RoHS Seminar | | 1
FASFC
Federal Agency for the Safety of the Food Chain
Business plan of the Belgian Food Safety Agency
Piet Vanthemsche
CEO
RoHS Seminar | | 2
FASFC
Federal Agency for the Safety of the Food Chain
The FASFC Food Agency is regrouping all the different control and inspection organisms since 2000
Minister of Public Health
FODPublic Health,Food Safety
& Environment
FASFC Federal Agency for the
security of the Food chain
PRODUCTREGULATIONS
PROCESS REGULATIONS & CONTROL-PROGRAM
AUDIT INSPECTIONCONTROLS
RoHS Seminar | | 3
FASFC
Federal Agency for the Safety of the Food Chain
The FASFC consists of central services for strategy, planning and support together with executing regional entities
CEO
ProgramManagement
GeneralServices
LaboratoriesControl
Management
PlantsFertilizers
Insecticides
Foodproduction
AnimalsAnimal fodder
Animal medicineMedicines
International relations
Databases
Scientific Comittee and secretaries
Centralservices
External labs
Gent
Tervuren
Melle
Liège
Gembloux
Own labs
Primaryproduction
TransformationDistribution
CertificationsIn/ Export – RASFF –
CONSUM
Central services
Coördination NL & FR
Inspections
NOE
11 PCE’s
NICE
Human
Resources
IT
Budget
Control
Logistics
Legal service
Translations
Social service
CommunicationPrevention
Crisis prevention and mgmtQuality management
Staff
Advisory Comittee
Internal audit
RoHS Seminar | | 4
FASFC
Federal Agency for the Safety of the Food Chain
The FASFC follows a yearly cycle of risk assessment, program development, execution and reporting
RoHS Seminar | | 5
FASFC
Federal Agency for the Safety of the Food Chain
Consumers
Entreprises Sectors
Polit ical andadministrativepublic services
Result oriented culture
Inform
The FASFC must respond to the expectations of multiple stakeholders
RoHS Seminar | | 6
FASFC
Federal Agency for the Safety of the Food Chain
In 2004 an internal analysis exercise together with an external stakeholder questionnaire resulted in a SWOT-analyis
Strenghts Weaknesses
Principle of integrated approach Use of controlprogram based on risk
assessment Open communication with consumers (e.g.
Contact Point) and sectors Own laboratoriums Strong expertise and experience of the
personnel
Open relationship not with all sectors Internal communication between management
en people in the field No Total Quality System – lack of uniformity No integrated databases Unsufficient audit competences with the
employees in the field
Opportunities Threaths
Use of certification bodies for the approvals of self assessments
E-government and administrative simplification offer opportunities towards consumers, sectors en companies
Win-win with sectors, in particular complementarity of FASFC-control activities with audits on self-assessments
Own interests of stakeholders not always in line with FASFC-requirements
Implementation of self assessments is not evident for small entreprises
External (unpredicted) factors can endanger the normal functioning
Institutional context
RoHS Seminar | | 7
FASFC
Federal Agency for the Safety of the Food Chain
The FASFC wants to add value in 5 areas that are supported by the selected strategic objectives
Processes
Organisation & People
Collaboration
ResultComplementary with the sectors
A good image-enlarge consumer trust
-enhance competitiveness- FASFC becomes authority and reference
A secure food chain- consumer exposure as low as possible
-Reduce incidents
A stable legalframe
-Administrative simplification
Operational excellent Public service
-An efficient public service - Transparancy in way of working
Efficient crisis management
Efficient risk assessment
Integrated information management
Competent and well trained workforce
Quality Management
Renewal of existing financing mechanisms
Public-privatecollaboration
From inspection towards audit
Communication towards Consumers and enterprises
