the form prescribed by the
regulations.
(1A) A person must not lodge a return that the person knows or ought reasonably to know is
false or misleading in a material particular.
(2) A person need not lodge a return within the 3-month period after becoming a councillor or
designated person if the person lodged a return in that year or the previous year or if the person
ceases to be a councillor or designated person within the 3-month period.
(3) A councillor or designated person holding that position at 30 June in any year must complete
and lodge with the general manager within 3 months after that date a return in the form
prescribed by the regulations.
(4) A person need not lodge a return within the 3-month period after 30 June in a year if the person
lodged a return under subsection (1) within 3 months of 30 June in that year.
(5) Nothing in this section prevents a councillor or designated person from lodging more than one
return in any year.
(6) Nothing in this section or the regulations requires a person to disclose in a return lodged under
this section an interest of the person’s spouse or de facto partner or a relative of the person.
Completed Returns by Councillors and members of staff whom were deemed to be designated
persons, primarily due to the granting of delegated authority by the General Manager pursuant to
Section 378 of the Local Government Act 1993, have been lodged.
The statutory obligation similarly applies to members of staff deemed to be designated persons for the
purposes of the Act. Four staff returns are yet to be received. Three of these are for individuals no
longer employed by Council, but were employed during the Return period. One is for a staff member
who is on extended leave. When received, the Returns will be recorded and filed in the appropriate
register.
Conforming with the provisions of the Act, Regulations, and directions of the Office of Local
Government, all elected member Returns required to be lodged were lodged prior to the Council going
into caretaker mode prior to the election held on 10 September 2016.
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DISCUSSION Section 441 of the Act provides that the General Manager, a person deemed by Council to hold a
"senior staff" position, or other members of staff who hold positions identified by the Council that
involves the exercise of functions under the Local Government Act 1993 or any other Act or
Regulation:
Other Senior Staff of Council
- A person (other than a member of the senior staff of the council) who is a member of staff
of the council or a delegate of the council and who holds a position identified by the
council as the position of a designated person because it involves the exercise of
functions under this or any other Act (such as regulatory functions or contractual
functions) that, in their exercise, could give rise to a conflict between the person’s duty as
a member of staff or delegate and the person’s private interest.
A review of staff delegations and responsibilities in line with criteria outlined under Section 441 of the
Act was completed in FIN011-12. Council adopted the following criteria:
A) Senior Staff Positions;
B) Purchasing delegation above a figure determined by the General Manager;
C) Significant Planning delegation;
D) Identified key roles.
The criteria was applied to all council staff and a Schedule of Designated Persons was compiled which
identified those staff required to complete a 2015-2016 Disclosure of Interest Return. The Schedule of
Designated Persons (staff) is attached to this report for adoption by Council and is marked as
Appendix A.
It should be noted that with regard to the staff returns, they were completed by the incumbent staff
member who occupied the position identified in the attached list, as at 30 June 2016.
BUDGET AND RESOURCES
There are no budgetary impacts and the Governance and Customer Service Unit administer the issue,
collation and filing of the Returns and the statutory report to Council.
POLICY
The reporting of the Returns is a legislative requirement as defined under Section 449 of the Local
Government Act 1993.
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CONCLUSION
All Returns submitted by elected members and designated persons have been filed in the appropriate
registers. These will be tabled at the Council meeting of 24 October 2016 in accordance with the
legislative requirements.
RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Manager Governance and Customer
Service, Todd Hopwood, who can be contacted on 9710 0817.
File Number: 2015/216677
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FAS017-17 REQUEST TO GRANT A RIGHT OF CARRIAGEWAY OVER 39R
PRESIDENT AVENUE, CARINGBAH
Attachments: Appendix A
EXECUTIVE SUMMARY
• Reid & Vesely on behalf of Fivex Pty Ltd have submitted a request seeking Council support to
grant a right of carriageway burdening Council's land at 39R President Avenue, Caringbah (Lot
1 DP 1003405) known as President Lane Car Park.
• Fivex Pty Ltd are the owners of 344-346 Kingsway, Caringbah (Lot 1 DP 219784) which adjoins
Council’s land. The property cannot be accessed by vehicles from the Kingsway due to the
property fronting the pedestrian crossing for the railway station. This property has had informal
vehicle access from President Lane Car Park for many years, the acquisition will formalise and
legalise the current use.
• If vehicle access was granted from Kingsway it would create an undesirable planning outcome
and would have a greater impact to pedestrian safety and traffic management.
REPORT RECOMMENDATION
THAT:
1. A right of carriageway over Council’s President Lane Car Park at 39R President Avenue,
Caringbah (Lot 1 DP 1003405) be granted.
2. Pursuant to Clause 400 of the Local Government Regulation 2005, the following documents
be executed under Common Seal of the Council of Sutherland Shire.
Type of Document: Section 88B Instrument, Transfer Granting Easement and all other
associated documentation to effect the creation of the right of
carriageway over 39R President Avenue, Caringbah.
Other Party: Fivex Holdings Pty Ltd and/or owner/s of properties 344-346
Kingsway, Caringbah (Lot 1 DP 219784).
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PURPOSE
This report seeks to obtain Council approval to grant a Right of Carriageway over 39R President
Avenue, Caringbah to benefit 344-346 Kingsway, Caringbah.
BACKGROUND
Fivex Pty Ltd are the owners of 344-346 Kingsway, Caringbah which adjoins Council’s land. The
property does not have vehicular access from the Kingsway due to the property fronting the station
pedestrian crossing. The property has been accessed from President Lane Car Park since
Development Consent 461/72 in 1972 removed the vehicular crossing to the Kingsway and imposed a
condition to accommodate vehicle parking onsite accessed from the Council car park for the Bank of
New South Wales who occupied the site at the time. The acquisition will formalise and legalise the
current use and allow for future development of the property by securing a means of vehicular access.
DISCUSSION
Reid & Vesely on behalf of Fivex Pty Ltd being the owners of 344-346 Kingsway, Caringbah have
submitted a request seeking Council support to grant a right of carriageway burdening Council's land
at 39R President Avenue, Caringbah (Lot 1 DP 1003405) known as President Lane Car Park.
The 124m2 proposed right of carriageway would run along a six metre portion of the rear boundary of
344-346 Kingsway and along the rear boundary of 340R Kingsway, Caringbah (Lot 3 DP 231022)
ending at Park Lane as indicated in Appendix A. This line of access has been considered to be the
simplest and easiest route in order to achieve the desired outcome with the minimal burden placed on
Council's car park site.
Terms and conditions will be negotiated with Reid & Vesely on behalf of Fivex Pty Ltd to the
satisfaction of the General Manager. The easement would be limited to the existing surface and then
upwards to six metres in height.
