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Week 2
Presentation design
PowerPoint 1 - Introduction
BSBITU302A & BSBCMM401A
Make a Presentation/
Create an Electronic Presentation
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Lesson Description
1 Designing a good presentation1.1 Preparation
mode of presentation
location of presentation
know the audience pitch (training, sales, information)
know the costs1.2 The content of your presentation
gather salient facts
organise your thoughts
what will be on-slide, on-notes and in your speech
1.3 Design the PowerPoint slides
Colour, font, text amount, order of slides, pictures etc
1.4 Rehearse and revise
1.5 Do it
1.6 Evaluate your performance and learn
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Lesson Description
2 Good and Bad presentations2.1 Do do this
2.2 Do not do this
3 Introduction to MS PowerPoint
3.1 Opening PPT3.2 Slide master
3.3 Hierarchy
3.4 Font type, size and colour
3.5 Page layout
3.6 New page and insert
3.7 View
3.8 Save
4 You are going to design a five slide PowerPoint presentation.
You will present this on Thursday. GO TO WORKSHEET (click here)
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1. Designing a good presentation
1.1 PreparationA good presentation starts with good preparation
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1. Designing a good presentation
1.1 Preparation
Remember that 80% of the message that you want to tell is in the visual
presentation and the way you deliver your speech.
Only 20% is in what you say!
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1. Designing a good presentation
1.1 PreparationThe mode of your presentation
PowerPoint, Notes to hand out, samples to give, PPT and speech,
PPT + speech + notes + whithboard?
You need to decide on what combination of tools will deliver what you want the
audience to understand in the most effective way
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1. Designing a good presentation
1.1 PreparationThe location of your presentation
what setting will you deliver your presentation
Office, hall, lunch, showroom, training centre, quiet, noisy, dark or light?
These need to be known so that you can design your presentation effectively
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1. Designing a good presentation
1.1 PreparationUnderstand your audience
th is is very important
You need to know the following things about your audience
What knowledge do they want to take home with them?
What is there level of understanding of what you will talk about? You
will have to grade your language.
How many will attend
Age and sex characteristics
Formal, informal?
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1. Designing a good presentation
1.1 PreparationWhat will your pitch be:
Do you want to sell something
then you need to convince the audience that you have a
product/ service that gives them value (CDQ)
You need to get the audience excited about your service oryour product
Do you want to inform your audience
then what is it that your audience knows already and what is
it that they want to find out?
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1. Designing a good presentation
1.1 PreparationWhat will your pitch be:
Do you want to train your audience of students
then what is it that your audience knows already and what is
it that they need to be trained in?
how will you break the lesson to enable questions and/ ortests of their understanding and/ or breaks for exercises?
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1. Designing a good presentation
1.1 PreparationCalculate the costs
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1. Designing a good presentation
1.2 The content of your presentationgather salient facts
organise your thoughts
what will be on-slide, on-notes and in your speech
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1. Designing a good presentation
1.2 The content of your presentationGather salient facts
This means get the important concepts that will underpin the content and the
presentation hooks of your presentation
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1. Designing a good presentation
1.2 The content of your presentationWhat is your goal? Be SPECIFIC, Be MEASURABLE
What information will the audience need to take home with them for you to
have reached your goal?
What EXACTLY are you going to say that will meet your audienceexpectations?
What examples are you going to use to help the audience understand difficult
concepts?
What are your hooks?
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1. Designing a good presentation
1.2 The content of your presentationorganise your thoughts so that they form an INTERESTING story
The Beginning
There should be a beginning that sets out the framework of the story, gets
people interested in what is going to happen. Who are the main characters,
who has done what!What bit is the exciting bit?
The middle
There should be a middle that builds the plot. This is where you discuss the
story (product). It is here that you have the informationand build to a
crescendo!
