RULES OF MEETING
PROCESS OF
MEETING
WHY HAVE
A MEETING
TYPES OF MEETINGS
BUSINESS MEETING
AGENDA
CONTENT
Business Meeting
To review company information or establish new operating principles
To understand the company financial health or operations
Formal Style Informal Style
Organizational Meeting Operational
MeetingDepartment
Meeting
Types Of Meetings
To solve a problem
To make a decision
To develop a plan
To gather or convey information
WHY HAVE A MEETING ?
Meetings are unproductive
• Unclear purpose• No agenda• leader tries to
accomplish too much• Starts late• Too many people
Define a Purpose
Develop a agenda
Distribute the agenda
Arrange room
Appropriate time
Location
How to Conduct a Meetingbefore the meeting
1 Greet members
During the meeting
2 serve light refreshments
4 Review the agenda
3 Start on time. End on time.
How to Conduct a Meeting
5 Stick to the agenda
Etiquette Rules For Meetings • Be on time.• Make introductions• Have a strong agenda• Sit appropriately• Speak up• Do not have your phone out• Don't save questions • You can drink coffee, but
you need permission for anything else
How to Write an Agenda for a Meeting
Allocate time in the schedule
Leave extra time at the end for Q&A
Start by giving your agenda a title
Write a schedule outlining
Check errors before
distributing it
Write a brief statement
Include "who?", "where?",
and "when?"
Best Practices for Using an Agenda
• Schedule the most important topics first
• Stick to your agenda • Start writing your agenda in advance • Share the agenda with the attendees
before the meeting
Eight ways to make meetings better
Maintain the focus
Include, rather than excludeBe prepared
Get feedback
Have an agenda
Have fewer meetings
Start on time and end on time
Capture and assign
action items