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SOUTH EAST CENTRAL RAILWAY
Headquarters Office
Personnel Department
Bilaspur (CG), 495004No. P-HQ/Ruling/General/102/12266 Dated 04.01.2011
Estt Rule No. 01/2011To All concerned
Sub:- Delegation of powers to authorities Subordinate to the General Manager in Establishment
matters (SOPEST).
A Schedule of powers (SOPEST) in respect of both Gazetted and non Gazetted establishments as approved
by the General Manager is forwarded for information and guidance. This shall be effective from the date ofissue of this letter. For any items not covered by this Schedule, the extant orders will apply.
2. Subject to the observance of (i) the delegation contained in this Schedule and (ii) canons of financial
propriety and also subject to the provisions of the existing code Rules and Regulations and other orders
issued from time to time, the officers at various levels have powers to accord sanction or to issue orders in
exercise of their authority as specified in the present schedule.
3. No officer is empowered- except in any emergency to suspend the exercise of, or to withdraw the
powers delegated in this Schedule, if any curtailment of the powers delegated to any official is considered
necessary, a reference should be made to the Chief Personnel Officer, who will obtain General Managersorders.
4. To enable the Financial Adviser & Chief accounts Officer/ Divisional Finance Manager/ Deputy
Financial Adviser & Chief Accounts Officer/ Senior Assistant Finance Advisers to exercise a check over
financial sanctions, they should be furnished by each sanctioning authority with a copy of each sanction, in
duplicate, immediately after issue.
5. It is emphasized that the powers delegated to officials of various grades can be exercised only by those
officials in respect of officers/ staff under their administrative control. The powers cannot be exercised byany other official for or on their behalf.
6. In respect of the items other than those mentioned in the enclosed schedules, GM will exercise full
powers except for those mentioned in the Negative list issued by the Railway Board from time to time.
7. As far as delegation of powers under the Railway Servants (D&A) Rules, 1968 as amended from time to
time, is concerned, such powers shall be those as have been laid down in the Schedules concerned andpublished under the said rules.
8. Correction slips embodying amendments to the specific items of the schedules will be issued as and
when necessary serially numbered. Delegations reproduced from Codes and extant orders shall deemed to
have been modified by the amendments to such Code Rules and extant orders from the dates the
amendments take effect pending issue of necessary correction slips.
9. Suggestions, if any, to modify this delegation may be submitted to CPO. Similarly, if conflicting
situation is noticed in any of the items mentioned herein with the provisions of code/manual, the same
should be reported to CPO.Encls : As above (30 pages).
(R. Ganesh)
Sr. Personnel Officer (RR)
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For Chief Personnel Officer
EXPLANATORY NOTE
ABBREVIATIONS
1. FP Full Powers for staff / officers working under their control
2. FP (CC)Full Powers for staff / officers whose cadre is also under their control
SCHEDULE OF POWERS ON ESTABLISHMENT MATTERS-GAZETTED
S. No ITEM AUTHORI
TY/
DELEGATI
ON
Estt.
Srl.
No.
AGM PHOD/
CHOD
HOD DRM/
CWM
ADRM JAG/Br
Officer/
Indepen
dent Sr.
Scale
Sr.
Scale
Remarks
1 2 3 4 5 6 7 8 9 10 11 12
G.1. Grant of
leave
1.1 Casual leave Rule 236 ofIREC-I - FP FP FP FP FP FP FP
1.2 Leave on
Average
Pay/Leave on
Half Average
pay.
Rule
514,523,526
& 527 of
IREC- I
- FP FP FP* FP* FP* FP*
upto 1
month
FP*
upto 1
month
*Where relief is
required, prior
consent of Cadre
Controllingofficer must be
obtained
1.3 Special
Disability
Leave.
Rule 552,
553 IREC-I
(Item 1
Appex. VI)
FP FP Nil Nil Nil Nil Nil
1.4 Study Leave
1.4 a) Ex-India FirstSchedule
Chapter-5 of
IREC-I
Nil Nil Nil Nil Nil Nil Nil
b) Within
India
First
Schedule
Chapter-5 of
IREC-I
FP Nil Nil Nil Nil Nil Nil
1.5 Sanction of
Ex.-India
Leave &
grant of
permission
for Foreignvisits
116/2005
FP FP Nil Nil Nil Nil Nil Vig. Clearancerequired
G.2 Transfer of
Officers upto
JAG/SG
As per the
CodalProvisions
Appendix
VI to Rule
103, 110
IREC -1.
---
FP
up toSr.
Scale
FP
up toSr.
Scale
Nil Nil Nil Nil Nil
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S.
No
ITEM AUTHORITY/
DELEGATI
ON
Estt.
Srl.
No.
AG
M
PHOD
/
CHOD
HOD DR
M/
CW
M
ADRM JAG/BrOfficer/
Indepe
ndentSr.
Scale
Sr.
Scale
Remarks
G.3 Advance of
Pay on
transfer of
officers
working
under them.
Para 1113 &
1114 IREM-
I
---- FP FP FP FP FP FP Nil
G.4 Resignation/
Voluntary
Retirement
4.1 To accept
Resignation.
Up to Sr.
Scale- G.M.Above Sr.
Scale-Rly. Board.
Rule
302IREC
I,Rule
l803
of
IREC
-II
Nil Nil Nil Nil Nil Nil Nil Vig. Clearance
Required
4.2 To accept
Voluntary
Retirement.
Rule 67 of
RSPR-1993
-- Nil Nil Nil Nil Nil Nil Nil Vig. Clearance
required.
Powers will be
exercised by GM
for Gr.'B'
officers only.