BUDGET AND RESOURCES
Compensation to be paid to Council for burden of the right of carriageway to be placed on Council's
land will be determined by a registered valuer and negotiated by both parties.
Carriage of this matter is the responsibility of the Property Services Unit utilising existing resources.
POLICY
There is no current policy that deals with the granting of a right of carriageway of this nature. The
granting of a right of carriageway over operational land is normally managed through obtaining a
market valuation.
The granting of a right of carriageway is to be dealt with under the relevant sections of the Local
Government Act 1993 and/or the Conveyancing Act 1919.
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CONCLUSION
The approval to grant a right of carriageway over Council's President Lane Car Park at 39R President
Avenue, Caringbah to Lot 344-346 Kingsway, Caringbah should be endorsed effectively formalising
the existing use of that area of land.
RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Manager Property Services, Lani
Richardson, who can be contacted on 9710 0614.
File Number: 2015/4695
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CONSIDERATION OF BUSINESS IN CLOSED SESSION
In accordance with Section 10A(1) of Local Government Act 1993, the following matter will be
considered in the Closed Session:
FAS002A-17 SSROC Tender for Supply & Delivery of Print, Associated Products &
Services
Section 10A(2)(d)(i) Commercial Information of a Confidential Nature:
This matter is being considered in Closed session as it relates to commercial information the
disclosure of which would be likely to prejudice the commercial position of the person, company or
tenderer who supplied it. On balance, the public interest in preserving the confidentiality of information
provided by persons, companies or tenderers outweighs the public interest in maintaining openness
and transparency in council decision-making because the disclosure of this information could reveal
information that is commercial in confidence and the release of which could damage the commercial
position of the person, company or tenderer who supplied it.
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Expression of Interest For
Night Market Series
Closing Date: 2pm Tuesday 30 August 2016
Enquiries to: Bruce Renneberg, Procurement Co-ordinator
Phone: 9710 0203 E-mail: [email protected]
EXPRESSION OF INTEREST Sutherland Shire Council
4-20 Eton Street Sutherland
August 2016
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Table of Contents Information for Respondent’s ...................................................................................... 3 Advertisement ............................................ …………………………………………………4 Section 1 – Process Governance ............................................................................... 5
1.1 Introduction ............................................................................................................ 5 1.2 Scope of Expression of Interest ............................................................................. 5 1.3 Conditions of Expression of Interest ...................................................................... 6 1.4 Organisation Structure ........................................................................................... 6 1.5 Preferred Party Selection ....................................................................................... 6 1.6 Conditions of Submission ...................................................................................... 6 1.7 EOI Documents ..................................................................................................... 6 1.8 Contents of EOI ..................................................................................................... 6 1.9 EOI Evaluation Criteria .......................................................................................... 6 1.10 Opening of Expression of Interests ...................................................................... 7 1.11 Schedules ............................................................................................................ 7
Section 2 – Service Specifications .............................................................................. 8
2.1 Site Information ..................................................................................................... 8 2.2 Development Consent ............................................................................................ 9 2.3 Amenities and Utilities ............................................................................................ 9 2.4 Site Condition ......................................................................................................... 9 2.5 Vehicle Access......................................................................................................10 2.6 Bond ......................................................................................................................10 2.7 Proposed licence term ..........................................................................................10 2.8 Proposed Market Dates and Times .......................................................................10 2.9 Alcohol ..................................................................................................................10 2.10 Stallholders .........................................................................................................10 2.11 Insurances ..........................................................................................................10 2.12 Quality Improvement Plan ...................................................................................10 Section 3 –Schedules ..................................................................................................11
3.1 Respondent’s Details ............................................................................................12 3.2 Conflict of Interest .................................................................................................13
3.3 Financial Return to Council……………………………………………………….…..15 3.4 Market & Site Management Plan - ........................................................................16 3.5 Environmental Impact Statement ......................................................................... 17 3.6 Experience and Staff Management ......................................................................18 3.7 Workplace Health & Safety and Insurance ...........................................................20 3.8 Quality Standards .................................................................................................22 3.9 Further Events ......................................................................................................23 3.10 Respondent’s Checklist ......................................................................................24
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Information for Respondents Name of Document: Expression of Interest
Night Market Series
Closing Date Tuesday 30 August 2015
Closing Time 2.00pm
Contact Person All enquiries: Bruce Renneberg Ph: 9710 0203
email: [email protected]
Lodging a Submission Submissions must be lodged by the closing date and time and in accordance with the Conditions of Tender (Section 2, clause 2.15.3) in one of the following ways:
1. Electronic lodgement through Tenders Online at www.tendersonline.com.au/ssc
or 2. Hard copy in a sealed envelope clearly endorsed with
the name of the tender document to: Sutherland Shire Council Tender Box Customer Service Counter Ground Floor – Administration Building 4 – 20 Eton Street SUTHERLAND NSW 2232
Late submissions will not be considered except in accordance with section 177(5) of the Local Government (General) Regulation 2005.
EOI Documents The EOI document consists of the following:
• Submission information
• Technical Requirements and Specifications
• Schedules (Responses to EOI)
Conditions This document must be read in conjunction with Sutherland Shire Council’s standard Conditions of Tender. Conditions of Tender can be accessed on Council’s website: http://www.sutherlandshire.nsw.gov.au/Council/Tenders-and-Expressions-of-Interest Note: If a party does not have access to the website, the party must obtain a copy of Council’s Conditions of Tender from the Contact Person.
