1
Coronavirus (Covid-19) Risk Assessments
Created July 2020
Last Amended July 2020
Review Date Ongoing
Trustees have prepared these Risk Assessments in line with guidance from Public Health England, The Health and Safety Executive and UK Government Covid secure guidelines.
This assessment is designed to run in conjunction with existing venue and event-based Risk Assessments for the Charity’s operation, and do not supersede any of those assessments unless specifically mentioned.
The advice and guidance are being updated regularly and so these assessments may change. Please ensure you are following the most up to date version. If in doubt – ask.
At this time the risk is set to HIGH for all people attending the venue until further mitigation measures, public health risks,
and lower infection rates are advised.
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Hazard
Where
Who might be
harmed?
Risk Level
Is the risk adequately
controlled?
What further action might
better control the risk?
Entry to The Civic, Stourport
Venue - STAFF
Staff
HIGH
• Advise all staff as to the
proper procedures to follow
upon arrival
• This includes washing hands
or using antibacterial gel
• Message to be presented to
volunteers in as many ways
as possible to ensure
compliance is maintained.
Entry to The Civic, Stourport
Venue – PERFORMING
COMPANIES
Performing Companies
HIGH
• Distribute an information
pack to all
companies/performers/agents
containing all the relevant
information for appearances
at the venue.
• Detail to include PHE and HSE
references/links, building
plans etc
• Current designated entry will
be through scenery dock for
all performers and crew.
• No access to FoH from stage
door (will remain unlocked for
fire regs)
• Hard copies in dressing
rooms and backstage areas
– laminated so can be wiped
between use.
• Visiting company
responsible for compliance
• Signage on exit/entry doors
to remind
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Entry to The Civic, Stourport
Venue - PUBLIC
Members of the Public –
visitors and audiences
HIGH
• Designated entry points
clearly marked and social
distancing markers in place
outside venue.
• Ensure access is available for
visitors with mobility
/accessibility needs with a
separate entrance if needed
• Advisory posters around the
site prior to entry. These
should detail the process to
follow whilst queuing and
inside the building.
• Handwashing/Antibac stations
upon entry
• Tickets covered in separate
entry
• Box Office covered in
separate entry
• Doors to be open where be
possible to minimise contact
transfer risks
Entry to The Civic, Stourport
Venue - HIRERS
Independent users of the
venue who are hiring the
hall
HIGH
• Due to the diversity of
events/activities able to take
place at the venue, Hirers of
the building will be advised of
entry instructions specific to
their event/activity.
• These will be recorded and
agreed as part of additional
special conditions of hire due
to Coronavirus
• Walkthrough of venue and
facilities with hirer and
additional personnel prior to
use, regardless of how
experienced they are of
using the venue.
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Access around The Civic,
Stourport Venue – STAFF
Staff
HIGH
• Staff should enter the venue
from the door closest to the
office, and immediately sign
in and collect appropriate PPE
for their duties.
• Staff should then follow the
one-way system around the
venue to their designated
workstations.
• Exit will be through the same
door, ensuring that they
returned any PPE and signed
out as normal.
• First person into the venue
should enter as normal
through the primary access,
and immediately go to the
office to sign in as normal.
They should then join the
one-way system.
• Duty Manager/Trustee
posted at the office to
ensure sign in and
designations are complete
with appropriate PPE.
Access around The Civic,
Stourport Venue –
PERFORMING COMPANIES
Performing Companies
HIGH
• Access to the venue will be
through the scenery dock
doors at the rear of the
venue. These will be accessed
through the rear yard and will
be the primary access for all
members of cast/crew.
• No access to FoH will be
permitted through the stage
door
• Exit from the building will be
the same access point
unless blocked by an event
such as a fire.
• FEEP updated to reflect this
eventuality.
Access around The Civic,
Stourport Venue – PUBLIC
Members of the Public –
visitors and audiences
HIGH
• Access to the venue will be
through one entry point at
the front of the venue, into
the foyer.
• From there they will follow
the one-way system as
indicated, through the rear of
• If capacity increases/rises to
the point that this creates a
potential pinch point, then
additional exits will be
designated, and sections of
the audience will be
allocated an alternative exit
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the auditorium.
• Exit will be through an initial
single point, via the foyer.
point.
• Staff must encourage
visitors and audience
members to move along –
no idle chatting.
