2014 ANNUAL REPORT
“Every cloud has a silver lining.”
…moving on, rebuilding lives
by providing safe water
to a typhoon-devastated community…
Table of Contents
Contents
Contents ___________________________________________________________________ i
Executive Summary __________________________________________________________ 1
The MCWD Mandate, Vision and Mission _________________________________________ 8
Key Policy Issuances ________________________________________________________ 11
Operational Highlights _______________________________________________________ 16
Pipe Distribution Expansion ___________________________________________________ 28
Pipe Realignment at San Vicente Bridge _________________________________________ 30
Construction of Cistern in Barugo, Leyte _________________________________________ 32
Dam to Basin Parallel Transmission Pipeline ______________________________________ 34
Improvement of Spring Box ___________________________________________________ 38
Retaining Wall/ Pipe Encasement Project ________________________________________ 40
Perimeter Fencing ___________________________________________________________ 41
Construction of Warehouse ___________________________________________________ 43
Multipurpose Building (Toilet Area) _____________________________________________ 45
Installation of Air Release Valve ________________________________________________ 46
Installation of Fire Hydrant____________________________________________________ 47
Other Key Accomplishments __________________________________________________ 48
Expansion of Water Service ___________________________________________________ 51
Water Service Requests/Complaints ____________________________________________ 52
Implementation of Approved WS Applications ____________________________________ 56
Sound Financial Management _________________________________________________ 58
Performance Targets and Accomplishments ________________________________________ 71
Undertaking Corporate Social Responsibilities ______________________________________ 88
Company Information ________________________________________________________ 90
Pg. 01
Executive Summary
Executive Summary
The year under review presents a myriad of challenges as this is the time
when the immediate aftermath of the super typhoon Yolanda was greatly felt. The
challenges though, did not cripple the spirit of the men and women behind Metro
Carigara Water District, who by themselves, have personally experienced
indescribable loss of loved ones, destruction of homes and properties, but with the
grace of God and the selfless assistance of kindhearted people, struggled to move
on and held rebuild the community by ensuring that water, a most basic need, is
never a scarce commodity in such desperate time.
This Annual Report of 2014 is but a glimpse of all the efforts exerted by a
team undefeated by adversities and a leadership dedicated to genuine public
service, highlighting the various projects, programs and strategies implemented to
ensure that the Metro Carigara Water District stands true to its commitment to
provide safe water at all times.
In sum, the 2014 operations can be viewed as follows:
Annual Report of LWDs Pursuant To R.A. No. 10026
METRO CARIGARA WATER DISTRICT
1. Service Connection
1.1 Total services 7,640
1.2 Total active 6,377
1.3 Total metered 6,377
“…committed to
bring you safe,
affordable,
sustainable water
at all times.”
Pg. 02
Executive Summary
1.4 Total billed 6,229
1.5 Population served 45,840
1.6 Number of connections
Domestic/Government 5,860
Commercial/Industrial 190
Semi-commercial A 92
Semi-commercial B 69
Semi-commercial C 17
Bulk/wholesale 1
Total 6,229
2. Water Production (cu.m.)
2.1 Pumped (e.g. wells) -
2.2 Gravity (e.g. springs) 1,572,872
2.3 Purchased -
Total 1,572,872
2.4 Total rated capacity 202,000
2.5 Non-revenue water 18.45%
2.6 Pumping expense/cu.m. produced -
2.7 Treatment expense/cu.m. produced 0.82
2.8 Fuel for pumping expense/cu.m. produced -
2.9 Total production expense/connection/month 30.69
2.10 Total production expense/operating expense 10.85%
Pg. 03
Executive Summary
3. Personnel Complement
3.1 Number of regular employees 33
3.2 Number of casual employees 10
3.3 Number of connections per employee 148:1
3.4 Average monthly salary/employee 17,351.03
3.5 Average payroll/operating expense 0.41
4. Financial Data
4.1 Revenues 33,344,035.32
Operating 32,980,503.17
Non-operating 363,532.15
4.2 Expenses 23,276,249.14
Chemicals for treatment 467,406.80
Other O&M expenses 8,509,129.33
Depreciation expenses 1,908,007.62
Interest expenses 827,750.28
Salaries and wages 9,939,848.85
Travel 664,076.26
Transportation & representation 564,000.00
Honoraria & allowances 396,030.00
Net income before income tax 10,067,786.18
4.3 Capital Expenditure 4,484,820.30
Expansion Projects 149,945.64
Pg. 04
Executive Summary
Rehabilitation Projects (including structures,
improvements & facilities)
2,772,481.24
Electromechanical facilities -
Purchase of vehicles, water meter, water
treatment equipment, tools & other office
equipment)
1,562,393.42
5. Tax Savings Application
5.1 Purchase of lot
5.2 Construction of structures (dam, pumping station, etc.) 2,465,436.38
5.3 Rehabilitation of pipelines, wells, pumping stations, etc. 393,341.57
5.4 Expansion (pipelines, well drilling) 50,493.83
5.5 Expansion of service area -
5.6 Development of new sources -
5.7 Purchase of electromechanical facilities -
5.8 Purchase of motor vehicles, water meter, water
treatment equipment, etc.
908,511.92
5.9 NRW Reduction Program -
5.10 Others (clustering of water meter) 21,603.58
Moreover, the year was focused on various internal reforms on areas of a)
water and sanitation service improvement, b) NRW management, c) fiscal discipline
and sustainability measures, and d) capacity building. Wholly undaunted by the
Pg. 05
Executive Summary
dampening of the local economy resulting from the aftermath of the super
typhoon, the MCWD was able to accomplish the following:
2014 PROGRAM OF INTERNAL REFORMS
% of Accomplishment
I. Water Service Improvement
Projects/Programs Implemented
1. Air release valve & fire hydrants installation 100%
2. Dam to basin parallel transmission pipeline 100%
3. Construction of cistern at the Barugo reservoir 100%
4. Expansion/improvement of spring box at Daraupay,
Capoocan, Leyte
100%
5. Distribution pipeline expansion at Joson de Mata St.
Brgy. Baybay, Carigara, Leyte
100%
6. Clustering of water meter at strategic areas 100%
7. Pipe realignment at San Vicente Bridge, Tunga, Leyte 100%
II. Non-Revenue Water Management
Projects/Programs Implemented
1. Addressing leaks and pilferages 100%
2. Clustering of water meter 100%
Pg. 06
Executive Summary
3. Transfer of main taps with low water pressure and high
leakages to a closer distribution line/ 3ӯ uPVC pipe
expansion project)
100%
4. Pipe realignment at San Vicente Bridge (Tunga, Leyte) 100%
5. Installation of air release valves 100%
III. Fiscal Discipline and Sustainability Measures
Projects/Programs Implemented
1. Rehabilitation of basin/dam 100%
2. Rehabilitation of dam-basin transmission pipe (10ӯ
uPVC pipe) – Phase 3
100%
3. Construction of cistern to improve water supply in
Barugo
100%
4. Improvement of spring box at Capoocan to protect the
water source (spring) in Capoocan
100%
5. Rehabilitation of dam retaining wall/pipe encasement
project (dam resiliency) funded by USAID
MOA signing in July
2014
IV. Capacity Building
Projects/Programs Implemented
1. Training of employees
1.1 NC II Plumbing Course (in-house) 100%
1.2 Training on Chlorination and Safe Drinking 100%
1.3 Electronic Billing System (GSIS) 100%
Pg. 07
Executive Summary
1.4 Inter-Agency TWG Rehabilitation and Recovery Planning
Workshop
100%
1.5 Seminar on Coping with a New Reality of Climate Change 100%
1.6 Briefing on New BIR Form and Other Tax Updates 100%
1.7 2014 HR Symposium (Gearing Toward ASEAN Integration
Through Strategic HR)
100%
1.8 CSC 1st Partnership Summit on HR Reforms and Good
Governance
100%
1.9 Seminar-Workshop on Administrative Justice 100%
1.10 Training on Understanding Climate Change and Its
Projected Impact on Water Resources
100%
1.11 Basic Customer Service Skills Training 100%
1.12 Forum on RA 9184 100%
1.13 Training/Workshop on Government Procurement
Reform Act
100%
1.14 GSIS Seminar 100%
1.15 Anti-Money Laundering Act (AMLA) 100%
1.16 4th Visayas Congress of HR Practitioners – Unleashing HR
Talents in the Public Sector for ASEAN Integration)
100%
1.17 Seminar for USAID’s Listahang Tubig 100%
Pg. 08
The MCWD Mandate, Vision and Mission
The MCWD Mandate, Vision and Mission
1. Mandate
Local water districts were created when the Presidential Decree 198,
otherwise known as the Provincial Water Utilities Act of 1973, was enacted into law
on September 1973, to ensure that Filipinos in the countryside had access to safe
and potable water.