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“Advertisement”
SUTHERLAND SHIRE COUNCIL
EXPRESSION OF INTEREST FOR A
NIGHT MARKET SERIES Expressions of Interest in sealed envelopes endorsed “EOI for Night Market Series” are invited and will be received up to 2.00pm, Tuesday 30 August 2016. Expression of Interest documents are available from www.tendersonline.com.au/ssc The canvassing of Councillors or Council officers in regard to this Expression of Interest will cause the EOI to be disqualified. Expression of Interest enquiries should be directed to Mr Bruce Renneberg, telephone 9710 0203 or email: [email protected] Administration Centre (S Phillips) Eton Street General Manager SUTHERLAND 2232
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Section 1 – Process Governance 1.1 Introduction Expression of Interest: Sutherland Night Market Series 1.2 Scope of Expression of Interest Sutherland Shire Council ("Council") invites Expressions of Interest for a suitably qualified and experienced operator of a night market series within Peace Park at Sutherland. A similar night market series event was run last year by Council and proved extremely popular within the community. The Night Market Series is proposed to be run on the first Friday of the month from November 2016 to February 2017 between 5pm -9pm. Council may consider other frequency and/or times. Council intends to offer a licence for a 1 year plus 2 year option to the successful operator. The successful operator will be required to work in conjunction with Council should the “Light up The Shire” Christmas event be held in Peace Park. This would occur at the November or December market dependant on scheduled dates. Council will promote the market via its communications channels including its website, social media pages, community newsletters, and other opportunities as they arise. Prospective operators are encouraged to tour the site before submitting an expression of interest to properly acquaint themselves with the area earmarked for the market operation see Section 2.1 for approved stallholder locations. There is no site inspection scheduled. Council will consider proposals for any style of market providing the operator is able to operate the market in a way that meet the following Council Vision objectives of: PRIMARY STRATEGIES Conserve natural resources Protect our environment Strengthen our community Respect and value all heritage and culture
LIVE Active neighbourhoods
WORK Local, education and training for jobs Local economic opportunities
ENJOY Connected and involved community Healthy and well people Diverse leisure opportunities
It is to be noted that and activities on Peace Park Section B (see Section 2.1) will require development consent (DA) and it will be the responsibility of any successful operator to
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obtain consent independent to this EOI application. All conditions must be satisfied and all costs are to be borne by any successful operator. 1.3 Conditions of Expression of Interest Persons or operators wishing to respond shall, prior to submitting an Expression of Interest, become acquainted with all Expression of Interest documents, visit all sites and make any and all necessary enquiries and investigations prior to submitting a response. Council will not consider any claims arising from a failure to take any such actions. 1.4 Organisation Structure Sutherland Shire Council provides facilities and services for approximately 215,000 residents, making it the second largest local government area in NSW. 1.5 Preferred Party Selection Selection of the most suitable party will be based upon the total scores achieved by each Party when comparing the responses given to the schedules at Section 3 to the requirements of the Selection / Evaluation Criteria at Clause 1.9. Respondents are therefore advised to complete the submission Checklist (Schedule 3.10) 1.6 Conditions of Submission The conditions of submission for this Expression of Interest comprise the terms in this document and the applicable Standard Conditions of Tender as noted in the Information for Respondent’s. This is not a tender, however, a number of standard conditions from the tender process have been adopted for procedural consistency. 1.7 EOI Documents The EOI documents which constitute the quotation include the following: Section 1 - Process Governance Section 2 - Technical Specifications Section 3 - Schedules 1.8 Contents of EOI The EOI shall be prepared and submitted on the Submission Form with: (a) the address for services of any notices necessary in connection with this quotation. (b) the full name and address of the respondent, the company name, the names of the
directors, address of the registered office and Australian Business Number (ABN). (c) the information as requested in “Information to be Provided by Respondent”. (d) all other information requested in the quotation documents and the completion of all
forms. 1.9 EOI Evaluation Criteria Submissions will be evaluated using the following criteria. Respondent’s must address each of the criteria in order to conform with this invitation, or the submission may be considered non conforming. Respondent’s shall be scored on the submission provided. (See also Section 3 “Information to be Provided by Respondent’s”). Respondent’s who submit false information shall be disqualified. The evaluation of submissions from Respondent’s will be based on the submitted : Market and Site Management Plan
• Quality and detail of market plan documentation • Ability to meet Council’s strategic objectives
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Environmental Impact Statement
• Details of the proposed : o Emergency Management Plan o Risk Management Plan o Waste Management Plan and Cleaning Strategy (including recycling), o Noise amplification and control o Lighting o Traffic Management o Signage o Power and water supply
Experience and Staff Management
• Demonstrated experience in events comparable to the Night Market series • Proposed plan to manage and coordinate the event including pre and post event
activities Quality and safety
• Understanding and compliance with all relevant standards, codes of practice and statutory requirements including disability and environmental considerations.
• Commitment to continuous improvement
Financial Return to Council • Annual fee returned to Council
1.10 Opening of Expression of Interests Expressions of Interest will be opened in public at the closing time and date at the offices of Sutherland Shire Council. A panel of representatives from Sutherland Shire Council will open and record the Expression of Interests. The Panel will compile a comparative analysis and undertake a complete Expression of Interest evaluation. 1.11 Schedules Respondent’s MUST complete all schedules included at Section 3 (EOI Schedules). Interested respondent’s are invited to also submit alternatives. The schedules MUST be submitted with the response, supported by relevant documentation.
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Section 2 – Service Specifications 2.1 Site Information Locality Sutherland Shire is located on the coast approximately 20 km to the south of Sydney bordered by the Royal National Park to the south and the ocean to the east. The Sutherland Shire has a population of approximately 215,000 people. Peace Park Sutherland Peace Park is located nearby to the Sutherland Local Shopping Precinct and adjacent to the Sutherland Entertainment Centre.. Peace Park is a central open space area and acts a thoroughfare to the shopping precinct. The park is a short walk from the railway line and is in close proximity to the Princes Hwy and Acacia Road. (see map below).
Approved Stall Locations The Night Markets occur over part of the Park only. See map below for approved stallholder locations.
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2.2 Development Consent Any activities planned for Section B will require Development Consent via a Development Application Process independent to this EOI. Success with this EOI does not grant automatic DA approval. Activities planned for Section B may take place in November prior to DA approval. The relevant DA form can be downloaded with this EOI document or on Councils website at : http://www.sutherlandshire.nsw.gov.au/Development/Development-Application-Forms/Development-Application-Community-and-Public-Development Completed forms can be lodged with EOI submissions to expedite the approval process for the successful respondent. 2.3 Amenities and Utilities There is no on- site provision for power and water. Operators must make provision for own power and water at the site for the public and stallholders and should include details in their Environmental Impact State. There are no Public Toilets located on site. Operators need to make adequate provision for public amenities/ toilets for the event and should include details in their proposal 2.4 Site Condition Peace Park is a high profile asset of Sutherland Council. The park must be returned in its pre-event state at the end of each market event. No steel pegs / stakes are used in turf areas for securing tents / stalls etc. See images below as a guide.