G.5 Forwarding
of
Applications
of posts
outside the
Railways.
Para 1402 of
IREM-I
--- FP
up to
Sr.
Scale
FP
up to
Sr.
Scale
Nil Nil Nil Nil Nil Vig. Clearance
Required
for deputation
G.6. Dual Charge
arrangements
Paras 645
and 646 ofIREM -I
28/98
186/88
FP
up toSr.
Scale
Nil Nil Nil Nil Nil Nil This power can
be exercised byGM for a period
up to 6 months
for below SAG
officers & 3
months for SAG.
G.7 Allowances
7.1 Counter
Signature on
Travelling
Allowance
journals.
Para 1697 ofIREC -II
---- FP FP FP FP FP FP FP
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7.2 Grant of
conveyance
allowance
Para 1606,
IREC-II
---- FP FP FP FP FP Nil Nil
S.
No
ITEM AUTHORITY/
DELEGATI
ON
Estt.
Srl.
No.
AG
M
PHOD
/
CHOD
HOD DR
M/
CW
M
ADRM JAG/BrOfficer/
Indepe
ndentSr.
Scale
Sr.
Scale
Remarks
7.3 Grant of
TA/DA for
continuous
halt upto 180
days
1685
IREC-II
-- FP FP FP FP FP Nil Nil
7.4 Grant of
Advance of
TA
1506
(iii) G I
-- FP FP FP FP FP FP Nil
G.8.1(a)
Sanction ofComposite
Transfer
Advance
164/99,
224/
08
FP FP toPHOD/CHOD
of bill
drawing
office
upto
JAG
Nil FP FP FP toBranchOfficer
of Bill
drawing
office
upto Sr.
Scale in
division
s andCWM
in
Worksh
op
Nil
G.
8.1
(b)
Sanction of
Composite
Transfer
Grant For
serving
officers-
within
6 months and
for retired
officers-
within 1 year
Para 1643
IREC-II
164/
99
67/90
224/08
FP FP to
PHOD/
CHOD
of billdrawing
office
upto
JAG
Nil FP FP FP to
Branch
Officer
of Billdrawing
office
upto Sr.
Scale in
division
s and
CWM
in
Workshop
Nil At the new place
of posting.
G.
8.2
Sanction of
Composite
Transfer
Grant for
belated claims
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(a) For serving
officers
beyond 6
months
164/
99
224
/08
FP Nil Nil Nil Nil Nil Nil At the new place
of posting
Fin. Concurrence
required
S.
No
ITEM AUTHORITY/
DELEGATI
ON
Estt.
Srl.
No.
AG
M
PHOD
/
CHOD
HOD DR
M/
CWM
ADRM JAG/BrOfficer/
Independent
Sr.
Scale
Sr.
Scale
Remarks
G.
8.2(b)
For retired
officers
beyond 1 year
and within 2
years
164/
99
67/90224/
08
FP Nil Nil Nil Nil Nil Nil Fin. Concurrence
required
G.9 Provident
Fund-
Advance/
Withdrawal
Para 922 of
IREC- I.
FP FP to
PHOD/
CHOD
of bill
drawingofficeupto
JAG
Nil NIL Nil Nil Nil
G.10 Waival of
overpayments
of amounts
for Gazetted
officers where
such over-
payments were
detected by
Accounts/Auditafter 1 year.
Para 1109 of
Indian
Railway
Admn. &
Finance(1991 Edn.)
FP Nil Nil Nil Nil Nil Nil Fin. Concurrence
Required
G.11 Extension of
joining
time to
officers.
Para 1109
IREC-I
-- FP FP Nil Nil Nil Nil Nil
G.12 Grant of
House
Building
Advance and
signing of
Mortgage/Reconveyance
deed
1132 of
IREM- I
- FP
except
for
PHOD
/
CHOD
Nil Nil Nil Nil Nil Nil
G.13 Advance for
purchase of
Motor Car/Motor
Cycle/
Scooter/Computer
Chapt
er 11
IRE
M-I
FP FP FP Nil Nil Nil Nil
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S.
No
ITEM AUTHORITY/
DELEGATI
ON
Estt.
Srl.
No.
AG
M
PHOD
/
CHOD
HOD DR
M/
CW
M
ADRM JAG/BrOfficer/
Indepe
ndentSr.
Scale
Sr.
Scale
Remarks
G.14 Handling
over & taking
over charge
in cases in
which several
scattered
works or
stores have to
be inspected
before
completingtransfer of
charge-
treatment of
period as on
duty.
210/
87
FP FP
uptoJAG
FP
uptoJAG
FP
uptoJAG
FP
uptoJAG
Nil Nil
G.15 Fixing of HQs
of GAZ
officers other
than
HODs/ADMs.
Applicable
to other than
workcharged
posts.
Para
234
ofIREC
-I
FP
up to
Sr.Scale
FP
up to
Sr.Scale
Nil Nil Nil Nil Nil
G.16 Permission toGAZ officers
to attend
conference,
congress or
meetings in
Indian
recognized by
Railway
Board on
duty or grant
them Spl.
C.L. up to 30
days & Spl.passes.
---- FP FPup to
JAG
FPup to
Sr.
Scale
Nil Nil Nil Nil
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G.17 To permit
GAZ officers
to under-take
journeys by
road between
stations
connected byrail in the
following type
of cases :-
S.
No
ITEM AUTHORITY/
DELEGATI
ON
Estt.
Srl.
No.
AG
M
PHOD
/
CHOD
HOD DR
M/
CW
M
ADRM JAG/BrOfficer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Remarks
17.1 Journeys for
surprise
inspection of
level crossinggates
Rule
1630
IREC-II
95/69 FP FP FP FP FP FP Nil
17.2 Journeys in
connection
with accidents
& breaches.
