Aquatics Assessment ReportCollege Station City Council
Parks & Recreation Department
David Schmitz, Director
Amy Atkins, Assistant Director
Kelly Kelbly, Recreation Manager
January 8, 2015
Assessment Objective
• Conduct an assessment of aquatic facilities and programs
• Identify efficiency lapses
• Recommend improvements necessary for the delivery of a comprehensive and financially sustainable aquatic program.
Facility Inspection Approach
• Third Party inspection – scope of work
• Commercial Swim Management – no vested interest
• Viewed three City pools in off-season
Facility Inspection
Cindy Hallaran Pool
• Antiquated chemical controller
– Replace
• Water seepage at wall
– Full leak detection required
Facility Inspection
Thomas Pool
• Antiquated chemical controller
– Replace
• Bathhouse – non-ADA compliant
– Demolition and rebuild
• Leak at gutter seam
– Remove portion of deck, replace
Facility Inspection
Adamson Lagoon
• Antiquated chemical controllers
– Replace
• Slide Structure
– Replace areas of weakened aluminum, sandblast and repaint structural supports
Identifying Efficiencies
Approach identified:
• Staffing & Scheduling
• Hours & Attendance
• Chemicals & Maintenance
• Programming
• Resulting Subsidy
Cindy Hallaran Pool
Revenue CostsCost to operate: $177,140
Revenue:
$58,265
22,533 attendees
67% subsidy
Thomas Pool
Costs
Low attendance
Extreme
Subsidy
Cost to operate:
$151,741
Revenue:
$27,815
1,000 attendees (general public)
82% subsidy
Adamson Lagoon
Low Subsidy
High Revenues
Well attended
Cost to operate:
$307,252
Revenue:
$232,342
34,353 attendees
24% subsidy
CSMS Natatorium
CSISD Facility
City Operational
Costs
High subsidy
Budget:
$64,182
Cost to Operate:
$86,900
Revenue:
$32,828
62% Subsidy
Management Options
Option overview:
• City continues O &M with efficiencies
• Outsourcing of Maintenance and Chemicals
• Full Outsourcing of Aquatics O & M
City Continued O & M
Proposed cost reduction measures
• Chemicals
• Thomas Pool
• CSISD Natatorium
• Staffing
$700,000 | Approximate savings of $350,000*
*based on current budget
Outsource Maintenance
Maintenance to include
• Chemicals
• Controller monitoring & calibration
• Minor repairs
$630,000 | Approximate savings of $425,000*
*based on current budget
Outsource O & M
Services include
• Staffing & Programming
• Daily Maintenance & Chemicals
• 90% revenue to City
• 4.2% subsidy
$474,000 | Approximate savings of $580,000**based on current budget
Options Comparative
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000
Current Budget
City Management of all O&M
City MaintainedOperations/Outsourced Maintenance
Outsourcing of all Aquatics O&M
Recommendations
CSISD Natatorium ILA
• No city programming
• Exit strategy
– Notify CSISD immediately
– Continue support through August 31, 2015
Recommendations
Pursue O & M Management Contract
• Positive collateral impact to multiple city departments
– Payroll, Legal, Human Resources, Parks & Recreation
• Implementation Timeline
– Begin RFP process now, contract by Oct. 1, 2015
Recommendations
Thomas Pool long-term
• Extensive renovations or possible demolition
• Add/replace with Sprayground
Spraygrounds
• Savings utilized to construct 1 per year over 4 years