The end
Restate the value
Give an exciting conclusion
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1. Designing a good presentation
1.2 The content of your presentationMake sure that the message you give is organised and understandable.
The linear approach is the best
This is your problem
This is my solution
These are the values that my product can give you
So buy it!
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1. Designing a good presentation
1.2 The content of your presentationThe Beginning
What is the exciting bit?
Have I got them interested by identifying their problem and giving them a
solution?Have I kept their interest for the next section?
Opening Exciting, interesting opening statement
Introduction Introduce yourself and the topic/ product/ service
Set the
scene
What we will be doing/ the problem to be fixed
Segway Link to the next session
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1. Designing a good presentation
1.2 The content of your presentationThe middle
Have you PROVED that the problem is solved?Have you given evidence?
Have you used examples to help the audience to understand?
Is the development of your proposition been logical/ linear
Are they still interested?
Restate the problem
Solve the problem How does the product solve the problem
Solve the problem How does the product solve the problem
Solve the problem How does the product solve the problem
Segway Build to a crescendo to link to the next session
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1. Designing a good presentation
1.2 The content of your presentationThe conclusion
Restate the problem
Restate the way you
solved the problem
Restate the product
Further incentives
End
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1. Designing a good presentation
1.3 Design the PowerPoint presentationWe will discus this in the next section
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1. Designing a good presentation
1.4 RehearseYou need to practice your presentation so that it looks professional and you fix
any understanding, timing, technical problems
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1. Designing a good presentation
1.5 Do itBe confident, do not hide from your audience, be the boss!
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1. Designing a good presentation
1.6 Evaluate
By evaluating your performance and your presentation you can fix the things
that went wrong and build upon those things you did right.
We can all improve on our presentations and with practice we will get better
and better!
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2. Good and Bad presentation
How do we fix this? Bad Presentation
Disorganised, late, muddled
Does not give me what I want
Boring
Monotonous
Ambiguous
Cant read the writing
To much writing on the slide
To hard, complicated
To dry
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2. Good and Bad presentation
2 Create a presentation and prepare supporting documents
2.1 Design slides, notes and handout masters to incorporate organisational
and task requirements in relation to image and preferred style, avoiding
distractions
2.2 Use software functions for consistency of design and layout, to meet
identified presentation requirements including user manuals and online help
to overcome problems with design and production
2.3 Balance presentation features for visual impact and emphasis
2.4 Use advanced software features to streamline and customise the
presentation for different audiences
2.5 Check presentation for spelling, consistency in presentation features andstyle, in accordance with task requirements
2.6 Print presentation materials in accordance with presenter or audience
requirements
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2. Good and Bad presentation
2 Create a presentation and prepare supporting documents
2.1 Design slides, notes and handout masters
2.2 Use softw are fun ct ion s for con sistency of design and layou t, to meet
2.3 Balance presentation features for visual impact and
2.4 Use advanced software features to streamline and customise the
2.5 Check presentation for spelling, consistency in presentation features
2.6 Pqinv pqeuenvavion maveqialu inaccoqdance sivh pqeuenveq oq atdienceqertiqemenvu
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2. Good and Bad presentation
3 Delivering an effective presentation3.1 Explain the desired outcomes of the presentation with the audience
3.2 Use presentation aids, materials and examples to support target
audience understanding of key concepts and central ideas
3.3 Monitor non-verbal and verbal communication of participants to
promote attainment of presentation outcomes
3.4 Use persuasive communication
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2. Good and Bad presentation
3 Delivering an effective presentation3.1 Explain the desired outcomes of the presentation with the audience
3.2 Use presentation aids, materials and examples to support target
audience understanding of key concepts and central ideas
3.3 Monitor non-verbal and verbal communication of participants to
promote attainment of presentation outcomes
3.4 Use persuasive communication
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3 PowerPoint Introduction
3.1 Opening PPT3.2 Slide master
3.3 Hierarchy
3.4 Font type, size and colour
3.5 Page layout
3.6 New page and insert
3.7 View
3.8 Save
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End