Rule 1630
IREC-II
95/69 FP FP FP FP FP FP FP
17.3 Journeys for
surprise
checks at
Stations in
the nature of
raids by road.
Rule 1630
IREC-II
95/69 FP FP FP FP FP FP Nil
G.18 Permission to
proceed on
duty to
foreign
Railway
Station.
178/
65
FP
Excep
ting
PHODs
FP FP FP FP Nil Nil
G.
19.1
Grant of cash
payment in
lieu of leave
on average
pay to GAZ
officers on the
date of
retirement.
--- FP FP to
PHOD/
CHOD
of Bill
drawing
officeupto
SAG
Nil FP FP FP to
Br.
Officer
of Bill
drawing
officeupto Sr.
Scale in
division
s and
CWM
in
Worksh
Nil
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ps
G.
19.2
Grant of cash
payment in
lieu of leave
on average
pay to GAZ
officers
during service
208/
08
Para540 A
of
IREC
-I
FP FP FP FP FP FP FP Leave
sanctioning
authorities willonly exercise
these powers
S.
No
ITEM AUTHORITY/
DELEGATI
ON
Estt.
Srl.
No.
AG
M
PHOD
/
CHOD
HOD DR
M/
CW
M
ADRM JAG/BrOfficer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Remarks
G.20 To sanction
undertaking a
work for
which fee is
offered and
acceptance of
the fee.
Rule 1334
IREC II,
Bd's letter
No.D(G)90
HO1-88 DT.
17.10.91.Board's
lr.No.F(XII/
97/PW/4
DT. 16.9.97.
FP Nil Nil Nil Nil Nil Nil
G.21 To permit
change of
name in
original
records
including
service
registers.
Para 1201 &
1202 IREM-
I
FP FP to
PHOD/
CHOD
of Billdrawing
office
upto
SAG
Nil Nil Nil Nil Nil
G.22 To sanction
pension/gratuity
and
commutation of
pension
Para - 89
Rly.
Services
(Pension)Rules
(Chapter-
VIII)
FP FP to
PHOD/
CHOD
of Billdrawing
office
upto
SAG
Nil FP FP FP to
Br.
Officer
of Billdrawing
office
upto Sr.
Scale in
division
s and
CWM
inWorksh
ps
Nil
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G.23 Training/Seminar
/symposium
in Non-Rly.
Institutions.
Bd.'s letter
No. F(X)II-
2002/PW/7
dated 9.5.03
& F(X)II-2010/PW/2
dt 11.10.10
181/
08
FP Nil Nil Nil Nil Nil Nil (i) Fin. Con.
required.
(ii) The overall
registration fee,
however, shouldbe subject to a
maximum of Rs25,000/- and
pro-rata
registration fee
of Rs 4,000/- per
day.
S.
No
ITEM AUTHORITY/
DELEGATI
ON
Estt.
Srl.
No.
AG
M
PHOD
/
CHOD
HOD DR
M/
CW
M
ADRM JAG/BrOfficer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Remarks
G.24 To condone
delay for non-insurance of
flat/house,
purchased/
built out of
House
building
Advance.
113/
95,160/95
FP
Up to2 yrs.
FP upto
2 yrs.toPHOD/
CHOD
of Bill
drawing
office
upto
SAG
FP up to
2 yrs. toHOD ofBill
drawing
office
upto
SAG
Nil Nil Nil Nil
G.25 Grant of
permission toGroup A & B
officers for
transactions
in respect of
acquisition or
disposal of
any
immovable
and/or
movable
property
Rule 18, 13,
14 of Railway
Services
(Conduct)
Rules, l966.
206/
80
FP FP To
SDGMonly up
to
JAG/SG
Nil Nil Nil Nil Nil
G.26 Grant of
servicecertificate.
1620/
IREC-I
---- F.P. FP to
PHOD/CHODof Bill
drawing
office
upto
SAG.
Nil Nil Nil Nil Nil ---
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G.27 Issue of NOC
for applying
for Passport
Board's
letter No.
F(X)I2003/P
W/10, dt.
9/1/2004
13/
2004
116/
05
123/05
FP for
officer
s upto
and
including
JAG
Nil Nil Nil Nil Nil Nil D&A/ SPE /prior
Vigilance
clearance
required
G.28 Acceptance of
adoption deed
Hindu
Adoption
Act-
-- FP FP Nil Nil Nil Nil Nil After following
legal
requirements and
duly vetted by
Law officer
S.
No
ITEM AUTHORITY/
DELEGATI
ON
Estt.
Srl.
No.
AGM PHOD
/
CHOD
HOD DRM
/
CW
M
ADR
M
JAG/Br
Officer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Remarks
G.29 Issue of NOC
for
correspondence
course/
part time
course &
applying
for admission
to different
courses
Boardsletter No.
E.58GSI/5
dated
27th/28th
April 1955
202/65,
306/
68,
274/
64
FP FP Nil Nil Nil Nil Nil
G.30 Counting of
past service
restricted toPension &
Leave Rules
Chapter III
of RSPR-93
& Rule 1405of IREM-I
FP FP Nil Nil Nil Nil Nil Fin. Concurrence
required
G.31 Provisional
payment of
salary/wages
where the
vetted LPC
has not been
received from
the previous
unit
Para 1103 of
IndianRailway
Admn. &
Finance
1991
FP FP upto
3months
FP upto
3months
FP
upto3
mont
hs
Nil Nil Nil Fin. Concurrence
required
G.32 Sanction of
variousallowances
viz.