Access around The Civic,
Stourport Venue – HIRERS
Independent users of the
venue who are hiring the
hall
HIGH
• Where possible the Hirer
should follow the same
guidance for each section i.e.
Backstage and Cast/Crew
should enter through their
designated point of entry and
so on.
• Walkthrough of venue and
facilities with hirer and
additional personnel prior to
use, regardless of how
experienced they are of
using the venue.
Toilets – STAFF Staff
HIGH
• Staff should use the toilets
before visitors and audiences
arrive, or whilst an event/
activity is taking place to
minimise contact with non-
staff.
• Staff should use the public
toilets in the first instance.
• If the stage/backstage areas
are not being used (e.g.
indoor bowling, indoor car
boot) Staff can use the
backstage toilets as a
further preventative
measure to lower risk.
Toilets – PERFORMING
COMPANIES
Performing Companies,
HIGH
• Each dressing room has a
toilet. These should only be
used by the members using
that dressing room.
• If not all the dressing rooms
are being used by cast
members, then crew should
use one of the spare dressing
rooms for toilet provision.
• Hand dryers will be
disabled/decommissioned
where possible
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• If all dressing room are in use
the downstairs dressing room
toilet (nearest the stage
door) should be used by
crew.
• Backstage users should clean
the toilet after each use with
anti-bacterial wipes, which
will be provided.
• Handwash and soap will be
provided in each area, as will
paper towels (or similar)
Toilets – PUBLIC and
HIRERS
Members of the Public –
visitors and audiences
Independent users of the
venue who are hiring the
hall
HIGH
• Maximum occupancy of 4
person in each toilet.
• Main doors to the toilets will
be left open to provide
visibility and minimise contact
points (toilets cannot be
viewed directly from door)
• Queue system will be
managed by a member of
staff
• Access to the toilets (and
queue) will be through the
double doors into the
auditorium
• Hand dryers will be
disabled/decommissioned
where possible
• Staff to wear PPE
• Use “public service videos”
to illustrate the route on
website and social media
channels.
• Staff manning queue to
reinforce these points and
manage.
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• Antibacterial Gel will be
available upon entry to toilets
• Staff will clean contact areas
every 15 minutes during peak
use, and after the start of a
performance/after an interval
• Cleaning sign offs on (or
outside toilets) with times
and signatures.
Contact Surfaces - ALL Staff, Visitors,
Performers, Audiences,
and Hirers
HIGH
• All internal doors to be open
so limiting the need to touch
handles etc.
• Bin lids to be removed to
remove the need to touch
them.
• Remove tables from the
corridor so that the
temptation to touch is
limited.
• All potential contact areas to
be cleaned at the end of each
of activity/event.
• Examine how we can display
brochures and flyers without
he need to touch lots of
them to get one.
• External doors will need to
be looked at as they should
not be propped open as final
exit doors – but we may
have to or find a solution to
mitigate the risk.
• Contact areas should be
cleaned whilst the
activity/event is underway
so long as it does not
interfere with the
activity/event.
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Capacity of venue Staff, Visitors,
Performing Companies,
Audiences, and Hirers
HIGH
• To monitor the advice from
Government, PHE, and HSE in
regard to maximum numbers
in the venue depending on
activity/event
• Publish updates, if possible,
using website and social
media channels.
• Communication with hirers to
ensure no breaches
• Discuss capacities with
performers and rearrange
dates if necessary.
• Current potential Capacity is
highlighted in the specific
section below.
Promotional materials to carry
information messages
Visitors, Audiences, and
Hirers
HIGH
• Brochures to be increased in
size (approx. 4 pages) to
ensure that the guidance is
advertised.
• Video explaining measures on
website and social media
channels.
• Secure editorial in local
papers.
• Use local radio to help
promote the messages.
• Expand explanatory pages
on website
• Should we publish risk
assessment online?
Possible redactions?
Box Office – STAFF Staff
HIGH
• The Box Office will not open
in the initial return period.
• This will be done to limit the
number of people coming into
the venue, and therefore
protecting staff and
• Communicate these changes
to Performers, Visitors,
Audiences, and Hirers
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Volunteers.
• This will also help drive ticket
sales through the online sales
portal helping to capture test
and trace data
Box Office - VISITORS,
AUDIENCES, AND HIRERS
Visitors, Audiences, and
Hirers
HIGH
• All tickets to be sold in
advance. No “on the door”
sales permitted for the
foreseeable future.
