F U N C T I O N S2 0 2 0 & 2 0 2 1
Kleinkaap is the landmark celebration venue that offers guests a vibrantly contemporary
Experience, whilst still evoking feelings, memories, and the warm nostalgia of days gone by.
We will ensure your function is an unforgettable experience. Our hand-picked team works
Closely together with you to ensure that we deliver on the things that matter most to us:
Quality, service, sustainability and value for money.
Warm regards,
Cilliers & Reine Malan
Owners & Founders of Kleinkaap Boutique Hotel
KL
EI
NK
AA
P│
W
EL
CO
ME
. 0 1
Dear valued guest
KL
EI
NK
AA
P│
VE
NU
E
HI
RE
&
M
EN
U
RA
TE
S
. 0 2
VENUE HIRE
VENUE HIRE TIME HOURS 50 GUESTS +
MONDAY - FRIDAY MORNING 5 hours R5000
AFTERNOON 8 hours R7000
EVENING 8 hours R9500
SATURDAY, SUNDAY & PUBLIC HOLIDAYS
Minimum of 80 guests
MORNING 5 hours R9500
AFTERNOON & EVENING 8 hours R19000
MENU RATES PER PERSON
MENU OPTION 2020 2021 MENU OPTION 2020 2021
BREAKFAST BUFFET R265 R282 BREAKFAST BRUNCH R465 R495
HIGH TEA R295 R314 3 COURSE BUFFET R615 R654
MEZE PLATTER R220 R234 3 COURSE PLATED R525 R559
HARVEST TABLE R385 R410 FESTIVAL STALLS R745 R793
BRAAI R460 R489 Spit braai at additional charge of R95pp for 50 guests
KL
EI
NK
AA
P│
P
AC
KA
GE
S
. 0 3
All packages includeOur packages are especially created to cater
For all your specific needs
• Silver under plates (33cm). Our main course plates are 31cm.
• Silver ice buckets & stands (1 per table).
• Access to the bar and lounge.
• Podium for speeches and presentations.
• 8 x large half-moon candle floor stands for functions.
• 12 x small wrought iron stands with cone vases for centrepieces.
• 7 x half-moon floor candle stands for rectangular table centrepieces.
• 2 x large wrought iron flower stands with cone vases.
• 2 x medium wrought iron stands with cone vases for flower arrangements.
• Round or rectangular tables for function.
• Wooden rectangular function tables.
• Complete table setting with crockery, glassware and cutlery.
• Table linen: tablecloths (white damask pattern, black damask pattern)
Napkins: (white plain, white damask pattern).
• Wrought iron chairs with leather seats for function (no covers needed).
• 2 easels for displaying seating plan.
• Experienced senior management present for the duration of your function.
• Function co-ordinator.
We have a team of professional function co-ordinators that are able to assist you in
Making your day as memorable and stress free as possible. You’re dedicated co-ordinator
Will bring elegance, quality, personal attention and expertise to the planning of your
Event, from the booking to the perfectly orchestrated function day.
KL
EI
NK
AA
P│
P
AC
KA
GE
S
. 0 4
• Specific services:
Advice and assistance with the selection of your flowers, décor, photographer etc. From our preferred, reliable & experienced suppliers list (attached).
Guidance on the menu selections.
Co-ordination between your suppliers and Kleinkaap.
Co-ordination with our preferred suppliers for set-up of a full sample mock up table with various options.
On the event day your dedicated co-ordinator will orchestrate the event to ensure that everything runs smoothly and according to your specifications.
• Beautiful gardens, boasting large majestic oak and magnificent blue gum trees making for a whimsical forest like setting, including water features for picture perfect photograph opportunities.
• White/black umbrellas.
• Ample secure parking.
• Parking assistance.
• 24 hours security guard.
• Wheelchair friendly (Kleinkaap also has a wheelchair available on-site).
• Winter or cold weather days: enjoy our wood burning fireplaces for your event.
• Kleinkaap also have mushroom gas heaters for indoor use.
• Summer or hot weather days: enjoy our cool mist sprinklers on the deck area outside the hall.