Originally named as Carigara Metropolitan Water District, the Metro
Carigara Water District came into being in January 25, 1983 by virtue of the
resolutions passed by the respective municipal councils of the municipalities of
Carigara, Barugo, Tunga and Capoocan, and took over the operations of the
defunct National Waterworks and Sewerage System in May 1983. Consequently, as
mandated by said PD 198, the Local Water Utilities Administration (LWUA) issued
the Conditional Certificate of Conformance No. 246 dated August 5, 1983 to the
MCWD.
The MCWD operated as a “quasi-public corporation performing public
service and supplying public wants” until the Supreme Court decided on the case
of Davao City Water District, et. al., vs. CSC, et. al. on February 12, 1992, that local
water districts are government-owned and controlled corporations.
Pg. 09
The MCWD Mandate, Vision and Mission
2. Vision Statement
“We envision a quality of life in Metro Carigara by providing and
insuring safe, adequate and affordable water supply.
We envision an improved water supply system that can readily meet
growing demand for clean and affordable water.
We envision a well-protected, conserved and enhanced watershed
area that can secure sufficient supply of water for ourselves, our children
and our children’s children.
We envision ourselves to be a water service institution with the
highest standard of efficiency in Management, competency and excellence.”
Pg. 10
The MCWD Mandate, Vision and Mission
3. Mission Statement
Our mission is to establish the highest standard in public service,
quality management and concessionaire satisfaction.
We commit to undertake continuing exploration and development
activities aimed at the preservation and sustainability of our water resources,
always adhering to sound practices in preserving our environment.
We commit to nurture a highly-motivated workforce with a strong
spirit of collaboration, deeply committed to professionalism and firmly
focused on productivity.
Pg. 11
Key Policy Issuances
Key Policy Issuances
In the year 2014, the Board of Directors has approved the following policies
embracing improvement in the technical, financial and human resource aspects:
BR No. 23, Dated March 26, 2014: “Approving In Toto the
Proposed Guidelines on Rehabilitation Program of Water
Service Connection from the Tapping Point to the Meter
Stand.”
BR No. 44, Dated May 28, 2014: “Authorizing the Upgrading
of Positions of Various Personnel of the MCWD in
Consonance with the Duly Approved/Adopted
Organizational Structure and Staffing Pattern for Category C
Water District under the Revised LWD-MaCRO.”
BR No. 50, Dated June 4, 2014: “Adopting the CPS-NGAS and
Implementing the CPS-NGAS Modified Chart of Accounts
Effective January 2014.”
BR No. 64, Dated August 20, 2014: “Authorizing the Increase
of Meal Allowance During Overtime Work from Php35.00 to
Php50.00 Per Meal.”
BR No. 73, Dated September 25, 2014: “Approving the
Adaption of an Additional Division in the Organizational
Structure, the Production and Water Quality Division, in
Pg. 12
Key Policy Issuances
Accordance with the Full Implementation of the
Categorization of the MCWD as Category C Pursuant to the
LWD-MaCRO.”
BR No. 101, Dated November 21, 2014: “Authorizing the
Establishment and Administration of the Provident Fund of
the MCWD as Authorized Under Executive Order No. 641,
Dated July 25, 2007, in Accordance with the Rules, Regulations
and Procedures as Mandated under the Budget Circular No.
2008-3 Dated June 20, 2008.”
The GI replacement policy (BR No. 23, s. 2014) is aimed at reducing non-
revenue water, one of the causes of which are leakages coming from old
dilapidated GI water service lines. Through this policy, old and damaged GI water
service lines will be replaced with new PE pipes, without cost on the part of the
concessionaire.
Meanwhile, the adoption of the CPS-NGAS as the new accounting system
of the MCWD is in line with a mandate from the Commission on Audit and is
covered by a circular from LWUA which established the uniform standard chart of
accounts for the CPS-NGAS.
Pg. 13
Key Policy Issuances
Other key policies that were passed during 2014 were centered on the
welfare of the human resource of the MCWD, being its most precious asset. The
present positions of the personnel is upgraded or reclassified in order to conform
with the new category of the MCWD, which is Category C. Along this vein, the
organizational structure is likewise modified and a fourth division is adapted, the
Production and Water Quality Division.
Aside from the upgrading of positions, the authorized meal allowance for
overtime work was increased in order to be at par with the current prices of goods
and commodities and to provide a more decent meal for field personnel especially
during emergency overtime work.
The provident fund policy proposed by Management is likewise aimed at
enhancing the financial security of the employees when they retire from the service.
In addition, Management has drafted a list of resiliency projects and
submitted the same to the Be Secure Water Services Team of the national
government for possible financial assistance. It consisted of proposed
critical/immediate action, short-term interventions (2014) and medium-term needs
(2015-2017). One proposed project (dam retaining wall and pipe encasement) was
fortunately taken by the USAID and the signing of the Memorandum of
Pg. 14
Key Policy Issuances
Understanding was successfully done in July of 2014. Below is a summary of the
planned interventions and the corresponding status as of the end of the year 2014:
Proposed Interventions/Programs/Projects/Activities
(Rehabilitation & Recovery after the Super Typhoon Yolanda)
Type of
Interventions/PPA
Critical/Immediat
e Action
Status Short-Term
Intervention
(2014)
Status Medium-
term needs
(2015-2017)
Improvement of
open drainage
system
Excavate
temporary
ditch/drainage
canal
Accomplished Construct
permanent
open-
drainage
system along
the basin
perimeter
POW
Approved in
2014;
Implementati
on to
commence
on 1stQ of
2015
Development of
filtration plant
Monitor water
safety/quality
and maintain
water treatment
facilities regularly
Accomplished Construct
filtration
plant;
adopt new
regulatory
measures
Development of
alternative power
system (hydro-
electric or solar
power)
Purchase 2 units
generator set
Accomplished
Reforestation
program
Clearing of
uprooted/fallen
trees; tree
planting activity
at the basin
Accomplished Replant
trees;
restore
watershed
area
Reconstruction of
warehouse/storage
building
Construct
temporary
storage house
- Complete
rebuilding
Phase I
completed
Construction of
laboratory house &
facilities
Conduct in-
house water
testing
Accomplished Complete
rebuilding;
upgrade
water testing
facilities
Pending due
to funding
problems
Pg. 15
Key Policy Issuances
Rehabilitation of
the ACP
transmission line
Temporary repair
of ACP line
Replaceme
nt of ACP
with PVC
pipeline
Improvement of
retaining walls at
the dam
Repair damaged
parts of the
retaining walls
Accomplished Rehabilitate
retaining
walls
Obtained
USAID
funding
assistance
(MOU signed
in July)
Reconstruction of
basin perimeter
fence
Construct
temporary
bamboo fence
along damaged
parts
Rebuild
damaged
parts
Accomplished
Installation of two-
way radio
Actual
messengerial
mode of
conveying
messages to-
and-fro the
office/field
Accomplished Procure two-
way radio
communicati
on system
Pg. 16
Operational Highlights
Operational Highlights
Looking back at 2014, it is fair enough to claim that the setbacks and grieves
after the super typhoon has not really crippled the spirit of the MCWD team as it
marched onward in the name of public service. Armed with this experience, the
MCWD pushed forward in its delivery of water service to a community that is
equally coping up with the sad realities brought about by Yolanda.