Collaboration with other government administration
Inclusion in European context
RoHS Seminar | | 8
FASFC
Federal Agency for the Safety of the Food Chain
These strategic objectives are translating the business vision into reality
From inspection to audit- Implementing self assessment- Attention towards education
Communication- Different approach for each segment- Additional focus on small entreprises
Quality Management- Internal Quality Management system- Certification
Efficient risk assessment- Expand role of Scientific Committee- Better use of available databases
Effective crisis management- Anticipation, fast reaction and continuity in the services
RoHS Seminar | | 9
FASFC
Federal Agency for the Safety of the Food Chain
The strategic objectives are translating the business vision into reality … continued
Good collaboration with all other government authorities - Collaboration protocols and SLA’s- Integration within European context
Public Private Collaboration- OCI’s, DMO’s and Labos
Integrated systems and information management- Process support through centrally validated data- Efficient reporting
Competent employees- Expand training offering- Align personal goals with company goals
Renew financing mechanisms- Levies and fees besides government budget
RoHS Seminar | | 10
FASFC
Federal Agency for the Safety of the Food Chain
Suppliers
of agriculture (feed industry, raw materials, pesticides)
Agriculture
Food industry
Wholesale business
Retail
Hotels, Restaurants, Pubs
Transport
GIFS
MIS
MiA-A (2)
MiA-P (2)
FASFC
Our goal : optimising Food chainFood chain checks
RoHS Seminar | | 11
FASFC
Federal Agency for the Safety of the Food Chain
Main objectives of the organisation are defined in an business plan
approved by the federal governementCore process is integral part of the business planCore process is defined and implemented within a BPROthers strategic objectives defined in the business plan eg
Self checkingFrom inspection to audits
are in line with Core process
.
FASFC Business Plan and the core process
RoHS Seminar | | 12
FASFC
Federal Agency for the Safety of the Food Chain
Plan
Do
Check
Plan
Act
CheckCheck
Act
The new core process of the FASFC
RoHS Seminar | | 13
FASFC
Federal Agency for the Safety of the Food Chain
The future operating model is build as a Business Component Model consisting of core and supporting activities
SupportServices
General Management
ControlFollow up
ControlExecution
ControlPlanning
RiskAssessment
Program Management
Labs Analysis
Direct
Control
Execute
Core activity Executed for third partySupport activity Executed with partners
Strategic planning for budget, HR, IT
IT service levels & partner mgmt
HR Management
Prevention and Work Safety
(Budg+Analyt) Accounting
Execute Budget Control
Define management
plans
Stakeholder management
Define Crisis strategies
Develop & manage Communication
plans
Internal Audit & Quality mgmt
Define communication
strategies
Funds management for third parties
Follow up and evaluate risk assessment
Analysis of input from sectors
Analysis of European
messaging (RASFF)
Analysis of complaints
Develop control-strategy
ControlProgramme evaluation
Develop Control Programme
Guidelines for Control exectuion
Legislation simplification
Define Partner Strategy
(sub)contractors follow up
Contractor Performance Monitoring
Develop detailed planning within PCE
Subcontractor en Sector relationship
management
Develop control planning per sector/PCE
Define Control & inspection strategy
evaluation of performance of
controls
Coordination of evaluation of field
services
Define guidelines for follow up
Deliver certificates
Control repporting
Fraude-detection
Deliver erkenningen
Follow up (non conformities
bad payers, warrants)
Follow up control complaints
Follow up Regulations
Advice around legislation
develop improvement-programmmes
Workforce Planning