• Bonfire (weather permitting).
• We have two vintages cars, a 1929 Chevrolet tourer and a 1939 Morris ten which are available for photographic purposes only at no additional cost.
• Waiters and barmen for the duration of your event.
• For a plated menu, one waiter for every 10 guests.
• For buffet menu, one waiter for every 15 guests.
D é c o r & F l o w e r s
D J & L i g h t i n g
P A s y s t e m
R 1 8 0 0
T e c h n i c i a n
R 1 5 0 0
T h e u s a g e o f t h e
P r o j e c t o r & S c r e e n R 1 6 6 5
KL
EI
NK
AA
P│
PA
CK
AG
ES
, . 0 5
ALL PACKAGES EXCLUDE
34 double rooms are available to enhance the beauty of Kleinkaap and to make your journey unforgettable.
Your guests are welcome to spend the night and enjoy and extension of 'Kleinkaap' cape Dutch charm, all
rooms are luxury en-suite king rooms with state of the art amenities, flat screen televisions and wireless
internet.
Included: full English breakfast & tea/coffee facilities.
Guest rate R970 pp/sharing (2020)
R1550 pp/single (2020)
KL
EI
NK
AA
P│
AC
CO
MM
OD
AT
IO
N
. 0 6
Accommodation
Check in time: 14h00 Check out time: 10h00
Please note that the rates Above include a full English Breakfast. All accommodation Prices include vat but exclude 1% tourism levy that will be added to the accommodation invoice.
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
. 0 7
Cold Selection
Selection of Cereals Seasonal Fresh Fruit
Yogurt Selection of Cold Meats Pastries, Butter and Jam
Cheese Board
Hot BreakfastChoose 1 From Each Line
Bacon or Chicken Livers Beef Sausage or Savoury Mince
Fried, Poached or Scrambled Eggs Grilled Hash Brown or Potato Chips
Sautéed Mushrooms or Mixed Julienne Vegetables Grilled Tomato or Tomato And Onion Gravy
Filtered Coffee and a Selection of Tea’s per personGlass of Fresh Fruit Juice per person
Breakfast Bu ffet
2 0 2 0 - R 2 6 5 P P
2 0 2 1 - R 2 8 2 P P
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
. 0 8
Plated Starter
‘Gestowe” Dried Fruit with Honey Yogurt and Seed PralineGranola with Strawberry Yoghurt, Berry Coulis
French Toast Stack with Grilled Banana, Honey and Bacon BitsOR:
Buffet Starter
Selection of Cereals, Yogurt and MuesliSliced Fruit Platters
Egg SelectionChoose 1
Creamed Scrambled Eggs with Roast Cherry Tomato and ChivesRed Pepper, Corn and Onion Frittata
Boiled Egg Dish Topped With Béchamel Sauce and CheeseShakshuka – Eggs Pouched in Tomato Relish
Meat & Fish SelectionChoose 2
Beef Boere Wors with Caramelized Onion SauceSpicy Chicken LiversGrilled Back BaconPork/Lamb BangersSavoury Beef Mince
Creamy Baked HaddockCrispy Chicken Strips
Vegetable & Starch SelectionChoose 2
Potato RostiCheese and Potato Bake
Grilled Cubed Potatoes and Onions HashPaptert
Creamy MushroomsMixed Vegetable Fritters
Roasted TomatoSpinach and Mushroom Quiche
Curried Baked Beans with Onions and Peppers
Salad SelectionChoose 1
Baby Spinach, Feta and TomatoesGreek Salad
Orange, Fennel and Red Onion SaladBroccoli, Apple Salad.