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2.5 Vehicle access No vehicle access is permitted to the market site, stallholders must trolley in goods and equipment. 2.5 Bond A security bond of $3000 will be required against damage to the Park. The bond will be returned to the operator after the final market of the season. 2.5 Proposed licence term The proposed licence is a 1 year licence with a 2 year option, at Council’s discretion. 2.6 Proposed Market Dates and times 5pm-9pm the 1st Friday of each month November - February 2.7 Alcohol Peace Park is Alcohol free and Council specifies the event to be an Alcohol Free Family Event. 2.8 Stallholders The successful operator must give priority to stallholders who produce or source their goods within the Sutherland Shire Local Government Area and/or within New South Wales, preference must also be given to local businesses to participate in the market. The successful operator is to ensure that the Night Market operation is to provide a variety of goods for sale. Operator to be aware of any potential conflict with local businesses when selecting stall holders. 2.9 Insurances The successful operator must hold:
• Public Liability for $20,000,000 • Statutory Workers Compensation Insurance • Products Liability Insurance
2.10 Quality Improvement The successful operator will be required to meet regularly with Council and submit performance reports as part of the ongoing review of the market and ensure compliance with the requirements of the license, as well as any other applicable legislative or planning obligations. An annual review of operations must be undertaken to consider way to improve the market for the subsequent season.
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Section 3 – Schedules The degree of success achieved in submitting an expression of interest will depend upon the information provided in answer to the requirements of the Selection Criteria (Clause 1.8) and Schedules at Section 3. The responses to these schedules will form the basis for selection of the successful respondent:
The following schedules must be completed and returned in the quotation response (in a similar format), along with any supporting documentation requested / required.
3.1 Respondents Details 3.2 Conflict of Interest 3.3 Financial Return to Council 3.4 Market & Site Management Plan 3.5 Environmental Impact Statement 3.6 Relevant Experience and Staff Management 3.7 Workplace Health and Safety and Insurance 3.8 Quality Standards
3. 9 Further Events 3.10 Respondents Checklist
IMPORTANT NOTE Respondent’s are advised to attach all relevant documentation in support of, and attached to each Schedule. Failure to complete all schedules may impact the assessment of any submission. Respondent’s who submit false information shall have their submission disqualified.
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3.1 RESPONDENTS DETAILS Respondent Information
Company Name or Individual Respondents Name:
Trading Name (if applicable):
ABN:
ACN:
Director/s Name (if applicable):
Registered Address:
Postal Address:
Contact Name:
Telephone:
Mobile:
Facsimile:
Email:
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3.2 CONFLICT OF INTEREST
I,
(your name) and the company I represent
(company name)
and the company’s directors, shareholders, officers and employees:
1. Have not offered, or given and will not offer or give, any financial reward or other inducement of any kind to any Council officer’s and/or Councillor’s, with respect to any of my dealings in relation to this EOI.
2. Am not in any way connected with and do not have any actual or potential
conflict of interest with any Council staff member or Councillor (whether employed on a permanent, casual or contractual basis).
3. I have read and understand the concept of conflict of interest as set out on the
following page of this form.
4. I understand and accept that the Council reserves the right to terminate any contract, transaction or agreement that Council may enter into with me or the above mentioned company as a result of this quotation, should it subsequently be shown that I have failed to disclose herein any matter or contravene any statement relevant to this declaration. I also accept Council’s right to reject any future offers or bids from me or the above-mentioned company, if I am shown to have made any false declaration herein or otherwise.
(name of person making declaration) (name of witness)
(signature) (signature of witness)
(date) (date)
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Conflict of Interest Conflicts of interest occur when a council officer or staff member (employed on a permanent, casual or contractual basis) could be seen to be influenced by a personal interest in carrying out their public duty. This can be divided in two parts. 1. Non-Pecuniary Interest A non-pecuniary interest is any private or personal interest with a council officer or staff member, delegate or councillor which does not relate to financial gain (e.g. kinship, friendship, membership of an association, society, etc.), or any involvement or interest in an activity. 2. Pecuniary Interest A pecuniary interest is a financial interest that a person has in a matter because of a likelihood or expectation of financial gain or loss. This may apply to a person or persons in the Council with whom respondent are associated, such as relatives, partners and associates. Some related interests that may arise to a conflict of interest include: • A party’s financial interest (other than that relating to a quotation submission) in a matter that a council officer/staff deal with or the respondent having friends or relatives with such an interest. • A party’s co-ownership or co-interest in any asset, business transaction etc. with any Council officer/staff, delegate or councillor • Personal relationship with any Council officers/staff, delegate or councillors that go beyond the level of a professional relationship. 3. Dealing with a Conflict of Interest A party may often be the only person aware of the potential for conflict of interest. It is the party’s responsibility to avoid any financial or other interest with any council officer/staff, delegate or councillor. It is also their responsibility to disclose any potential or actual conflicts of interest when making submissions. Where a party has any doubts as to whether a conflict of interest exists, the party should err on the side of caution by disclosing potential conflict. A party’s disclosure of any potential conflict of interest will be evaluated by the Selection Panel to determine the impact on the overall probity of the respondent’s submission. Disclosure of a potential conflict of interest will not necessarily result in the disqualification or non-consideration of the party’s submission.
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FINANCIAL RETURN TO COUNCIL 3.3. FINANCIAL RETURN TO COUNCIL Proposed annual payment to Council for four (4) Nightly Market events (November- February)
$ excluding GST
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MARKET AND SITE MANAGEMENT PLAN 3.4 MARKET AND SITE MANAGEMENT PLAN A market and site management plan is to be submitted including but not limited to, the following: a) Stall & Infrastructure Layout Plan • Indicative plan of the market site and proposed location of stalls and other
infrastructure including entertainment, power, waste, amenities, paths of travel,first aid etc
• Estimated number of stalls and stall size • Estimated distance between stalls and between rows • What allowance has been made for disabled access b) Ground maintenance • Details on how the Market Manager / Licence Holder will reinstate the condition of
the market site grounds immediately after each market • Details on how the Market Manager / Licence Holder will ensure stall holders are
strictly controlled in their vehicle movement and stall erection particularly during wet weather periods.
c) Stallholders and entertainment • Details on how stallholders will be sourced including and how the successful market
operator will give priority to stallholders who produce or source their goods within the Sutherland Shire Local Government Area and/or within New South Wales, preference must also be given to local businesses to participate in the market.
