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How to set-up and configureOutlook & Outlook Express
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POP3: What is it?
POP3 (Post Office Protocol 3) is the set ofinstructions that your computer uses toretrieve e-mail from a server (Internet
Service Provider or Internet Mail Host). Examples of the above are:
Gmail, Comcast, Embarq, Hotmail (Windows LiveMail), Yahoo, or, if you own a domain, from yourdomains mail host.
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What about SMTP?
SMTP (Simple Mail Transfer Protocol) isthe set of instructions that your computeruses to send mail. Generally Internet
Service Providers and Internet Mail Hostsuse different servers for SMTP and POP3.
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Webmail
The interface that E-Mail providers on thenet use (Hotmail, Yahoo, AOL Mail,Comcast, etc) to allow you access to
your e-mails.
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Web vs. Offline E-Mail
Online E-Mail can only be accessed when on the web.
Offline E-Mail programs such as Outlook, Outlook Express, andThunderbird allow the user to compose E-Mail messages offline aswell as keeping a copy of downloaded E-Mails for review when notconnected.
When using an offline client you may have to configure it to leave acopy on the server if you want a backup available online.
Also, it is recommended that you do notset up an account todownload on two computers at the same time. When you do this it isfirst-come first-serve, this means that one computer will have the e-mails and the will not.
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First up:
Configuring Outlook Express to
download mail from your Comcast.net
mail account.
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Outlook Express & Comcast
How to set up Outlook Express todownload e-mail from Comcast.net.
Requirements:
A Computer with Outlook Express
An Internet Connection
A Comcast.net Mail Account
Username & Password
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Outlook Express & Comcast Step:1
Open Outlook Express
Click Start
All Programs Outlook Express
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Outlook Express & Comcast Step:2a
If the wizard does not
automatically start
click on Tools.
Select the Mail Tab. Click the Add Button.
Continue with the
steps on the following
slides.
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Outlook Express & Comcast Step:2b
If this is the first time
that you have opened
Outlook Express you
will have a window
similar to this one:
Select Create a new
Internet mail account
as shown.
Click Next.
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Outlook Express & Comcast Step:3
Now you will type
your name in the
highlighted area.
(as you would like it to
appear on outgoingmessages).
Click Next.
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Outlook Express & Comcast Step:5
The blue area should
display POP3 as
shown.
The red area will bemail.comcast.net.
The green area will
be
smtp.comcast.net.
Click Next.
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Outlook Express & Comcast Step:6
Type your Username inthe red area.
Type in your Password inthe green area.
If you want OutlookExpress to rememberyour password for youselect the checkbox in theblue area.
Click Next.
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Outlook Express & Comcast Step:7
Now click Finish to close the wizard.
You are now able to receive mail throughOutlook Express.
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Outlook Express & Comcast Step:8
Select Accounts
on the Tools Menu.
Select the Mail Tab.
Select the newly
created account, click
properties (as shownin green).
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Outlook Express & Comcast Step:9
Select the Servers
Tab.
Check the box in the
highlighted green
area.
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Outlook Express & Comcast Step:10
Click the Settings
Button.
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Outlook Express & Comcast Step:11
Check to make sure
the Use same
settings as my
incoming mail server
option is selected.
Click OK.
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Outlook Express & Comcast Step:12
Select the Advanced
Tab.
Verify the red area is
25.
Click OK.
You can configure the
settings for e-mailretention here:
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Outlook Express & Comcast Step:13
Click Close.
You are now able to
send and receive mailthrough Outlook
Express.
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Configuring Common Options
Click Options on
the Tools Menu.
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Select the General
tab.
Check the When
Starting, go directly to
my inbox folder
checkbox.
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Select the Security Tab.
Uncheck the Do notallow attachments to besaved or opened that
could potentially be avirus. Checkbox.
Uncheck the Blockimages and otherexternal content in HTML
e-mail. Checkbox
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Now:
Configuring Outlook Express to
download mail from your Embarq mail
account.
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Outlook Express & Embarq
How to set up Outlook Express todownload e-mail from Embarq.
Requirements:
A Computer with Outlook Express An Internet Connection
An Embarq Mail Account
Username & Password
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Outlook Express & Embarq Step:1
Open Microsoft
outlook Express,
select Accounts on
the Tools Menu.
Click Add and
select Mail.
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Outlook Express & Embarq Step:2
Now you will type
your name in the
highlighted area.
(as you would like it to
appear on outgoingmessages).
Click Next.
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Outlook Express & Embarq Step:4
The blue area shoulddisplay POP3 as shown.
The red area will bepop.embarqmail.com.
The green area will besmtp.embarqmail.com.
Click Next.
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Outlook Express & Embarq Step:5
Type your Username inthe red area.
Type in your Password inthe green area.
If you want OutlookExpress to rememberyour password for youselect the checkbox in theblue area.
Click Next.
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Outlook Express & Embarq Step:6
Now click Finish to close the wizard.
You are now able to receive mail throughOutlook Express.
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Outlook Express & Embarq Step:7
Select Accounts
on the Tools Menu.
Select the Mail Tab.
Select the newly
created account, click
properties (as shownin green).
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Outlook Express & Embarq Step:8
Select the Servers
Tab.
Check the box in the
highlighted green
area.
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Outlook Express & Embarq Step:10
Check to make surethe Log on usingoption is selected.
Enter your full e-mail
address andpassword.
Ensure thatRememberpassword is checked.
Click OK.
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Outlook Express & Embarq Step:12
Click Close.