Buffet Brunch
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
. 0 9
Dessert SelectionChoose 1
Fresh Fruit PavlovaApple Cinnamon Crumble with Whipped Cream
Cherry Bread PuddingChocolate Brownies with Cream/Ice Cream
Fruit and Custard Tarts
Per Table
Bread Platter with Farm Bread, Muffins and CroissantsButter, Homemade Preserves
2 0 2 0 - R 4 6 5 P P
2 0 2 1 - R 4 9 5 P P
. 1 0
Open Sandwiches
Chicken Liver and Fig CompoteSmoked Salmon and Cucumber
Roast Tomato and BasilSweet Potato Scones With Mustard Mayo and Parma Ham
Savoury Pastries
Biltong, Peppadew and Feta QuicheSpinach and Mushroom Phyllo Parcels
Goats Cheese, Olive and Tomato Tart Tatin
Sweet Pastries
Carrot CakeBerry Cheesecake
Chocolate Brownies
Tea & Infusions
Ceylon, Rooibos and DecaffeinatedEarl Grey, Chamomile, English Breakfast, Lapsang Souchong, Prince of WalesIrish Breakfast, Green Mint, Lemon Scented, Lemon Herbal, Japanese Green
Freshly Brewed Filter Coffee,
2 0 2 0 - R 2 9 5 P P
2 0 2 1 - R 3 1 4 P P
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
High Tea
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
. 1 1
Meze PlattersVeggies and Pate - Choose 3
Marinated MushroomSmoked Snoek Pate
Grilled Vegetable RibbonsChicken Liver Pate
Coriander Hummus Balsamic Tomato
Bacon Jam Olive Tapenade
Served With A Variety Of Breads: Including Farm Style White Bread, Seed Loaves, Focaccia
Cheese And Charcuterie - Choose 3
SalamiParma Ham
Beef Pastrami Lamb Kofta With Tzatziki House Flavoured Chevre
Double Cheese & Herb Spread Brie Head
Blue Cheese Head Flavoured Kwaito Cheese Matured Cheddar Slices
Served With Fresh Fruit & Preserved Fruit
Plus Live Roosterkoek Station @R25.00 Per PersonServed With Butter & Jam
2 0 2 0 - R 2 2 0 P P
2 0 2 1 - R 2 3 4 P P
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
. 1 2
Harvest TableStarter
Platter Of Homemade Bread Served With
Flavoured Cheese Ball
Onion Marmalade
Chicken Liver Pate
Fresh Fruit
Buffet Mains
Pulled Beef and Rosemary Jus
Garlic and Lemon Chicken Portions
Roasted Potato Wedges
Blistered Pepper and Pumpkin Seed Cous Cous
Seasonal Vegetables
Spinach and Mushroom Bake
Garden Salad
Coleslaw With Apple and Raisins
Desserts
Chocolate Brownies
Banana and Caramel Custard Tart
2 0 2 0 - R 3 8 5 P P
2 0 2 1 - R 4 1 0 P P
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
. 1 3
BraaiStarter - Choose 1
SkilpaadtjiesBacon and Cherry Rolls
Roasted Beef Bone Marrow with Homemade Bread Mielie Fritters with Tomato Relish
Cocktail Pork Ribs Sticky Chicken Wings
Roosterkoek Station with Jam & Cheese
Mains- Choose 2Oxtail Potjie
Tomato And Lamb Neck Bredie Grilled Lamb Braai Chops
Whole Grilled Line Fish Foil Parcels Marinated Chicken Kebabs
Roasted Chicken Pieces Beef Sirloin Kebabs Beef Boere Wors
Starch & Vegetables - Choose 2Stamp Mielies – Plain/Dish With Mushrooms and Cheese
Paptert Double Baked Parmesan Potatoes
Roast Butternut with Tomato and Feta Potato Gratin
Roasted Vegetables Vegetable and Bean Curry
Black Mushrooms Topped with Caramelized Onions and Cheddar
Salads - Choose 2Broccoli and Cheddar Salad
Greek Salad Asian Coleslaw with Soya & Sesame
Roast Pear and Biltong Salad Potato and Bacon Salad
Roast Pepper, Feta and Olive Pasta Salad Pickled Beetroot Salad
Caprese Salad
Desserts - Choose 2Peppermint Crisp Tart Glasses
