By Harkesh Chahal21st September 2011
GTVTS HDR teaching
AimsStudy leave
Examination leave
What to use study leave for
Study leaveIs intended to allow trainees to address areas
of professional development relevant to their chosen career that will enhance the learning and experience from their training programme
Is ‘courses or other learning activities to achieve the GP curriculum competencies required for CCT’
Study leaveExcludes professional development focussed
on post CCT work such as GPwSI status in a specialty or completing other qualifications commenced before starting the GP training programme
The focus of study leave should be addressing learning needs rather than the acquisition of qualifications e.g. family planning skills would be appropriate but not necessarily via the DFSRH route
Study leaveWhere officially organised and suitable day
release courses are available in the East Midlands, approval will not normally be given for attending courses outside the Region unless special circumstances exist
Retrospective applications will not be considered
Study leaveFunding is £500 per 12 month contract
Therefore £325 left for those who went to Eastwood
30 days available per 12 month contract20 days taken up by HDR teachingTherefore 10 days left
Unused study leave cannot normally be carried over to a subsequent placement
Study leaveStudy leave time is defined within contractual
arrangements with the employerStudy leave funding is provided by the
deanery through the programme
The two should be considered separately and on occasions ‘non-funded’ study leave may be grantedLeave available but no fundsDay before exam
GPSTR and Educational Supervisor identify learning needs and record in PDP on e-portfolio
GPSTR identifies course which should fulfil that need
GPSTR completes study leave form and submits to Office for approval along with course details and a copy of PDP (at least 6 weeks in advance)
Leave approved and signed by PD
GPSTR receives notification of approval by email along with relevant reimbursement forms
GPSTR will receive expenses after the course from East Midlands Deanery
Signatures requiredClinical Supervisor or GP Trainer:
Where: Study leave form Why: they agree this episode of study leave is
appropriate for you
Rota co-ordinator (for hospital posts): Where: Study leave form Why: your absence has been recorded and approval is
given for your absence
Educational Supervisor: Where: PDP Why: PDP has been reviewed and this episode of
study leave contributes to an identified objective
.
Successful applicationYou will receive confirmation from the Office
together with an expenses claim formAll receipts or proof of payment and
attendance must be attached to your claim form and forwarded to the Office
All payments will be made by cheque or BACSA record of your study leave should be made
in your e-portfolio Prompt payment of expenses may not be
possible unless claims are received within 4 weeks of attending the course
Unsuccessful applicationYou may appeal to Head of North West
Academy (Dr Kevin Hill) to review the decision
Appeal should be made within 5 working days of the receipt of the refusal to ensure that due process can still take place as regards leave planning
Examination LeaveExamination fees are not reimbursableExamination leave will normally only be granted
when an examination is taken as a natural culmination of an approved course of study or a stage of GP Training
Examination leave will be approved with pay and expenses for the first two attempts at any one part of an examination. Salary, travelling expenses to the examination centre and subsistence may be paid but not examination fees
Private study will not be covered by study leave except for one day prior to an examination
Category 1 study leaveMandatory
CPR (Basic Life support & AED, or ILS) Child protection level 3
Category 2 study leaveCore
CSA preparation (basic deanery courses for all) Family planning (provided within deanery-we
have to find provider-recommended to do in 2nd year)
Developmental paediatrics (3 days – 3rd year)End of life care (2 days – 3rd year)Leadership development framework
Category 3 study leaveRelevant pre-CCT
CSA additional course e.g. Deanery, RCGP or other after first fail
AKT preparation (only after first fail) Cervical cytology – Deanery online theory
module only
Category 4 study leaveRelevant post-CCT
Minor surgery trainingCervical cytology ALS/ATLS
What to do?Anything you’re interested in
RCGP courses Statistics & Critical Reading - £80 ENT for the GP curriculum - £165 Dermatology in Primary Care - £180
RCGP Annual Conference
Key pointsUse it or lose it
Get forms in early (at least 6 weeks in advance)
Referenceswww.derbygpvts.co.uk
Study leave update - July 2011 (September 2011)
Study Leave Application ProcessStudy Leave Application FormStudy Leave Flow ChartStudy Leave Guidelines