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Beginning Accounting
2005
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Menu 12
Company Maintenance
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Menu 35
Parameter Menu
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SOAK Documentation
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Menu 13.20
New Accounts Payable – Vouchering
(handouts)
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LIVE EXAMPLE 13.20.1
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Steps to voucher Expenses
Batch 13.20.1
Seq. Vchr Register 13.20.5
Handcheck Register 13.20.6 (if applicable)
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LIVE EXAMPLE 13.20.2
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Steps to voucher Merchandise
(average cost)
Batch 13.20.2
Seq. Vchr Register 13.20.5
Handcheck Register 13.20.6 (if applicable)
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LIVE EXAMPLE 13.20.3
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Steps to voucher Merchandise
(no average cost)
Batch 13.20.3
Seq. Vchr Register 13.20.5
Handcheck Register 13.20.6 (if applicable)
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Average Cost
QOH x Average Cost
PLUS
Difference on Invoice vs. PO
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QOH
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QOH = 10
Average Cost = $14.00ea
PO = 10 @ $14.00ea
Vendor Invoice = 10 @ $12ea
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Average Cost
QOH x Average Cost (10 * $14)
PLUS
Difference on Invoice vs. PO (10*$12) – (10*14)
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QOH (10)
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Average Cost
140
PLUS
-20
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10
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Average Cost
120/10 = New Average Cost
$12 each
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13.20.2 versus 13.20.3
•Inventory Evaluation
•CORP Discrepancies
•Only works on DC invoices
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Reports 4. Open Batch Listing –
Screen or Report 5. Sequential Voucher Register –
Verification and Finalization 6. Daily Handcheck Register –
Handchecks only 7. PO Receiving not yet vouchered –
Advanced Class
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Corporate Invoices ------------------11. Print Corp Packing List12. Print Corp Invoices13. Build Corp Invoice Receipt File
16. Rebuild Corp Invoice File33. Download & Rebuild Corp Invoices
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LIVE EXAMPLE 13.20.11 & 13.20.12
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Matching Corp Invoices13.20.1413.20.15 – view or print
LIVE example
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Washout Entries
Voucher Deletions
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Vouchers
•Maintain – 13.20.1 (open or closed batch)
•Delete – 13.20.18 (closed batch)
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Menu 13.2
New Accounts Payable - Disbursements
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Disbursements Reports
13.2.1. A/P Payment Schedule (Aged)
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Disbursements Reports
13.2.1A. A/P Summary Payment Schedule –
Summary of 13.2.1
13.2.2 Scheduled Cash Disbursements
End date specificSame output as 13.2.3
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Check Run
1. 13.2.3 or 13.2.4
2. Review printout, approve items for printing
3. 13.2.6 or 13.2.6a
4. 13.2.7 (Rolls from 13.2.6/6a)
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LIVE EXAMPLE 13.2.3-13.2.7
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--Other Disbursement Activity--
11. Check Reversal 12. Open Payables on Hold Report 13. Due Dte Updt on Itm Past Cash Disc 14. Void Unused Checks
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Reverse a check
1. 13.20.11
2. 13.20.7
3. 13.20.6 (if applicable)
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Other Disbursement Activity
11. Check Reversal 12. Open Payables on Hold Report 13. Due Dte Updt on Itm Past Cash Disc 14. Void Unused Checks
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Bank Reconciliation
8. Activity Report – Summary of Deposits, Disbursements, Adjustments and Journal Entries
9. Reconciliation Entry – Input of Checks cleared on last bank statement. Enter as a range or individually.
10. Reconciliation Listing – Itemization of checks entered in 13.20.9 as well as outstanding checks and outstanding checks greater than 90 days.
Bank Rec Documentation
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Advanced Class
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Menu 4
Accounts Receivable
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LIVE EXAMPLE 4.1.1
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AR Posting
1. 4.1.1 – Post Cash
2. 4.2.8 – Batch Listing
3. 4.2.1 – Cash Listing
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LIVE EXAMPLE 4.1.2
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AR Adjustments
1. 4.1.2 – AR Adjustments
2. 4.2.2 – Adjustment Listing
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AR Records Split
30/60/90
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4.1.3 needs Journal Entry with it!!!
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LIVE EXAMPLE 4.1.6
LIVE EXAMPLE 4.1.6a
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LIVE EXAMPLE 4.1.9
User System
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LIVE EXAMPLE 4.1.6
LIVE EXAMPLE 4.1.6a
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Reopen AR items
4.1.12
*need Journal Entry*
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Search Features
Checks & AB
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Covered
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Open Batches
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Also, EOD rpt
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Invoices partially paid
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Cash with OrdersReports
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Historical Batches Report
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Reports
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Dunning Letters Documentation(handout)
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Menu 15
Warranty
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Part enters warranty through a Credit Memo @ counter Reason Code is Warranty & Assign Warranty TagReport 15.1 will show all these parts – returned & not claimed
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To create a claim from parts in Warranty System – use 15.3Can also use 15.3 to view claims, reprint, unfinalize
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LIVE EXAMPLE 15.3 & 15.5
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15.7 & 15.8 are reports to track warranty before and after they are turned into claims.
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15.9 – Should mostly be used as a research tool
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Warranty Claims
1. Credit Memo m1.2
2. Create Claim m15.3
3. Track Claim with Warranty Aging m15.8
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Warranty Credit
1. Receive Part – close claim with 15.10
2. Receive Credit – close claim with 15.11
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Menu 15
EOM Reporting
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AR Close (Last day of the month):
Paperless (menu 16.5)Email reports directly to accountant
AP Close (First day of the month):Not paperless…yet
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Key Accounting Reports – AR
AR adjustment listAR write-offs
Customer Aging*Unclaimed Warranties Report*
Open Warranty AR Report*Inventory by Value Prefix*
Tax & Non Tax Jurisdiction Reports
*Key Figure
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Key Accounting Reports – AP
Expense Distribution RegisterAP Activity List – Open Balance*
*Key Figure
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FAQs
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Questions
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Upgrade Suggestions
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Session Evaluations
&
Conference Evaluations
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THANK YOU!