Fresh Fruit Salad With Vanilla Ice Cream Malva Pudding with Custard
Chocolate Brownies Hertzoggies
Milktart Glasses Cape Malay Koek Sisters
Spit Braai At Additional Charge Of R95pp For 50 Guests
2 0 2 0 - R 4 6 0 P P
2 0 2 1 - R 4 8 9 P P
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
. 1 4
3 Course Bu ffet Plated Starter
Choose 1 Cold Or Hot
ColdSmoked Fish, Cucumber and Fennel Terrine with Herb Crostini
Ostrich Carpaccio, Pickled Beetroot and Parmesan with Rooibos Reduction and a Herb Salad
Chicken Liver Parfait with Caramelized Fig Compote, Garden Greens and Black Pepper Toast
Orange and Fennel Salad with Pickled Red Onions (V)
Heirloom Tomato Tart With Feta Cream and Basil Oil (V)
HotBlack Mushroom Topped with Camembert, Parma Ham, Sun Dried Tomato and Wild Rocket
Butternut Fritter Stack with Feta, Sage Pesto and Biltong
Pulled Pork Spring Roll with Cucumber Pickle and Chilli and Coriander Dressing
Spiced Pear Tart with Walnut Salad and Deep Fried Blue Cheese Salad (V)
Broccoli and Cheese Soup with Cheese Straw (V)
Buffet Main
Roasts - Choose 1
Leg of Lamb With Pinotage JusBeef Sirloin with Wild Mushroom Casserole
Pork Belly with Apple Chutney Roast Chicken Portions with Grilled Lemon
Hot Buffet - Choose 2
Pulled Lamb with Rosemary Jus Venison and Prune Pie
Chicken and Mushroom Pie Cape Malay Chicken Curry with Sambals
Chicken Roulade with Sundried Tomato and HerbsFish Curry with Sambals
Traditional Bobotie with Pineapple Chutney
Starch - Choose 2
Roast Potatoes Parmesan and Herb Potato Wedges
Savoury Rice with Pimentos and Onions Potato Dauphinoise (Bake)
Yellow Rice with Raisins Vegetable Couscous with Toasted Almonds
Tomato and Basil Rice Pilaf
. . 1 5
Vegetables - Choose 2
Cauliflower and Broccoli with Ginger and SesameSpinach and Mushroom Bake
Green Beans with Crispy Bacon and Caramelised Onions Oven Roasted Mediterranean Vegetables
Pumpkin Fritters with Caramel Sauce Garlic Zucchini with Roasted Tomato, Olives and Feta
Roasted Butternut with Spiced Pumpkin Seeds Orange Glazed Sweet Potato with Hannepoot Jam
Zulu Cabbage with Red Peppers and Onions
Salad - Choose 2
Greek Salad Broccoli and Cheddar Salad
Asian Coleslaw with Soya and Sesame DressingCurried Peach and Barley Salad
Marinated Mushroom and Labneh Balls in Rosemary OilPear, Spinach and Blue Cheese Salad
Beetroot and Apple SaladMelon, Basil and Radish Salad
Caprese Salad
Plated Dessert
Choose 1
Salted Caramel Nut Tart, Coffee Meringue Orange Gel & Dark Chocolate Twigs Vanilla Crème Brule, Berry Coulis & Almond Biscotti
Lemon Bar, Poppy Seed Meringue, Blueberry Cheesecake Drops & Lemon Crumb Dark Chocolate Tart, Chocolate Soil, Roasted Cherries, Vanilla Cream & Nut Brittle
Passion Fruit Pavlova with White Chocolate Cream, Toasted Coconut & Tropical Fruit
2 0 2 0 - R 6 1 5 P P
2 0 2 1 - R 6 5 4 P P
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
KL
EI
NK
AA
P│
ME
NU
PA
CK
AG
ES
. 1 6
Plated Starter
Choose 1 Cold Or Hot
ColdSmoked Fish, Cucumber and Fennel Terrine with Herb Crostini
Ostrich Carpaccio, Pickled Beetroot, Parmesan and Rooibos Reduction on a Herb Salad
Chicken Liver Parfait with Caramelized Fig Compote and Garden Greens
Orange and Fennel Salad with Pickled Red Onions (V)
Heirloom Tomato Tart with Feta Cream and Basil Oil (V)