Conveyance
allowance to
doctors,
Transport
allowance,
Family
Planning All.
FP FP FP FP FP Nil Nil
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1.4 Conversion of
temporary
posts into
permanent
posts.
54/87,
200/82
FP FP Nil Nil Nil Nil Nil Nil Fin.
Concurrence
required
NG.2 Initialappointments to
Group-C and
Group-D posts.
Rule 215of
IREC- I
- FP FP FP FP FP FP inrespect
of staff
whose
cadre is
under
theircontrol
FP forstaff
upto GP
Rs.
4200/-
FP forstaff
upto GP
Rs.
1800/-
NG.3 Promotions/
Confirmation
S. No ITEM AUTHO
RITY/DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/CWM
ADRM JAG/Br
Officer/Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/Gr-B
Remarks
3.1 Regular
promotion
Para 213
of IREM-I
-- FP FP FP FP FP FP in
respect
of staff
whose
cadre is
under
their
control
FP for
staff
upto GP
Rs.
4200/-
FP for
staff
upto GP
Rs.
1800/-
3.2 Ad-hocpromotions Para 216-A Chapter
11-B of
IREM-I
-- FP FP toCPO
only
Nil *FPOnly
again
st
short-
term
vacan
cies
upto120
days
Nil Nil Nil Nil * Beyond
120 days,
CPOs
approval is
necessary
3.3 Confirmation FP FP FP FP FP FP in
respect
of staff
whosecadre is
under
their
control
FP for
staff
upto GP
Rs.4200/-
FP for
staff
upto GP
Rs.1800/-
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NG.4 Acceptance of
resignation of
non-gazetted
staff.
Rule 302
of
IREC-I
FP FP FP FP FP FP in
respect
of staff
whose
cadre isunder
theircontrol
FP for
staff
upto GP
Rs.
4200/-
FP for
staff
upto GP
Rs.
1800/-
To be
dealt
through
Personnel
BranchOfficers
onPersonnel
Br. Files.
NG.5 Re-
appointment
of non
gazetted staff
as a fresh
entrant on
bottom
seniority after
acceptance of
resignation
Board's
letter No.
E(NG)I/9
1 rg 1-1
DT.
27.12.91
22/92 FP FP Nil Nil Nil Nil Nil Nil
NG.6 Transfer of Staff
S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
6.1 Transfer of
Group-C and
Group D staff
within
seniority unit
Rule 226
& 231 of
IREC-I
207/05 FP FP FP FP
(CC)
FP
(CC)
FP in
respectof staff
whose
cadre is
undertheir
control
FP
(CC)upto GP
4200
FP (CC)
upto GPRs.
1800
Out of turn
transfer willbe
considered
by DRMs in
divisionsand
PHODs/
CHODs in
hqs.
6.2 Inter
Divisional
Request
Transfer
207/05 FP FP Nil FP
Divnl
.
Contr
olled
Posts
Nil Nil Nil Nil Out of turn
transfer will
be
considered
by DRMs
for Gr.-D
and
PHODs/CHODs for
Gr.-C staff.
6.3 Inter Railway
Request
Transfer
207/05 FP FP Nil Nil Nil Nil Nil Nil Out of turn
transfer will
be
consideredby GM only
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6.4 Change of
category
137/97,
193/
2007
196/07
FP FP Nil FP
for
posts
carryi
ngGP
upto1800
only
Nil Nil Nil Nil
NG.7 Grant of leave
7.1 Casual leave Para 236
of IREC-I
FP FP FP FP FP FP FP FP Leave Card
should be
maintained
S. No ITEM AUTHO
RITY/DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/CWM
ADRM JAG/Br
Officer/Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/Gr-B
Remarks
7.2 Leave on
Average
Pay/Leave on
Half Average
Pay/Terminal
leave/Leave
during notice
period/Hospit
al Leave upto120 days
Rule 510,
523, 525,526 & 527
of IREC-.I
-- FP FP FP FP
provided
for
HQ
contro
lled
posts
norelief
is
requir
ed
FP
provided for
HQ
controll
ed posts
no relief
is
required
FP
provided for
HQ
controll
ed posts
no relief
is
required
FP upto
60 days
FP upto
30 days
7.2
(a)
Sanction of
Ex. India
Leave and
permission
for Foreign
visits
116/05 FP FP FP FPfor
Divnl
Contr
olledpost
up to
2
years
FP forDivnl.
Control
led
post upto 2
years
Nil Nil NilVig.
Clearance
required
7.3 Special
Disability
Leave
Para 552,
553 of
IREC-.I
-- FP FP FP FP FP Nil Nil Nil
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7.4 Study leave Para 556
&
Appendix-
V of
IREC-I
-- FP FP FP FP Nil Nil Nil Nil Fin.
Concurrence
required
7.5(a)
HospitalLeave beyond
120 days with
full leave
salary
Rule 554of
IREC- I
-- FP FP Nil FP Nil Nil Nil Nil Fin.Concurrence
required.
7.5
(b)
Maternity,
Paternity
leave & Child
Care Leave
Rule 551
of
IREC-I
204/08 FP FP FP FP FP FP FP FP
S. No ITEM AUTHO
RITY/DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/CWM
ADRM JAG/Br
Officer/Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/Gr-B
Remarks
7.6
(a)
Special casual
leave for
participation
in national
and
international
Sports events.
Item-5(1)
of
Annexure
- C toMaster
Circular
No. 10
168/80 FP
up to
90
days
FP
up to 30
days
FP
up to 30
days
FP
up to
30
days
FP
up to 30
days
FP
up to 30
days
Nil Nil (i) To be
sanctioned
based on
recommendations of
GS/
SECRSA.