• Details on goods and services offered for sale at the market event days • Details on any local partnerships with business, schools, sporting clubs to provide
stalls or activities or entertainment • Details on proposed style of entertainment for the event and how it will be sourced
and any proposed amplification d) Safety and Compliance • Details on how the operator will ensure all stallholders meet compliance regulations
relevant to the type of good or product they are providing
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3.5 ENVIRONMENTAL IMPACT STATEMENT Please provide an Environmental Impact Statement providing details of the following:
o Emergency Management Plan o Risk Management Plan o Waste Management Plan and Cleaning Strategy (including recycling), o Noise amplification and control o Lighting o Traffic Management o Signage o Power and water supply o Amenities
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RV
AN
T E
XPE
RIE
NC
E &
STA
FF M
AN
AG
EME
NT
3.6
REL
EVA
NT
EXPE
RIE
NC
E A
ND
STA
FF M
AN
AG
EMEN
T
Bus
ines
s Ex
perie
nce
R
espo
nden
t’s s
hall
prov
ide
deta
ils o
f the
ir pr
evio
us in
dust
ry e
xper
ienc
e an
d ev
iden
ce o
f sim
ilar s
ervi
ce o
pera
tions
: Ta
ble
1 –
Bus
ines
s / S
ervi
ce O
pera
tion
Expe
rienc
e
Loca
tion
N
atur
e of
Ser
vice
s pr
ovid
ed a
t tha
t loc
atio
n
Leng
th o
f ten
ure
R
efer
ence
s
Res
pond
ent’s
are
requ
este
d to
pro
vide
nam
es a
nd c
onta
ct d
etai
ls fr
om tw
o or
gani
satio
ns, m
anag
emen
t com
pani
es o
r oth
er c
lient
refe
renc
es
Ref
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ce o
rgan
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ion
Pr
inci
pal c
onta
ct n
ame
& te
leph
one
num
ber /
e-m
ail a
ddre
ss
D
urat
ion
serv
ices
pro
vide
d (s
peci
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tart
and
fini
sh d
ates
)
Ty
pes
of s
ervi
ces
prov
ided
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Staf
fing
Res
pond
ent’s
sho
uld
prov
ide
a st
aff m
anag
emen
t pla
n in
clud
ing
deta
ils o
f pre
, dur
ing
and
post
eve
nt a
ctiv
ities
, how
sta
ff ca
n be
con
tact
ed,
how
sta
ff w
ill be
iden
tifie
d an
d an
y ot
her r
elev
ant i
nfor
mat
ion.
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3.7 WORKPLACE HEALTH & SAFETY AND INSURANCE 3.7.1 Workplace Health and Safety
Respondent’s provide, with this Schedule, the following of these: • A copy of their Workplace Health Safety & Rehabilitation Policy, or • A general statement of the type of safety program proposed to operate on the
contract, indicating the extent to which supervision and controls will be provided for the prevention of accidents, unsafe working and unsanitary conditions and practice of unsafe work methods.
• Details of its most recent Accident Compensation Premiums and Claims
Experience for the past two years, if any. The Service provider and its sub-contractors acknowledge that they shall comply with all requirements of Council’s Workplace Health Safety and Rehabilitation policies, including but not restricted to the Sun Protection Policy and the Safety Footwear Policy. Where inconsistencies occur, the provisions in Council’s Policies shall prevail. The signing of this document confirms the acknowledgement of responsibility under the Workplace Health & Safety Act 2011, plus all associated regulations, Codes of Practice and amendments. Signed: …………………………………………….. Dated: ……………………………………………… Position in Company: ……………………………… Print Name: ……………………………………. Note: This policy will be reviewed annually by a delegated officer of this Council.
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3.7.2 Insurances
Respondent’s are to provide copies of: • Public liability at a minimum cover of $20 Million. • Statutory Workers Compensation insurance • Products Liability Insurance
Respondents must provide details of their insurance companies, policy number and expiry date for each policy:
Insurance
Type
Expiry Date
Extent of Cover ($AUD) Insurer Policy No. Per
Incident Aggregate
Public liability at a minimum cover of $20 Million
Statutory Workers Compensation insurance
Products Liability Insurance
Respondents must attach copies of each certificate of currency to this Returnable Schedule.
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3.8 QUALITY STANDARDS
3.8.1 Quality Standards
Acknowledgement of compliance with all relevant standards, codes of practice and statutory requirements including environmental considerations. In this regard have you or any company you have ever been involved with, been:
Prosecuted or fined by the Department of Health or a Local Government Authority for breaching food safety standards
YES / NO
If yes please provide details
Prosecuted or fined for any offence by WorkCover NSW.
YES / NO If yes please provide details
Prosecuted or fined by Sydney Water for any offence in relation to the discharge of trade waste.
YES / NO If yes please provide details
The successful market operator must ensure that all relevant legislation, regulations and quality standards are strictly followed regarding food safety and quality.
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3.9 FURTHER EVENTS USED FOR INFORMATION PURPOSES ONLY - THIS WILL NOT BE INCLUDED IN THE ASSESSMENT FOR A SUCCESSUL OPERATOR FOR THIS EOI Respondent’s are invited to also express interest in hosting night or day markets:
• More frequently, and / or • Over a longer period and • At other locations in the local government area
SITE
Alternate frequency/ duration(specify details)
Comments
Peace Park Sutherland
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3.10 RESPONDENT’S CHECKLIST Respondent’s are advised to complete this Checklist, to ensure all responses are provided. Tick Schedule 3.1 Responden’ts Details Form completed, Yes No Schedule 3.2 Conflict of Interest Yes No Schedule 3.3 Financial Return to Council Yes No Schedule 3.4 Environmental Impact Statement Yes No Schedule 3.5 Market & Site Management Plan Yes No Schedule 3.6 Relevant experience & References Yes No Schedule 3.7 Workplace Health & Safety and Insurance Yes No Schedule 3.8 Quality Standards Yes No Schedule 3.9 Further Events Yes No Schedule 3.10 Respondents Check List Yes No Development Consent application Yes No Special Note:
To assist in ensuring complete and early assessment of submissions, all documentation should be attached within each schedule .
F
AS
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Appendix A – Summary of Cashbook Balances as at 31 July 2016 and Summary of Bank Balances
This appendix identifies cash movements throughout the month along with a summary bank
reconciliation statement.