The efforts were centered on insuring the safety and potability of water, on
improvement of water facility, and on addressing service-related concerns
affecting the public and the concessionaires.
INSURING WATER SAFETY AND POTABILITY
The safety of drinking water is of paramount concern to MCWD as it affects
the health and well-being of the public. In 2014, this concern was given a more
stringent attention because this is the critical year immediately after the happening
of the super typhoon Yolanda. Such efforts reaped fruits as desired as the water
tests for the entire year did not yield any failing result.
The following tables show a summary of the chlorine residue and
bacteriological tests conducted in 2014.
Life is a series of
experiences, each one of
which makes us bigger,
even though sometimes it
is hard to realize this. For
the world was built to
develop character, and we
must learn that the
setbacks and grieves
which we endure help us in
our marching onward. -
Henry Ford
Pg. 17
Operational Highlights
1. Bacteriological Test
Month Total
Samples
Taken
# of
Negative
Results
# of Positive
Results
# of Results
Submitted to LWUA
January
8
8
0
8
February
8
8
0
8
March
5
5
0
5
April
8
8
0
8
May
8
8
0
8
June
8
8
0
8
July
8
8
0
8
August
10
10
0
10
Pg. 18
Operational Highlights
September
9
9
0
9
October
9
9
0
9
November
10
10
0
10
December
8
8
0
8
TOTAL
99
99
0
99
2. Chlorination
Month Total
Samples
Taken
# of Samples Meeting
Standards
# of Days of Full
Chlorination
January
55
55
31
February
66
66
66
March
98
98
31
Pg. 19
Operational Highlights
April
58
58
30
May
80
80
31
June
80
80
30
July
82
82
31
August
64
64
31
September
54
54
30
October
43
43
31
November
69
69
30
December
52
52
31
TOTAL
801
801
365
Pg. 20
Operational Highlights
3. Regular Chlorination & Water Test Activities
Metro Carigara Water District is one
of the water districts here in the Philippines
that has a simple water treatment process
to treat its water before distributing to its
consumers. The water district is only
conducting a pre-chlorination process
using chlorine granules followed by a
sedimentation process and the final
chlorination process using chlorine gas.
Pre-chlorination process is the first stage of
water treatment of the production division.
This treatment is necessary to kill the
bacteria present and to clear the incoming
turbid water
from the
impounding
dam before it
enters in the
sedimentation
process. The
sedimentation
basin has four stages or division that slow down the water current from the
Pg. 21
Operational Highlights
coagulation chamber to the final stage which is the chlorination process. The feed
rate of chlorine gas being fed for the final product is regulated at a rate of 25
pounds per day (ppd) and monitored in the monitoring logbook every hour.
The water district has another water source located at Brgy. Daraupay,
Capoocan, Leyte. The water source is a spring water and we made a water box in
order to store water necessary to
supply the consumers. The spring
box is being visited once a week
to chlorinate the water. Since it is
a spring water it is not necessary
to chlorinate the water. Chlorine
mixture is being prepared on a
bottle sufficient enough to drop
chlorine mixture on the water for
a week. Before leaving the spring
box the chemical engineer will
take a chlorine residue test using
the chlorine comparator kit. The
chlorine residue result must be
0.3 to 1.5 parts per million (ppm)
which is the permissible value
given by the Philippine National
Standards for Drinking Water (PNSDW).
Pg. 22
Operational Highlights
The MCWD is conducting monitoring tests and collection of samples for
different tests or parameters for water quality control. This water samples
monitoring of different test parameters is necessary to make sure that the water
being delivered to our respective concessioners is clean and safe for drinking. The
chemical engineer of the Production and Water Quality Control Division is the one
responsible in taking all this water sample collection. He is conducting Chlorine
residual test, collecting samples for Bacteriological test, for Physical and Chemical
Properties Analysis, and the Bacteriological Test for schools or households using
Primary Health Care Media.
Chlorine Residual test of water is being scheduled two times a week on
selected households of the four municipalities service areas of the water district.
The chlorine residual test is made using a Chlorine Residue Comparator kit using
Orthotolidine. The result of the Chlorine residue test must be in the passing range
given by the Philippine National Standards for Drinking Water which is 0.3 to 1.5
parts per million (ppm). The obtained result is being recorded on a Water Sampling
Monitoring sheet which contains the name of the households registered
concessioner, address, date and time conducted, signature of witness, result,
apparatus used, and remarks.
Collection of water samples for the Bacteriological Test is made every 2nd
Monday of the month. While water sample collection for the Physical and Chemical
Property Analysis of water is made twice a year every month of January and June.
The samples collected are being submitted to Leyte Metro Water District (LMWD)
Pg. 23
Operational Highlights
and Eastern Visayas Regional Medical Center (EVRMC) to conduct the different
tests required by the PNSDW and LWUA.
Another set of Bacteriological Test is being conducted by the water district
in different schools and households using the Primary Health care Media Method.
The collection of samples is made every last Monday of the month with a target of
8 schools or households per month.
Sterilized sampling bottles for the Bacteriological Test, Physical and Chemical
Property Analysis and of the Primary health Care Media are from the Laboratory of
Leyte Metro Water District and Eastern Visayas Regional Medical Center.
Collected Water Samples for Bacteriological Test
Pg. 24
Operational Highlights
4. Regular Flushing and Monitoring of Water Pressure
One of the regular activities of the Production and Engineering Division is
the regular flushing of our distribution and transmission pipelines in the four
municipalities of service areas of the water district. This activity is made to remove
the sediments that settled on the transmission and distribution pipelines. These
sediments present on these lines are the causes the water coming out of every
faucet turbid. The regular flushing of the transmission and distribution lines on the
four municipalities was scheduled and conducted every first Friday of the month
by our field personnel and it was conducted every 10 o’clock in the evening.
Flushing activity is scheduled in the evening because at this period of time less
number of consumers are using water in their respective households.
Another responsibility of the Production and Water Quality Control Division
is the regular monitoring
water pressure. This
regular activity of the
production division is
being assigned to a Water
Utilities Maintenance Man
C. The regular controlling
of the main control valve has three different purposes. The two main purposes on
the regular reducing of the main control valve is to raise the water level at the
settling basin and to control the water pressure on our distribution lines that may
Pg. 25
Operational Highlights
burst at night time. This is because at night time, the consumption of water in the
4 service areas of the water district reduces by 90%. On the other hand, the
scheduled time of opening the main control valve is being done early morning.