• Purchase and install scanning
equipment so that tickets can
be “zapped” on entry,
speeding up entry.
• This will have the double
effect of providing a register
of who attended but will also
allow us to ensure track and
trace is accurate.
• Tickets should be carried at
all times, especially if that
person needs to leave the
building for a period (i.e. is a
smoker) to allow them to re-
enter.
• Household/family/Bubble
Groups must enter together –
we cannot allow a partial
group in. If they are not all
present, they must wait.
• Communicate these changes
to Performers, Visitors,
Audiences, and Hirers
• Customers will be
encouraged to use digital
tickets on their phones
instead of printing tickets
out.
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PPE - STAFF Staff
HIGH
• Staff will be issued with the
appropriate PPE for their
designated
workstations/duty.
• Staff must wear all PPE they
are given for their duty,
unless they have a medical
reason for not doing so, in
which case they will be found
an alternative duty or
alternative PPE.
• Trustees and Staff to ensure
we have a range of
appropriate PPE including
gloves, visors, and face
coverings.
PPE – PERFORMING
COMPANIES
Performers
HIGH
• Performing Companies will be
responsible for providing their
own PPE and maintaining its
use.
• The Civic will advise
companies on the standards
they expect in line with
current guidelines.
• Signage backstage
reminding companies of PPE
requirements
PPE - VISITORS,
AUDIENCES, AND HIRERS
Visitors, Audiences, and
Hirers
HIGH
• At present the guidelines do
not enforce PPE for
audiences, however we will
recommend (at this time)
that face coverings should be
worn due to being indoors.
• We will have supplies of
face coverings available to
purchase should a visitor
require one.
• Retail premises are
mandatory masks from the
24th July.
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First Aid - STAFF Staff
HIGH
• First aid service is not
impacted by social distancing
under current guidelines, but
additional PPE will be supplied
at First Aid stations to assist
in its delivery.
• The Civic will train additional
staff in handling basic first aid
situations.
• The Civic will ensure the
equipment is available at
the usual places, with
additional equipment placed
at each designated area to
ensure that people do not
have to leave “zones”
First Aid – PERFORMING
COMPANIES
Performing Companies
HIGH
• Performing Companies and
Hirers will be responsible for
providing for their own first
aid and staffing for first aid.
• First aid service is not
impacted by social distancing
under current guidelines, but
additional PPE will be supplied
at First Aid stations to assist
in its delivery.
• The Civic will ensure the
equipment is available at
the usual places, with
additional equipment placed
at each designated area to
ensure that people do not
have to leave “zones”
First Aid - VISITORS,
AUDIENCES, AND HIRERS
Visitors, Audiences, and
Hirers
HIGH
• The Civic will provide first aid
and staff for visitors to the
venue for their own events.
• First aid service is not
impacted by social distancing
under current guidelines, but
additional PPE will be supplied
at First Aid stations to assist
in its delivery.
• Hirers will be required to
provide first aid equipment
• The Civic will ensure the
equipment is available at
the usual places, with
additional equipment placed
at each designated area to
ensure that people do not
have to leave “zones”
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and staffing for their events
including those which are
open to the public.
• The Civic will maintain their
own equipment, which can be
used by Hirers in the event of
an emergency or multiple
injury etc.
Any modifications to the Fire,
Emergency, Evacuation Plan
(FEEP)
Staff, Visitors,
Performing Companies,
Audiences, and Hirers
HIGH
• Whilst final exit points will not
change the implementation of
a one-way system around the
building or the
implementation of designated
entrance and exits could
result in confusion.
• Staff need to be aware that
no changes are taking place
to the existing FEEP, but they
may need to offer more
advice in the case of an
evacuation.
•
Implementation of a one-way
system around the venue to
minimise impact of pinch
points.
Staff, Visitors, Audiences,
and Hirers
HIGH
• From entry the public will
have to follow a one-way
system around the building
taking them to a default
position (the auditorium),
avoiding social areas.
• Signage will guide visitors
along the designated route.
• Use “public service videos”
to illustrate the route on
website and social media
channels
• Floor markings to assist in
maintaining social
distancing
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• Staff will then advise as to
final destination (i.e. seat)
Queuing System for the Bar to
ensure social distancing and
service is safe
Staff, Visitors, Audiences,
and Hirers
HIGH
• Entry will be from the
auditorium only
• Join a staff managed
queueing system
• Exit will be back into the
auditorium only
• Signage and floor markings
to assist staff
A “smokers” exit
Some audience members may
wish to leave the auditorium
to smoke/vape.
