Assistant Volunteer Manager

Organization Description: The Vancouver folk Music Festival Society is a non-profit organization established in 1979. Over the years the Vancouver Folk Music Festival has played a key role in the development of artists and audiences on a regional, national and international level. The society continues to honour the same traditions with an emphasis on emerging and diverse artists. The 42nd annual festival will take place July 19-21, 2019 Job Description: ReportingtoandunderthedirectionoftheVolunteerManager,theAssistantVolunteerManagerwillrecruitandscreenonlineapplicationsfor1500volunteerpositions.ThepositionwillbeginMay27th,2019andwillrunfor10weeks.Applicantsmustbeavailabletoworktheweekendofthefestival,July19-21,2019. Responsibilities: TheAssistantVolunteerManagerwillworkwiththeVolunteerManageronthefollowing:

Ø Schedulingandrunningorientationsessions Ø Training,andevaluatingtheperformanceofvolunteersandcommunicatingpolicies,practices,

procedures,andoperationalinformationtovolunteers Ø Creating,organizing,andmaintainingrecordsandreportsofthevolunteerprogram,including

database,emaillists,respondingtoinquiriesfromprospectiveVFMFvolunteers Ø Schedulingvolunteersforpre-festivaltasksandactivities Ø RevisingallwebcopyrelatedtoVFMFvolunteerprograms Ø Completingafinalevaluationofprogramwithrecommendationsfor2019. Ø SupportingtheVolunteerManageron-site,andtroubleshootinganyissuesthatmayarisewithin

committeesthroughoutthefestivalweekend. Ø Runningthevolunteerrecognitionprogram.

Otherdutiesinclude:updatingprintmaterialssuchasthevolunteerhandbook,aswellaspoliciesandvolunteerincentiveprogramsfor2019;researchingandcreatingupdatedcommitteeandcrewjobdescriptionsandtimelines;creatinganinventoryofexistingsuppliesandcollecting/deliveringrequestsforsuppliesbycommitteesandcrewsonsite;collectingsizingdataforvolunteert-shirtorderandoverseesortingoft-shirtsfordistributiononsite;assistinreviewingsafetypoliciesandproceduresonsite.

Qualifications:

Ø Aninterestinthearts,andthenon-profitssector Ø Experiencewithvolunteers Ø Initiativeandabilitytoworkindependentlyandaspartofateam Ø Excellentpeopleskills Ø Attentiontodetailandsystems,withtheabilitytomultitask. Ø Exceptionaltimemanagement,verbalandwrittencommunicationskills. Ø Mac-basedcomputerskillspreferred,especiallywithMicrosoftExcel,WordandGoogleDrive Ø ExperienceusingFilemakeranasset

How to Apply:

This position is funded by the Canada Summer Jobs program. To be eligible for consideration, participants must:

• Be between 15 years and 30 years of age at the start of the employment • Be a Canadian citizen, permanent resident , or a person to whom refugee protection has been

conferred under the immigration and Refugee Protection Act for the duration of the employment

• Have a Valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulation.

Interested and eligible candidates are invited to email a cover letter and resume to Jennifer Racco at jennifer@thefestival.bc.ca by May 17th, 2019. Remuneration: $14.50/ hour, based on a 35 hour work week (with the occasional weekend shift, including the festival weekend of July 19-21st, 2019)