Opening the main control valve early morning to increase the water pressure on
our distribution lines provides adequate water supply to our valued concessioners.
The regular turning of the main control valve is being executed every 9pm and 2am
daily. At 9am the main control valve is being reduced to 4 turns and start opening
the main valve at 2am until it reaches its full opening which is 24 turns. This water
pressure monitoring activity is also recorded in the monitoring log book.
5. Regular Cleaning of the Dam and Settling Basin
In addition, the Production and Water Quality Division has conducted
regular activities to insure the potability of the water supply through the dam and
basin cleaning. These
are conducted in
order to remove the
sludge that has settled
at the bottom for
almost half year of
time. The cleaning is
done twice a year, one
on the first quarter
and another on the third quarter.
Pg. 26
Operational Highlights
In 2014, the first cleaning of settling basin was deferred due to an emergency
cleanup after the super typhoon Yolanda on the last quarter of 2013. In September
3-5, 2014, the second cleanup was done by thirty-five (35) district’s personnel
headed by Mr. Francisco Y. Parena, the Officer-in-charge of Engineering &
Construction/Production & Water Quality Division.
In addition, due to water seepage on some external part of the basin wall,
cracks were temporarily patched with mixed concrete and/or concrete epoxy.
However, the district could certainly tell the possibility of the risks at any time, thus
MCWD is currently looking forward to retrofit this wall earlier in 2015.
Cracks on Settling Basin Wall
Pg. 27
Operational Highlights
The cleaning of the Impounding Dam at Maulaug River is often monitored
by the water district in order to increase the amount of water conveyed by the
transmission line down to the settling basin. Once every two months, crew are
assigned to clear the river from falling tree branches and other debris, then remove
boulders and other aggregates that will likely trap water flow through the intake.
IMPROVEMENT OF WATER FACILITY
In an effort to rehabilitate and improve the water facility after the super
typhoon struck the place, the MCWD undertook the following projects:
Pg. 28
Pipe Distribution Expansion
Pipe Distribution Expansion
OVERVIEW
Over the past few years, the main taps of not less than fifty (50) water service
connections along Joson de Mata St., Carigara, Leyte, particularly between San
Roque and Aguja Streets are on the 6” Ø C.I. distribution line parallel to San Roque
St. Water service lines convey water far enough to the concessionaires’ households
causing low water pressure and excessive leakages at most. Transferring the main
taps to a closer distribution line propelled the water district to implement the 3ӯ
uPVC Pipe Expansion project.
Pg. 29
Pipe Distribution Expansion
ACCOMPLISHMENT
Early of September 2014, the 160m length of 3ӯ uPVC Pipe, starting from
the corner of Aguja St. & Real St. heading to Joson de Mata St. and ending up at
the junction of San Roque St., was completely laid. The backfilling and concrete
restoration is more than 90 percent complete, but clustering of water meters have
not started yet. The total actual cost that MCWD expended in FY2014 is ₱ 50,493.83
inclusive of labor and material costs.
Certain factors have inclined to defer the full completion of the project to
the following year. Primarily, in order to avoid water interruption within the area,
the interconnection of pipes has been scheduled concurrent with the cleaning of
Settling Basin on April 2015. Likewise, the delivery of fittings and other materials for
interconnection
of pipes and
clustering of
water meters are
expected to arrive
in 2015 due to
unavailability of
supplies.
0 20 40 60 80 100 120
TOTAL % COMPLETE
Concrete Breaking & Restoration
Clustering
Pipelaying & Backfilling
Clearing and Excavation
PIPE EXPANSION COMPLETION BY ITEM OF WORK
Pg. 30
Pipe Realignment at San Vicente Bridge
Pipe Realignment at San Vicente Bridge
OVERVIEW
Brgy. San Vicente, one of the barangays of Tunga, Leyte is suffering from
poor water pressure. After investigation and analysis conducted by the engineering
division the cause was identified to be the poor quality of the 2ӯ G.I. Distribution
Pipe passing beneath San Vicente Bridge, where increasing number of leaks were
observed along the said pipeline. Information culled from the records revealed that
this water distribution system was a project of the barangay and was turned over
to the MCWD in the early part of 2001.
To address this defect and provide resolution to the problem a realignment
and replacement of the distribution line was proposed and later approved and
implemented. Said solution is believed to prevent vulnerability of the pipeline and
permanently augment water supply to the barangay.
A new 2ӯ G.I. distribution line with an approximate length of 170m and of
good quality material, meeting the standards and specifications set forth by the
District, was installed.
2ӯ G.I. Pipe attached beneath San Vicente Bridge
Pg. 31
Pipe Realignment at San Vicente Bridge
ACCOMPLISHMENT
The realigning of the distribution pipeline started last June 2014 and
completed on July 2014 with an actual cost of ₱ 8, 734.00 which is 9.6% of the total
projected budget ₱ 90,740.00 inclusive of labor and materials.
0 20 40 60 80 100 120
TOTAL % COMPLETE
Pipe Fastening, Concrete Breaking& Restoration
Pipelaying, Backfilling andCompaction
Clearing and Excavation
Preparation & Documentation
PIPE REALIGNMENT COMPLETION BY ITEM OF WORK
Pg. 32
Construction of Cistern in Barugo, Leyte
Construction of Cistern in Barugo, Leyte
OVERVIEW
The Municipality of Barugo is the second largest consumer of the water
district which is about thirty percent (30%) of the total consumers. In the prior years,
this town enjoyed a sufficient supply of water. Although there was an existing
reservoir with an
approximate capacity of
400 cu.m., its usage was
temporarily stopped since
2004.
However, as time
passes by, consumers
continue to increase.
Consequently, the volume
of water supply was no
longer adequate to provide
the needs of the people of
Barugo. The Metro Carigara
Water District in its effort to better serve the public, specifically the consumers in
Barugo, proposes to undertake a project that will answer this shortcoming through
Pg. 33
Construction of Cistern in Barugo, Leyte
the construction of a cistern. This is an addition to the existing cistern that was
constructed long time ago.
The new cistern has an approximate capacity of 45 cubic meters. It is 3.30m
wide and 5.30m long with a depth of 2.5 meters.
ACCOMPLISHMENT
The cistern construction commenced on the last week of April 2014 and was
fully completed on June 2014 with a total actual cost of One Hundred Twenty Nine
Thousand Twenty Two Pesos and 51/100 (₱ 129,022.51) which includes labor and
material cost. The actual cost expended in 2014 is only Sixty Five Percent (65%)
from the estimated project cost of One Hundred Ninety Seven Thousand Eight
Hundred Forty Pesos (₱197,840.00).
0 20 40 60 80 100 120
TOTAL % COMPLETE
Pump Shed Repair
Formwork & Concreting
Clearing, Excavation, Backfilling &Compaction
Preparation & Documentation
CISTERN COMPLETION BY ITEM OF WORK
Pg. 34
Dam to Basin Parallel Transmission Pipeline
Dam to Basin Parallel Transmission Pipeline
OVERVIEW
The Pipe laying of 10ӯ uPVC from Dam to Basin is now in its third phase.
The challenge of Metro Carigara Water District in providing sufficient water supply
in its consumers is now becoming a reality. The four municipalities will enjoy the
abundance of water supply when the project triumphs in its whole length from dam
to basin.
