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DEPARTMENT OF FOREIGN AFFAIRS
PRESENTATION TO THE FOREIGN AFFAIRS PORTFOLIO COMMITTEE
06 April 2005
OUTLINE OF PRESENTATION
Human Resource Issues DFA Establishment HR Highlights 2004/05 Employment Equity Profile Organisational HR programme 2005/06 Organisational people challenges
OUTLINE OF PRESENTATION (cont…)
Finance Issues Programme structure 2004/05 Expenditure Options for 2005/06 2005 to 2008 Budget Allocation Level Of Commitment 2005/06 Finance Programme 2005/06 Number of Missions
HUMAN RESOURCES
DFA establishment
28498442005Total
539197342Unfunded vacancies
43585350Funded vacancies
18755621313Filled vacancies
TotalMissionsHead OfficeVacancy status
Highlights for 2004/5
Filled vacant funded posts in Head office and Missions (summary in next slides)
Decentralised Human Resources and Finance functions to Branches
Developed and implemented an orientation and training programme for new appointees
Developed Job Profiles for Head Office, transferred staff and LRPs
Launched the Voluntary Counselling and Testing (VCT) programme.
Repositioning of Foreign Service Institute
Summary – recruitment drive April 2004 to 31 March 2005
109Total
12Male White
43Male Black
22Female White
32Female Black
RecruitedRace and gender
Total posts advertised = 463
Successfully filled = 343 (internally + externally)
Internal (Promotions) = 109
Summary- recruitment drive cont.
234Total
2Male White
83Male Black
9Female White
140Female Black
RecruitedRace an gender
External = 234
Female Male Female Male Female Male Female Male
01 - POLITICAL OFFICE-BEARERS 1 1 1 1 0 1 1 3
04 - DIRECTOR GENERAL 1 1 0 0 0 1
05 - DEPUTY DIRECTOR GENERAL 1 6 7 2 2 1 1 0 10
06 - CHIEF DIRECTOR 8 20 28 2 2 1 1 3 7 10 41
07 - DIRECTOR 29 64 93 1 12 13 2 7 9 11 29 40 155
08 - DEPUTY DIRECTOR 27 81 108 7 8 15 3 14 17 48 91 139 279
09 - ASSISTANT DIRECTOR 139 128 267 13 16 29 11 13 24 122 97 219 539
10/11 - BELOW ASD 327 274 601 23 10 33 26 15 41 142 30 172 847
Total Count 532 574 1106 44 51 95 44 49 93 327 254 581 1875
White Total
Grand Total
Asian Total
Coloured Coloured Total
WhiteMANAGEMENT LEVEL African African Total
Asian
Employment Equity profile
OVERALL RACE & GENDER
31 March 2005
Employment Equity profile
OVERALL GENDER
31 March 2005
MANAGEMENT LEVEL FEMALE MALE TOTAL
01 - POLITICAL OFFICE BEARERS 2 1 3
04 - DIRECTOR GENERAL 0 1 1
05 - DEPUTY DIRECTOR GENERAL 2 8 10
06 - CHIEF DIRECTOR 12 29 41
07 - DIRECTOR 43 112 155
08 - DEPUTY DIRECTOR 85 195 280
09 - ASSISTANT DIRECTOR 285 254 539
10/11 - BELOW ASD 517 329 846
TOTAL 946 929 1875
Employment Equity profile
HEAD OFFICE RACE & GENDER
Female Male Female Male Female Male Female Male
01 - POLITICAL OFFICE-BEARERS 1 0 1 0 1 1 0 0 0 1 0 1 3
04 - DIRECTOR GENERAL 0 1 1 0 0 0 0 0 0 0 0 0 1
05 - DEPUTY DIRECTOR GENERAL 1 5 6 0 2 2 1 0 1 0 0 0 9
06 - CHIEF DIRECTOR 2 9 11 0 1 1 0 0 0 3 5 8 20
07 - DIRECTOR 18 21 39 0 6 6 1 4 5 8 22 30 80
08 - DEPUTY DIRECTOR 19 39 58 6 5 11 3 4 7 39 54 93 169
09 - ASSISTANT DIRECTOR 103 91 194 10 10 20 10 7 17 96 37 133 364