(ii) The
annual limitis 120 days
by clubbing
National/Internationa
l & ordinaryevents.
However,
GM is
empowered
for sanction
without any
upper limit.
Thesepowers have
been
redelegated
to President/
SECRSA
subject to
quarterly
post factosanction of
15
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16/31
GM.
S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
7.6(b)
Grant of Special Casual
leave in excess
of 30 days and
up to an
additional 30
days.
-- FP FP Nil FPforDivisi
onal
contr
olled
posts
Nil Nil Nil Nil (i) To besanctionedbased onrecommendat
ions of GS/SECRSA(ii) Theannual limit
is 120 daysby clubbingNational/International
& ordinaryevents.However,
GM isempoweredfor sanction
without anyupper limit.
These powershave been
redelegatedto President/SECRSAsubject to
quarterly postfacto sanctionof GM.
16
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7.7 Extra
-ordinary
leave in
combination
with or in
continuation
of LAP andLHAP
(inclusive of
combined
leave made up
of LAP and
LHAP)
Rule 530
of
IREC-I
-- FP FP FP FP FP FP for
staff
they are
compete
nt tomake
appointments
Nil Nil
7.8 Counting of
Extra-
ordinary leave
for Increment
Para 1320
of IREC-
II & Rule
36 of
RSPR-93
FP FP FP FP FP Nil Nil Nil
S. No ITEM AUTHORITY/
DELEGA
TION
Estt.Srl. No.
AGM PHOD/CHOD
HOD DRM/
CWM
ADRM JAG/BrOfficer/
Indepe
ndent
Sr.
Scale
Sr.Scale
Jr.Scale/
Gr-B
Remarks
NG.8 Sanction for
Investigation
of claims of
arrears of pay
and
allowances
when the
claim is notover three
years old
Paras
1001 to
1006 of
IREM-I &1021 of
Indian
Railway
Admn. &Finance
1991 &
15/
2010
FP FP FP FP FP Nil Nil Nil 1. Fin.
Concurren
ce
requiredfor claims
beyond 1
year.
2. Claimsbeyond
three years
but not
exceedingRs.10000
will besanctioned
by GM .
3. Claims
beyond 3
yrs &
exceeding
10000 will
requireBds
sanction.
NG.9 Permission for
retention of
Railway
Quarters.
17
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9.1 To permit to
continue the
occupation of
railway
quarter after
retirement
except in caseof earmarked
quarters
E/R No.
10/2008
-- FP
up to
8
mont
hs
FP
up to 8
months
FP
up to 8
months
FP
up to
8
mont
hs
FP
up to 8
months
FP
up to 8
months
FP
up to 8
months
FP
up to 8
months
9.2 To permit to
continue the
occupation of
railway
quarter after
death
E/R No.
10/2008
-- FP
up to
24
months
FP
up to 24
months
FP
up to 24
months
FP
up to
24
months
FP
up to 24
months
FP
up to 24
months
FP
up to 24
months
FP
up to 24
months
9.3 To permit tocontinue the
occupation of
railway quarter
in case of
resignation/discharge
E/R No.
10/2008
-- FP
up to
1mon
th
FP
up to
1month
FP
up to
1month
FP
up to
1mon
th
FP
up to
1month
FP
up to
1month
FP
up to
1month
FP
up to
1month
S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
9.4 Joint
occupation of
Railway
quarters as
per extant
rules andorders -
recovery of
rent.
1712 of IREM- II
FP FP FP FP FP Nil Nil Nil
9.5 To permit to
continue the
occupation of
railway
quarter on
medical
grounds in
case of
transfer
10/08 FP
up to
8
month
s
FP
up to 8
months
FP
up to 8
months
FP
up to
8
month
s
FP
up to 8
months
FP
up to 8
months
Nil Nil
9.6 To permit tocontinue the
occupation of
railway
quarter on
educational
grounds in
case of
transfer
10/08 FPupto
current
academic
session
FP uptocurrent
academic
session
FP uptocurrent
academic
session
FPupto
current
academic
session
FP uptocurrent
academic
session
FP uptocurrent
academic
session
Nil Nil
18
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9.7 To permit to
continue the
occupation of
railway
quarter in
case of
temporarytransfer
10/08 FP FP FP FP FP
upto 4
months
FP
upto 4
months
Nil Nil
NG.
10
Sanction of
Advances
10.1 Advances
from
Provident
Fund
Rule
922/923
of
IREC-I
FP FP FP FP FP FP FP FP for
staff
upto GP
1800.
The
powers
will be
exercised
by theofficers of
the bill
drawing
office
only.S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
10.2 Advance of
Travelling
Allowanee
1110- of
IREM - I
FP FP FP FP FP FP FP Nil
10.3 Advance of
pay on
Transfer.
1113,
1118 of IREM-I
FP FP FP FP FP FP FP Nil
10.4 Advance of payto non-gazetted
Railway
servants under
very special
circumstances
viz. the Railway
servant's camp
is burnt or
serious damage
caused to his
belongings due
to floods etc.
1123 of IREM-I
FP Nil Nil Nil Nil Nil Nil Nil
10.5 Grant of HouseBuilding
Advance as
admissible and
signing of
Mortgage/
Reconveyance
deed
1132 ofIREM -I
-- FP FP FP FP FP Nil Nil Nil
19
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10.6 Grant of
advance for
treatment of
cancer
Para 1124
of IREM
Vol. I
109/81 FP FP FP FP FP FP FP FP Fin.
Concurrence
required
10.7 Grant of
advance to a
non-gazetted
employee for
purchase of
bicycle on the
usual terms &
conditions
Para 1107
of
IREM-I
20/88 FP FP FP FP FP FP FP FP
10.8 Advance for
purchase of
Motor
Cycle/Scooter/
Motor Car/PC
etc.
