APrIGFMulti-StakeholderSteeringGroup(MSG)Meeting

19Apr2017(Wednesday)AdobeConnect

04:00–05:00(UTC)

Attendees(25):MSGMembersAliHussain,PakistanInformationSecurityAssociation(PISA)(PrivateSector)ChesterSoong,ISOCHongKong(CivilSociety)–ViceChairEdmonChung,DotAsiaOrganisation(Technical)GunelaAstbrink,ISOCAustralia(CivilSociety)HiroHotta,JPRS(Technical)HongXue,BeijingNormalUniversity(Academia)IzumiAizu,InstituteforInfoSocinomics,TamaUniversity(CivilSociety)IzumiOkutani,JPNIC(Technical)JianneSoriano,NetMission.Asia,HongKong(CivilSociety)JoyceChen,ICANNAPACHub(Technical)KentaMochizuki,YahooJapanCorporation(PrivateSector)LeonidTodorov,APTLD(Technical)MaheeshwaraKirindigoda,UvaProvinceGovernor'sOffice-SriLanka(Govenment)MaureenHilyard,At-LargeMemberofICANN(CivilSociety)MohitSaraswat,Pepsi-DubaiRefreshments(PepsiCoBottler)(PrivateSector)NoelledeGuzman,ISOCAPACBureau(CivilSociety)PaulWilson,AsiaPacificNetworkInformationCentre(APNIC)(Technical)–ChairRajneshSingh,InternetSocietyAPACBureau(Technical)ShibenduDebbarma,TripuraUniversity(Academia)ShreedeepRayamajhi,Rayznews(CivilSociety)ZakirSyed,SAMENATelecommunicationsCouncil(CivilSociety)Non-MSGMembersConnieChan,APNIC(Technical)KleeAiken,APNIC(Technical)APrIGFSecretariat:YannisLi,DotAsiaOrganisation

LocalHostof2017:ArthitSuriyawongkul,Netizen(CivilSociety)Apologiesforabsencesentinadvance(4):SatishBabu,ComputerSocietyIndia(CivilSociety)KelvinWong,ICANNAPACHub(Technical)DuangthipChomprang,GITEC(CivilSociety)SylviaCadena,APNIC(Technical)Agenda:

1. AgendaReview(Chair)2. MinutesandActionItemsReview(Chair)3. 2017preparation

-LocalHostUpdates(Arthit/Secretariat)-FellowshipCommitteeUpdates(Aris/Maureen)-WorkshopEvaluationUpdates(Cheryl/Chester/Secretariat)

4. 2018LocalHostPollResult5. AOB

Proceedings:

1. MinutesandActionItemsReview

• Adoptedminutesof05Apr2017MSGmeeting• ThemailinglistforPrep-daysub-grouphasbeencreatedandKelvinWong

hasalreadystartedthediscussionwithrepresentatives.• NoresponsesreceivedfromVanuatuyetsofaronthefinancialupdates.• 2018localhostselectionpollhasbeenclosed.

ActionItems:

• Adoptedminutesof05AprMSGmeeting 2. 2017PreparationsLocalHostUpdates

§ Venue-Thevenueisconfirmedandlockeddown.§ Accessibility–Workingonshuttlebusaccessibilitywhilethevenueisfully

accessiblenow.§ Website-Thewebsiteispendingupdateswiththelatestinformationwhich

isexpectedtobecompletedbythisFriday.Thewebsitewillbemappedtothedomainhttp://2017.aprigf.asiaaccordingtotheinstructionsfromthesecretariat.

§ Internet-LocalHostenquiredaboutthebandwidthrequiredandsecretariat

quotedfromtheRFPtoLocalHostfor2017that“theminimumuplinkof20MbpsisrequiredtosupportthesimultaneousInternetaccessofallparticipants”.WilsonaddedthataseparateInternetprovisionforlivestreamingisnotcompulsorybutenoughbandwidthisimportant.Soongaddedthatadedicatedeventnetworkapartfromthenormaluniversitywifiispreferred.

§ Sponsor–LocalHostenquiredabouttheregionalsupportavailable.SecretariatrespondedthatAPNICandInternetSocietyAPACbureauhasbothsupportedfortheFellowshipProgramandthesecretariathasalsoreachedouttoGoogleregionalofficeonAsiaPacificLegislativeRoundtable(APLR)specificallybutyettobefinalized.SecretariatencouragedlocalhosttoalsoreachouttotheirlocalofficeswhichGooglehappenedtosponsorseparatelyinTaipeiforbothoffices.

§ Registration-Secretariatalsoprojectedtheregistrationformreadytobelaunchedwiththewebsiteonscreen.

ActionItems:

§ Localhosttoworkonthewebsiteupdatesby21Apr(Fri).§ Localhosttoreachouttolocalsponsorsandworkwithsecretariatonthe

logoplacementonwebsite. FellowshipCommitteeUpdates• HilyardthankedtheFellowshipCommitteeforthehardworkonevaluation,

APNIC,ISOCandlocalhostonthefundingcontributionsandsecretariatontheassistanceprovided.Belowarethekeyupdates:

§ Evaluationhasbeencompletedandselected50fellowsoutofthe163totalapplicationsreceived.

