Assessment Data Reporting Techniques
Joe Slowensky, Jennifer Waldeck, Nina LeNoir, and Steve S. Lee
May 1st, 2013
Overview
• Setting up a data fileo Transferring data from collected rubrics to databaseo Coding the data from the rubrico Handling multiple reviewers
• Calculate percentageso Creating numbers to report
• Creating Charts
Coding the Rubric Data
• Four possible ratings on each learning outcomeo Not reflected 0o Minimal 1o Proficient 2o Advanced 3
Handling Multiple Reviewers
• If there are multiple reviewers, guidelines must be created to reconcile different scores and reach a consensus.
Calculating Frequency Percentage
• Instruction Video
http://www.youtube.com/watch?v=c6w4m3JMNHM
• Enumerate all possible answers• Create a new column next
to your original column• Highlight original column,
go to “Data” tab, click on “advanced” in the “Sort & Filter” Section.
• Select “Copy to another location” and “unique records only”.
• Copy to: click on selection box (see red circle) and then highlight the cells where you want the data to appear.
Calculating Frequency Percentage
• In next column, type
“COUNTIF(“ and the select
all of the cells in the original
variable.
• The cell numbers will
appear in the formula
“COUNTIF(M2:M61”.
• Continue by typing a “,” and
then select next column of
numbers enumerating the
different possible outcomes
“COUNTIF(M2:M61,N2:N9)”
Calculating Frequency Percentage
• Copy and paste the
finished cell to the rest
of the value.
• Calculating
percentages for each
category is now
possible.
Creating Charts
• Highlight numbers in chart.
• Go to the “Insert” tab and
then click on the down arrow
near the pie option (see
picture).
• A drop down box of pie
options will appear. Pick one.
• Chart options can be
changed under the “Design”
tab, “Chart Layouts.”
Clicking on the option
circled in red will insert raw
numbers and percentages
into the pie chart.