Staff, Visitors, Audiences,
and Hirers
HIGH
• Visitors, Audiences, and
Hirers who wish to
smoke/vape will have to
follow the one-way system to
exit the building, and then re-
join the queue system to re-
enter.
• They will not be permitted to
re-enter the venue from the
exit point or alternative
ingress/egress points.
• Signage in the venue to
include this
• Use “public service videos”
to illustrate the route on
website and social media
channels.
• Staff manning doors to
reinforce this point and
manage.
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Dressing Rooms –
management of space -
PERFORMING COMPANIES
AND HIRERS
Performing Companies
and Hirers
HIGH
• Maximum number of people
backstage limited (at this
time) to 20 to include
performers and crew.
• Dividers will be placed
between mirrors. Mirrors can
also be taped off/covered to
prevent use.
• Signage on doors with
maximum occupancy
numbers.
• Information packs to be
distributed prior to the
performer’s arrival
• Hard copies in dressing
rooms and backstage areas
– laminated so can be wiped
between use
Backstage area/Scenery
Dock/Wings - PERFORMING
COMPANIES AND HIRERS
Performing Companies
and Hirers
HIGH
• Two Metre “Chess Board”
marked on floor using
electrical tape to guide social
distancing.
• No person other than cast
and crew to be allowed
backstage. It does not matter
if they are family/household
or in a support bubble – they
will not be allowed.
• Performing Companies and
Hirers will be responsible for
managing props and scenery
and creating teams for this
purpose.
• It will be the responsibility of
performing companies and
hirers to ensure that props
and scenery are cleaned after
• Establish a system for
communication between
front of house and
backstage to relay
messages and stand by
announcements.
• Performing companies and
hirers using the venue for
more than one day/show
will be responsible for
cleaning their space after
each performance.
• Maximum number of people
backstage limited (at this
time) to 20 to include
performers and crew.
• Civic staff will only go
backstage in the event of an
emergency, and social
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each use.
• The Civic will only clean the
space at the end of the
activity/run of performances.
distancing will be
maintained.
• Duty Manager/Trustee
retains the right to go
backstage for compliance
purposes.
The Bar - GENERAL Staff
HIGH
• In regard to hires of the
venue:
As per the terms of conditions
of the hire agreement the bar
service can be withdrawn,
and this power should be
used where Trustees feel that
risk to staff are high or the
bar is not essential.
• Safety over money at all
times
•
The Bar – STAFF
(these will be tweaked as and
when we start to use the bar)
Staff
HIGH
• No more than three persons
working on the bar at any
time
• Two people serving, one till
operator
• Contactless payment – limit
cash transactions where
possible.
• No Hot Drink Service due
the need to use Kitchen for
preparation.
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• Designated till operator to
where gloves when handling
cash and equipment at all
times. Must be taken off
when exiting the bar and
replaced with fresh when
prior to re-entering.
• In the short-term disposable
(plastic or plant based)
glassware will be used.
• A designated “dead drop”
space will be identified for
disposables to be brought to
for clearance. Staff will wear
PPE when disposing of this
collection.
• Servers and till operator to
wear visors. These are to be
wiped down/washed and
replaced whenever they leave
the bar.
Kitchen area - ALL Staff, Visitors,
Performing Companies,
Audiences, and Hirers
HIGH
• The Kitchen will only be
accessible to Volunteers until
further notice.
• The kitchen will only be used
for drink making and eating
of food prepared off site.
• The Kitchen must not be used
to cook or prepare food.
• Designated mugs for each
person.
• Each person must wash
their own
mugs/cups/crockery up
immediately after use.
• The dishwasher will not be
used.
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• Entry will be from the “Blue
Room” ONLY. The doors from
the bar will be closed/taped
off.
• Maximum occupancy of 4
persons, socially distanced
• Disposable milk and sugar
packets to be used. Fresh
Milk is not to be stored or
shared.
• Antibacterial wipes will be
provided.
Blue Room – STAFF and
HIRERS
Staff and Hirers
HIGH
• The “Blue Room” will be
placed out of bounds until
further notice.
• If access is needed,
permission from the Hall
Manager, Business Manager
or Trustee must be gained
prior to access.
• If access is granted it will be
on a single person basis,
unless agreed with Hall
Manager, Business Manager,
or Trustees.
