Designing Meetings & Workshops
Michigan Mathematics and Science Teacher Leadership Collaborative
Tips and Strategies for: • Purposeful Meetings• Effective Agendas• Adult Learners• Successful Workshops
Check your meeting
IQ…
As Teacher Leaders, you may be asked to prepare for and chair a meeting.
The key to success is:
Plan, Plan, Plan
Discussion:
How do you react to meetings?
What contributes to a good meeting?
A bad one?
As You Plan a Meeting…
Set Objectives for the Meeting
What do you want to happen as a result of the meeting?
Outcomes
Purpose of the Agenda
Provide advanced notice of topics to be considered along with expected outcomes for each topic so that meeting participants can prepare appropriately; and
Provide a tool to structure the meeting so it will proceed constructively.
Developing the Agengs
Assign specific amounts of time for each agenda item
State the person responsible for speaking to and driving the agenda item
Developing the Agenda (continued)
Order the agenda item strategically
Provide the agenda before the meeting
At the meeting, review the agenda and agree to it
Meeting Preparation
• Assign any meeting preparations that will move the meeting forward
• Set the schedule with appropriate times
• Invite only those individuals who are important for its success
Conducting the Meeting
• Start and stop on time
• Lead the meeting following the planned agenda
• Assign a recorder to take notes
Conducting the Meeting (continued)
• Assign action items with a timetable
• Review them at the end of the meeting
After the Meeting
Examine your meeting process.
Participating in a Meeting
Participants have a responsibility to:
a. Arrive on time
b. Be well-prepared
c. Be concise and to the point
d. Participate in a constructive manner
Meeting Observation
Reflection and Discussion
• Was the meeting you viewed successful? (Was the goal accomplished?)
• What worked and what didn’t?
• In light of what you have learned today, what could have been done to make the meeting more successful?
Adult Learners
Working with adult learners in meetings, presentations, and workshops is different than working with students in your classroom.
Adult Learners
At your table, brainstorm ways that you perceive adult learners to be different than child or youth learners.
Adult Learners
When working with adult learners, laughter, changes of pace, engaging processes, and frequent movement in seminars all contribute to energy for learning.
Roles in Professional Development
•PRESENTER (imparting information)•TRAINER (demonstrating skills)•COACH (overseeing the acquisition of
knowledge or new behavior)•FACILITATOR (helping a group
achieve a desired end)
7 Deadly Sins
Task:• Your group will be assigned a “sin”• Read through your sin and the
redemption strategies• Create a poster or visual that depicts
the sin and its redemption strategy• Present your product to the whole
group
Additional Resource
OUCH! • These six slips can bruise and
strain a presentation
Planning Tool
Planning Template for Meetings, Workshops, and Presentations