Chapter
-XI of
IREM-I
FP FP to
PHOD/
CHOD
of bill
drawing
office
FP to
HOD of
bill
drawing
office
FP FP FP to
Br.
Officer
of Bill
drawing
office
Nil Nil
S. No ITEM AUTHORITY/
DELEGA
TION
Estt.Srl. No. AGM PHOD/CHOD HOD DRM/
CWM
ADRM JAG/BrOfficer/
Indepe
ndent
Sr.
Scale
Sr.Scale Jr.Scale/
Gr-B
Remarks
10.9 Grant of
Festival
Advance
Para 1125
IREM-I
FP FP FP FP FP FP FP FP
10.10 Grant of
advance of
leave salary
while
proceeding on
leave for a
month or
more.
Para 1632
of IREC-
II
FP FP FP FP FP FP FP Nil
NG
11
To
grant/sanction
undertaking a
work for which
honorarium/fee
is offered and to
grant or
sanction
payment of
honorarium andacceptance of
fee
Rule 1334
(FR-46)
IREC II
Board'sletter
No.F(X)II
/94/PW/3
dt. 26.3.96
Board's
letter No.F(X)II/97/
PW/4 dt.16.9.97
51/96
368/04
FP up
to Rs.
10,000
FP up
to Rs.
10,000
PHOD/CHOD
of bill
drawing
office
FP up
to Rs.
10,000
HOD ofbill
drawing
office
FP
up to
Rs.
7500
FP up
to Rs.
7500
FP up
to Rs.
2000 to
Br.Officer
of bill
drawing
office
Nil Nil (i) Fin.
Concurrence
required
(ii) Limitmentioned is
for
individual
cases
20
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21/31
NG.
12
Sanction for
payment of
compensation
under
Workmen's
Act.
231/87,
31/05
FP FP FP FP FP FP Nil Nil To be
sanctioned
strictly as
per the
statutoryprovision
Entry shouldbe made in
the Service-
Book.
NG.
13
Recovery in
instalments of
amounts paid
erroneously to
Railway
employees
Para
1013-B(IREM-I)
and 1105
Admn&
Finance
Code.
FP FP FP FP FP FP to
Br.officer
of bill
drawing
office
FP to
concerned
officer
of bill
drawing
office
FP to
concerned
officer
of bill
drawing
office
S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
NG.
14
Recovery in
lump sum or
in Instalments
of arrears ofsubscription
due from
Railway
servant who is
admitted as a
subscriber to
the Provident
Fund with
retrospective
effect.
Para 911
of
IREC-I
-- FP FP FP FP FP FP to
Br.
officer
of billdrawing
office
FP to
concern
ed
officerof bill
drawing
office
FP to
concern
ed
officerof bill
drawing
office
NG
15
Grant of
Children
Educational
Allowance &
Hostel
Subsidy
202/
2008
FP FP FP FP FP FP FP FP for
staff
upto GP
1800/-
The powers
will be
exercised by
theconcerned
officers of
the bill
drawing
office only.
21
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NG.
16
Write off of
amounts
overdrawn by
the non-
gazetted
Railway
employees.
Para 1017
& 1018 of
IREM- I
& para
1109 of G1
210/87
109/81
FP FP
up to
Rs.
5000
FP
up to
Rs.
5000
FP
up to
Rs.
5000
FP
up to
Rs.
3000
Nil Nil Nil Fin.
Concurrence
Required
NG.
17
Sanction to
refund of
Provident
Fund by
instalment by
non-gazetted
staff, on re-
appointment
917-
IREC- I
FP FP FP FP FP Nil Nil Nil
NG.
18
To sanction
Rewards to
non-Gazetted
staff.
Boards
letter No.
F(X)II-
2010/PW/
2 dt.11.10.10
68/88,
116/94,
50/98
FP
up to
Rs.
5000
FP
up to
Rs3000
FP
up to
Rs.
2000
FP
up to
Rs.
2000
FP
up to
Rs.
2000
FP*
up to
Rs.1,000
Nil Nil * subject to
availability
of funds
with the
officer.Limits arefor each
individual
case
S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
18.1 Cases
connected
with avertingor reducing
the severity of
accidents
Board's L.
No.
E(G)64RN1-6 dt.
6.9.95
68/88
254/87
FP
up to
Rs.5000
FP
up to
Rs3000
FP
up to
Rs.2000
FP
up to
Rs.2000
FP
up to
Rs.2000
FP*
up to
Rs.1,000
Nil Nil * subject to
availability
of fundswith the
officer.
Limits are
for eachindividual
case
18.2 Suggestions
and inventions
FP
up to
Rs.
5000
FP
up to
Rs3000
FP
up to
Rs.
2000
FP
up to
Rs.
2000
FP
up to
Rs.
2000
FP*
up to
Rs.1,000
Nil Nil * subject to
availability
of funds
with the
officer.
Limits are
for eachindividual
case
18.3 Other cases of
meritorious
outstanding
work
FP
up to
Rs.
5000
FP
up to
Rs3000
FP
up to
Rs.
2000
FP
up to
Rs.
2000
FP
up to
Rs.
2000
FP*
up to
Rs.1,000
Nil Nil * subject to
availability
of funds
with the
officer.Limits are
for each
22
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individual
case
18.4 Group Cash
award for
meritorious
outstanding
work
FP FP Nil FP Nil Nil Nil Nil (i) subject toannual
ceiling limitprescribed for
those officersnot to be
exceeded &availability offunds withthe officers.