OPENING CLOSINGBALANCE BALANCE
General 1 & 2 (140,117.28) 24,773,936.48 (24,438,411.43) 195,407.77
Trust 1 1,255,137.48 4,600,115.04 (6,043,066.07) (187,813.55)
Trust 2 27,875.00 0.00 0.00 27,875.00
Chuo Trust 2,612.73 0.00 0.00 2,612.73
Bushfire Trust 23,345.61 0.00 (1,115.74) 22,229.87
SES Trust 242.80 0.00 0.00 242.80
Australand 162,344.02 0.00 (50,317.11) 112,026.91
1,331,440.36 29,374,051.52 (30,532,910.35) 172,581.53
BANK UNPRESENTED CASH ON CASHBOOKBALANCE CHEQUES HAND BALANCE
General 644,709.19 (374,746.55) 118,862.40 1 (120,088.76) Fund 2 22,826.24
3 (96,154.75) 195,407.77
Trust Funds 0.00 0.00 0.00 2 (159,938.55) (159,938.55)
Chuo Trust 0.00 0.00 0.00 2 2,612.73 2,612.73
Bushfire Trust 0.00 0.00 0.00 2 22,229.87 22,229.87
SES Trust 0.00 0.00 0.00 2 242.80 242.80
Australand 0.00 0.00 0.00 2 112,026.91 112,026.91
Total 644,709.19 (374,746.55) 118,862.40 (216,243.51) 172,581.53
1 Direct Deposit not receipted2 Due to/from GF1/Trust Funds
3 Over Banking/Under Receipting (weekend transactions)
SUMMARY OF BANK BALANCES
FUND ADJUSTMENTS
FUND RECEIPTS EXPENDITURE
Total
SUMMARY OF CASHBOOK BALANCES AS AT 31 JULY 2016
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Inve
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03,0
51.3
7AtM
aturity
12614
14-F
eb-1
72,0
00,0
00.0
03.0
500%
Polic
e Cre
dit U
nio
n (
SA)
NR
2,0
00,0
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024-M
ay-1
62,0
00,0
00.0
011,5
31.5
1AtM
aturity
12585
27-M
ar-
17
2,7
50,0
00.0
03.0
000%
Polic
e Cre
dit U
nio
n (
SA)
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2,7
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62,7
50,0
00.0
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84.9
3AtM
aturity
12609
27-M
ar-
17
2,0
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06.6
400%
ING
Ban
k (A
ust
ralia
)A-2
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ar-
12
2,0
00,0
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045,4
79.4
5Annual
ly11567
4-M
ay-1
73,0
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000%
Rab
oD
irec
tA-1
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ay-1
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044,6
21.9
2Annual
ly11595
4-M
ay-1
71,0
00,0
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000%
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oD
irec
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1,0
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04-M
ay-1
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00,0
00.0
015,1
17.8
1Annual
ly11594
16-M
ay-1
73,0
00,0
00.0
03.0
000%
AM
P B
ank
A-1
3,0
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00.0
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63,0
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aturity
12580
25-M
ay-1
72,0
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P B
ank
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62,0
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78.0
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aturity
12586
6-J
ul-
17
2,0
00,0
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500%
Inte
ch C
redit C
redit U
nio
nN
R2,0
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ul-
16
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00.0
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87.6
7AtM
aturity
12602
Su
ther
lan
d S
hir
e C
oun
cil
Invest
ment
Hold
ings
Report
App
endi
x B
Page
3
FA
S01
4-17
Ap
pen
dix
B
Page 47
Ter
m D
epo
sits
Ma
turi
tyD
ate
Face
Val
ue
($)
Rat
eIn
stit
uti
on
Cre
dit
Rat
ing
Pu
rch
ase
Pri
ce (
$)
Pu
rch
ase
Dat
eC
urr
ent
Val
ue
($)
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rued
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rest
($
)C
ou
po
nFr
equ
ency
Ref
eren
ce
9-A
ug-1
72,0
00,0
00.0
07.0
800%
Bank
of
Quee
nsl
and
A-
2,0
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ug-1
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8AtM
aturity
11683
45
,75
0,0
00
.00
3.6
41
2%
45
,75
0,0
00
.00
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,75
0,0
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Dep
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has
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e ($
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ccru
edIn
tere
st (
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up
on
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uen
cyR
efer
ence
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eb-1
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000%
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k (A
ust
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)A-2
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aturity
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fire
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,00
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ate
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tes
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xt
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up
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ank
Snr
FRN
(Apr1
8)
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91,5
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03.5
900%
GBS S
nr
FRN
(Ju
n19)
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+1.6
0%
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217%
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nr
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n19)
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+1.1
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A+
1,5
00,0
00.0
011-D
ec-1
51,5
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57.8
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ep-1
612537
18-J
ul-
19
2,0
00,0
00.0
03.4
000%
ME B
ank
Snr
FRN
(Ju
l19)
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16
2,0
00,3
40.0
02,6
08.2
218-O
ct-1
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ar-
20
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950%
MAC
Snr
FRN
(Fe
b20)
BBSW
+1.1
0%
A2,0
07,2
20.0
029-J
an-1
61,9
93,4
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7-A
pr-
20
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03.3
150%
NPB
S S
nr
FRN
(Apr2
0)
BBSW
+1.3
5%
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1,9
87,4
80.0
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16
2,0
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40.0
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03,0
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933%
BEN
Snr
FRN
(Aug20)
BBSW
+1.1
0%
A-
3,0
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00.0
018-A
ug-1
52,9
78,5
80.0
019,0
68.2
918-A
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612493
20-O
ct-2
02,5
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03.1
750%
SU
N S
nr
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(O
ct20)
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+1.2
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an-2
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nr
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(Ja
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650%
WBC S
nr
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(Ju
n21)
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1,5
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21
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799%
CBA S
nr
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(Ju
l21)
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2,0
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,99
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95
.00
69
,13
5.3
4
Su
ther
lan
d S
hir
e C
oun
cil
Invest
ment
Hold
ings
Report
App
endi
x B
Page
4
FA
S01
4-17
Ap
pen
dix
B
Page 48
To
tal
Inve
stm
ents
Face
Val
ue
($)
Cu
rren
tV
alu
e ($
)A
ccru
edIn
tere
st (
$)
78
,77
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.19
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15
,93
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3
Su
ther
lan
d S
hir
e C
oun
cil
Invest
ment
Hold
ings
Report
App
endi
x B
Page
5
FA
S01
4-17
Ap
pen
dix
B
Page 49
YTD
In
com
efr
omIn
vest
men
ts (
$)
Inte
rest
Ear
ned
(Pro
gre
ssiv
e %
of
An
nu
al B
ud
get
)
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2016
201,4
28
8.4
6%
Bu
dg
et T
arg
et2
,38
0,4
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dget
ed v
s A
ctu
al R
etu
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16
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g 1
6S
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16
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16
No
v 1
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ec
16
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17
Feb
17
Ma
r 1
7A
pr
17
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y 1
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n 1
70
50
0,0
00
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mu
lati
ve A
ctu
al I
nte
rest
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mu
lati
ve B
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get
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nte
rest
Su
ther
lan
d S
hir
e C
oun
cil
Budget
vs
Act
ual In
com
e R
eport
App
endi
x B
Page
6
FA
S01
4-17
Ap
pen
dix
B
Page 50
To
tal
Cre
dit
Exp
osu
re
% o
f p
ort
foli
o
NR
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, BBB
A, A-1
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+, AA
0%
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40
60
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100
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dit
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ing
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Val
ue
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idel
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Port
folio
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54,7
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nd 5
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78
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4,7
09
Su
ther
lan
d S
hir
e C
oun
cil
Invest
ment
Polic
y C
om
plia
nce
Report
App
endi
x B
Page
7
FA
S01
4-17
Ap
pen
dix
B
Page 51
Ind
ivid
ua
l In
stit
uti
on
al
Ex
po
sure
s
Par
ent
Gro
up
Cre
dit
Ra
tin
gP
ort
foli
oEx
po
sure
($
)In
vest
men
tP
oli
cy L
imit
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)
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P B
ank
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00
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84
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ide
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of
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dig
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nd A
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e Cre
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n (
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oban
k Aust
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rp B
ank
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tpac
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up
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78
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Ind
ivid
ua
l In
stit
uti
on
al
Ex
po
sure
Ch
art
s AM
P 8
.25%
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3.8
1%
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7.6
2%
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WA 1
6.1
5%
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A 5
.08%
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5.4
6%
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.89%
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12.0
6%
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er 1
5.8
6%
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U 6
.03%
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.08%
SU
N 3
.17%
Su
ther
lan
d S
hir
e C
oun
cil
Indiv
idual In
stit
uti
onal Exposu
res
Report
App
endi
x B
Page
8
FA
S01
4-17
Ap
pen
dix
B
Page 52
Appendix A – Summary of Cashbook Balances as at 31 August 2016 and Summary of Bank Balances
This appendix identifies cash movements throughout the month along with a summary bank
reconciliation statement.