You are now able to
send and receive mailthrough Outlook
Express.
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On to:
Importing Address Books intoOutlook Express
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Before we start: Just what is a WindowsAddress Book File?
This file, with the extension .wab, OutlookExpress uses this file format to storecontacts.
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Importing an Address Book intoOutlook Express: Step 1
On the File Menu,
point to Import, and
then click Address
Book.
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Importing an Address Book intoOutlook Express: Step 2
Navigate to your
.wab file, select it,
and click Open.
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What is a .csv file?
A .csv (Comma Separated Value) filecontains data in spreadsheet form, muchlike Excel does. In this case the contact
name and other information is exportedfrom a .wab file.
Why use a .csv file?
Simple, it provides compatibility with many
programs.
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Importing a CSV into OutlookExpress: Step 1
On the File Menu,
point to Import, and
then click Other
Address Book.
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Importing a CSV into OutlookExpress: Step 2
This is where you
select the type of
address book you
want to import.
For our purpose,
select Text File
(Comma Separated
Values).
Click Import.
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Next:
Configuring Outlook Express to
download mail from your GMail web
account.
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Outlook Express & GMail
How to set up Outlook Express todownload e-mail from GMail.
Requirements:
A Computer with Outlook Express An Internet Connection
A GMail Account
Username & Password
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Outlook Express & GMail Step:1
Log in to your Gmailaccount.
Click Settings at thetop of any Gmail
page. Click the Forwarding
and POP Tab.
Select the EnablePOP for all mailoption, as shown.
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Outlook Express & GMail Step:2
Open Outlook Express
Click Start
All Programs Outlook Express
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Outlook Express & GMail Step:3a
If the wizard does not
automatically start
click on Tools.
Select the Mail Tab.
Click the Add Button.
Continue with the
steps on the following
slides.
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Outlook Express & GMail Step:3b
If this is the first time
that you have opened
Outlook Express you
will have a window
similar to this one:
Select Create a new
Internet mail account
as shown.
Click Next.
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Outlook Express & GMail Step:4
Now you will type
your name in the
highlighted area.
(as you would like it to
appear on outgoingmessages).
Click Next.
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Outlook Express & GMail Step:5
This is where you
enter your E-Mail
address.
Type in your address
in the highlighted area.
Click Next.
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Outlook Express & GMail Step:6
The blue area should
display POP3 as
shown.
The red area will be
pop.gmail.com.
The green area will
be smtp.gmail.com.
Click Next.
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Outlook Express & GMail Step:7
Type [email protected] inthe red area.
Type in your Password inthe green area.
If you want OutlookExpress to rememberyour password for youselect the checkbox in theblue area.
Click Next.
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Outlook Express & GMail Step:8
Now click Finish to close the wizard.
You are now able to receive mail throughOutlook Express.
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Outlook Express & GMail Step:9
Select Accounts
on the Tools Menu.
Select the Mail Tab.
Select the newly
created account, click
properties (as shown
in green).
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Outlook Express & GMail Step:10
Select the Servers
Tab.
Check the box in the
highlighted green
area.
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Outlook Express & GMail Step:11
Click the Settings
Button.
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Outlook Express & GMail Step:12
Check to make sure
the Use same
settings as my
incoming mail server
option is selected. Click OK.
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Outlook Express & GMail Step:13
Select the AdvancedTab.
Change the red area to465.
Change the green area to995.
Click OK.
You can configure the
settings for e-mailretention here:
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Outlook Express & GMail Step:14
Click Close.
You are now able to
send and receive mail
through Outlook
Express.
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Up Next:
Configuring Outlook to download mail
from your Comcast.net mail account.
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Outlook & Comcast
How to set up Outlook to download e-mailfrom Comcast.net.
Requirements:
A Computer with Outlook We are using 2003, these slides should apply to
2000 and 2002(XP) as well.
An Internet Connection
A Comcast.net Mail Account Username & Password
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Outlook & Comcast Step:1
Open Outlook
Click Start
All Programs Microsoft Office
Microsoft Office Outlook 2003
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Outlook & Comcast Step:2a
If the wizard does notautomatically startfollow these stepsthen skip to step 5.
Click E-mailAccounts on theTools Menu.
Select the Add a newe-mail account option
and click Next.
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Outlook & Comcast Step:2b
If this is the first time
that you open Outlook
you will be greeted
with the Outlook
2003 Startup Wizard.
Click Next.
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Outlook & Comcast Step:3
In our case we haveOutlook Express
configured, but we willcontinue with manualaccount set-up.
If you have not configuredOutlook Express you willnot see this screen.
Click Next.
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Outlook & Comcast Step:4
Select the Yes
Option if it is not
already selected.
Click Next.
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Outlook & Comcast Step:5
For our purposes we
will select the POP3
option.
Click Next.
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Outlook & Comcast Step:6
Enter the name you
want displayed in the
red area.
Enter your e-mail
address in the greenarea.
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Outlook & Comcast Step:7
In the dark blue area
type your Username.
Enter your Password
in the light blue area.
If you want your
password to be saved
Select the checkbox
highlighted in yellow.
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Outlook & Comcast Step:8
Enter mail.comcast.net in theIncoming mail server (POP3):textbox.
Enter smtp.comcast.net in the
Outgoing mail server (SMTP):textbox.
Now click the Test AccountSettings button, this willverify your settings.
Click Next when finished.
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Outlook & Comcast Step:9
Click Finish.
You can now sendand receive e-mail
using Outlook 2000,
2002(XP), or 2003.