10/11 - BELOW ASD 277 237 514 10 4 14 14 13 27 96 16 112 667
Grand Total 421 403 824 26 29 55 29 28 57 243 134 377 1313
White Total
Grand Total
Asian Total
Coloured Coloured Total
WhiteMANAGEMENT LEVEL African African Total
Asian
31 March 2005
Employment Equity profile
MISSION RACE & GENDER
Female Male Female Male Female Male Female Male
05 - DEPUTY DIRECTOR GENERAL 0 1 1 0 0 0 0 0 0 0 0 0 1
06 - CHIEF DIRECTOR 6 11 17 0 1 1 1 0 1 0 2 2 21
07 - DIRECTOR 12 44 56 1 6 7 1 3 4 3 7 10 77
08 - DEPUTY DIRECTOR 8 41 49 1 3 4 0 10 10 10 37 47 110
09 - ASSISTANT DIRECTOR 35 37 72 3 6 9 1 6 7 26 60 86 174
10/11 - BELOW ASD 49 37 86 13 6 19 12 2 14 46 14 60 179
Total Count 110 171 281 18 22 40 15 21 36 85 120 205 562
White Total
Grand Total
Asian Total
Coloured Coloured Total
WhiteMANAGEMENT LEVEL African African Total
Asian
31 March 2005
Employment Equity profileHEADS OF MISSION GENDER (31 March 2005)
HEADS OF MISSION FEMALE MALE TOTAL
POLITICAL APPOINTEES 20 31 51
CAREER DIPLOMATS 3 39 42
TOTAL 23 70 93
TOTAL 25% 75% 100%
Seven (7) diplomats (career and political) will assume duty on July 2005. Of the seven, three are Women. NB. These are not reflected in the table above.
HR Programme for 2005/6 Develop and implement a talent Management
strategy Conduct skills audit Develop a DFA competency framework Create a conducive organisational culture that values
diversity Develop and implement a Leadership Development
Programme for Senior Managers Continue implementing Learnerships and internships Implement a Coaching and Mentoring Programme Develop and implement a new EE plan, with special
focus on gender and disability issues Facilitate gender mainstreaming
Challenges facing the Department
Institutional capacity building Attracting and retaining individuals from the
designated groups, especially Women and People with disabilities at senior management level.
Developing full potential and talent of DFA employees Training and Development for Missions Creating an organisational culture that values
diversity and encourages optimal performance
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FINANCE ISSUES
PROGRAMME STRUCTURE
Programme 1:Administration
Programme 2: Foreign Relations
Programme 3: Public Diplomacy & Protocol
Services
Programme 4: International Transfers
R'000 R'000 R'000
Programme 1: Administration 408,624 393,967 14,657
Programme 2: Foreign Relations 1,681,932 1,605,412 76,520
Programme 3: Public Dip. & Protocol 157,108 137,801 19,307
Programme 4: International Transfers 298,985 253,000 43,960
Total 2,546,649 2,390,180 154,444
Roll over for 2004/05
Capital Works R33m
Transaction Advisor (H/O) R6m
IBSA R6,5m
Mission Vehicles R1m
Personnel R5m
Missions opened in 2004/05 R5m
TOTAL R56,5m
Projected Net Savings 04/05
R’000
Savings per Expenditure report154,444
Less:Rollovers (56,500)
:Forex gains (45,000)
Net Savings 52,944
DEPARTMENT BUDGET PROCESS
POLICY OPTION 2005/06
DevelopedFour
OptionsR624 million
Option 1:African Agenda
R193 million
Option 2: International Commitments
R113 million
Option 3:Improving Service Delivery
R86 million
