Download pptx - Excel Tricks and tips

Excel Tricks and tipsDanny [email protected]

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© Danny Puype – Trainer / Developer

NavigationSelections

CopyCut Paste

Formatting

FormulasData

Charts

Various


Right click on sheet tabs + Ctrl PgUp/PgDn Use range name for big selection with F5 Make selections with Ctrl/End and arrows Ctrl + * Change Enter behavior Combine Tab & Enter in a list Insert Multiple new lines Put macro on toolbar – quick access toolbar Use of F5 for special selections Double click border of cells to move cursor Select columnar data with blanks

Nav/Selection


Paste special – special features like Calculations – Transpose - Skip blanks

Quickly copy sheets, cells etc with Ctrl + drag Quickly propagate a structure with group sheets Use visible cells only with subtotals / filtered data Move columns or cells between other columns or cells Filling out data (numbers, dates…) with fixed intervals & series Fill Blanks with F5 - Goto blanks and Ctrl-Enter Ctrl-D to fill values from row just above Double click format painter to copy format multiple times Create custom lists Ctrl+space: highlight col, then Ctrl + or Ctrl – use ALT instead of /

/IR - /IC - Insert Row/Column /EDR - /EDC - Delete Row/Column /ORH - /OCH - Hide Row/Column /ORU - /OCU - Unhide Row/Column

Copy/Cut - Paste


Use styles and customize styles Use table styles Reset columns & row to autofit properly Custom formats with 4 arguments Alt + Enter to have text on multiple lines Find cells formatted with Find and then

reformat Use of theme colors Time format beyond 24h - [h]:mm:ss

Formatting


Nest formulas the easy way Use simple references to avoid repetition Statistics in status bar Unknown operators like & and ^ Calculating time Set up 3D formula Intersection operator: a space F9 to see values behind formula Double click formula to debug Watch window Auto-completed function names and use of tab Creating dynamic ranges with offset Range names and dynamic ranges with Tables Use of wildcard * in formulas: =vlookup(”abc*”;table;col nr; 0) Transform conditional outcomes with ++

Formulas


Autofilter by sample Sort on colour Use subtotals in filtered data & use of tables Insert Currencies from 'Existing Connections' Get rid of spaces with text to columns Repeat rows when printing Compare columns or rows with F5 Dynamic data with tables Alt + Down arrow for a drop down list Remove duplicates Fill blancs in pivot tables Simple reference to cells in pivot tables Put Show All records on toolbar (<2007)

Data


Make a custom chart Right click on any of the chart areas Create default or custom chart and call it with

Alt-F1 Add data to graphs with Ctrl-C and Ctrl-V Move a chart and align it with cells with ALT Quickly change markers in a line chart with any

shape with Ctrl-V Make microcharts with rept() Quick chart with F11 or Alt-F1 on same sheet Add a secondary axis

Charts


Create button with print area Text to speech VBA code for a sheet: right click sheet tab

and View Code Pin often used files to recently files menu Camera tool (eg to create micro chart) Hide certain error/warning messages Hide all columns and rows not in use Remove icon on toolbar with Alt – drag

(<2007)

Various


Insert Time / Date - Ctrl + ; / : Use of F2 - F3 - F4 – F5 - F11 Use edit clear all / format on QAT Ctrl-pgup –pgdn to nav between sheets Ctrl F1 removes ribbon Ctrl-Shft +1 = Format Cells Alt + = autosum Ctrl+Alt+V = Paste Special Ctrl when dragging fill handle – for dates: right

mouse on fill handle Ctrl-spacebar/Shft-spacebar : select full column/row

Shortcuts


http://www.2013.net/blog/index.php?/site/excel_links/

Links

http://www.2013.net/blog/index.php?/site/excel_links/