HotBlack Mushroom Topped with Camembert, Parma Ham, Sun Dried Tomato and Wild Rocket
Butternut Fritter Stack with Feta, Sage Butter and Biltong
Pulled Pork Spring Roll with Cucumber Pickle and Chilli and Coriander Dressing
Spiced Pear Tart with Walnut Salad and Deep Fried Blue Cheese (V)
Broccoli and Cheese Soup with Cheese Straw (V)
Plated Main
Choose 1 For All Guests
Beef Fillet With Herb Crust, Wild Mushroom Casserole, Roast Potato Medallions, Roasted Vegetables
OR
Slow Cooked Lamb Shank In Pinotage Jus, Garlic Green Beans With Almonds and Tomato Bulbs, Creamy Mash Potatoes
3 Course Plated
. 1 7
OR
Chicken and Bacon Roulade Filled with Herb Feta on Top of Caramelized Onion and Pear Tartlet, Carrot and Zucchini Julienne and Roast Chicken Veloute
OR
Salmon Fillet with Wilted Spinach, Sundried Tomato Butter Sauce, Basil Mashed Potato and Confit Leeks
OR
Venison Loin with Pouched Dried Fruit and Smoked Bone Marrow, Barley Risotto, Roasted Vegetables
OR
Compressed Pork Belly with Apple Chutney and Crackling, Beetroot Puree, Broccoli Florets and Potato Gratin
Plated Dessert
Choose 1
Salted Caramel Nut Tart, Coffee Meringue Orange Gel & Dark Chocolate Twigs Vanilla Crème Brule, Berry Coulis & Almond Biscotti
Lemon Bar, Poppy Seed Meringue, Blueberry Cheesecake Drops & Lemon Crumb Dark Chocolate Tart, Chocolate Soil, Roasted Cherries, Vanilla Cream & Brittle
Passion Fruit Pavlova with White Chocolate Cream, Toasted Coconut & Tropical Fruit
2 0 2 0 - R 5 2 5 P P
2 0 2 1 - R 5 5 9 P PK
LE
IN
KA
AP
│M
EN
U
PA
CK
AG
ES
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
. 1 8
Festival StallsMeze Feast
Veggies and Pate - Choose 3
Marinated MushroomSmoked Snoek Pate
Grilled Vegetable RibbonsChicken Liver Pate
Coriander Hummus Balsamic Tomato
Bacon Jam Olive Tapenade
Served With A Variety Of Breads: Including Farm Style White Bread, Seed Loaves, Focaccia
Cheese and Charcuterie - Choose 3
SalamiParma Ham
Beef Pastrami Lamb Kofta With Tzatziki House Flavoured Chevre
Double Cheese & Herb Spread Brie Head
Blue Cheese Head Flavoured Kwaito Cheese Matured Cheddar Slices
Served With Fresh Fruit & Preserved Fruit
Plus Live Roosterkoek Station @R25.00 Per PersonServed With Butter & Jam
Festival Stalls
Stir Fry Station
Choose 1
Chicken and CashewBeef and Broccoli
Sesame VegetablesAll Served with Egg Noodles/Steamed Rice and A Variety of Sauces
Sliders
Choose 1
Beef Patty, Bacon Jam, Homemade PickleGrilled Chicken Fillet, Guacamole, Roasted Cherry Tomato
Roasted Black Mushroom, Onion Marmalade and Ementalle CheeseAll Served with Lettuce, Tomato and a Freshly Baked Bread Roll
Soft Shell Taco Station
Choose 1
Line Fish Goujons, Tomato And Cucumber Salsa, Coriander MayoPulled Pork, Pineapple Salsa, Cheddar
Chipotle Chicken, Sweetcorn SalsaGrilled Chorizo, Roasted Pepper, Feta
All Served With Shredded Lettuce In A Soft Taco
Braai Station
Choose 1
Peanut and Coriander Chicken KebabsSticky Soya Pork Belly Kebabs with Coleslaw
Sliced Roast Beef Served in Pita Breads Served with Hummus and Tomato SalsaGreek Style Leg of Lamb in Pita Breads served with Tzatziki
Grilled Red Pepper and Halloumi served with Wild Rocket and Balsamic Dressing
Plated Dessert
Choose 1
Salted Caramel Nut Tart, Coffee Meringue Orange Gel & Dark Chocolate Twigs Vanilla Crème Brule, Berry Coulis & Almond Biscotti