(ii) Cashreceived byeachindividual out
of groupaward shouldnot exceedthe limit
prescribed for
sanction bythe concernedofficer.
S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
NG.
19
Counter
signature of
Travelling
Allowance
Journals
Rule
1697
of
IREC-
II
-- FP FP FP FP FP FP FP FP
NG.
20
Temporary
Transfer of
Posts and
grades in
respect of
non-gazetted
staff from one
station to
another. (for a
period of 6
months only)
-- FP FP for
HQ
controlled posts
Nil FP
(CC)
forDivnl
.Cont
rolled
posts
Nil Nil Nil Nil
NG-
21
Alteration of
recorded dateof birth of
Group 'C' and
Group 'D'
employees.
Rule 225
ofIREC- I
--- FP FP
CPOonly
Nil Nil Nil Nil Nil Nil
23
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NG.
21.1
To make
alteration
(other than
Date Of Birth)
in the Service
Sheet e.g.
change of name, date of
appointment
etc. in case of
clerical error
only in the
first page of
S/R.
Rule
1204,
IREM-I
FP FP FP FP FP Nil Nil Nil
NG.
21.2
To permit
change of
name in
original
recordsincluding
Service
Registers
subject to
compliance of
the prescribed
procedure
Paras
1201 and
1202 of
IREM -I
FP FP FP FP FP FP Nil Nil
S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
NG.
22.1
Grant of
Permission to
Gr. C & D
staff for
transactions
in respect of
acquisition or
disposal of
any
immovable
and/or
movable
property
Rule 18 of
Railway
Service
(Conduct)Rules,
l966
-- FP FP FP FP FP FP Nil Nil
NG.
22.2
Noting of
intimation of
employment
of near
relatives in
private
undertakings
enjoying
Government
Rule 4 ofRly.
Services
(Conduct
Rules,
l966
-- FP FP FP FP FP Nil Nil Nil
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patronage
under Rly.-
NG.22.3
Acceptance ofgift, value of
which exceeds
the prescribed
limits under
Rly. Services
(Conduct)
Rules
Rule 13 ofRly.
Services(Conduct)
Rules,
l966
-- FP FP FP FP FP Nil Nil Nil
NG.
23
To determine
the rate of
Travelling
allowance to
an outsider
attendingDepartmental
enquiry
1696 of
IREC II
FP FP FP FP FP Nil Nil Nil Fin.
Concurrence
required
NG.
24
To Sanction
pension/
gratuity and
commutation
of pension
Para -8 of
Railway
Services(Pension)
Rules,
l993(Chap
ter VII)
FP FP FP FP FP FP FP FP
S. No ITEM AUTHO
RITY/
DELEGATION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Independent
Sr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
NG.
25.1
Grant of
Payment of
Cash
Equivalent of
unutilized
leave on
Average pay
on retirement.
Board's
letter No.
F(E)III-77
LE 1/4 dt.
15.11.77
279/77 FP FP FP FP FP FP FP FP The powers
will be
exercised by
the
concernedofficers of
the bill
drawing
office only.
NG.25.2
Grant of Payment of
Cash
Equivalent of
unutilized
leave on
Average pay
during service
208/2008
FP FP FP FP FP FP FP FP The powerswill be
exercised by
theconcerned
officers of
the bill
drawing
office only.
25
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NG.
26
Provisional
payment of
salary/wages
where the
vetted LPC
has not been
received fromthe previous
unit
1103 of
Genl.
Admn. &
Finance
Code,l991
-- FP
up to
3
mont
hs
FP
up to 3
months
FP
up to 3
months
FP
up to
3
mont
hs
FP
up to 3
months
Nil Nil Nil
NG.
27
To accept
voluntary
retirement
including the
waival of
notice period
Rule 67 of
RSPR
FP FP FP FP
(CC)
FP
(CC)
FP
(CC)
Nil Nil Vig.
Clearance
required
NG.
28.1
Classification
of Railway
servants
under Hours
ofEmployment
Rules.
Section
130 of
Railways
Act. 1989
& Rly.Servants(Hours of
Work &
Period of
Rest)
Rules,
2005
215/05 FP FP
CPO
only
Nil Nil Nil Nil Nil Nil
S. No ITEM AUTHO
RITY/
DELEGATION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Independent
Sr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
NG
28.2
Temporary
exemption
under Hours
of
employment
Rules.
Rly.Servants
(Hours of
Work &
Period of
Rest)
Rules,
2005
215/05 FP FP FP FP FP FP Nil Nil
NG.
29
To authorize a
Railwayservant to
proceed on
duty to
outside the
Zonal Railway
Board's
letter No.F(E)68/P
W5//1 DT.
3.4.69.
-- FP FP FP FP FP Nil Nil Nil
NG.
30
Sanction of
Composite
Transfer
grant
26
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30.1 To sanction
Composite
Transfer
grant for
serving
officers within
6 months andfor retired
employees
within 1 year.
Rule 1643
(VIII) of
IREC - II .
164/99
224/08
FP FP FP FP FP FP FP FP
30.2 To sanction
Composite
transfer grant
for belated
claims.
- - - - - - - - - -
a) For serving
employees
beyond 6
months.
164/99
224/08
67/90
2/80
FP FP FP FP FP Nil Nil Nil
b) For retiredemployees
beyond 1 year
and within 2
years.
164/99224/08
67/902/80
FP Nil Nil Nil Nil Nil Nil Nil Financeconcurrencerequired
NG.
31
To condone delay
for non-insurance
of flat/house,
purchased/built
out of House
Building Advance
Para 1132,
IREM-I
FP
Up to
2 Yrs
FP Up
to 2
Yrs.
