bESTPERSONAL SHARE
Category Characteristics
– Document capture– Document processing– Document distribution– Content management
Document Capture & Management
bEST Personal Share provides a bidirectional link between Konica Minolta’s multifunctional bizhub systems (MFPs) and the Microsoft SharePoint application.
bEST Personal Share streamlines document distribution and retrieval to and from Microsoft SharePoint, and enables efficient content management within and beyond workgroups or departments.
DEDICATED CONNECTORTO MS SHAREPOINT
In the corporate environment, MS SharePoint is well established as a central tool for information management. To use the convenient SharePoint feature set to its best advantage, corporate users need seamless integration of the Microsoft application with their multifunctional in and output systems.
Taking advantage of Konica Minolta’s bEST OpenAPI functionality, bEST Personal Share is completely integrated into the host device’s operating panel. It lets users send scanned documents directly to the Microsoft application without any detour via email. At the same time, the bEST Personal Share
module provides interactive pulling and printing of documents from SharePoint libraries – again directly from the MFP panel. The native connection between the MFP and SharePoint ensures that all changes made in SharePoint instantly appear on the MFP panel.
Employing bEST Personal Share, users benefit from efficient, direct scanning to and pullprinting from MSSharePoint; they can process and manage, distribute and deliver their scanned documents electronically and enjoy the advantage of close collaboration within MS SharePoint.
DATASHEET bEST PERSONAL SHARE
KEY FEATURES Document distribution
– Document routing & retrieval to/from SharePoint
libraries: With bEST Personal Share as the dedicated SharePoint connector for Konica Minolta devices, scans can be sent directly to SharePoint without a detour via email. Simple routing of documents can be started from the MFP by searching and selecting the correct destination inside SharePoint libraries by means of browsing through those libraries, from which users can directly print documents.
– Native connection between SharePoint and MFP panel: Users benefit from the synchronistic connection between the MFP and SharePoint: all changes made in SharePoint simultaneously appear on the MFP panel. This is based on the reliable connection via the SharePoint API and bEST OpenAPI. This tiein requires no extra kit or a web browser.
– Secure SharePoint access from MFP: With SharePoint user authentication required at the device panel, user access can be limited to specific libraries or folders. Sensitive documents and critical information can be safeguarded with secure encryption and permission controls based on user authentication. Confidential data and other information can be shared right from the MFP panel. Documents stored in SharePoint libraries can be retrieved directly from the MFP without requiring a PC or laptop. This enables secure sharing of confidential information via the MFP panel.
Document processing – Scanning options: While scanning, users benefit from a
preview of the scanned documents that can be called up on the MFP panel. This function of the MFP offers page removal options and the possibility to change document file settings (file format, file name) after the document capturing process.
– Print options – print document preview & network printing: Users can preview and directly print documents from SharePoint libraries via the MFP panel (pullprinting). For easy identification of documents a thumbnail preview is available on the MFP panel.
Content management – Collaboration within SharePoint: With bEST Personal
Share, an organisation can ensure that content management strategies are being embedded in the MFP with the MS SharePoint connection. The user group and team structures and their access to MS SharePoint are simultaneously reflected on the MFP panel, as scans are uploaded to SharePoint directly from the MFP.
WORKFLOW
Scan or print
or
Userauthentication
Scan documents in a SharePoint library
User’sSharePointlibraries
Pull documents from a Share-Point library
MS SharePointuser account
User information flow
DATASHEET bEST PERSONAL SHARE
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Konica Minolta Business Solutions Europe GmbH Europaallee 17 30855 Langenhagen Germany www.konicaminolta.eu
Variable Data Printing
Security
DeviceManagement
PrintAutomation
Connectivity
Cloud & MobilePrinting
ColourManagement
Make-Ready
User & Cost Management
Web-to-Print
Document Capture & Management
OutputManagement
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