§ Genderbalance–25malesand25females§ Agooddistributionofeconomies

• NoobjectionorconcernfromtheMSG.• SecretariatwillmoveontoemailtheselectedfellowsasattachedlistontheFull

FellowshipOffercoveringbelowitems:§ Twin-sharedaccommodation§ EconomyReturnTicket(Reimbursementon-site)§ BreakfastCashAllowance(Giveon-site)

ActionItems:

§ Secretariattoinformtheselectedfellowsonthefullfellowshipoffer.ProgramCommitteeUpdates• SoongupdatedthattheProgramCommitteehascompletedscoringandyetto

finalizetheresult.Belowarethekeyprogresshighlights:§ 18setsofcompletedscoresfromProgramCommitteemembers§ 29sessionslotsavailableexcludingOpening,ClosingPlenary,andNRIsession§ Formatdistributionofthetop29workshopproposals-17Panel,2

roundtable,4openforum,2BoF,1Hackathon,2Workshop§ Furtheranalysiswillbedoneonthedistributionoftopicsandsub-themes.§ Somesessionscurrentlyhavelessthanoneornospeakersconfirmedyet

§ Aprogramcommitteecallwillbeheldnextweektofinalizetheselected

workshoplist Discussions• ProgramCommitteeraised2questions:

§ Shallmorethan1workshopproposalfromthesameorganizerbeacceptedforthosescoredhigh?

§ Shalltheselectionfavorproposalswithmoreconfirmedspeakersorallowworkshoporganizertoconfirmandupdatetheirspeakersbeforewefinalizethelist?

• Wilsonsuggestedthatweallowupto2workshopproposalstobeacceptedfromthesameorganizer.HefurtherdeclaredhisconflictofinterestthatAPNICsubmittedtwoworkshopproposalsthatareontheacceptedlist.

• Xueagreedthatproposalswithmoreconfirmedspeakersshallbefavored• SinghechoedhisagreementtoWilsonandXueonbothquestions.Hilyard,

OkutaniandHottaalsoshowedtheirsupport.OkutaniaddedthattheglobalIGFlimitationis3proposalsperorganizerstobeacceptedandthereforesettingalimitof2forAPrIGFisreasonable.

• OkutanisuggestedtoimplementameritpointschemeforworkshoporganizersinfutureCFPonsubsequentproposalssubmission.

• Soongproposedthatwegivea1-weekperiodforworkshoporganizerstoupdateontheirspeakersconfirmationstatus.ConsensusreachedamongtheMSGconsideringthatsomeoftheorganizersmightnothavemanagedtoconfirmtheirspeakersatthetimeofsubmission.

• Okutanienquiredaboutthetimelineofresultannouncementtoworkshoporganizersandsuggestedtoinformtheorganizeraboutthedelay.

• Astbrinkaskedifworkshoporganizerscannotconfirmspeakerswithinthe1-weekdeadline,willtheirproposalsbedemerit.WilsonsuggestedthatProgramCommitteetodiscussanddecideonthis.

ActionItems:

• ProgramCommitteetofinalizetheselectedworkshopproposalslist.• Secretariattoinformallworkshoporganizersonthedelayofresult

announcement.3. 2018LocalHostDiscussion• Theresultisavailableathttp://igf.asia/2018host• Atotalof23responsesreceived.• Vanuatu(13votes)vsRussia(10votes)• TheMSGhasratifiedtheresultandconcludedthatVanuatutobeselectedasthe

2018localhost.ActionItems:• SecretariattodraftaLetterofCommitmenttemplateforthe2018localhostto

signback.• SecretariattoinformVanuatuandRussiaontheresultandannouncepublicly

oncereceivingthesignedletterofcommitmentfromVanuatu.

• AOB

§ None. SummaryofActionsItems• Adoptedtheminutesof5Apr2017meeting.• Localhosttoworkonthewebsiteupdatesby21Apr(Fri).• Localhosttoreachouttolocalsponsorsandworkwithsecretariatonthelogo

placementonwebsite.• Secretariattoinformtheselectedfellowsonthefullfellowshipoffer.• ProgramCommitteetofinalizetheselectedworkshopproposalslist.• Secretariattoinformallworkshoporganizersonthedelayofresult

announcement.• ProgramCommitteetofinalizetheselectedworkshopproposalslist.• Secretariattoinformallworkshoporganizersonthedelayofresult

announcement.• SecretariattodraftaLetterofCommitmenttemplateforthe2018localhostto

signback.• SecretariattoinformVanuatuandRussiaontheresultandannouncepublicly

oncereceivingthesignedletterofcommitmentfromVanuatu.Thenextmeetingwillbeheldon3May(Wed)2017at4:00-5:00(UTC).