European Computer Driving Licence
Module 3 – Word Processing
Chapter 3.3 – Basic Operations
Selecting TextTo select How to do it
A word Double-click on the word
One or more lines Click in the left margin beside the line. Drag down the left margin to select several lines.
A sentence Hold down Ctrl key and click anywhere in the sentence
A paragraph Triple-click anywhere inside the paragraph
An entire document From the Edit menu choose Select All (or you can use the keyboard shortcut Ctrl + A)
A large block of text
Click the mouse at the beginning of the text, scroll down, hold down the shift key and click again
Non-adjacent text Select the first bit of text, hold down the Ctrl key and select another piece of text
Copying text
Z Select the text you want to copy
Z Click the copy icon onceZ Move the insertion point to
where you want the copy of the text to appear
Z Click the paste icon
Cutting and pasting text
Z Select the text that you want to move
Z Click the Cut icon onceZ Move the insertion point to
where you want the text to be moved to
Z Click the Paste icon
Z Handy Hint: if moving a block of text, check to make sure the spacing between paragraphs is consistent!
Finding and Replacing text
Z Open the Edit menu, select Replace
Z The Find and Replace dialogue box appears
Z Type the word you want to replace in the Find box
Z Type the word you want to replace it with in the Replace box
Z Click on Replace or Replace All as appropriate
Z If you select Replace All a message will appear telling you how many replacements have been made!
Displaying and hiding toolbars
Z The Standard and Formatting toolbars are displayed by default
Z Open the View menu and select Toolbars – a list of toolbars will appear
Z To add a toolbar to your screen, click on it so a tick appears
Z To remove a toolbar, click on it to deselect it
Z Make sure the Drawing toolbar is selected – it will appear at the bottom of the screen
Drawing a horizontal line
Z Select the line tool from the Drawing toolbar
Z Keep your finger on the Shift key whilst you click and drag to draw a line (this will keep the line straight)
Z To change the line style click the Line style icon
Z Hold down the Ctrl and Shift keys when dragging to a different location to make a perfect copy!
SpellcheckingZ Click on the Spellchecker
icon or press the F7 keyZ Word will scan your
document - as soon as it finds a word it does not recognise, the following dialogue box appears
Z Click on Change or Ignore as appropriate
Z You can also right click on a word and a shortcut menu will appear – if the correct word appears, select it
Proofreading
Z You should always proofread your work
Z The spellchecker will not tell you if you have used the incorrect version of a word (eg their instead of there or form instead of from)
Z It will not tell you if you have missed out any text
Z You should also check layout and presentation