Lemon Bar, Poppy Seed Meringue, Blueberry Cheesecake Drops & Lemon Crumb Dark Chocolate Tart, Chocolate Soil, Roasted Cherries, Vanilla Cream & Brittle
Passion Fruit Pavlova with White Chocolate Cream, Toasted Coconut & Tropical Fruit
2 0 2 0 - R 7 4 5 P P
2 0 2 1 - R 7 9 3 P P
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
. . 1 9
KL
EI
NK
AA
P│
ME
NU
P
AC
KA
GE
S
. 2 0
Meringue Drops Traditional “Soet Koekies”
Homemade Coconut Marshmallows
Choose 4
TartsApple Crumble
Lemon Meringue Milk Tart
Peppermint Crisp Tart Passion Fruit Fridge Tart
Cremora Berry Tart
CakesCoffee Caramel Cake
Red Velvet Cake Carrot Cake
Coconut Custard Cake Vanilla Butter Cake
Bar-one Cake
PuddingsMalva Pudding With Custard
Saucy Chocolate Pudding With Cream Sticky Date And Nut Pudding With Custard
Caramel Apple Pudding With Cream Choc And Cherry Bread Pudding With Custard
Traditional Sago Pudding
Mini DessertsCoffee Penna Cotta With Nut Praline
Doughnut With Vanilla Glaze Rooibos Crème Brule
Baklava Cigars With Lemon Syrup Lemon Cheese Cake Shots With Berry Coulis
Dark Chocolate Brownies Biscuit Parfait With Caramel Cream
Buffet Dessert
2 0 2 0 - R 1 8 5 P P
2 0 2 1 - R 1 9 6 P P
Bookings
• Bookings will only be considered secured upon receipt of a refundable deposit of R5000. The deposit will be refunded within 15 working days after the set date (terms and conditions apply).
• For groups less than 40 – no deposit will be charged.
• By paying a deposit you indicate your acceptance of the terms and conditions of Kleinkaap.
• In the event of non-payment of the deposit within the time specified, Kleinkaap shall be entitled to cancel the booking after giving the client written notice.
• Menu choice and number of guests should be confirmed 4 weeks prior to the function. Kleinkaap requires a 50% payment of the deposit invoice 4 months prior to the function date.
• The balance of the pro-forma invoice is payable at least 30 days prior to the function date.
• Take note: the final number of guests will not be changed after two weeks prior to the function.
• Kleinkaap must be informed two weeks before function date regarding repayment of extra guests with your deposit
Appointments
5 weeks prior to the function the following must be confirmed with your function co-ordinator:
• Menu choice
• Running order
• Number of guests
• Special requests
• Confirmation of suppliers as well as their contact details
• Hall layout
• Bar requirements as well as table wines
• Special dietary requirement
• Accommodation requirements
A final appointment is scheduled no later than 5 weeks prior to the wedding to finalize arrangements.
Please note that final meetings can only be done on weekdays.
The final number of guest will not be decreased after two weeks prior to the wedding. The number can increase and will be charged accordingly.
Kleinkaap must be informed two weeks before the wedding date regarding payment of extra guests with your deposit.
KL
EI
NK
AA
P│
GE
NE
RA
L
. 2 1
GENERAL TERMS AND CONDITIONS
Bar services
• Bar attendants are charged a minimum of an 8 hour shift. Should the waiters and bar attendants work longer than 8 hours, the standard hourly rate per waiter/barmen will be charged, R88 per hour per waiter, and R95 per hour per bar attendant. These prices are subject to change.