A safe and sustainable supply of water is a primary objective of all local
water districts. The Metro Carigara Water District, in its faithful compliance of this
mission continues to provide an adequate and sustainable water supply to the
municipalities of Carigara, Barugo, Tunga and Capoocan. It also strives to find more
ways to better serve the public by setting both short-term and long-term plans. At
present and for the next few years, the existing intake pipe that transmits raw water
Pg. 35
Dam to Basin Parallel Transmission Pipeline
from the impounding dam to the settling basin is still sufficient to cater to the water
demand of its consumers. However, ten years from now when water users grow in
numbers so will the demand for water. By that time, the intake pipe alone cannot
suffice the volume of water that the settling basin will immediately require to
transmit and distribute water, hence the necessity for an additional pipeline. The
proposed pipe laying from dam to basin arises as an answer to this predicament.
The total project cost amounted to Eleven Million Three Hundred Forty
Seven Thousand Eight Hundred Sixty Five Pesos (Php 11,347,865.00). This project
requires a considerable amount of money to be completed. As a self-liquidating
water utility, with no financial assistance coming from the national government, it
only derives its income primarily from the payment of its consumers. It is quite
impossible for the district to generate such fund and eventually complete the
project. It will either secure loan from financing institution for a speedy completion
of the project or implement it through a phase by phase method.
The district opted for a phase by phase method of implementation. This
means that the progress of the project will only depend on the excess or savings
that it will generate after the operation and maintenance expenses were already
used up or allocated.
Pg. 36
Dam to Basin Parallel Transmission Pipeline
ACCOMPLISHMENT
The first phase of the pipe laying project has already commenced in FY 2012
and was completed in February 2013 with a total actual cost of Six Hundred Thirty
Two Thousand Eight Hundred Seventy-seven Pesos and 28/100 (₱ 632,877.28).
The second phase which started in March was already accomplished in May
2014 with a total cost of Four Hundred Eighty Two Thousand One Hundred Forty-
four Pesos and 81/100 (₱ 482,144.81). This includes labor and material cost for the
pipe laying works, with a length of One Hundred Twenty (120) meters.
Completing the 330m length of Dam-Basin pipelaying project, the third
phase was completed by September 2014. The total actual cost for the third phase
alone amounted to Five Hundred Eighty-one Thousand Four Hundred Forty-five
Pg. 37
Dam to Basin Parallel Transmission Pipeline
Pesos and 89/100 (₱581,445.89). In addition, a sum of One Million Sixty-three
Thousand Five Hundred Nine Pesos and 70/100 (₱ 1,063,590.70) was spent by the
district for the said project in year 2014.
0 20 40 60 80 100 120
TOTAL % COMPLETE
Concrete Breaking & Restoration
Pipelaying
Clearing and Excavation
Preparation & Documentation
DAM-BASIN TRANSMISSION PIPELINE COMPLETION BY ITEM OF
WORK
Pg. 38
Improvement of Spring Box
Improvement of Spring Box
OVERVIEW
As the emerging water provider to the near municipalities of Carigara,
MCWD maintains the spring box or a water-tight structure built around a spring
located less than a kilometer from the inhabited area of Brgy. Daraupay, Capoocan.
The spring serves as MCWD’s supplementary water source to supply water to
Daraupay and the residence closest to the said barangay.
For over thirty years now, the structure could no longer hold the amount of
water that the spring produces resulting to overflow. Likewise, it is critical that
during heavy rainfall surface runoff will possibly enter the box. To ensure that
surface water and other elements cannot enter the structure as well as isolate it
from contamination, the district instantaneously planned to improve the intake box
by extending its concrete walls to a height of 4 feet.
Pg. 39
Improvement of Spring Box
ACCOMPLISHMENT
In
December 2014
five (5) of MCWD
personnel
completed the
concrete wall
extension of
spring box. The
estimated cost for the project has a total of One Hundred Nine Thousand Four
Hundred Seventy-Five Pesos (₱ 109, 475.00). However, MCWD expended only 28%
actuals amounting to Twenty-Nine Thousand Nine Hundred Fifty-Three Pesos and
53/100 (₱ 29,953.53) of the total projected cost.
Pg. 40
Retaining Wall/ Pipe Encasement Project
Retaining Wall/ Pipe Encasement Project
OVERVIEW
A total length of Transmission Pipelines from the Dam to the Basin area are
located along steep mountain slopes and as such are exposed to damages as may
be resulted from landslide due to heavy rains and/or earthquake. Construction of
Retaining Wall along these pipelines will protect said pipelines from further
damages or from being totally blown away.
Through the generous support of the United States Agency International
Development (USAID), Metro Carigara Water District received grant to rehabilitate
the typhoon-damaged retaining walls at Maulaug River Dam. Fortunately, signing
of Memorandum of Understanding (MOU) was held in July 2014.
The resiliency
project will be a
concrete
encasement of the
Dam to Basin
pipeline. It is
expected to
commence in
January 2015.
USAID-funded Project
Pipe encasement from Maulaug River Dam to Second River Crossing
Pg. 41
Perimeter Fencing
Perimeter Fencing
OVERVIEW
To complete the fence of the settling basin perimeter is one of the District’s
multiphase projects. It was almost sixty-nine percent (69%) completed before the
end of 2013. However, due to the devastation of super typhoon Yolanda, some
areas of the fence had collapsed. Rehabilitating the typhoon-damaged areas and
extending the fence wall is another main concern that MCWD wanted to implement
in 2014 in order to keep up security and safety of the production area.
Typhoon-damaged Basin Perimeter Fence
Pg. 42
Perimeter Fencing
ACCOMPLISHMENT
The project approved budget this year was One Hundred Seventy Thousand
Three Hundred Forty Pesos (₱ 170,340.00). Approximately ninety-six percent (96%)
of the budget, amounting to One Hundred Sixty-four Thousand Three Hundred
Forty-one and 37/100 which indicates excellent financial performance, was the
actuals used to completely rehabilitate the fence with 100% physical
accomplishment in 2014.
Pg. 43
Construction of Warehouse
Construction of Warehouse
OVERVIEW
The office had to construct a Warehouse/Storage Building that will serve as
a replacement for the records/storage house which was totally collapsed during
the Super Typhoon “Yolanda.” The new warehouse provides proper environment
for the purpose of storing significant records, plumbing materials and other unused
equipment that require protection from the elements.
Typhoon-damaged Storage House
The warehouse has a total area of 316 square meter with a total projected
cost of Three Million Seven Hundred Ninety-two Thousand Pesos (₱ 3, 792, 000.00).
Pg. 44
Construction of Warehouse
Since the total expenditures of this multiphase project is taken from the district’s
revenue, the full completion is expected by the end of 2017.
In FY 2014 MCWD initiated the first phase of the warehouse (Phase I). The
phase covers the one hundred forty-three square meters (143 sq.m.) floor area
prioritizing the concrete works and roofing system installations. Concrete works
include erecting of 12 columns, beams, rafter, gutter, and slab.
ACCOMPLISHMENT
The approved total estimated
cost for the warehouse project in 2014
is One Million One Hundred Eighty-
Seven Thousand Four Hundred Ninety
Pesos and 93/100 (₱ 1,187,490.93).
Almost eighty-two percent (82%) of
the estimated was
expended by the
district to initiate
the construction
to a physical work
progress of 100%
by the end of
December 2014.
Pg. 45
Multipurpose Building (Toilet Area)
Multipurpose Building (Toilet Area)
OVERVIEW
The construction of the Toilet Area of the Multipurpose Building project
commenced on the third quarter of 2013. However, in 2014 the implementation of
the Multipurpose Building has been deferred because most of the supplied
materials were damaged due to the onslaught of super typhoon Yolanda and could
no longer be used. Although some fixtures have been purchased on January 2014,
Metro Carigara Water District gives priority to rehabilitation of other damage
structures.