• If an additional person is
required to enter (i.e. lifting
items from storage etc),
then this will need to be
agreed, and the additional
person must leave as soon
as their assistance is no
longer required.
• In this instance staff should
wear appropriate PPE and
maintain social distancing
where possible.
• Consider moving basic
cleaning materials closer to
the entry doors so cleaning
is visited less often.
Staff – PAID STAFF Staff
HIGH
• Workstations should be
cleaned on a regular basis.
• Social Distancing is not
applicable at this time as both
paid staff members are from
the same household
• If it is possible for staff to
work from home, they
should.
• With the box office
temporarily closed, it may
be that staff can work part
of the day in the office and
finish off site.
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• Limit use of equipment by
others and ensure that it is
cleaned before returned or
the next use.
• Flexible working may be
required (and encouraged)
so that if long days are
anticipated due to the extra
work Covid requires, time
off should be granted
elsewhere.
Staff - VOLUNTEERS Staff and Volunteers
HIGH
• Workstations should be
cleaned on a regular basis.
• Technical Equipment
• Household Groups, including
“bubbles” should be used to
maximum effect where they
exist.
• No Singing (sorry Mary)
• Identify ways of handing over
instructions and items that do
not involve direct contact –
i.e. a designated drop off
area or storage place.
• Staff designated to a role
MUST stay in that role, and in
the area that role is
designated to (i.e. if you are
front of house you stay front
of house)
• Identify the possibility of
working to shift patterns
during longer events.
• If shifts are implemented,
try, and keep crossover to a
minimal. This might involve
shutting the bar or
suspending entry for a short
period of time.
• It would be preferable to
time shift changes to
coincide with whilst
performances or activities
are on and demand is low.
• Double up on roles where
possible to reduce the
number of active people in
the building.
• Staff must encourage
visitors and audience
members to move along –
no idle chatting.
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• Identify ways of limiting
contact with members of
Pubic to the bare essentials.
Staff – one-way system and
communication - STAFF AND
VOLUNTEERS
Staff and Volunteers
HIGH
• Designate team leaders for
each area and use as a
central point of
communication.
• Use radios to pass messages
quickly and reduce the need
for staff to move around the
building.
• Staff should follow the one-
way system at all times, even
when the building is not open
to the public. This is to
prevent pinch points but also
to get them used to following
it, and so they lead by
example.
• May need to purchase
additional radio units or
communication systems to
ensure all staff are covered.
• Purchase and install a
complete backstage relay
system.
Staff – Meetings - STAFF
AND VOLUNTEERS
Staff and Volunteers
HIGH
• All meetings to take place
using digital means for the
foreseeable future.
• Trustees are examining how
best to hold the AGM during
Covid regulations.
• Record meetings using
digital means (most
platforms have in-built
systems) and make
available to anyone unable
to attend.
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• Need to assess how and who
this will impact and how to
mitigate.
• Meetings with
visitors/contractors will need
to be limited as much as
practicable.
• Consider holding additional
meetings with non-
staff/volunteers, such as
hirers, independent of
normal meetings to ensure
representation is equal,
direct, and proportionate.
Technical Provision - ALL Staff, Visitors,
Performing Companies,
Audiences, and Hirers
HIGH
• Current advice is to create a
screen around sound and
lighting desks to create a
barrier between technicians.
• This is possible, but where
possible a single person
operating both boards would
be preferable – if available.
• Create a barrier between
technical positions and
audience, such as a screen.
• Clean all equipment after use
with antibacterial material.
• If we cannot create a screen
between the audience and
technical positions, we
should leave out the nearest
row of seats to create a
gap.
• Create a screen over the
tech room hatches
Staff – VULNERABLE
MEMBERS OF THE TEAM
Staff And Volunteers
HIGH
• We have volunteers and staff
members who are classed as
Vulnerable during this
pandemic. This could be on
medical, ethnic background
or age grounds.
• Trustees need to identify
these staff and volunteer
members prior to their
• In an ideal world we would
instruct Vulnerable
members to have a period
of isolation after each
attendance at the venue. At
present we do not have
sufficient volunteer numbers
to enable this but if we are
able to recruit, we should
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involvement in activities.
• These staff should be used
sparingly, and for short
periods where possible.
• No member will be forced to
complete a shift and if there
are any concerns or potential
risks that member should be
sent from the workplace at
the soonest opportunity.
