European Globalisation adjustment Fund (EGF)
Launch Meeting of the Launch Meeting of the Contact Persons of the Contact Persons of the European Globalisation European Globalisation
adjustment Fundadjustment Fund01 March 200701 March 2007
Hotel Bedford, BrusselsHotel Bedford, Brussels
European Globalisation adjustment Fund (EGF)
Nikolaus van der Pas
Director General of DGEmployment, Social Affairs and
Equal Opportunities
European Globalisation adjustment Fund (EGF)
Directorate General for Trade
European Globalisation adjustment Fund (EGF)
Directorate General for Enterprise and
Industry See separate Slide Show
European Globalisation adjustment Fund (EGF)
Introduction to the EGF
European Globalisation adjustment Fund (EGF)
EGF Application Form
European Globalisation adjustment Fund (EGF)
European Globalisation adjustment Fund (EGF)
European Globalisation adjustment Fund (EGF)
Implementation and Financial Plan for a contribution under the EGF
Member State: [Name of Member State]
EGF application in respect of: [enterprise, sector, etc - please specify]
ActionsTotal cost
(EGF and national co-financing)
(estimated number) (estimate in Euro) Euroa b c=a*b
A. Actions (list individual actions planned) (Art. 3.1)
Job-search assistance 0Occupational guidance 0Training and re-training 0Outplacement assistance 0Entrepreneurship promotion 0Aid for self-employment 0Job-search allowances 0Mobility allowances 0Training allowances 0Measures to stimulate older workers, etc 0Other measures (specify; one per line) 0Other measures (specify; one per line) 0Other measures (specify; one per line) 0Other measures (specify; one per line) 0Sub-total Actions 0
preparatorymanagementinformation and publicity
Under Part A please use a separate line for each separate action
Cost of actions
Numbers of workers targetted
Cost per worker targetted
European Globalisation adjustment Fund (EGF)
Implementation and Financial Plan for a contribution under the EGF
Member State: [Name of Member State]
EGF application in respect of: [enterprise, sector, etc - please specify]
Actions
(estimated number) (estimate in Euro) Euro
Job-search assistance 0Occupational guidance 0Training and re-training 0Outplacement assistance 0Entrepreneurship promotion 0Aid for self-employment 0Job-search allowances 0Mobility allowances 0Training allowances 0Measures to stimulate older workers, etc 0Other measures (specify; one per line) 0Other measures (specify; one per line) 0Other measures (specify; one per line) 0
B. Technical Assistance for implementing EGF (Art. 3.3)
preparatorymanagementinformation and publicitycontrol activitiesSub-total Technical Assistance 0
TOTAL COST 0
NB: The EGF will normally contribute 50% of the cost of the actions listed under Part A.
European Globalisation adjustment Fund (EGF)
EGF Guidance for Applicants
European Globalisation adjustment Fund (EGF)
European Globalisation adjustment Fund (EGF)
European Globalisation adjustment Fund (EGF)
Time line in the Member State
European Globalisation adjustment Fund (EGF)
4 months / 9 months 10 weeks
The Member State
European Globalisation adjustment Fund (EGF)C
on
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Info
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No
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Dis
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The Employer
Consultation Search for solutions
European Globalisation adjustment Fund (EGF)
Notification Enterprise 1
Employers
Notification Enterprise 2
Notification Enterprise 3
1,0
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Member State
etc…
4 or 9 months
European Globalisation adjustment Fund (EGF)
12 months 6 months
The Member StateA
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Implementation Final Report Winding up
6 months
The Commission
10
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European Globalisation adjustment Fund (EGF)
Time line in the European Institutions
European Globalisation adjustment Fund (EGF)
Preparatory phase: Assessment of application by Commission services in consultation with Member State (Art. 5.5 of EGF Regulation):
4 weeks
European Globalisation adjustment Fund (EGF)
Proposal from Commission to Budgetary Authority (Art. 12.3):
10 to 11 weeks
Approval by Budgetary Authority:
7 weeks minimum, except for requests made in August
European Globalisation adjustment Fund (EGF)
Adoption by Commission of Financing Decision (Art. 12.7 of EGF Regulation):
1 to 2 weeks
Transfer of the funds from the reserve to the EGF budget line:
1 week
European Globalisation adjustment Fund (EGF)
From commitment of the funds until receipt of the amount on the Member State’s account:
2 weeks
Total period (from the formal submission of application):
26 to 31 weeks (at least)
European Globalisation adjustment Fund (EGF)
Essential conditions to meet
time line:
• Formal application contains all necessary information
• Formal application does not require translation
European Globalisation adjustment Fund (EGF)
Monitoring and Evaluation
Olivier RoulandDG Employment
Unit I/4
European Globalisation adjustment Fund (EGF)
Legal Requirements:
Commission will carry out, in close cooperation with Member States:
• Mid Term evaluation by the end of December 2011
• Ex Post evaluation by the end of December 2014
European Globalisation adjustment Fund (EGF)
Evaluation Questions
Mid Term Evaluation: effectiveness and sustainability of results
Ex Post Evaluation: Impact and the Added Value of the EGF
European Globalisation adjustment Fund (EGF)