Option 4:Capital WorksR232 million
Proposed Allocated ShortfallR'000 R'000 R'000
Option 1: African Agenda
Conflict Management & Resolution 3,000 0 (3,000)
Pan African Parliament 61,700 61,700 0
Support to SADC 13,500 0 (13,500)
Support to Nepad Secretariat 25,000 5,000 (20,000)
Recapitalisation of ARF 50,000 0 (50,000)
Increased Representation 40,000 0 (40,000)
African Union 0 60,000 60,000
Total 193,200 126,700 (66,500)
POLICY OPTIONS 2005/06
Proposed Allocated ShortfallR'000 R'000 R'000
Option2: International Commitments
IBSA 2,000 0 (2,000)
Asian-African Conference 3,000 0 (3,000)
Strengthening of existing Missions 94,000 4,000 (90,000)
Emergency Relief Fund 14,000 0 (14,000)
Total 113,000 4,000 (109,000)
POLICY OPTIONS 2005/06
Proposed Allocated ShortfallR'000 R'000 R'000
Option 3: Improving Service Delivery
Head Office Operations 23,000 0 (23,000)
Information Technology 35,000 5,000 (30,000)
Foreign Service Institute 4,000 0 (4,000)
Protocol Services 24,700 4,000 (20,700)
Total 86,700 9,000 (77,700)
POLICY OPTIONS 2005/06
Proposed Allocated ShortfallR'000 R'000 R'000
Option 4: Capital Works
Acquisistion of Properties Abroad 150,000 5,000 (145,000)
Refurbishments and Maintenance 42,000 0 (42,000)
UNDP 40,200 0 (40,200)
Total 232,200 5,000 (227,200)
POLICY OPTIONS 2005/06
2005/06 2006/07 2007/08R'000 R'000 R'000
Baseline Allocation 2,699,290 2,904,020 3,049,221
Less: Exchange rate projections 248,919 177,332 141,666
Adjusted Baseline 2,450,371 2,726,688 2,907,555
Add: Policy options 144,700 189,896 260,896
TOTAL 2,595,071 2,916,584 3,168,451
ALLOCATION 2005 -2008
R'000 R'000% of
Allocation
MTEF Allocation 2005/06 2,595,071
Personnel Expenditure 1,399,758 53.94%
Equipment 119,678 4.61%
Land and Buildings 306,504 11.81%- Rental of Office accommodation 194,272 - Capital projects 112,232
Transfer Payments 348,927 348,927 13.45%
Total 2,174,867 83.81%Operational budget 420,204 16.19%
LEVEL OF COMMITMENT
2005/06 2006/07 2007/08R'000 R'000 R'000
Programme 1 456,549 508,158 537,766
Programme 2 1,699,874 1,945,535 2,134,268
Programme 3 90,118 94,361 83,710
Programme 4 348,530 368,530 412,707
TOTAL 2,595,071 2,916,584 3,168,451
ALLOCATION PER PROGRAMME
Level of commitment
54%
5%
12%
13%
16%Personnel
Equipment
Land & Build
TransferPayment
OperationalExpenditure
Finance Programme 2005/06 Implementation of phase 2 of the financial system. Implementation of the feasibility study for acquiring
properties abroad. Information Communication Technology
Converged Network Portal Solutions Data warehousing/Business Intelligence Business process management (Protocol &
Consular system)
New missions opened 2002/03 REGION 2000/01 2001/02 2002/03 2003/04 2004/05
Africa 24 26 28 32 34
Asia & Middle 21 21 26 28 29
America 16 16 16 16 16Europe 24 24 25 25 25
Multilateral 4 4 4 4 4TOTAL 89 91 99 105 108
South African Missions Abroad
New Missions Opened 2003/4 & 2004/052003/04 Khartoum/Sudan Yaounde/Cameroon Antananarivo/
Madagascar Moroni/ Comores Damascas/Syria Almaty/Kazakstan
2004/05 Manilla/Phillipines Asmara/Eritrea Malabo/Equitorial
Guinea
Thank you