Presented by: Gary Quiring, CSIS Implementation Specialist
Fiscal Crisis & Management Assistance Team
Charter School Closures:CALPADS Requirements
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Agenda
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Resources
InactivationClosure BestPractices
Who’s Supposed To Be Here
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Charter school staffassigned to CALPADS
maintenance
Authorizing LEA Staffassigned to CALPADS
maintenance
Closure
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Closure
Education Code - Charter School Closure
Ed Code Subchapter 19. Charter Schools, Article 1.2. Closure Procedures, 11962 – Article 1.2. Closure Procedures:(a) Designation of a responsible entity to conduct closure-related activities.(b) (Not included, as it does not apply.) (c) Provision of a list of pupils in each grade level and the classes they have completed, together with information on the pupils’ districts of residence, to the responsible entity designated in subdivision (a). (d) Transfer and maintenance of all pupil records, all state assessment results, and any special education records to the custody of the responsible entity designated in subdivision (a), except for records and/or assessment results that the charter may require to be transferred to a different entity.
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School Closure Date Determines Required Reporting
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Spring
Fall 1 Census Day*
*Fall 1 Census Day is the first Wednesday in October
March 1st Last day of school
End of Year 1-4
Fall 1
Fall 2
Charter School Closure Reporting
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Exit all students. Exit date must be on or before official
closure date. Any enrollments with a start date after the
official closure date must be deleted.
Closure Prior to March 1st: Complete current year
submissions of Fall 1, Fall 2, & EOY 1-4
Closure after March 1st: Complete current year
submissions of Fall 1, Fall 2, Spring 1, & EOY 1-4
Charters serving grades 7-12: Complete Fall 1 during next school year to report graduates and dropouts
Charter School Closure Reporting
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Anomaliesthat impact other LEAs’ Fall 1
certification must be corrected
Charter CALPADS data should be transferred to the
Authorizing Agency (recommended)
Education Code - Authorizing Agency
Ed Code 47604.32Each chartering authority, in addition to any other duties imposed by this part, shall do all of the following with respect to each charter school under its authority:(a) Identify at least one staff member as a contact person for the charter school.(b) Visit each charter school at least annually.(c) Ensure that each charter school under its authority complies with all reports required of charter schools by law.(d) Monitor the fiscal condition of each charter school under its authority.
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Authorizing Agency ResponsibilitiesIf Charter Fails To Report Closure
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Request an LEA Admin account for
the charter
Complete the closure reporting
detailed on slides 7 and 8
State Contingency Action If Neither Charteror Authorizing LEA Reports Closure
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* This may affect the authorizing agency’s counts in DataQuest by increasing the number of dropouts or decreasing the number of graduates
** Applies to charters with 7-12 grade students
Exit all students (E400-OtherNoKnownEnrollment)*
Certify using whatever data is already in CALPADS (Fall 1, Fall 2, Spring 1, and End-of-Year 1-4)
Correct any CCEs or MIDs that are impacting the Fall 1 certification status of another LEA
Certify next year’s Fall 1 using whatever data is already in CALPADS**
Inactivation
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Inactivation
Charter School Change to Inactive Status
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Exit all students
Request that the charter be added to the
excluded schools list*
Grade 7-12 charters must complete Fall 1 next school
year
AnomaliesThat impact other LEAs’
Fall 1 certification
* Either the charter or authorizing LEA may submit the request
Best Practices
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Discuss how the charter will meet state reporting requirements in the charter petition and review process
Establish and maintain a positive relationship, with clear
communications.
Authorizing LEAs should monitor reporting progress and provide
support to ensure that their charters meet reporting requirements.
Establish a plan with clearly defined tasks to be used in the event of a
closure or reauthorization.
Transfer the charter’s CALPADS data to the Authorizing Agency upon
closure
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Key Points
Charters failing to meet state and federal reporting requirements may experience consequences, including funding cuts or revocation/non-renewal of the school’s charter.
Authorizing LEAs must ensure that their charters meet state reporting requirements. Failing to do so could have negative consequences for the authorizing LEA.
When a charter closes or becomes inactive, it must be reported in CALPADS.
Resources
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Resources
Resources
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System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
Document DescriptionCALPADS Code Sets Defines state standard codes and their
definitions
CALPADS Data Guide Detailed requirements of what groups need to be reported for each submission
Enrollment Procedures Details of what data needs to be maintained in CALPADS and when
Charter School CALPADS and CBEDS-OPUS Data Reporting Policyhttp://www.cde.ca.gov/ds/sp/cl/charterschools.asp
Training
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http://csis.fcmat.org/Pages/Trainings.aspx
CALPADS Training Registration
http://csis.fcmat.org/Pages/Self-Paced-Training.aspx
CALPADS Self-Paced Training
Resources: Support
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Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
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Questions?