Welcome to

Webinar Wednesday

“All about pricelists”(April 25th, 2012)

Methodology. Insight. Technology. Passion

Today’s Agenda:

• Basic pricelists

• Special prices

– How they are setup

– How they are applied

• Example pricing scenarios

– Tools for managing special prices

• How to import pricelists

• Business One workspace management tips

x 1.5x 1.5$$ x 2x 2

Derivative Pricelists

x 1.2x 1.2

A B C

BaseBase

Base

Item 1…. = $5.00

Item 2…. = $10.00

Item 3…. = $15.00

Item 4…. = $20.00

BB

= $10.00

= $20.00

= $30.00

= $40.00

x 2

�$$$$50.00

Note:

Item 4 on pricelist

“C” will be $60.

( $50 x 1.2 )

BB

Item 1…. = $14.00

Item 2…. = $24.00

Item 3…. = $34.00

Item 4…. =

CC

= $12.00 $16.80

= $24.00 $28.80

= $36.00 $40.80

= $60.00 $60.00 (same)

x 1.2

BaseBase

Item 1…. = $7.00

Item 2…. = $12.00

Item 3…. = $17.00

Item 4…. = $22.00

BB

= $10.00 $14.00

= $20.00 $24.00

= $30.00 $34.00

=

x 2

$$$$50.00

If base prices go up by $2.00 …. …. Item 4 on pricelist “B” stays at $50.00.

$$$$50.00

Pricelist “C” recalculates

Scenarios

• You are overstocked on a particular item and would like to reduce your quantity on hand by reducing the price across the board.

• You want to make most prices on a derived pricelist = base + 10%, but some things should be base + 20%.

• You want to incent larger volume purchases by creating price breaks.

• This price is whacky. Where is it coming from?

Price selection hierarchy (full)

Always starts with the BP pricelist as set in the BP record

“Period and volume discounts” (for a pricelist)

Period discounts

Volume discounts

“Special prices for business partner” (for a BP)

Period discounts

Volume discounts

Least specific

Most specific

“Discount groups” (for a BP)

$Final price* Note: in 8.82+ Blanket agreement price is considered here.

Price selection hierarchy (1)

Always starts with the BP pricelist as set in the BP recordLeast specific

Most specific$Final price

Pricelist defined for BP

Price selection hierarchy (2)

Always starts with the BP pricelist as set in the BP record

“Period and volume discounts” (for a pricelist)

Period discounts

Volume discounts

Least specific

Most specific$Final price

Period and Volume Discounts

(for a pricelist)

Price selection hierarchy (3)

Always starts with the BP pricelist as set in the BP record

“Period and volume discounts” (for a pricelist)

Period discounts

Volume discounts

Least specific

Most specific

“Discount groups” (for a BP)

$Final price

Discount Groups

(for a BP)

Price selection hierarchy (4)

Always starts with the BP pricelist as set in the BP record

“Period and volume discounts” (for a pricelist)

Period discounts

Volume discounts

“Special prices for business partners” (for a BP)

Period discounts

Volume discounts

Least specific

Most specific

“Discount groups” (for a BP)

$Final price* Note: in 8.82+ Blanket agreement price is considered here.

Special Prices for Business Partners

(for a BP)

Price selection hierarchy (full)

Always starts with the BP pricelist as set in the BP record

“Period and volume discounts” (for a pricelist)

Period discounts

Volume discounts

“Special prices for business partner” (for a BP)

Period discounts

Volume discounts

Least specific

Most specific

“Discount groups” (for a BP)

$Final price* Note: in 8.82+ Blanket agreement price is considered here.

General Rules

• Discounts are not cumulative

– One exception in “Discount groups” properties tab

• A more specific price always trumps a less

specific one – even if the customer will get a

worse deal

• A BP price always trumps a pricelist price

Scenarios revisited

• You are overstocked on a particular item and would like to reduce your quantity on hand by reducing the price across the board.

• You want to make most prices on a derived pricelist = base + 10%, but some things should be base + 20%.

• You want to incent larger volume purchases by creating price breaks.

• This price is whacky. Where is it coming from?

Caveats

• If you set special prices for Business Partners

and you copy to all BPs, any new BPs will not

get these prices.

– Recommendation:

• Include a step when creating a new BP that ensures

that the special prices are copied the new BP

OR

• Have a formatted search ensure that the special price is

always applied

What if I need something else?

• Formatted searches are often a good option

– Example: you want to pick the lowest price no

matter where it occurs in the price determination

sequence

• More complex?

– B1Up or Coresuite

Pricelist management tools

• Copy Special Prices to Selection Criteria

• Update Special Prices Globally

– includes Delete

• Update Parent Item Prices Globally

Best practices

• Understand the price determination sequence.

• Develop a “special prices” management strategy

– Keep it simple.

– Apply your price changes at the level easiest to manage.

• Document your standard methods for handling special price situations.

• Build special prices for BPs into your BP creation procedures.

• Use formatted searches when necessary

• Test broad changes in a test database first

How to import a pricelist

• Use the Data Transfer Workbench (DTW)

Workspace efficiency tips

• Hide menu items you don’t use

• Launch frequently used screens by setting up

Shortcut Keys

• Reorganize your screens to suit your work by

using My Menu

• Launch external programs by using the Launch

Application button

Thank you for your time!

Questions?