CPA2Biz, Inc. - Proprietary and Confidential Information
PAPERLESS OFFICE
Streamlining the Bill Management and Invoicing Process
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CPA2Biz, Inc. - Proprietary and Confidential Information
Agenda
• The Challenges of Bill Management and Invoicing
• How Bill.com Addresses These Challenges• Day-to-Day Processes Streamlined with Bill.com• Accounting System Integration• Accountants Program Benefits & Pricing
CPA2Biz, Inc. - Proprietary and Confidential Information
• File and retrieve
• Collaborate & approve
• Time your payments
• Reports
• Disputes and exceptions
• Vendors
• Payments & reconciliation
Business Bill Payment is a Process, Not a Transaction
CPA2Biz, Inc. - Proprietary and Confidential Information
Traditional Bill Pay Just Doesn’t Cut It
x No document managementx One userx No process automationx Few vendorsx Pay large vendors electronicallyx Personal finance software
Extensive document management Many users, roles, and controls Fully automated workflow Many vendors Pay everyone electronically Professional accounting software
Typical Bill Payment Business Bill Payment
CPA2Biz, Inc. - Proprietary and Confidential Information
Invoicing and Collections Can Be Time Consuming
• Creating, sending and tracking invoices
• Lack of visibility• Managing and sending payment
reminders• Processing Remittance • Delaying working capital• Unnecessary Write-offs• Inefficient Reporting
CPA2Biz, Inc. - Proprietary and Confidential Information
What if Business Bill Payment Was Re-Invented to Work the Way Businesses Actually Operate?
CPA2Biz, Inc. - Proprietary and Confidential Information
• Works like the real world
• Anywhere
• Anytime
• Inexpensive
• Easy
Simplify the Bill Pay Process
CPA2Biz, Inc. - Proprietary and Confidential Information
• Paperless invoicing
• Transparency
• Automated
• Adds value
• Your clients get paid faster
Simplify Invoicing and Collections
CPA2Biz, Inc. - Proprietary and Confidential Information
“Bill.com has been an essential tool in helping us with processing our clients' documents. The cost savings that is offered is an exceptional value and allows us to streamline our clients financial reporting.”
Steve Brady, Bruin and Brady
Proven Success!
“Bill.com has allowed our clients and our firm to save an incredible amount of time, improve internal controls, and almost instantly create the paperless work environment we have been working so hard to achieve. ”
Jennifer L. Katrulya, CPA, CEOBusiness Management Resource Group, LLC
“Bill.com is a real game changer.”
John Woolridge, CPA, LarsonAllen LLP
CPA2Biz, Inc. - Proprietary and Confidential Information
Day-to-Day Processes Streamlined with Bill.com
CPA2Biz, Inc. - Proprietary and Confidential Information
Accountants Console
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CPA2Biz, Inc. - Proprietary and Confidential Information
Setup Overview
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CPA2Biz, Inc. - Proprietary and Confidential Information
User Setup
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CPA2Biz, Inc. - Proprietary and Confidential Information
Your Day-to-Day Finances. Simplified.
• We keep track of what to do
• A calendar shows cash going out & coming in
• Forecasted Cashflow!
CPA2Biz, Inc. - Proprietary and Confidential Information
All are placed in your Inbox• Individual bills• Batches of bills
Processing Documents in Inbox
Select the action to process the document and/or file it in your online filing cabinet
Supported File Formats:
CPA2Biz, Inc. - Proprietary and Confidential Information
Eliminate Tedious Data Entry Simple
• Heads up Display• SmartEntry• Access previous bills easily• Use the same vendor list and GL from
accounting system
CPA2Biz, Inc. - Proprietary and Confidential Information
Eliminate Tedious Data Entry Simple
• Heads up Display• SmartEntry• Access previous bills easily• Use the same vendor list and GL from
accounting system
Simpler
• Invoice data entered for you• Receive notification when bill is ready
for approval• Vendor remittance and account
information automatically updated• 100% accuracy guaranteed!
CPA2Biz, Inc. - Proprietary and Confidential Information
Eliminate Manual Processes and Controls with Automated Approval/Review Workflow
Role-based security, collaboration/workflow, approvals, and complete audit trail
CPA2Biz, Inc. - Proprietary and Confidential Information
Schedule Payments with Confidence and Ease
• Instant access to everything you need – documents, approver notes, and vendor credits
• Pay with one click through Bill.com (or continue paying the old way)
CPA2Biz, Inc. - Proprietary and Confidential Information
Schedule Payments with Confidence and Ease
Better check payments• No printing, signing, and mailing• FREE fraud protection• Automatic cleared check upload
Better ePayments (ACH) than a bank• Directory of 4000+ Top Billers• Pay any SMB or individual (Low cost, No
Limits)
Instant Payments through PayPal• Pay other PayPal Accounts• No need to access PayPal to
make or verify payments
CPA2Biz, Inc. - Proprietary and Confidential Information
Mobile Bill Payment!