OPENING CLOSINGBALANCE BALANCE
General 1 & 2 195,407.77 56,675,756.83 (50,138,144.05) 6,733,020.55
Trust 1 (187,813.55) 5,648,599.62 (5,000,000.00) 460,786.07
Trust 2 27,875.00 0.00 0.00 27,875.00
Chuo Trust 2,612.73 0.00 (2,612.73) -
Bushfire Trust 22,229.87 0.00 (1,640.26) 20,589.61
SES Trust 242.80 0.00 0.00 242.80
Australand 112,026.91 0.00 (8,108.16) 103,918.75
172,581.53 62,324,356.45 (55,150,505.20) 7,346,432.78
BANK UNPRESENTED CASH ON CASHBOOKBALANCE CHEQUES HAND BALANCE
General 7,355,685.44 (366,811.14) 513,263.37 1 (155,704.89) Fund 2 (613,412.23)
6,733,020.55 Trust Funds 0.00 0.00 0.00 2 488,661.07
488,661.07 Chuo Trust 0.00 0.00 0.00 2 -
- Bushfire Trust 0.00 0.00 0.00 2 20,589.61
20,589.61 SES Trust 0.00 0.00 0.00 2 242.80
242.80 Australand 0.00 0.00 0.00 2 103,918.75
103,918.75 Total 7,355,685.44 (366,811.14) 513,263.37 (155,704.89) 7,346,432.78
1 Direct Deposit not receipted2 Due to/from GF1/Trust Funds3 Over Banking/Under Receipting (weekend transactions)
SUMMARY OF BANK BALANCES
FUND ADJUSTMENTS
FUND RECEIPTS EXPENDITURE
Total
SUMMARY OF CASHBOOK BALANCES AS AT 31 AUGUST 2016
FA
S01
5-17
Ap
pen
dix
A
Page 53
Inve
stm
ent
Su
mm
ary
Rep
ort
Aug
ust
2016
App
endi
x B
Page
1
FA
S01
5-17
Ap
pen
dix
B
Page 54
Cas
h a
nd
Inve
stm
ent
Hol
din
gs
Face
Val
ue
($)
Cu
rren
tV
alu
e ($
)C
urr
ent
Yie
ld (
%)
Cash
28,1
35,6
85.4
428,1
35,6
85.4
41.0
739
1
Floating R
ate
Note
23,0
00,0
00.0
023,0
59,4
20.0
03.1
847
3
Ter
m D
eposi
t56,5
50,0
00.0
056,5
50,0
00.0
03.4
618
3
10
7,6
85
,68
5.4
41
07
,74
5,1
05
.44
2.7
78
7
Ap
plic
atio
n o
f Fu
nd
s
Face
Val
ue
($)
Gen
eral Fu
nd 1
68,1
19,4
36.8
3
Tru
st F
und -
Sec
tion 9
437,2
66,2
48.6
1
Cust
odia
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form
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dex
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Su
ther
lan
d S
hir
e C
oun
cil
Exe
cutive
Sum
mary
App
endi
x B
Page
2
FA
S01
5-17
Ap
pen
dix
B
Page 55
Cas
h A
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aturity
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aturity
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12582
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aturity
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12599
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12614
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12630
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12585
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12632
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12628
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12609
27-M
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ly11567
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of
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12629
11-A
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dit U
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n A
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12633
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8Annual
ly11595
4-M
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71,0
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1,0
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6Annual
ly11594
16-M
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P B
ank
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3,0
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12580
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72,0
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P B
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12586
Su
ther
lan
d S
hir
e C
oun
cil
Invest
ment
Hold
ings
Report
App
endi
x B
Page
3
FA
S01
5-17
Ap
pen
dix
B
Page 56
Ter
m D
epo
sits
Ma
turi
tyD
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($)
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stit
uti
on
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12626
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612611
Su
ther
lan
d S
hir
e C
oun
cil
Invest
ment
Hold
ings
Report
App
endi
x B
Page
4
FA
S01
5-17
Ap
pen
dix
B
Page 57
Flo
atin
g R
ate
No
tes
Ma
turi
tyD
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Val
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Su
ther
lan
d S
hir
e C
oun
cil
Invest
ment
Hold
ings
Report
App
endi
x B
Page
5
FA
S01
5-17
Ap
pen
dix
B
Page 58
YTD
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com
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lan
d S
hir
e C
oun
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Budget
vs
Act
ual In
com
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App
endi
x B
Page
6
FA
S01
5-17
Ap
pen
dix
B
Page 59
To
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00
14%
40%
10
7,6
85
,68
5
Det
aile
d M
atu
rity
Pro
file
Face
Val
ue
($)
00.
Cash
+ M
anaged F
unds
28,1
35,6
85
26%
01.
Less
Than
30 D
ays
3,0
00,0
00
3%
02.
Bet
wee
n 3
0 D
ays
and 6
0 D
ays
5,5
00,0
00
5%
03.
Bet
wee
n 6
0 D
ays
and 9
0 D
ays
2,0
00,0
00
2%
04.
Bet
wee
n 9
0 D
ays
and 1
80 D
ays
16,3
00,0
00
15%
05.
Bet
wee
n 1
80 D
ays
and 3
65 D
ays
29,7
50,0
00
28%
06.
Bet
wee
n 3
65 D
ays
and 3
Yea
rs8,0
00,0
00
7%
07.