• All beverage requirements should be arranged prior to the event date.
• Kleinkaap bar closes an hour before the venue closes, however it may be hired after set time for a fee of R1015.00 per hour.
• The bar is fully licensed; therefore all beverages must be purchased from Kleinkaap. Should you wish to provide wine or champagne; a corkage fee of R88 per 750ml bottle will be charged. Prices subject to change.
• No shooters, spirits, beers, soft drinks or food may be brought onto the premises.
• A limit may be stipulated for an account bar. In order to monitor the accumulative total, Kleinkaap will supply a regular reconciliation of the account for the duration of the event.
• Any changes to beverage requirements at any stage are to be done so in writing.
• Wine list and bar menu is available on request.
• On the day of the event the balance of the bar account must be settled as costs or overtime costs.
• All prices are subject to change without prior notice
Smoking
No smoking is permitted in the banquet halls, in the garden near the tables or in the guest rooms.
Ashtrays are provided outdoors in the designated areas.
Legislation prohibits smoking in public areas.
Rooms and all venues are non-smoking.
Guests are required by law to smoke in designated smoking areas.
Set up and cut off times
• Set up time is during office hours 08h00-18h00 prior to event if available in each venue. The venue hire fee covers the venue for a day (8 hours)
• Extensions can be made at a fee of R2160 per hour as well as the additional hours for waiters and barmen will be charged.
• Kleinkaap reserves the right to show a venue to potential customers during the set-up time of all private functions. K
LE
IN
KA
AP
│G
EN
ER
AL
. 2 2
GENERAL TERMS AND CONDITIONS
KL
EI
NK
AA
P│
GE
NE
RA
L
. 2 3
GENERAL TERMS AND CONDITIONS
Cancelation policy
[In terms of chapter 2, section 1 of the consumer protection act 68 of 2008, Kleinkaap is committed to best practice and as such has aligned its refunds policy to be in line with the consumer protection act [section 17]
A) any event cancellation made more than 12 months before the set date will be subject to a cancellation fee equal to the deposit amount.
B) any event cancellation made within 4 months of the set date will be subject to a 50% cancellation fee of the total function charges.
C) any event cancellation made within 2 months of the set date will be subject to a 75% cancellation fee of the total function charges
D) in the case where a function is cancelled within 1 month or less from the set date will be subject to a 100% cancellation fee of the total function charges.
E) all changes and cancellations must be confirmed in writing.
F) in the event of non-payment of the venue hire fees within the time specified, Kleinkaap shall be entitled to cancel a booking without further notice or liability to the client.
G) should the event be postponed within 6 (six) months of the set date, the deposit will be subject to a cancellation fee equal to the deposit amount.
Furniture and equipment
• Any décor and props not removed within 7 days of being placed in storage will be discarded. Kleinkaap does not accept liability for loss or damage of any item during this period. No permanent alterations are allowed, that includes damage to property, plants, flowers, nails and hooks in the walls, roof or frames.
• Flowers may not be arranged on the premises, and must be brought in their containers and placed.
• Please note that your DJ must have a music licence.
• Each venue has been fitted with a sound monitor to ensure that an acceptable level of sound is maintained during the function.
• Music can be played till 24h00 but from 23h00 music must be exceptionally softer and be kept under 60 decibels, seeing that Kleinkaap is in a residential area.
• Patio doors will be closed from 22h00 to avoid sound from travelling to neighbouring properties.
• No live animals will be allowed at Kleinkaap property.
• Any damage to Kleinkaap property including linen, beyond reasonable wear and tear, will be charged accordingly and deducted from the deposit.
• Candles may not be placed directly on linen. Candleholders must be wide enough to ensure no wax falls on the linen and Kleinkaap has the right to remove the candles if necessary. Damages will be charged accordingly and deducted from the damage fee.
• Please ensure that any equipment requirements are requested well in advance of your event. Any additional items should be supplied or hired by the client at the client’s cost. This will be confirmed and charged for two weeks prior to the event date.
