CURRICULUM VITAE
OF
MAYITHULELE SHARON SIKO
Thuli Siko
Personal Mayithulele Sharon Siko
Maiden name: Mazibuko
Known As: Thuli
8939B Qhusheka Street
P.O. Orlando West 11
1804
0827198755
(011) 883-0717
Code:08 Driver’s Licence
Experience August 2007 – To date
Executive Assistant: Chief Executive Officer Business Against Crime South Africa
Responsible for the official meeting of Business Against Crime South Africa
Responsible for the organisation’s year planner
Responsible for scheduling of Board meeting Responsible for Board packs Responsible for scheduling of the Executive
Committee meeting Responsible for scheduling of MANCO
meeting Responsible for scheduling of Strategy
meeting Responsible for all the sub-committee
meetings Responsible for all the administration from
the CEO’s office to the other departments Liaison with project managers
Responsible for preparation of meetings Responsible for taking minutes and
distribution thereof Responsible for finding suitable venues for
meetings Responsible for ensuring proper
arrangements are made i.e logistics Responsible for maintaining the distribution
lists of the members of the Board and of the Board’s sub-committee
Work hand in hand with the Project Managers of the Criminal Justice Strengthening Programme, Criminal Justice Review Programme and the Violent Organised Crime
Responsible for the CM27 forms Managing incoming calls and outgoing calls Managing the messages Maintain and responsible for the CEO’s diary Responsible for preparing information packs
prior to the CEO’s meeting Responsible for the logistics i.e.
accommodation, flight and car hire bookings Maintaining an effective filing system Typing letters and reports for the CEO Liaison with SAPS, NPA and Safety and
Security national departments Liaison with Ministers
April 2006 - July 2007
Office Manager: Executive Director: Operations: Airports Company South Africa (ACSA)
Manage and control Director Airport operations office
Enhance the efficient and effective management
Delegate work to the Group Managers of Legal, Operations and Security
Delegate work to the General Managers of the Airports in South Africa and national Airports
Develop and maintain record management of all the activities in his office
Ensure that all the stakeholders are informed timeously of all the activities in his office
Collate and edit reports
Write and edit letters written from the Operations department
Coordinate the procurement of resources for Director’s office
Liaison with stakeholders i.e. DOT, Airlines, SAA
Diary management electronically and manually
Coordination and scheduling of all the Senior Management meetings
Screening of all incoming calls
Requests meetings from internal and external sources
Liaison with potential clients and business partners
Ensuring strict confidentiality with regards to correspondence in and out of the head of the department
Coordinating the work of the head of the department and the district managers
Work hand in hand with general and regional airports managers
Work hand in hand and closely with the office of the Managing Director
Manage and prepare for the Board meetings
Manage and prepare for Board packs
Manage and prepare for Management Committee meeting
Responsible for decision making
Consolidated an Operations Executive Committee report
Manage and prepare for Operations Committee meeting
Responsible for all the logistical needs of a meeting i.e. car hiring, flight booking, venue booking and inspection, catering and hotel accommodation
Responsible for collating information from the
regional airports managers
Responsible for collating information from the GM: Operations, Legal and Security managers
Responsible for writing his report
October 2005 – March 2006
Personal Assistant: Operations & Marketing Projects General Manager: Chevron Caltex
Diary management electronically and manually
Coordination and scheduling of all the Senior Management meetings
Screening of all incoming calls
Requests meetings from internal and external sources
Responsible for all the brand meetings
Responsible for all the crises in the department such as problems with Star Mart or petrol shortage
Liaison with potential clients and business partners
Ensuring strict confidentiality with regards to correspondence in and out of the head of the department
Work hand in hand with District managers
Coordinating the work of the head of the department and the district managers
Liaison with other departments such as the corporate affairs, brand, lubricants and finance department
Ensuring strict confidentiality with regards to correspondence in and out of the head of the department
Handle queries/ requests directly
Responsible for all the logistical needs such as flight booking, car-hiring, accommodation nationally and internationally
Responsible for all the events in the department such as Sales Conference, Workshops and training
Write reports for her
Collate and compile information documentation for her meetings
Produce documents for all the meetings initiated from our department
Take minutes in the departmental meeting
Produce and distribute minutes timeously
Prepare information documents for meetings such as Board Meeting
Liaison with staff members
Liaison with the Procurement department
Responsible for documentation tracking system in the department
Responsible for all the filing in the department using space labs
Responsible for management of stationery requirements in the department
Provide operational administration and general office administration
Responsible for crises management
March 2005 – September 2005
Office Manager: Group Financial Officer National Treasury