Multipurpose Building Toilet Area under construction
Pg. 46
Installation of Air Release Valve
Installation of Air Release Valve
OVERVIEW
Some of the water service connected areas experience low water to no water
supply at all particularly along pipe-end and high-lying zones. The district
addresses this problem by installing new and replacing existing defective air release
valves in order to allow entrapped
air to be evacuated from the pipe
more efficiently increasing capacity
of flow.
The Total Project Cost is
estimated at Fifty Thousand Pesos (₱
50,000.00), of which Forty-one
Thousand Five Hundred Forty-four
Pesos and 5/100 has been
appropriated for financial year 2014.
Six (6) air release valves are
installed in areas susceptible to
pressure surges. Respectively, these
are located in San Vicente-Tunga,
Cotcot Bridge, Nauguisan Bridge,
Binibihan, Macalpi, and Parag-um. Air Release Valve at Cotcot Bridge
Pg. 47
Installation of Fire Hydrant
Installation of Fire Hydrant
OVERVIEW
Metro Carigara Water District has commenced a project to install additional
fire hydrants in high bushfire areas in Capoocan and Tunga. With a total of Ten
Thousand Six Hundred Eighty-Seven Pesos and 36/100 (₱ 10,687.36) actual
expenditures, three (3) fire hydrants of 2½” Ø are installed in 2014. Two of which
are located in in front of Capoocan Municipal Hall and Balud Elementary School.
The other one is installed near the Public Market of Tunga, Leyte.
Fire Hydrant in front of St. Anthony of Padua Parish, Tunga, Leyte
Pg. 48
Other Key Accomplishments
Other Key Accomplishments
CLUSTERING OF WATER METER
The water district has
basically designed to address
the present problem in most
of our 6,000 active service
connections. Although this
service connections were all
metered, problems such as
rampant pilferage that
caused our unaccounted for
water, meters found at
household doorsteps; and service lines that traversed private access roads and
pathways do arise.
The basics on meter clustering is to install cluster points or stub-outs, as
technically named, that could accommodate at least 4-1/2” water meters. Each
stub-out can even handle 8 or more connections depending on the condition of
the identified service area.
Clustered water meters approaching Jugaban Bridge
Pg. 49
Other Key Accomplishments
In 2014, thirty (30) water meters have been clustered into six stub-outs or
cluster points. The total expenditures spent for this project amounted to Twenty-
one Thousand Six Hundred Three Pesos and 59/100 (₱ 21, 603.59).
OFFICE TENT GARAGE
MCWD service vehicles are all parked in front of the office right after work
hours. In order to protect them from changing weather conditions, the district
fabricates two new foldable tents. The tents serve as portable garage or vehicles’
shed while the district is looking forward to construct new office building.
The total actual cost spent for the office tents amounted to Twenty-one
Thousand Three Hundred Thirty-four and 17/100 (₱ 21, 334.17).
Pg. 50
Other Key Accomplishments
BASIN COMPOUND DRIVEWAY
A fifty square meters (50 sq.m.) driveway has been paved with concrete in
September 2014 in order to conceal the muddy area approaching the Basin
compound gate.
Pg. 51
Expansion of Water Service
WATER FOR THE WATERLESS
Expansion of Water Service
OVERVIEW
Like any water service provider aiming to expand services to waterless areas,
the Metro Carigara Water District has supplied water to Brgy. Guindaohan, Barugo,
Leyte. This water system project, named BAGUIWASA (Barangay Guindaohan
Water System and Sanitation Association), is funded by KALAHI-CIDSS
(Kapangyarihan at Kaunlaran, “Labanan ang Kahirapan Community Sub-Project,
and the MCWD provided technical assistance to the barangay. Said water system
was tapped to the MCWD water distribution system on April 12, 2014. BAGUIWASA
have fourteen (14) tapstand with an average of 10 households.
Water Pressure Test of the New Water Service Connections at Brgy. Guindaohan, Barugo, Leyte
Pg. 52
Water Service Requests/Complaints
ENSURING PROMPT, QUALITY SERVICE
Water Service Requests/Complaints
OVERVIEW
The water service requests offered by the water district have been classified
according to the point/location of repairs and type of assessment.
I. Transmission/Distribution Line & Appurtenances Repair
A. Leak/Damage at Transmission Pipeline
B. Leak/Damage at Distribution Pipeline
C. Leak/Damage at Cluster Stand
D. Leak at Gate Valve
E. Leak at Air Release Valve
F. Leak at Fire Hydrant
II. Water Service Line Repair
A. Leak/Damage at Service Pipeline before Water Meter
B. Leak/Damage at Tapping Point
C. Leak/Damage at Corporation Stop
D. Request for Water Meter Relocation (within the same premises)
III. Water Meter Replacement/Repair/Calibration & Assembly Repair
A. Defect on Water Meter
B. Blurred/Broken Water Meter Glass
Pg. 53
Water Service Requests/Complaints
C. Request for On-site Calibration Leak/Damage at Tail Piece
D. Leak/Damage at Elbow
E. Leak/Damage at Nipple/WM Stand
F. Leak/Damage at Gate/Ball Valve
G. Leak/Damage at Adaptor
IV. Water Pressure/Quality Assessment
A. No Water Supply
B. Low Water Supply
C. Turbidity
V. Consumption Pattern Assessment
A. High Consumption
B. Low Consumption
C. Zero Reading
VI. Water Service Connection Status Assessment
A. WSC Reclassification
B. Lost Water Meter
C. Tampered Water Meter
D. Alleged Illegal Connection
Pg. 54
Water Service Requests/Complaints
ACCOMPLISHMENT
All water service requests that the district received are resolved by the
Engineering & Construction Division field crew within five (5) days upon receipt of
complaints/requests. From a total water service requests of one thousand six
hundred sixty-nine (1669), ninety-three percent (93%) are acted within January to
December 2014, tallying to one thousand five hundred fifty-one (1551) service
requests.
2014 WATER SERVICE REQUEST ACCOMPLISHMENT SUMMARY
WATER SERVICE COMPLAINTS Total No. of SR %
Accomplished Received Resolved
Transmission/Distribution Line &
Appurtenances Repair
113 108 96%
Water Service Line Repair 701 647 92%
Water Meter
Replacement/Calibration &
Assembly Repair
584 541 93%
Consumption Pattern Assessment 100 96 96%
Water Quality/Pressure
Assessment
111 105 95%
Water Service Connection Status
Assessment
60 54 90%
TOTAL 1669 1551 93%
Pg. 55
Water Service Requests/Complaints
In the first semester of 2014, most of the water service complaints/requests
were caused by the devastating typhoon Yolanda. Some of the water meters have
malfunctioned and others were lost. In order to maintain the district’s revenue and
reduce unaccounted water or non-revenue-water (NRW), the management
ordered six personnel from Engineering & Construction Division to conduct water
meter status survey. The survey includes activities such as repair and calibration of
water meter on site, permanent repair of defective water meter assembly/meter
stand, etc.
Over 6000 water meters have been checked on site during the 1st quarter
period of the year. About eighty-nine (89) water meters were dismounted for they
are found malfunctioning and brought to the office for testing. Out of this number
56 (63%) passed the flow accuracy test and found still in good working condition;
30 (34%) failed and found defective and 3 (3%) were found tampered.
