CCCApply
California Community Colleges Chancellor’s Office
CCCApplyAA
Updated: 3/10/2008
BOG Fee Waiver
Presentation Topics
FA in CCCApply
2008 Changes
Application Walkthrough
Documentation and Resources
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Financial Aid Features in CCCApply
Flags, Forms and FA Track
3 Ways to the BOG Fee Waiver
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Facilitating Financial Aid in CCCApply
Includes questions about financial needs and interests that alert the applicant to the possibility of financial assistance
Sets a financial aid referral flag that can be used by colleges to download financial aid prospects or to initiate communication with students at the first contact with the college.
Offers to connect the applicant to the online FAFSA federal aid application form and fills it out with relevant data
Presents a Financial Aid track with helpful resources, information and links, including FAFSA and BOG Fee Waiver
Offers to connect the applicant to the BOG Fee Waiver form and pre-populates it out with relevant data
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Three Ways to Get to the Fee Waiver
At the end of the CCCApply application for Admissionon the Links and Opportunities page
From the Financial Aid Track of the CCCApply home page Direct link from the College website
Financial Aid Links at End of Application
CCCApply Financial Aid TrackAA
Financial Aid pageAA
BOG Fee Waiver Choice pageAA
BOG Fee WaiverFeatures and Functions
Development
Features
Algorithms
2008/9 Changes
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BOG Waiver Development
Design Team formed 2004 2004-05 form released November 2004 2005-06 form released March 2005
• With Registered Domestic Partnership
19 Colleges live on release; 13 in testing 2008-09 form released March 2008
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BOG Waiver Features
BOG Waiver is a complete and independent application Includes Application Manager, Control Center, user support Customizable introduction, instructions, logo, contact info Downloads customizable in content and scheduling Can create business rules and customized email messages BOG Waiver form, questions, answers and flags are standard Dedicated design team under the Steering Committee
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BOG Fee Waiver Features
Only one application can be filed per year per user per college Built-in algorithms to generate Eligibility and Dependency
status flags Presents questions and instructions based on dependency
status and data provided E-Sign electronic signature Allows applicant to print out the full form upon submission Thanks to smart processing, much easier to use than the paper
form
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Pre-populating Data
Data from Xap student account and from CCCApply are used to pre-populate some answers• Name, SSN, Email, Daytime telephone, Current Address, Birth-date
• Marital status is NOT pre-populated (different code values)
No answers are generated in the online application• Applicant must answer all questions, including:
• Total income
• Marital status and married as of today
• Birth-date and over 18 question
• All answers are cross-checked for errors
• This ensures that the right wrong answer gets corrected and no legal issues are created
Dependency Status Description
Data field called BOGW-Dependency• Code “I” = “Independent”
• Code “D” = Dependent
Used for smart formatting• For dependent applicants, parental questions and prompts show,
and only parental income column
Used to make certain answers required or optional
Dependency Status Calculation
Code “I” = “Independent” • If “yes” to any of
• Born before Jan 1 198x (18 years ago)• Married (or registered domestic partner) as of today• Dependents living with you• Orphan or ward of the state• Veteran of US Armed Forces
• Or “no” to both
• Claimed on parents tax filing• Living with parents
Code “D” = Dependent• All others
Eligibility Method
Data field called “BOGW Eligibility”• Code “A” = Method A only
• Code “B” = Method B only
• Code “M” = Multiple Methods (A and B)
• Code “N” = None; Not Eligible
Used to make certain answers required or optional Calculated using two invisible flags, one for A, one for B;
result is just one eligibility outcome
Eligibility Method A
Method A Eligibility set on if “yes” to any:• Receving TANF
• Receiving SSI-SSP
• Receiving general assistance
• Receiving assistance from parents
• Certified veteran of the national guard
• Medal of honor recipient or 911 victim
• Law enforcement or firefighter killed in the line of duty
• As of 2006-7:
• Veterans and national guard split out to 2 fields
• As of 2006-7: Medal of Honor and 911 Victims split out to 2 fields
Otherwise not eligible under Method A
Eligibility Method B
Method B Eligibility set on if income exceeds the cap for the number in household per the income table for the tax year used for the application
Number in household and income amounts used to index the table correspond to the dependency status
Otherwise not eligible under Method B
2008/9 Changes
2008/9 BOG Fee Waiver form added Income Table Updated
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BOG Fee WaiverWalkthrough
Application Manager
Introduction and District apps
Application and Errors
Submission and Printing
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BOGW Walkthrough
http://beta.cccapply.org/BOG_Waiver/
Online Information Resources
CCCApply web site, www.cccapply.org Test web site beta.cccapply.org
• Explore and test new features under development
Project web site cccnext.net/cccapply/ Data Dictionaries
• Detailed document describing all data collected and generated
• Includes data formats, input rules, data usage, constraints
• Describes requirements and algorithms for residency determination, financial aid, AB540 waiver eligibility
• Separate documents for CCCApply and BOG Fee Waiver
QuickStart Guides for implementation• Basic steps and information for new implementations
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