Total Of which female
Number of participants Employed
Of which Self employed
Unemployed
Inactive
Of which in Education or Training
Age Young people (15 – 24)
Older workers (55 – 64 years)
Vulnerable Groups Minorities
Migrants
Disabled
Others
Education Attainment Primary of lower secondary education (ISCED 1 and 2)
Upper secondary education (ISCED 3)
Post-secondary non tertiary education (ISCED 4)
Tertiary education (ISCED 5 and 6)
European Globalisation adjustment Fund (EGF)
Transmission:
When: With the Final Report, except for LM Status (+12 months)
What: Quantitative data and Qualitative Notes
How: Table included in Final Report + Electronic Datasheet
European Globalisation adjustment Fund (EGF)
AuditVincent Widdershoven
DG EmploymentUnit I/2
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
• Legal basis
Article 18 of Regulation (EC) N° 1927/2006 management and financial Control
Article 19 of Regulation (EC) N° 1927/2006 reimbursement of financial contribution
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Shared management
• common objective for Member States and the Commission
• Interdependence
• transparency
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Risks in case of absence of audit and control• absence of supporting documents• payments outside period of eligibility• breaches of public procurement rules• non deducted revenues• lack of follow up of irregularities• ineligible expenditure• multiple payment of the same costs• lack of appropriate separation of functions• weak controls by management and payment authorities
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Responsibility in first instance for the Member State
• verifying that management and control arrangements have been set up and are being implemented
• verifying that the financed actions have been properly carried out
• ensuring that expenditure funded are based on verifiable supporting documents, are correct and regular
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
• preventing, detecting and correcting irregularities and recovering amounts unduly paid together with interest on late payments
• ensure that actions receiving a contribution under the EGF shall not also receive assistance from other Community financial instruments (art. 6(5))
• present a report to the Commission on the execution of the financial contribution together with a statement justifying the expenditure (art. 15(1))
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Responsibility of the Commission
Satisfy itself that Member States have put in place smoothly functioning management and controlsystems
- check actions financed by EGF on the spot
- apply financial corrections (article 19)
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Objective of audit activity of the Commission
Gain reasonable assurance that final payments were
made on the basis of eligible expenditure
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
How to get reasonable assurance
• Check whether Member State has implemented efficient management and control procedures (assessment of systems descriptions)
• Closure audits
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Assessment of systems descriptions
a) Member State uses ESF-management and control systems
- rely on audit work already undertaken by the
Commission
- sufficient to do substantive testing in order to check whether systems worked as described
and closure audits
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
b) Member State uses other systems Commission to check whether the system fulfils minimum requirements The general key requirements
– a clear definition and clear allocation of functions
– an adequate separation of functions (as necessary to ensure sound financial practice)
– reporting requirements on intermediate bodies on performance of functions
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Essential elements
• verification procedures at the management level
• certification of expenditure statements by a functionally independent person or department
• verification of the effectiveness of the management and control systems and checks
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Additional elements• provide a detailed description of the management and
control systems– to be assessed by the services of the Commission;– include all relevant bodies– in particular the description has to specify for each body
the functions vested in them– to be updated or completed on a regular basis, and
indicated in the annual report
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
• management and control systems must ensure a sufficient audit trail which permits– reconciliation of the summary amounts certified to the
Commission with the individual expenditure records and supporting documents, and
– verification of the allocation and the transfers of the available Community and national funds.
• specify the arrangements for the retention of supporting documents
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Verify the reliability of the statement of
expenditure (closure audit)
- did Member State carry out controls
- was closure process carried out in a correct manner
- is the statement of expenditure legal and regular
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Audit strategy for the years 2007-2008
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Audit methodology (to be developed)
• risk analyses
• selection methods
• contradictory procedures
• financial corrections