On the other hand, a total of 114 defective water meter service complaints
were received in 2014. Seventy-six (76) of this number (67%) were replaced with
calibrated water meters; 38
(33%) passed the flow accuracy
test and found still in good
working condition.
Repair of leakage at a distribution line in Brgy.
Barugohay Central (Carigara)
Pg. 56
Implementation of Approved WS Applications
Implementation of Approved WS Applications
ACCOMPLISHMENT
The MCWD offers water services, namely, New Water Service Connection,
Reconnection, Transfer tapping, Change Pipe and Voluntary Disconnection Water
Service. The implementation of the water services is undertaken by MCWD field
crew assigned in Engineering & Construction Division. Each field crew has an
average of two (2) new water service connections or four (4) water service
reconnections installed per day.
During the FY 2014, out of six hundred eighty-one (681) water service
applications, almost ninety-two percent (92%), that is, six hundred twenty-seven
(627) were ordered for implementation. The implementing division accomplished
a total of six hundred one (601) service applications which is 96% of the
maintenance orders received in the year 2014.
Pg. 57
Implementation of Approved WS Applications
WATER SERVICE IMPLEMENTATION ACCOMPLISHMENT
WATER SERVICE TOTAL MO
RECEIVED
TOTAL
ACCOMPLISHED
%
ACCOMPLISHED
New Water Service
Connection
359 341 95%
Reconnection 169 161 95%
Transfer Tapping 33 33 100%
Change Pipe 15 15 100%
Voluntary
Disconnection
51 51 100%
T O T A L 627 601 96%
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
Change Pipe of WSC 4 2 2 0 2 0 1 0 1 1 0 2
Transfer Tapping 7 1 3 3 4 5 1 2 2 2 3 0
Vol. Disconnection 9 6 6 4 5 5 2 7 4 3 0 1
Reconnection of WSC 5 7 13 7 14 10 8 25 22 20 17 13
NWSC 23 31 34 17 50 24 35 30 27 23 33 14
0
10
20
30
40
50
60
70
80
MAINTENANCE ORDER FOR WATER SERVICES SUMMARY IN 2014
Pg. 58
Sound Financial Management
Sound Financial Management
One of the district’s strategic objectives for the year 2014 was the
development of a sound financial management that allows for an accurate, timely,
transparent and proper utilization of all its financial resources. An organization’s
foundation of financial management is a key to the successful implementation of
infrastructure programs, service delivery expansion efforts, institutional
development and capacity building, reliability and excellence in service. Without
sound financial management, information can be wrong or absent, decision-
making is flawed that can result to a misdirection of resources, and the realization
of plans and programs is impossible.
In order to attain an effective financial management system, the district
gives emphasis on the following essential elements:
1. Budgeting
2. Internal control
3. Cash and expenditure management
4. Accounting records and source documentations; and
5. Financial reporting;
Pg. 59
Sound Financial Management
Each component contributes to ensuring that all public funds were spent in
accordance with applicable laws, rules and regulations, transactions are recorded
accurately and reported on time, and targets as well as performance are measured.
In line with these, the following accomplishments in 2014 were realized:
Proper Budget Monitoring
Revenue projection and expenditure plan for the year 2014 were formulated
and approved by the Board of Directors. Actual expenditures or outlays compared
with projections were monitored. Any expenditure in excess of the approved
budget was reprogrammed. As such, there was no recorded over-budget for the
whole year.
PARTICULARS TARGET ACTUAL % OF
ACCOMPLISHMENT
Gross Revenue (GR) 45,117,311.00 33,344,035.32 73.91
Personal Services (PS) 21,429,209.90 15,521,622.13 72.43
Maintenance & Other
Operating Expenses
(MOOE)
9,507,500.00
6,914,484.86
72.73
Financial Expenses (FE) 2,635,000.00 827,750.28 31.41
Pg. 60
Sound Financial Management
Internal Control
Appropriate internal control procedures and accountability for all properties
of the government is maintained. Collections were deposited intact daily.
Withdrawals of fuels were monitored. Public funds were spent in accordance with
laws and regulations and all properties of the district were recorded and such were
used for authorized public purpose only.
0
10000000
20000000
30000000
40000000
50000000
60000000
70000000
80000000
90000000
GR PS MOOE FE
TARGET
ACTUAL
Pg. 61
Sound Financial Management
Cash and Expenditure Management
To ensure that funds are available to cover payments for personal services,
maintenance and other operating expenses, financial expenses and capital outlays,
cash and expenditure management was carefully applied. Payments for obligations
were planned and scheduled accordingly. Reserves were also opened and
maintained in different banks and serve various purposes. These accounts are as
follows:
1) Three (3) current accounts - Land Bank of the Philippines (Carigara Branch
and Tacloban Branch) and Development Bank of the Philippines, Tacloban
Branch;
2) Savings Account for employees benefits, projects, and special savings (LBP
and DBP).
Accounting Records and Source Documentation
In order to adequately provide a clear picture of the financial condition and
results of operations of the district, a variety of accounting and other records was
prepared. These accounting records and other source documentations were
Pg. 62
Sound Financial Management
audited in 2014 in order to substantiate the information that appears in the financial
statements.
In the same year, the district has faithfully complied with the monthly
submission of financial documents and records such as Billing Register, Cash
Receipts and Deposits Journal, Check Disbursement Journal, Materials and Supplies
Inventory Journal, General Journal, Disbursement Vouchers, Petty Cash Vouchers,
Journal Vouchers, Report of Collections and Deposits, Report of Checks Issued and
many other reports as required by the audit team.
We are also on time in the submission of quarterly reports such as Report
on Salaries and Allowances (ROSA) including Extraordinary and Miscellaneous
Expenses (EME), Monitoring of Cash Advances, List of employees with outstanding
cash advance of P50,000.00 and above and the Report on Government
Programs/Projects/Activities.
Pg. 63
Sound Financial Management
Financial Reporting
Financial reports or financial statements (FS) for the year 2014 showed an
accurate, current and complete disclosure of the financial condition and results of
operation of the district. These statements were made in accordance with the
standard requirements in financial reporting. Timely and monthly preparation of FS
was prepared.
The following are among the financial highlights for CY 2014 with
corresponding comparative figures from CY 2013:
2014 2013
Increase
(Decrease)
% Increase
(Decrease)
Assets 64,906,530.76 55,370,823.72 9,535,707.04 17.22
Liabilities
Deferred
Credits
21,559,810.51
1,580,631.03
23,946,625.81
1,417,306.73
(2,386,815.30)
163,324.30
(9.97)
11.52
Equity 41,766,089.22 30,006,891.18 11,759,198.04 39.19
Gross Income 33,331,643.45 30,780,551.56 2,551,091.89 8.29
Expenses 23,263,857.27 25,602,429.91 2,338,572.64 9.13
Net Income 10,067,786.18 5,178,121.65 4,889,664.53 94.43
In terms of financial position and results of operation, it could be viewed
from the above data that indeed there was an improvement as depicted by the
corresponding increases as compared with the performance in CY 2013. Assets
Pg. 64
Sound Financial Management
increased by more than nine million or 17% higher than the previous year. There
was a minimal increase in liabilities but equity surged up by more than 39%.
Gross or total income amounted to Thirty Three Million Pesos which is more
than two million higher that 2013 or an equivalent increase of 8.29%. Expenses also
showed a very low increase of 9.13%. As a result net income remarkably improved
by more than 94%.