• If we do not have enough
staff to manage the event,
then we will shut down non-
essential areas (such as the
bar) for that event to ensure
coverage on visitor control is
appropriate.
take this step.
• Identify events that may be
lower risk for certain
members of staff/volunteers
and utilise them on these
activities/events where
possible.
• For example, when/if
ballroom dancing is allowed
again this only requires two
members of staff FoH and
one on the bar and has low
participant numbers. This
results in a lower risk than if
the venue is at capacity.
Track and Trace – ALL Staff, Visitors, Audiences,
and Hirers
HIGH
• Data Capture is required
(under GOV guidance) for 21
days under the Covid Safe
guidelines.
• Data Protection/GDPR – we
have to advertise/publish that
this is what we will be doing.
• We can do this via website,
brochures, and social media.
• It may be that we have to
say - If you do not want to be
part of the solution, do not
• Is there/can there be an
option on Ticketsource
where people can identify
that they only want us to
store the details solely for
this purpose? Does the
marketing opt out cover
this?
• Do we need to make the
Track and Trace “buy in” a
specific terms and condition
on Ticket source?
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come to the venue.
• Will need to identify how
Hirers are holding data if not
collected by ourselves, and
how they will store this so
that we have a record in case
of data protection issues.
• Especially relevant if they
purchase tickets from us in
bulk without providing
customer details i.e.
Stourport Choral
• Performing Companies need
to have their own systems
in place but must agree that
they will contact the venue
in case of a positive test
within 21 days of
performing at the venue.
• Test and Trace Policy
identifies GDPR compliance
based on guidance from the
ICO.
Contractors – VISITORS Staff and Visitors
HIGH
• In addition to the contractor
related policies already in
place we will ensure that all
visiting contractors are aware
of our Covid procedures and
ask that they respect them.
• They will be asked to behave
the same way that staff are,
i.e. single entry/exit, follow a
one-way system etc.
•
Number of events/Capacity of
venue – STAFF AND
VOLUNTEERS
Staff and Volunteers
HIGH
• The number of events held at
the venue should reflect the
extra work that will need to
be undertaken to ensure the
venue remains Covid secure
and staff remain as safe as
possible.
• Quick egress should be
encouraged after the end of
every event – do not let
people sit around nattering
– get them out and get
cleaning.
23
• In practice this should initially
be no more than one event
per day.
• If this is not possible; Events
should be scheduled to
ensure that there is sufficient
time for the venue to be
cleared without potential
conflict/contact between
attendees.
• There should also be enough
time left between events to
ensure a full clean down.
If that means having to ask
people to leave Staff should
not feel that they cannot.
Quick egress should be
encouraged!
Food and Merchandise Sales -
ALL
Staff, Visitors and
Performing Companies
HIGH
• Ice Cream sales will be
suspended in the first
instance to prevent pinch
points.
• Merchandise can be sold
outside of the venue so long
as the performing companies
supply the staff to man them,
and manage the process
themselves, including all
sales etc.
• Programmes should be sold
outside if possible, to ensure
• Moving merchandise outside
means that there are no
pinch points inside, and
outdoor sales are less at
risk from transmission.
However, this could create
pinch points outside – so we
need to identify areas for
sales to take place safely.
24
movement around the venue
is not stymied. Can
companies provide digital
programmes?
• Autograph signing/selfies will
not be permitted at this time.
(Gov.uk Performing Arts
guidance 5.6 - accessed on
the 23rd July)
A Safe place for collection and
drop off of equipment and
post etc - ALL
Staff, Volunteers,
Performing Companies,
Hirers and Visitors
HIGH
• Designate a place for drop off
and collection.
• In the first instance this will
inside the “Staff Entrance”
and a cabinet or shelf unit will
be sited for items to be
placed.
• Signage will need to be
placed in a predominant place
for delivery personnel to
know what to do.
• For large or heavy items that
require more than one person
to lift, ensure that
appropriate PPE is worn
whilst they are in close
proximity to each other.
• Encourage any deliveries
that are expected to contact
the venue/staff prior to
arrival and discuss the
arrangements, and if
possible, encourage drivers
not to leave their vehicles.
25
Infection Notification – All Staff, Visitors,
Performing Companies,
Audiences, and Hirers
HIGH
• If the Test and Trace service
contact the venue for any
reason then the charity will
take the steps necessary as
defined by the Covid-19 Test
and Trace Policy.