Validation of sector guides
Translation (EU) regulations
Dispatching of steels
Define Labs Strategy & quality
rules
Labs Planning & follow up
Execute analysis for third parties
Labs accreditation
Relationships with (local) governments
Execute controls for third parties
ACS-audits on request
Develop Control checklists
Develop risk strategy
Set up traceability
European RAS follow up
Feedback to enterprises
Synthesis & evaluation of
controle & analysis results
Labs reporting
Crisis- and incidents-
management
Union negociationsReporting to third
parties
Invoicing & Inningen
IT operations
Logistics, legal, translation services
Training
Execution of controls from
control-programme
Audtis of OCI
Support Scientific comittee
Execution controls - On request - mandatory - In support
- bordercontrols
Organisation of ringtests
Execute labs analysis
CODA animal diseases
RoHS Seminar | | 14
FASFC
Federal Agency for the Safety of the Food Chain
The staff for 2005 is in line with the future operating model (in total 1290 FTE’s)
Strategische planning voor
budget, HR, ICT
ICT service levels & partner mgmt
HR Management
Facturatie & Inningen
Preventie en bescherming op het
werk
(Budg+Analyt) Boekhouding
Uitvoeren Budget Controle
ICT operationeel beheer
Ondersteuning logistiek, juridisch,
vertalen
Opstellen management-
plannen
Relaties met stakeholders
Uitwerken Crisisstrategie
Opleiding geven
Opstellen en beheer Communicatieprogr
amma’s
Interne Audit & Kwaliteitszorg
Bepalen communicatie-
strategie
Fondsenbeheer voor derden
Opvolgen en evaluatie van
risicobeoordeling
Analyse input van de sectoren
Analyse van Europese berichten
(RASFF)
Analyse van meldingen/klachten
Uitwerken controle-strategie
ControleProgramma evaluatie
Ontwerpen Controle Programma
Richtlijnen voor Controles
Vereenvoudiging van wetgeving
Vastleggen Partner Strategie
Opvolging (sub)contractors
Contractor Performance Monitoring
Opmaken planning binnen PCE
Subcontractors en Sectoren
relatiebeheer
Opmaak controle planning per sector/PCE
Vastleggen Controle & inspectie
strategie
evaluatie van performantie van
controles
Uitvoering controles uit controle-programma
Controle op de werking van OCI
Coordinatie en evaluatie van
buitendiensten
Vastleggen van richtlijnen voor
opvolging
Afleveren certificaten
controlerapportering
Fraude-bestrijding
Afleveren erkenningen
Opvolgen vaststellingen
(non conformiteiten wanbetalers, PV’s)
Opvolgingscontrole meldingsplicht
klachten
Ondersteunen Wetenschappelijk
comite
Opvolgen
Wetgevend kader
Advies geven rond wetgeving
Uitvoering Controles op aanvraag - verplicht - ten dienste -
grensposten
opzetten verbeterings-
programmma’s
Workforce Planning
Validatie van sectorgidsen
Omzetten (EU) reglementering
Dispatching van monsters
Vastleggen Labo Strategie &
kwaliteitsnormen
Labo Planning & prijsopvolging
Organisatie ringtesten
Uitvoeren van labo analyses
Uitvoeren van analyses voor
derden
Erkennen van Labo’s
Relatiebeheer met (lokale) overheden
Uitvoeren controles voor derden
ACS-audits op aanvraag
Opstellen Controle checklists
Uitwerken risico-strategie
Opzetten traceerbaarheid
CODA dierenziekten
Europese RAS opvolging
Feedback naar bedrijven
Synthese & evaluatie van controle- &
analyseresultaten
Laborapportering
Crisis- en incidenten-
management
VakbondsoverlegRapportering aan
derden
52 level A
9 level B
11 level C
5 level D
77 FTE’s34 FTE’s
16.5 level A
6 level B
6 level C
5 level D
42 level A
7 level B
25 level C
16 level D
90 FTE’s
696 FTE’s
43 level A
68 level B
17 level C
34 level D
162FTE’s
64 level A
44 level B
56 level C
66 level D
231 FTE’s
522 Techn
211 level A
247 level B
60 level C
4 level D
174 Staff
45 level A
6 level B
71 level C
52 level D
SupportServices
General Management
ControlFollow up
ControlExecution
ControlPlanning
RiskAssessment
Program Management
Labs Analysis
Direct
Control
Execute