Bet
wee
n 3
Yea
rs a
nd 5
Yea
rs15,0
00,0
00
14%
10
7,6
85
,68
5
Su
ther
lan
d S
hir
e C
oun
cil
Invest
ment
Polic
y C
om
plia
nce
Report
App
endi
x B
Page
7
FA
S01
5-17
Ap
pen
dix
B
Page 60
Ind
ivid
ua
l In
stit
uti
on
al
Ex
po
sure
s
Par
ent
Gro
up
Cre
dit
Ra
tin
gP
ort
foli
oEx
po
sure
($
)In
vest
men
tP
oli
cy L
imit
($
)
AM
P B
ank
A-1
, A+
6,5
00,0
00
43,0
74,2
74
Ausw
ide
Ban
kA-2
, BBB
2,0
00,0
00
21,5
37,1
37
Bank
of
Quee
nsl
and
A-2
, A-
10,0
00,0
00
21,5
37,1
37
Ben
dig
o a
nd A
del
aide
Ban
kA-2
, A-
3,0
00,0
00
43,0
74,2
74
Com
monw
ealth B
ank
of
Aust
ralia
A-1
+,
AA-
32,1
35,6
85
48,4
58,5
58
Cre
dit U
nio
n A
ust
ralia
A-2
, BBB+
7,0
00,0
00
21,5
37,1
37
Gre
ater
Build
ing S
ocie
tyA-2
, BBB+
2,5
00,0
00
21,5
37,1
37
ING
Gro
up
A-2
, A-
4,3
00,0
00
21,5
37,1
37
Inte
ch C
redit U
nio
nN
R2,0
00,0
00
43,0
74,2
74
Mac
quar
ie G
roup
A-1
, A
2,0
00,0
00
43,0
74,2
74
Mem
ber
s Equity
Bank
A-2
, BBB+
6,5
00,0
00
21,5
37,1
37
MyS
tate
Bank
A-2
, BBB
9,5
00,0
00
21,5
37,1
37
New
cast
le P
erm
anen
t Build
ing S
oci
ety
A-2
, BBB+
2,0
00,0
00
21,5
37,1
37
Peo
ple
's C
hoic
e C
redit U
nio
nA-2
, BBB+
1,5
00,0
00
21,5
37,1
37
Polic
e Cre
dit U
nio
n (
SA)
NR
4,7
50,0
00
43,0
74,2
74
Rab
oban
k Aust
ralia
A-1
, A+
4,0
00,0
00
43,0
74,2
74
Sunco
rp B
ank
A-1
, A+
2,5
00,0
00
43,0
74,2
74
Wes
tpac
Gro
up
A-1
+,
AA-
5,5
00,0
00
48,4
58,5
58
10
7,6
85
,68
5
Ind
ivid
ua
l In
stit
uti
on
al
Ex
po
sure
Ch
art
s AM
P 6
.04%
BoQ
9.2
9%
CBA-B
WA 2
9.8
4%
CU
A 6
.50%
ING
3.9
9%
MEB 6
.04%
MyS
8.8
2%
Oth
er 1
4.4
0%PC
U 4
.41%
Rabo 3
.71%
WBC
5.1
1%
Su
ther
lan
d S
hir
e C
oun
cil
Indiv
idual In
stit
uti
onal Exposu
res
Report
App
endi
x B
Page
8
FA
S01
5-17
Ap
pen
dix
B
Page 61
2015 – 2016 - Designated Staff Required to Complete Annual S.449 Return (1/7/15 to 30/6/16) POSITION NAME (Incumbent
Officer for return period) 1. General Manager John Rayner 2. General Manager Scott Phillips 3. Director – Planning & Environment Peter Barber 4. Director – Shire Infrastructure Peter Hazeldine 5. Director – Corporate Services Robert Honeyman 6. Director – Corporate Support Therese Manns 7. Director - Commercial Operations Ken Shelston 8. Manager – Strategy & Development Marissa Racomelara 9. Manager – Project Services Veri Ermers 10. Service Quality Assurance Coordinator Bob Bryant 11. Manager - Fleet and Workshops Mark Mills 12. Fleet Administrator Bev Grey 13. Group Manager – Engineering Opertions Manjeet Grewal 14. Manager – Beach Operations Brad Whittaker 15. Manager – Governance & Customer Service and Public Officer Todd Hopwood 16. Manager – Risk & Audit Anton Usher 17. Manager – Waste Services Hans Kludass 18. Manager – Children’s Services Renea Giles 19. Manager – Civil Operations Michael O’Leary 20. Manager – Community and Strategy David Ackroyd 21. Manager – Finance Greg Hayes 22. Executive Engineer Mario Sherrie 23. Civil Engineer Tristan Whitley 24. Manager –Information Management & Technology David MacNiven 25. Manager – Information & Customer Service Management Steve Heapy 26. General Counsel Elizabeth Espinosa 27. Manager – Library & Information Services Lyn Barakat 28. Manager – Library & Information Services Deborah Best 29. Manager – Parks Operations Grant Willoughby 30. Manager – Personnel Peter Evans 31. Manager – Business Unit – Sutherland Leisure Centre Gregory Crawford 32. Facilities Manager Glen Carson 33. Group Manager Asset Management Philip Mansfield 34. Manager - Environment Health & Regulation Brett Richardson 35. Senior Operations Administrator Mark McCaughtrie 36. Civil Assets Coordinator Arun Gnanaranderan 37. Civil Technical Co-ordinator Stephen Little 38. Civil Project Co-ordinator Anthony Southam 39. Program Management Office Coordinator Melinda Allen 40. Manager – Building Operations Aaron Leahy 41. Group Manager Project Delivery Stephen Bourke 42. Internal Auditor Juliette Hall 43. Manager – Projects & Development Assessment Mark Adamson 44. Manager – Development Assessment & Certification Simone Plummer 45. Manager – Environmental & Building Compliance Michael Ryan 46. Manager – Environmental Planning Mark Carlon 47. Procurement Co-ordinator Bruce Renneberg 48. Contracts Officer Todd Payne 49. Team Leader - Planning Environment Assessment Andrew Schofield 50. Team Leader - Planning Environment Assessment Carolyn Howell 51. Team Leader - Planning Environment Assessment Christopher Greig 52. Team Leader - Planning Environment Assessment Peter Hanley 53. Team Leader - Planning Environment Assessment Carine Elias 54. Team Leader - Planning Environment Assessment Luke Murtas 55. Team Leader - Planning Environment Assessment Kylie Rourke
FA
S01
6-17
Ap
pen
dix
A
Page 62
FA
S01
7-17
Ap
pen
dix
A
Page 63
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