• Access multiple client accounts
• View/Approve bills
• View approver notes
• Make secure payments
– Multiple bank accounts
– Adjustable payment timing
CPA2Biz, Inc. - Proprietary and Confidential Information
• Fraud Protection
Check drawn on Bill.com’s bank account
• Payment Verification
Invoice copy sent with check
Secure and Accurate
CPA2Biz, Inc. - Proprietary and Confidential Information
ePayments without eHassle
• Pay electronically without having to check your bank
• Vendors receive payment details automatically
• Get notified when money is on the way
• Get notified when money is available
CPA2Biz, Inc. - Proprietary and Confidential Information
A History of Everything
• Helps you manage your clients vendors
• Simplifies your clients audits
• Puts payment details at your fingertips
• Provides cleared check images
Automatically uploaded
Associated with the transaction
CPA2Biz, Inc. - Proprietary and Confidential Information
• Create invoices manually or sync invoices from QuickBooks or Peachtree
• Send invoices electronically and/or via postal mail • Track and manage invoices using automated reminders• Record payments and sync to accounting package
Opportunity For Invoicing
CPA2Biz, Inc. - Proprietary and Confidential Information
• Create invoices manually or sync invoices from accounting package
• Track and manage invoices using automated reminders
• Record payments and sync to accounting package
Maximize Your Firm’s Operational Efficiency
CPA2Biz, Inc. - Proprietary and Confidential Information
• Automate your billing by having Bill.com send invoices for you electronically, via postal mail or both
Send Invoices with One-Click
• Bill.com sent invoices will have a return envelope and a Quick Response (QR) code to expedite collections
• QR codes allows customers pay you via your web portal
CPA2Biz, Inc. - Proprietary and Confidential Information
Mobile Invoicing
• See all outstanding and overdue invoices in a dashboard
• Send email invoices
• Collaborate with customers via notes
CPA2Biz, Inc. - Proprietary and Confidential Information
• View and pay current invoices
• A history of all invoices received
• Automated billings and payments
• Secured, 24/7 access
A Personalized Web Portal For Your Clients’ Customers
CPA2Biz, Inc. - Proprietary and Confidential Information
• Review a single invoice
• Collaborate via notes
• Pay from bank account (ACH) or by credit card
Customers Collaborate and Pay with Ease
CPA2Biz, Inc. - Proprietary and Confidential Information
• Payments accepted via ACH or credit card
• Funds directly deposited into your account
• No more trips to the bank!
• Pay your bills right away using funds
• Payments synced with accounting package
Payments Confirmed and Deposited
CPA2Biz, Inc. - Proprietary and Confidential Information
• Improve operational efficiency with an automated billing and payments platform
• Share documents with Clients and Clients’ Customers• Auto-bill and charge Customers or Customers can choose
auto-pay• Maximize cashflow when you get paid faster andn reduce
your DSOs
Reap Benefits Now!
Firms and Clients are Getting Paid 2-3x Faster
CPA2Biz, Inc. - Proprietary and Confidential Information
Document Storage
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CPA2Biz, Inc. - Proprietary and Confidential Information
• Transactions appear as if entered directly into the accounting system
• Maintains consistency
• Enables sophisticated expense and cash management
• Does not impact other accounting activities
Works with Accounting Systems to Support Your Financial Reporting
* Receivables syncs with QuickBooks Desktop and Peachtree
CPA2Biz, Inc. - Proprietary and Confidential Information
One-Click Document Retrieval
• Document retrieval at your fingertips • Retrieve bill images and transaction details stored in Bill.com from your
accounting package
CPA2Biz, Inc. - Proprietary and Confidential Information
• Bank-level encryption• SAS70 Type II audited• FDIC-Insured funds• Role-Based controls• Audit trail of approvals and
payments• Verisign secured• Redundant data centers• Automated data backup
Same Security Used by Banks
CPA2Biz, Inc. - Proprietary and Confidential Information
Accountants Program Through CPA2Biz
• Dedicated Account Manager• CPA2Biz Client Tools• Demo accounts • Bill.com Help Desk (chat, phone,
email)
• Linkedin – CPA2Biz TBAS & Bill.com Coaches Club
• Client Price Discounted from $49 retail• Risk Free 60 Days offer• Accountant Console
CPA2Biz, Inc. - Proprietary and Confidential Information
Sample Client Industries
Franchises
• Distributed bill locations• Common Vendors• Bill payers highly mobile
Medical/Dental
• High bill volume• Lots of vendors• Bill payer is typically head
of practice (or temp)
Retail
• Lots of vendors• Store owner pressed for
time and often handles bills from home
Rental/Property Management
• Many billing locations• Lots of vendors• Single paying authority
that is rarely in an office
Not-for-profits and other Organizations
• High bill volume• Lots of vendors• Need to focus on core
business
High Net Worth Individuals / Trusts
• Operate households like a business
• Want ‘control’ but need to delegate work
• Often not at home• Significant audit trail
requirements
CPA2Biz, Inc. - Proprietary and Confidential Information
Bill.com Value
• Easy and Fast– Easy to get clients bills– Easy to approve and
collaborate internally and with your clients
– No need to worry about the accounting system
• Flexible– Gives you or your client
control – depending on setup
• Access – Information readily available
through simple web portal
• State-of-the-Art payments– Check and electronic
payment– Fraud Protection
• Safe and Secure– SAS70 TYPE II Compliant– Secure replicated data
centers– Disaster recovery (with no
effort)– Document DVD available
• Cost Effective– Monthly subscription– Working in minutes
CPA2Biz, Inc. - Proprietary and Confidential Information
Contact Pete Potsos at CPA2Biz:
Pete Potsos, CPA
989-954-6589
Contact Information
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