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Computer Literacy Chapter 15: Basic Word Processing Skills

Chapter 15:Basic Word Processing Skills

Computer Literacy


Introduction

• P_______ Formatting• Page and Section B____• S______s and Specials Characters• Styles• Format P_____• L______ Tools and Research


Word Processing

• Notepad and WordPad are simple word processing programs

• Microsoft Word and other more a_________ programs can handle graphics and complex formatting well


Paragraphs

• A paragraph is separated from the text b_____ and a____ by a hard r____

• A l___ break, or soft return, starts a new l____ but continues the same paragraph

• To see where your paragraphs start and end, use the S___/Hide ¶ button


Paragraph and Line Break Marks


Display Paragraph F_________ Marks


Formatting Paragraphs

• Buttons on the H____ tab– Text alignment: left, center, right,

justified

• Types of I__________– first line, left, right, hanging

• T_____– left, center, right, decimal, bar


Formatting Paragraphs


Al__________


Alignment

• Use alignment buttons• Keyboard shortcuts

– [Ctrl + _] to center– [Ctrl + _] to left align– [Ctrl + _] to right align– [Ctrl + _] to justify


I_____ing


Tabs

• Enable limited spacing controls

• Press the [___] key to add

• Default tab s____ configurable


Tabs

• Can use R_____ to create, change, or delete

• Can a____ tabs left, right, center, decimal, and bar

• Add l______ to create lines


Line Spacing

• Determines space _______n lines• Use Line Spacing drop-down• Keyboard shortcut

– [Ctrl + _] for single space– [Ctrl + _] for double space

• Size of l____ matches t___ of paragraph by default


Line Spacing


Line Spacing


Paragraph Spacing

• Changes distance before and after paragraphs

• Use P_______ properties dialog box• A 0 space means single- or double-

spacing without any extra space


Paragraph Spacing

• S_____-spaced with 6-point paragraph spacing:


Page Breaks

• Pages b____ automatically based on page and margin size

• To create a manual page break, – Use [Ctrl + E____]– or select I______ | Page Break


P___ Breaks


Section Breaks

• Enable you to v___ the page formatting on d______parts of the same document– N___ page includes a page break– C_________s doesn’t start a new page– E___ page begins the next section on

a page with an even page number– O__ page begins the next section on

a page with an odd page number


Section Breaks

• Use section breaks to apply different formatting to pages w______ a document.


Symbols and Special Characters

• A________ letters (é, ñ)• C______ symbols (¢, €)• l_____ symbols (©, ™)• M____ signs (±, Σ)• Other odd items• Select Insert | S_____, then find

and select the item you want and click Insert


Symbols and Special Characters


Styles

• A s_____ is a collection of character or paragraph formatting settings

• Use styles to save time and make your document more u______ and p________-looking

• C______ styles affect just the s______ text

• P________styles apply to an e_____ paragraph


Modifying a Style

• Use the Styles group the Home tab


Modifying a Style

• Right-click the Style and select M_____


Modifying a Style

• Change the desired settings and click OK


Creating a New Style

• In the S______and Formatting t___ pane, click the New Style button

• In the New Style dialog box, type a name and select other overall characteristics

• Choose basic formatting options here, or click Format for more settings

• Click OK to add the new style to your list


Organizing a Document with Heading Styles

• Use b__t-in heading styles (Heading 1, Heading 2, and so on) for your document’s headings

• Select V____ | O_____ to see these headings without all the text in between


Format Painter

• This seriously cool tool lets you instantly c____ f_______g from one area of a document to another


Format Painter

• Click to select an example of the formatting you want, click the F______ P_____button, and then click the t___ you want to format

• Include the p_____ mark to copy paragraph settings, or leave it out to copy only c________ settings


Language Tools

• Spelling and Grammar– Check as you type,

or check anytime using the toolbar button or [F_] key

– Ignore or change any error that is found


Language Tools

• Thesaurus– Right-click any

word for sy______– Select Th_______

for m___ word choices


Language Tools

• T________n– Right-click any

word– Select Translate – Choose the

language


Language Tools

• W__d c_____– See how many

words (and characters, paragraphs, lines, and pages) are in your document

– R_______ st_______are optional, but handy


Summary

• Paragraph Formatting• Page and Section Breaks• Symbols and Specials Characters• Styles• Format Painter• Language Tools and Research