Risk/loss/damages/general
• No Chinese lanterns with candles may be released on the property due to the fire hazard they cause with the overlying trees.
• No sparklers or fireworks are allowed to be used. These cause undue damage to the table linen and are a fire hazard in the venue.
• While Kleinkaap does feature emergency water tanks and a full backup generator installation, we shall not be held liable for interruptions of services (water, electricity, sanitary services).
• Whilst every precaution will be taken to ensure the safeguarding of your belongings, Kleinkaap will not be liable for loss or damage to any property whatsoever. We recommend that all personal and valuable property be removed directly after the event.
• Draping of the banqueting halls may only be done by our preferred suppliers. In the case of draping a certificate of flame retardancy must be provided.
• Please note that draping that has not been removed at the end of the event will be taken down. Kleinkaap does not accept liability for loss or damage of any item during this period.
• Should the Kleinkaap hotel, hall, surrounding gardens, décor or linen be damaged during the set-up, the course of the event or break down operations, the client shall be held responsible and will be charged accordingly.
• The customer shall not be entitled to: paint, affix or attach any matter to the walls in the function room & the drive into the walls, floor, partitions, doors of the function room any screws, nails or the like.
• Kleinkaap, and its employees or any person employed at any event will not be held liable for any loss or injury to persons, due to negligence or any other cause whatsoever.
• Kleinkaap reserves the right to refurbish and upgrade the venues from time to time.
• Kleinkaap reserves the right to cancel any booking forthwith and without liability on its part in the event of any damage to, or destruction of the venue by fire, shortage of labour, strikes, industrial unrest, or any other cause beyond the control of Kleinkaap, which shall prevent it from performing its obligations. In these circumstances every effort will be made to find an alternative venue.
KL
EI
NK
AA
P│
GE
NE
RA
L
. 2 4
GENERAL TERMS AND CONDITIONS
. 2 5
Suppliers
KL
EI
NK
AA
P│
SU
PP
LI
ER
S
PHOTOGRAPHY
PHOTOGRAPHIC’D ART LUCINDA DU TOIT 082 234 0289 [email protected]
KREATIV PHOTOGRAPHY & DESIGNISABEL LUDIK071 354 [email protected]
JC CLICKJANCO HAYWOOD & CARLIEN BEUKES072 267 [email protected]
GARRICK VAN STADEN 083 278 5020 [email protected]
ETT VENTER PHOTOGRAPHER 082 424 4222 WWW.ETTVENTER.COM
VIDEOGRAPHY
VOLK & VLIEËR [email protected]
DJ
UP A TONE JP VAN SCHALKWYK 071 8683114 [email protected]
DJ PAULPAUL LORETAN076 136 [email protected]
LIEBENBERG ACOUSTICSHEATHER LIEBENBERG079 [email protected]
STRING QUARTET
BLUE CAT MUSIC LEONIE 082 465 7995
UP A TONE JP VAN SCHALKWYK 071 868 3114 [email protected]
. 2 6
KL
EI
NK
AA
P│
SU
PP
LI
ER
S
HAIR AND MAKE UP
MELISSA MINNIE 082 978 [email protected]
KREATIVISABEL LUDIK071 354 [email protected]
FLOWERS, CANDLES, DÉCOR AND THINGS TO HIRE
LOVE BELOVEDCOREEN [email protected]
AUTHENTIC EVENTS LUZANNE VOLSCHENCK 083 324 4982 [email protected]
LUCRETIA SCHABORD 082 352 4155 [email protected]
VOS & INK ILLUSTRATIONS 083 897 2950 [email protected]
DRAPING AND FAIRY LIGHTS
SOFT LIGHTTHEO082 837 [email protected]
AUTHENTIC EVENTS LUZANNE VOLSCHENK 083 324 4982 [email protected]
DANCE FLOOR
DANCE FLOORS HELLMUT DE CRAMER [email protected]
MARQUEE LIGHTS
LAMPYRIDAE LIGHTSERNE JOUBERT0832658144INFO@MARQUEELETTERS.CO.ZAWWW.MARQUEELETTERS.CO.ZA