Diary management electronically and manually
Coordination and scheduling of all the Senior Management Services meetings
Screening of all incoming calls
Requests meetings from internal and external sources
Ensuring strict confidentiality with regards to correspondence in and out of the head of the department
Liaison with prominent figures such as member of parliament (ministers of finance, deputy minister, director general and other directorates within the National Treasury and business executives
Liaison with the Auditor General office
Liaison with Deloitte and Touché
Ensuring strict confidentiality with regards to correspondence in and out of the head of the department
Handle queries/ requests directly
Responsible for all the logistical needs such as flight booking, car-hiring, accommodation nationally and internationally
Write reports for her
Collate and compile information documentation for her meetings
Produce documents for all the meetings initiated from our department
Take minutes in the departmental meeting
Produce and distribute minutes timeously
Prepare information documents for meetings such as Board Meeting
Liaison with staff members
Liaison with the Finance Department
Liaison with the Human Resources Department
Liaison with the Procurement department
Liaison with the Government Employee Pension Fund (GEPF)
Work hand in hand with the Office Manager
Responsible for documentation tracking system in the department
Responsible for all the filing in the department using space labs
Responsible for management of stationery
requirements in the department
Provide operational administration and general office administration
Responsible for crises management
March 2004 – December 2004
Personal Assistant: HOD Communications – Public Investment Corporation
Diary management electronically and manually
Coordination of meetings
Screening of all incoming calls
Requests meetings from internal and external sources
Ensuring strict confidentiality with regards to correspondence in and out of the head of the department
Liaison with prominent figures such as member of parliament (ministers of finance, deputy ministers, politicians and business executives
Liaison with Legae Securities
Ensuring strict confidentiality with regards to correspondence in and out of the head of the department
Responsible for the coordination of events in the department and the in the whole organization corporate events
Responsible for venue inspection, floor plan, seating arrangements, food tasting, protocol where the state president will be present issuing of invitations, liaison with other stake holders in the event such as other departments and external clients
Responsible for corporate gifts
Handle queries/ requests directly
Responsible for all the logistical needs such as flight booking, car-hiring, accommodation nationally and internationally
Write reports for him
Produce documents for all the meetings
initiated from our department
Liaison with the accounts department with regards to processing of claims
Take minutes in the departmental meeting
Produce and distribute minutes timeously
Prepare information documents for meetings such as Board Meeting
Provide operational administration and general office administration
Responsible for crises management
August 2003- February 2004
Communications Officer – Mineworkers Development Agency (MDA)
PUBLICITY
Managing and responsible for:
In-house journal (News letter)
Collating information for the news letter
Writing pamphlets
Writing brochures
Writing news bites
Arranging press conference
Responsible for broad media liaison i.e. radio stations and televisions
Assist in press releases
Scanning of news papers daily
Part of the Editorial Team
Responsible for proof reading the news letter before final printing
Responsible for corporate clothing, cards and gifts
PROMOTIONS & ADVERTISNG
Placing of the company’s products on respective magazines
Liaison with the company that manages the website regarding information to appear
Part of the Corporate Marketing team
Liaison with publishers
Responsible for maintaining corporate image and identity
FUNDING
Responsible for the sourcing out funding from potential donors
PUBLIC AFFAIRS
Responsible for the overall events of the company such as visit by statesmen nationally and internationally
Responsible for tours within the organization
Responsible for coordination and planning of exhibitions such as (NGO Week, Mining Week, National Science, Engineering and Technology Week)
Responsible for liaison with other stake holders such as other mining houses and other NGO’s
EVENTS MANAGEMENT
Responsible for the overall planning and coordination of events such as
1. Ministers (national and internal) visit
2. Family fun day,
3. Golf day
4. Teambuilding etc
5. Training & development
Responsible for the entertainment of the company’s visitors
Liaison with other stakeholders i.e. different kinds of departments
Responsible for product launches
Responsible for events coordination
Responsible for the marketing and public relations of the event
October 2002 – July 2003
Executive Secretary to the: Executive Manager: Corporate Affairs - Deneloptronics
Diary management electronically and manually
Coordination of meetings
Screening of all incoming calls
Requests meetings from internal and external sources
Responsible for time management in respect of the duration of meetings
Liaison with prominent figures such as member of parliament (ministers of defence, trade and industry) offices, politicians and business executives
Ensuring strict confidentiality with regards to correspondence in and out of the Executive Manager