FP Up
to 2
Yrs.
FP
Up to
2 Yrs.
FP Up
to 2
Yrs.
Nil Nil Nil
S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndentSr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
NG.
32
Training in
Non-Railway
Institutions
Boardsletter No.
F(X)II-
2010/PW/
2 dt
11.10.10
137/81,181/08
FP FP toCPO
only
Nil FPupto
limits
as
allotte
d to
DRM/
CWM
Nil Nil Nil Nil Fin.Concurrence
required if
expenditure
is beyond the
budgetary
limit.
Max. Rs.
25000/- percourse and
ceiling ofRs. 4000/-
per day.
NG.
33
Reconstruction
of Service
Book/Sheet with
available
records
E/(NG)60
PTN1/3
dt. 28.3.60
asamended
from time
to time
73/84,
168/80,
159/83
FP FP to
PHOD
/CHOD of
billdrawing
office
Nil FP FP Nil Nil Nil Fin.
Concurrence
required
27
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NG.
34
Extension of
joining time
up to 30 days
Para
1109-
IREC-I
FP FP Nil FP Nil Nil Nil Nil
NG.
35
Write off of
irrecoverable
amount other
thanoverpayments
made
210/87 FP
up toRs.
5000
FP up
to Rs.5000
FP up
to Rs.5000
FP
up toRs.
5000
FP up
to Rs.3000
Nil Nil Nil Fin.
ConcurrenceRequired
NG.
36
Grant of
service
certificate
1620-
IREC-I
-- FP FP FP FP FP Nil Nil Nil
NG.
37
Grant of
Break Down
Allowance to
Running Shed
staff, Relief
Train Staff,
Elect.Staff &
Carriage &Wagon Deptt.
Staff.
Para 1420,
IREC-II
-- FP FP FP FP FP FP FP FP
NG.
38
Pinpointing of
posts at the time
of restructuring
-- FP FP FP FP
(CC)
FP
(CC)
FP
(CC)
Nil Nil (i) AssociateFin. Con.
required.
(ii) In divisions,
final approval of
DRM will berequired
S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndent
Sr.Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
NG.
39
Handing over
and taking
over charges
in cases in
which several
scattered
works or
stores have to
be inspected
before.
210/87 FP FP up to
6 days
FP up to
6 days
FP up
to 6
days
FP up
to 6
days
FP up
to 6
days
Nil Nil
NG.
40
Issue of Passes
for familiesand
transportation
of Personal kit
beyond the
time limit of
06 months
and grant of
actual cost of
transportation
-- FP FP Nil Nil Nil Nil Nil Nil
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of personal
effects of
mileage
allowance
therefore
within the
time limit towhich it is
relaxed in
respect of
passes for
families.
NG.
41
Grant of Passes
and TA to
outsiders called
as witnesses in
Departmental
enquiry.
Para 1695IREC-II
-- FP FP FP FP FP Nil Nil Nil
NG.
42
Powers to
sanctionofficiating
arrangements in
place of staff sent
for training or on
refresher course
on the Railways
period exceeding
one month.
Para 1320
IREC-II
-- FP
up tooneyear
FP
up to 4months
FP
up to 4months
FP
(CC)up to4
month
s
FP (CC)
up to 4months
FP (CC)
up to 3months
FP (CC)
up to 3months
Nil
S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndent
Sr.Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
NG.
43
Issuing
NOC/Forwarding
of applications of
serving railway
employees for
posts outside the
Railways and
within the
Railway.
Para 1402
IREM-I
240/08 FP FP FP
(except
deputation. For
deputati
on
PHOD/
CHOD
only)
FP
(excep
tdeputa
tion.
For
deputa
tion
PH
OD/
CH
OD
only)
FP
(except
deputation. For
deputati
on,
PHOD/
CHOD
only)
Nil Nil Nil For
deputation
andTraining
abroad,
Vigilance
clearance
will be
required.
NG.
44
Fixing of Hd.
Qrs. of Rly.
servants.
Para 234
IREC-I &
Para 1621
IREC-II
-- FP FP FP FP
(CC)
Nil Nil Nil Nil
NG.
45
Grant of
continuity
certificates
during the
Para 1320
b (ii) ofIREC-II
-- FP FP FP FP FP FP in
respectof staff
whose
FP for
staffupto GP
Rs.
FP for
staffupto GP
Rs.
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period of leave
granted to the
staff officiating
in higher grades
for the purpose
of increment
whereofficiating
arrangements is
made.
cadre is
under
their
control
4200/- 1800/-
NG.
46
Grant of Spl. CL
up to 30 days in a
calendar year to
Railway servants
who are Rovers &
Rangers Scouts &
Guides of Rly.
State Associations
for activities like
attending camps
or rallies or when
engaged on
scouting duties on
instructions from
Scouting
Authorities.
Para 7 of
MC No.-
10 onSCL
210/88 FP FP FP FP FP FP FP FP
S. No ITEM AUTHO
RITY/
DELEGA
TION
Estt.
Srl. No.
AGM PHOD/
CHOD
HOD DRM
/
CWM
ADRM JAG/Br
Officer/
Indepe
ndent
Sr.
Scale
Sr.
Scale
Jr.
Scale/
Gr-B
Remarks
NG.
47
Permission to
Rly. Servantsholding
recognized
qualifications in
any system of
medicine &
registered
under the
relevant laws in
force in
State/Union
Territory
concerned for
under-takingMedical
practice during
their spare
time, purely on
charitable basis
without
detriment to
official duties.
Rule 15 of
RSCR,1966
Boards
letter dt.10.11.65
FP FP FP Nil Nil Nil Nil Nil
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