RoHS Seminar | | 15
FASFC
Federal Agency for the Safety of the Food Chain
The projected control plan towards the future is based on a number of assumptions
Import- and exportcertificates are not influenced by the expansion of the EU
Licences are delivered for an undetermined period
Audits can be executed by private OCI’s after approval of the sectorguide
- Reduction for entreprises with a autocontrol system (ACS)
- Combined audits of ACS with private request for proposals
Pace of implementation of ACS in entreprises is difficult to predict
10 % of FASFC-controls require a follow up control
RoHS Seminar | | 16
FASFC
Federal Agency for the Safety of the Food Chain
100% of entreprises with validated autocontrolsystem in 2008Evolution of the control agents - summary table
FTE’s 2005 2008 Totaal
D ID D ID 2005 2008
Primary Production
37 184,9 59,5 109,7 221,9 169,2
Trans-formation
16 106 19,3 49,2 122 68,5
Distribution 37,5 34,6 118,1 72,1
Others(BIRB, NOE, NICE en GIP)
47 23 60 70
Total 101 421 163,4 216,5 522 369,8
11 107,1
2337
RoHS Seminar | | 17
FASFC
Federal Agency for the Safety of the Food Chain
Comparison 50% and 100% entresprises with validated ACS Required number of control agents in 2008
FTE’s 2008 50% ACS 2008 100%ACS Totaal
D ID D ID 200850%ACS
2008100%ACS
Primary Production
91 104 59,5 109,7 195 169,2
Trans-formation
83 33 19,3 49,2 116 68,5
Distribution 37,5 34,6 116 72,1
Other(BIRB, NOE, NICE en GIP)
47 23 70 70
Total 312 184 163,4 216,5 497 369,8
91 25
2347
RoHS Seminar | | 18
FASFC
Federal Agency for the Safety of the Food Chain
For the 2008 budget (not indexed) in the 100% validated ACS scenario income from heffingen shift to retributies
PersoneelSalaries and wages 55.914.400reimbursements 4.626.012Other expenses 511 101.233
OperationsStaff related expenses 7.574.320IT 5.217.229external vetenaries 22.649.529extern labs 12.989.520BSE expenses 20.900.000Other operations expenses 4.265.426
Investments 4.027.282
Total 138.264.950
ACS validation 5.571.792TOTAL 143.836.742
Retributions 42.317.750certifications 8.070.000approvals 23.781.000controls/inspections on reques pmnon-conformities 1.968.750residues 2.648.000control rights 2.000.000BSE 3.850.000
Fees 23.015.000controls/inspections from controlprogram
6.015.000BSE 17.000.000
other 4.432.200total own revenue 69.764.950Government dotation 66.500.000EU 2.000.000Total 138.264.950
ACS validation 8.395.351TOTAAL 146.660.301
Expenditure Income projection new system
RoHS Seminar | | 19
FASFC
Federal Agency for the Safety of the Food Chain
The 2008 budget with the 50% validated ACS (not indexed) shows a slower shift
PersoneelSalaries and wages 62.489.519 reimbursements 4.626.012Other expenses 511 101.233
OperationsStaff related operations 8.465.004IT 5.217.229External vetenaries 22.649.529external labs 12.989.520BSE expenses 20.900.000Other operations expenses 4.265.426
Investerments 4.027.282
Total 145.730.753
ACS validation 2.676.950TOTAL 148.407.703
Retributions 42.317.750certifications 8.070.000approvals 23.781.000controls/inspection on request pmnon-conformities 1.968.750residues 2.648.000control rights 2.000.000BSE 3.850.000
Fees 30.837.500controles/inspection from controlprogram
13.837.500BSE 17.000.000
other 4.075.503total own revenue 77.230.753Government dotation 66.500.000EU 2.000.000Total 145.730.753
ACS validation 4.033.521TOTAL 149.764.274
Expenditure Income projection new system
RoHS Seminar | | 20
FASFC
Federal Agency for the Safety of the Food Chain
Conclusions
Belgian Food safety Agency has a medium term businessplan approved by the government
The BP takes into account the efforts and self checking systems of the industry in the food chain
Internal cyclus based on programming and planning tools Important values of the Belgian food safety agency:
- Professionalism- Integrity- Transparancy- Interdisciplinarity- Participation