• If any members of
staff/volunteers indicate that
they have symptoms, then
the charity will take the steps
necessary as defined by the
Covid-19 Test Track and
Trace Policy.
Removal of Centre Treads
from Stage to Auditorium
Staff, Visitors,
Performing Companies,
Audiences, and Hirers
HIGH
• The centre treads (steps)
leading from the auditorium
to the stage will be removed
from use.
• This will prevent the easy
access from the stage to the
auditorium and vice-versa,
helping to distance
performers from the
audience.
• Access from the stage will
still be permitted using the
side treads (steps) so as to
ensure that safe evacuation
from the stage is still
possible.
26
Capacity of Venue
Full Use – No Social
Distancing
Current advice – 1 metre with
mitigation (such as face masks
etc)
Comments
Theatre Style Seating • 374
We tend to run at
358 seats so that
we have flexibility
with wheelchairs
and people with
limited mobility.
• 134
Including the raked seating
This is based on an optimal
layout, which we do not
expect to achieve because it
relies on “perfect”
circumstances.
• We have included the
optimised seating plan for
illustration purposes.
• The mix of sets available is
very specific for us to reach
the optimal 134, so we
anticipate running at a
much lower number for
almost all events.
• In the diagram below the
seats highlighted in yellow
and green show where
visitors would be seated.
• We also recognise that
some household
groups/bubbles etc may be
larger than 4 which would
further impact the seating
capacity (bringing it lower
still)
27
28
Full Use – No Social
Distancing
Current advice – 1 metre with
mitigation (such as face masks
etc)
Comments/Additional
Measures
Theatre Style Seating
Half Hall – front half up to mid
shutters
• 174 • 68
This is based on an optimal
layout, which we do not
expect to achieve because it
relies on “perfect”
circumstances.
• On the diagram above this
allocation are the seats
highlighted in yellow.
• We also recognise that
some household
groups/bubbles etc may be
larger than 4 which would
further impact the seating
capacity (bringing it lower
still)
Empty Hall • Standing Capacity
is 250 - 300
(depending on the
event and how
many staff and
performers we
have in the
venue).
• 60 in the hall space
• Additional people may be in
the foyer, backstage, and on
stage provided social distance
can be maintained.
• We will not be running
“standing only” gigs for the
foreseeable future to ensure
that social distancing is
maintained.
• However, this layout would
be used for Dance Schools
etc
• At 2m distance the number
drops to 40 in the hall
space.
• At 3m distance it drops to
24 in the hall space
29
Cabaret Style Seating • Normal Capacity
is 200
• Varies depending on
households, bubbles, and
guidelines regarding time
with other households and
the numbers from that other
household who are present.
• The capacity could vary
between 40 to 80
• Additional people may be in
the foyer, backstage, and on
stage provided social distance
can be maintained.
• However, this would be
relevant for any Wedding
Receptions, Wakes, Parties,
and other celebratory
events that we may be able
to hold at the venue.
• We would have to advise on
the restriction of dancing
and singing as per current
guidance.
EVENT: “Indoor Car Boots” /
Jumble Sales/ Fayres etc
• Normal Capacity:
is based on how
easy the venue is
to move around
with the number
of visitors
attending.
• Traders: 20
• Members of the Public:
• We need to examine the
retail environment guidance
for further clarity as it is not
easy to see how we can
ensure social distancing can
be adhered to, and the
reliance of traders to ensure
that they are behaving
accordingly.
TO BE REVIEWED
30
EVENT: Mat Bowls • Capacity to be
decided.
• We are currently discussing
the requirements of the club
in line with guidance from
their governing body.
• The main point of concern is
that teams can be quite large
depending on the competition
and they normally sit in team
groups or playing duos. This
may be difficult due to the
amount of space required for
the playing surface - unless
they can implement a time
entry system.
• Suggested a trial of the
layout to assess more
accurately
EVENT: Social Dancing /
Ballroom / Sequence Dancing
/ Rock and Roll dancing
Nights
• Capacity is 96
Average
attendance can be
accommodated
within current
guidelines and
capacity
• We are currently discussing
the requirements with the
hosts.
• It is the dancing that
concerns us. No guidance
available on this activity at
this time.
• Dancers would have to only
dance with their own
households/bubbles – which
is a given.
• However, it is the proximity
to other dancers that also
concerns us.
• At this time, we have
suspended all dancing
events.