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Digital archives from a (national) library’s perspective

Hans JansenDirector e-StrategyNational library of the Netherlands

New York, 3 September 2008

Koninklijke Bibliotheek – National Library of the Netherlands

Digital archives


Digital archives

Koninklijke Bibliotheek: facts and figures

• medium sized national library• founded in 1798• 3 million paper volumes• 12 million electronic items• annual budget M€ 42• budget for projects M€ 40• staff 350 (260 fte)• deposit library since 1974• www.kb.nl


Digital archives


Digital archives

European Project Partners

45 European national libraries - Bayerische Staatsbibliothek - Istituto Centrale per il-atalogo Unico, Italy (ICCU) -Eremo srl, Italy - Conference of European National Librarians (CENL) - Consortium of European Research Libraries - The International Association of Sound and Audiovisual Archives (IASA) - Association des Cinémathèques Européennes (ACE) - MENON, a European innovation and research network (België) - Helsinki University - Universität Innsbruck - Staats- und Universitätsbibliothek Göttingen - University of Bath UKOLN - University of Salford - The State & University Library, Denmark - University of Cologne - University of Athens - University of Bielefeld - University of Freiburg - University of Warsaw, Interdisciplinary Centre for Mathematical and Computational Modelling - University Library Ghent - Goettingen State and University Library - University of Nottingham, Information Services - Humanities Advanced Technology and Information Institute (HATII) at the University of Glasgow - Vienna University of Technology - Uppsala University (Zweden) - Systems/National Technical University of Athens - The National Archive Service (Finland) - Bundesarchiv (Duitsland) - Landesarchiv Baden-Württemberg - National Archives of Sweden - Librairies and Archives Council (MLA) (Engeland) - The UK National Archives - The Swiss Federal Archives (BAR) - National Board of Antiquities (Finland) - Deutsches Museum - Senckenbergische Naturforschende Gesellschaft - Stiftung Preussischer Kulturbesitz - The Neumann House (Hongarije) - Regione Emilia-Romagna (Ibacn) - AcrossLimits (Malta) - Ministry of Culture of the Czech Republic - Ministry of Culture and Communication (Frankrijk) - Hellenic Ministry of Culture - Hungarian Ministry of Cultural Heritage - Ministry of Informatics and Communications (Hongarije)- Ministry for Cultural Heritage and Activities - Heritage Malta, the national agency of the Government of Malta - Ministry of interior and administration (Polen) - International Centre for Information Management Systems and Services (ICIMSS) (Polen) - Seretariat-General of the Ministry of Culture (Portugal) - Institute of Communication and Computer - Amitié, research centre (Italie) - Dédale, French research and production agency - ABBYY Production - IBM Israel, IBM Netherlands – Science and Technology Ltd - National Centre for Scientific Research "Demokritos" - Centrum für Informations- und Sprachverarbeitung, University of Munich - Austrian Research Centre Seibersdorf (ARCS) - Microsoft Research Limited - Tessella Support Services plc - The European Science Foundation (ESF) - European Space Agency (ESA)- CERN , the European Organization for Nuclear Research - Max Planck Gesellschaft - Centre National d'Etudes Spatiales - Science and Technology Facilities Council - Joint Information Systems Committee - International Association of Scientific, Technical and Medical Publishers - Centre Informatique National de l'Enseignement Superieur - Digital Preservation Coalition (UK) - NESTOR German Network of expertise in Digital long-term preservation - Perennisation des Informations Numeriques – DigitalPreservationEurope (DPE) - Istituto di Scienza e Tecnologie dell'Informazione "A. FAEDO" (ISTI) Italian National Research Council (CNR)


Digital archivesKoninklijke Bibliotheek: focus on digital

• process born digital documents• digitize paper documents• preserve digital and digitized documents• create integrated access to digital, digitized

and paper documents• share our data!


Digital archives

which content streams do we have?

(Master) files from digitized collections:

Newspapers (8m pages, 2007-2010)

Parliamentary papers (2,5m pages, 2006-2010)

Books (1,3m pages 2008-2009)

Microfilms (15m pages, 2009-2010)

Images (400.000, 2001-2008)

Deposited born digital publications:

11m international eJournal articles + 500.000 per year

international eBooks (from 2009: thousands and growing?)

1500 Dutch websites (up to 4-5.000 in 2010)

national voluntary deposit (‘donations’)

And still some paper objects…

45.000 deposited items per year (national output higher than ever)


Digital archives

which content streams do we have?

Digitized collections

0,5 0,6 0,7 1,3

8,4

17,4

25,7

33,5

0

5

10

15

20

25

30

35

40

2004 2005 2006 2007 2008 2009 2010 2011

Millions


Digital archives

digital library (or archive)

Challenge: design, develop and implement a secure, reliable and scalable management system for the library’s digital content assets.

Result: a system that can manage ingest, storage, long-term preservation, discovery of and controlled access to the library’s digital content assets.


Digital archives

KB’s digital library

• system components

• resource discovery & access

• preservation

• people


Digital archives

which system do we have? (1)

e-Depot: long-term archive

• developed with and by IBM (DIAS)

• operational since 2003

• based on OAIS reference model

• storage and preservation (in development)


Digital archives

which system do we have? (2)

e-Depot

• ingest of digital content (characterization, validation, checks …): complicated !

• storage (70 Tb to 500 Tb in 2010): lots of data!

• metadata (descriptive, structural, preservation, …) in external database: choices to be made !

• capable of handling preservation treatments (migration/emulation) : where are the tools?


Digital archives

resource discovery and access (KB)

Descriptive metadata will give the user access to the digital and digitised content (and the paper collections)

OPAC (OCLC-Pica): access to KB paper collections

Metalib (Ex Libris): access to digital materials (including licensed materials)

KB Search: access to all metadata and content from digital/digitised collections; based on new data- architecture

Deposited materials: restricted access on-site, unless open access


Digital archives

resource discovery and access (Europe)

The European Library (TEL): access to collections from 32 out of 48 national libraries in Europe (150 million titles)

www.theeuropeanlibrary.org

CENL Foundation

Europeana: access to digital collections from libraries, museum, (audio-visual) archives in Europe

Prototype: November 2008 (2 million objects)

Demo version: www.europeana.eu

European Digital Library Foundation

> 100 partners; EC subsidy >M€ 25


Digital archives

preservation (1)

Focus on object (migration)

Focus on environment (emulation)

EU project Planets (www.planets-project.eu):

• Preservation planning

• Preservation characterization

• Preservation actions

• Interoperability framework

• Testbed


Digital archives

people

Three teams are at work:

Processing: part of acquisition and cataloguing division, ‘owner of the system’

Research: part of R&D division, preservation solutions

IT: technical maintenance, outsourcing

Plus:

Strategies: Digital Library Programme Board


Digital archives

people (2)


Digital archives

Further observations

• buy or build? What’s the market situation?

• inhouse, share, outsource?

• national infrastructure in place?

• what to archive for the long-term and what not?

• legal task

• re-use expected; rescan costs higher than archival costs

• original endangered


Digital archives

•

Sailing Letters

De overrompeling van een VOC-vloot in de Saldanhabaai in 1781. Uitsnede van een schilderij van de Engelsman Thomas Luny (1759-1837), Museum Africa, Johannesburg.


Digital archives

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Sailing Letters


Digital archives

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Sailing Letters


Digital archives

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Sailing Letters


Digital archives

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Sailing Letters


Digital archives

Thank you !