CourtFLOW
The Continuing Evolution of
Court Reporting
The Continuing Evolution of
Court Reporting
A V Innovations Inc.
Long and Shorthand
Before the advent of the stenographic machine all court records were kept by hand writing the proceedings
This was done in both longhand and shorthand
The exercise was very time consuming and accuracy was dependant on the skill and veracity of the court reporter (notes and shorthand not easily read by others)
Steno and CAT Systems
The advent of the mechanical stenography machine and electronic CAT machine increased the efficiency of the in court process
The record still contained irregularities and had to be processed, usually by the recording stenographer, to get a transcript
This method of court reporting has existed in its current form since 1877 and was initially referred to as machine shorthand
Electronic Reporting
Cassette tapes solved some of the accuracy problems inherent in the other forms of court reporting
This technology introduced an additional layer of material to store and track
Tapes were prone to stretching and deterioration, sometimes becoming inaudible
Locating an audio record could be near impossible after a length of time and is costly for the court
Optical Media CD’s & DVD’s
The next step in the evolution was the ability to store the audio on an optical media
This solved the degrading of audio quality over time issues and was somewhat more compact to store
You still had the problem of material storage and tracking, and occasional write-to-media failure (which meant permanent loss of audio)
Did not solve the problem of locating an audio record after a length of time (no automated linking of records)
Limits of Recording Technology
Still requires physical handling and storage of media
Difficult and expensive to store and track Labor intensive (also requires skilled
personnel that may be in short supply) Cannot integrate with other systems or
information to create an automated data linking and retrieval resource
Now CourtFLOW - A Database Driven System That Puts You on the Right Track
Captures, digitizes and annotates audio Stores all audio and case information to a local or
remote hard drive Relational database tracks and manages all stored
information (archived and online) Enables all information related to
any court record to be automatically linked, stored and retrieved online
CourtFLOW: The Key to Integrated Justice Systems CourtFLOW is software designed with
integration in mind Allows docket information(defendant, plaintiff,
witness, court personnel, judge, attorney, case numbers etc.) to be imported
Allows information related to the case (such as video annotations, images, documents and scanned data etc.) to be digitally stored and linked to the audio
Making a Case for Digital Justice
The trial is recorded and annotated During trial evidence is introduced, digitally
captured and automatically logged: – Scanned documents– Annotated video– Digitized photos
After trial a transcript is produced and all data elements are linked and tracked by the database
Result is that all information related to the case is instantly available online
The Case – Digital Data Online Saves Money and Increases Efficiency
Calendar
Audio
Video
Photos
Slides
Documents
Case File
Data Base
Growing Global Momentum
Currently installed in more than 2,000 locations Includes jurisdictions across Canada, United States,
South Africa, Australia and England In several counties within the United States,
CourtFLOW is creating a common platform tying together the Board of Supervisors, Superior Courts, Justice Courts, Juvenile Courts and other county departments and agencies
Florida Court Proves Benefits
The 13th judicial circuit in Tampa, Florida has become a leader in implementing court-related technology into the actual judicial process
VoiceIQ has been part of this process for more than five years, with CourtFLOW software now installed in more than 25 courtrooms
Florida Court Experience Shows Promise of Outsourcing
The early ability to link and index real-time annotations to digital audio files that are compressed as they are recorded has enabled the court to electronically transport these files via network to outsourcing facilities
This is leading to the development of a complete outsourcing model that promises to bring the “business” of courts into the 21st century, creating new efficiencies and benefits
Ethernet
CourtVPN
Network
CorrectionsMedical Testing
Labs
ProbationCommunity & Social
Services
Internet&
Common FrameworkArchitecture
Video CourtFLOW
AudioServer
Video CourtFLOW
Video CourtFLOW
Radio NewsNetworks
Legal Services
TelevisionInternet Publishers
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Halfway Houses
CourtBusinessServices
Court House
Court Room
Court Room
Court Room
Extended Outsourcing is Now Viable
Florida Court Saves $1 Million a Year This model of court automation is has been
saving the 13th judicial circuit $997,729 a year
Florida installation also proves that courts electing to purchase a digital recording system consisting of CourtFLOW software, computer hardware and audio equipment can save more than $80,000 per month and receive a 100% return on their technology investment within three months
CourtFLOW Creates a Unique Opportunity for Broad Integration
Video Presentation Podium
Video Conferencing Web Casting
Network InfrastructureAudio Recording / Sound
ReinforcementMix-Minus
AutomationAutomation
Web Casting
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