Responsible for the coordination of events in the department such workshops, state visits, marketing events for our products
Handle queries/ requests directly
Responsible for all the logistical needs such as flight booking, car-hiring, accommodation nationally and internationally
Write reports for her
Produce documents for all the meetings initiated from our department
Liaison with the accounts department with regards to processing of claims
Take minutes in the departmental meeting
Produce and distribute minutes timeously
Prepare information documents for meetings such as Denel Management Meeting
Provide operational administration and general office administration
Responsible for crises management
1999 September– 2002 September
Executive Personal Assistant: Organising Department - Nehawu
Diary management electronically and manually
Coordination of meetings
Screening of all incoming calls
Requests meetings from internal and external sources
Responsible for time management in respect of the duration of meetings
Liaison with prominent figures such as member of parliament (ministers of defence, trade and industry) offices, politicians and business executives
Ensuring strict confidentiality with regards to correspondence in and out of the Executive Manager
Responsible for the coordination of events in the department such workshops, state visits, marketing events for our products
Handle queries/ requests directly
Responsible for all the logistical needs such as flight booking, car-hiring, accommodation nationally and internationally
Write reports for her
Liaison with heads of units
Coordinate training within Nehawu nationally
Coordinate training and development for shop stewards
Liaison with service providers
Liaison with the Education department
Collate information from the heads of units to produce a report
Produce documents for all the meetings initiated from our department
Liaison with the accounts department with regards to processing of claims
Take minutes in the departmental meeting
Produce and distribute minutes timeously
Prepare information documents for meetings such as National Executive Committee and Central Executive Committee
Take minutes of these committees
Responsible for the distribution of these
minutes timeously
Provide operational administration and general office administration
Responsible for crises management
Scan news papers daily
Work hand in hand with the spokesperson
Part of the editorial Team
Responsible for the inspection and coordination of venues where meetings will be held
Arrange invitations, flights, accommodation, catering and car-hiring
1996 July – 1999 August
Senior Administrator: Human Resource
Department – Nehawu
Responsible for recruitment
Responsible for selection
Responsible for short listing
Responsible for setting up the panel for the interviews
Responsible for compilation of the document where interview questions will be asked
Responsible for liaison with the candidate with regards to setting up the interview date
Responsible for liaison with the Departmental heads with regards to the core functions of the department and requirements for the candidates
Responsible for salary administration
Liaison with staff members with regards to their salary queries
Responsible for induction workshop with regards to new employees
Responsible for training as and when required by departments or individuals within their departments
Work hand in hand with the head of the
department
Responsible for implementation of disciplinary procedure within the union
Liaison with the Disciplinary Committee
Liaison with staff members with regards to personnel related issues
1996 January - June 1996 - RAU
Administrator: Director’s Office
Answer the telephone queries
Type memos
Liaise with staff members
Assist the work of the personal assistant
Responsible for all logistical needs within the office
Liaise with students on queries
Post correspondence to students
Organise graduations and college events
1995 February – 1995 December- Museum Africa
Events & Education Officer
Responsible for Museum Africa projects
Educate children
Responsible for tours in the Museum
Responsible for exhibitions
Responsible for the overall liaison with the public by providing information
Organise launches
Responsible for mailing list
Responsible for providing information to guest/visitors
Liaison with friends of the museum
Responsible for entertainment of the guests
Organizing of gifts
Education 1996 Rand Afrikaans University
Human Resources Management Certificate
Majors:
Personnel Management
Industrial Relations
1996 – 1998 Rosebank College
Computer packages: Excel, PowerPoint, Word, Access, outlook
Administration Skills
2003 Rand Afrikaans University
BA Communication
Majors:
Political Science
Communications Studies
2003 ExecuPrime Training
Events Management
2003 Universal Image Academy
Basic Photography Course Certificate
2004 Witwatersrand University
Journalism for Communicators
Interests Cooking, entertaining, reading and computers
Strengths Hard worker, fast learner, vibrant, assertive, enjoys challenges, initiative and a team-player
References Miss Nthabiseng RalethohlaneChevron Caltex South AfricaHuman Resources Management(011) 208-20000829221150E-mail: [email protected]
Miss. Sizakele Kooma Deneloptronics Executive Manager: Corporate Affairs (011) 921-4192
0828892400 E-mail: [email protected]
Mr. Mukoni Ratshitanga Public Investment Corporation HOD: Communications (012) 369-3366 0827780079 E-mail: [email protected]
Mr. Legoke Mokgalaka Mineworkers Development Agency HOD: Human Resources 0824672863