FINANCIAL POSITION
Total assets in 2014 are 17.22% higher from previous year as shown in the
above graphical presentation. The causes for such improvement are attributable to
the following:
0
10000000
20000000
30000000
40000000
50000000
60000000
70000000
Assets Liabilities DC Equity
2014
2013
Pg. 65
Sound Financial Management
1) Current assets increased by 33.58% as compared with prior year due to
increase in cash and cash equivalents by 176%. Inventories as well as
deposits and other deferred charges account increased by 3.7% and 5.75%
respectively;
2) Property, plant and equipment increased by 7.9% due to purchase of
various office equipments, tools, shop & garage equipment, transportation
equipment, water treatment equipment and 100% completion of
infrastructure projects;
3) Other assets also increased by 1.64%.
In terms of liabilities, there was a slight decrease of 9.97% primarily due to
payment of loan account with the Development Bank of the Philippines. Loans
payable decreased by 11.01%. As of December 2014, outstanding loan balance with
DBP is P19,361,038.34.
Meanwhile, deferred credits increased by 11.52% or P10,000.00 higher than
2013 due to payment of transient fee by customers.
Pg. 66
Sound Financial Management
Equity improved remarkably by 39.19% due to an improved net income in
CY 2014 by more than 94.43%.
These balance sheet figures reveal a very good financial standing
particularly the ability to pay currently maturing obligations. For the last two years
(2013 and 2014), the current ratios are 1:7.63 and 1:10.15 respectively. These indicate
that for every peso obligation or debt, the district has seven pesos to repay the
same in 2013 and more than ten pesos in 2014.
The major components for such increases are shown below:
2014 2013
Increase
(Decrease)
% Increase
(Decrease)
Cash & Cash
Equivalents
9,947,942.26
3,599,362.00
6,349,580.26
176.38
Receivables 7,387,227.53 8,326,337.28 (1,439,109.75) (17.28)
Inventories 3,786,732.74 3,651,623.95 135,108.79 3.70
Prepayments,
Deposits and
other deferred
debits
1,192,084.45
1,127,250.63
64,833.82
33.58
TOTAL CURRENT
ASSETS
22,313,986.98
16,704,573.86
5,609,413.12
33.58%
Pg. 67
Sound Financial Management
2014 2013
Increase
(Decrease)
% Increase
(Decrease)
Accounts Payable 7,597.89 7,597.89 - -
Due to BIR 87,540.93 (10,625.26) 98,166.19 923.89
Due to GOCC 4,978.81 4,828.81 150.00 3.11
Other payables 1,994,371.89 2,188,032.76 (193,660.87) (8.85)
Current portion of
LTD
104,282.65
-
-
-
TOTAL CURRENT
ASSETS
2,198,772.17
2,189,834.20
8,937.97
0.41
Based on the above data, the improvement in the districts liquidity is the
increase in current assets. Despite an increase in current liabilities, it was meager
compared to the increase in current assets which is more than 33.58%. Attributable
to the increase in current assets is cash and cash equivalents, inventories and
prepayments, deposits and other deferred debits account.
On the other hand, long-term liquidity/financial stability also improved. Of
the total assets in 2014, 35.65% of these represents claim of outside creditors and
the remaining 64.35% represents the district’s equity. This is high compared to only
54.19% equity in 2013.
Pg. 68
Sound Financial Management
RESULTS OF OPERATION:
Indeed, 2014 was a year of remarkable performance as shown in its results
of operation particularly the profitability index or the net income ratio. The net
income ratio for the year improved by 94.43% or an equivalent of P10,067,786.18
as compared with the P5,178,121.65 net income in 2013. The improvement in the
bottom-line figure is attributed to the following factors:
Increase in operating revenue by 7.88% due to increase in water
service connections;
Non-operating Revenue contributed a 65.36% increase or an
equivalent of P143,688.68;
0
5000000
10000000
15000000
20000000
25000000
30000000
35000000
Gross Income Expenses Net Income
2014
2013
Pg. 69
Sound Financial Management
Expenses decline by 9.13% by which 62% of these represent the
decrease in financial expenses and the remaining percentage in
the personal services and other maintenance and operating
expenses.
Although the actual accomplishments in terms of revenue generation are
26.12% below the projection for 2014, it is still an improvement compared to last
year’s performance which is 31.96% below the target. Also, net income is only
14.18% below the target for CY 2014. On the other hand, because of proper cost
control, expenses were regulated in 2014 with a 9.13% decrease as compared to
prior year.
The result of operating expenses for the year revealed a decrease of 41.21%
brought by the following:
1) The spending for fuel, oil and lubricants, advertising and promotion,
representation, and other maintenance and operating expenses were
trimmed down. There was no expenditure for the legal services and landline
communication expenses;
2) Personal services decreased by 3.75% due to retirement of some employees;
and
3) Other operating expenses were regulated.
Pg. 70
Sound Financial Management
In general, operating ratio was recorded at only 68.05% as compared to
76.64% in 2013. Indeed, a confirmation that the district is carefully tracking and
effectively managing its resources. We are also 30.81% below the projected
expenses for the year.
The collection efforts in CY 2014 yield a positive effect with 82% collection
ratio, which is above the industry average of 80%. Also, collection efficiency is 89%
which is higher as compared in 2013 which is only 87%.
The following is a monthly recapitulation of the collection ratio, collection
efficiency and on-time payment:
Collection Ratio Collection Efficiency On-time Paid
January 27 51 48.6
February 42 64 52
March 54 74 52
April 62 78 48
May 68 81 50
June 71 82 51
July 74 84 45
August 76 85 47
September 79 87 46
October 81 89 48
November 82 90 50
December 82 89 41
Pg. 71
Performance Targets and Accomplishments
Performance Targets and Accomplishments
Working as a Team
The Engineering & Construction/Production & Water Quality Division
projects, programs and activities undertaken in 2014 in terms of target and
accomplishment in accordance with the Strategic Performance Management
System of Metro Carigara Water District is summarized below.
MFO / STRATEGIC
OBJECTIVES
STRATEGIC
PRIORITIES
PERFORMANCE
TARGET
ACTUAL
ACCOMPLISHMENT
I.
SUSTAINABILITY,
POTABILITY AND
SAFETY OF
WATER SUPPLY
A. Construction of Additional Water Source
1. Proposed
Construction of
Kabahian River Dam
External
Funds/Financial
Support thru
grant/loan obtained by
the end of 2014
Pending release of
funds by the LWUA
B. Improvement and Expansion of Water Source, Transmission, and
Distribution Pipelines
1. Proposed 3"Ø uPVC
Pipe Distribution
Expansion along
Aguja St. to Joson de
Mata St.
100% completed by the
end of December 2014
75% completed up
to date;
Interconnection of
pipes will be done
on the 1st Basin
clean-up in 2015
2. Proposed 2"Ø G.I.
Pipe Realignment at
100% completed by the
end of September 2014
100% pipe
realignment
Working together,
ordinary people can
perform extraordinary
feats. They can push
things that come into
their hands a little higher
up, a little further on
towards the heights of
excellence. - Anonymous
Engineering and Construction Division and Production and Water Quality Division
Pg. 72
Performance Targets and Accomplishments
San Vicente Bridge,
Tunga, Leyte
completed on
September 18, 2014
3. Construction of
Cistern in Barugo,
Leyte
100% completed by the
end of June 2014
100% Cistern
construction
completed on May
30, 2014
4. Pipe laying of 10"Ø
uPVC Parallel
Transmission Pipeline
from Dam to Basin
Phase 2 and 3 (330 m)
implemented by the
end of 2014
100% pipe laying
accomplished on
September 4, 2014
5. Improvement of
Spring Box in
Capoocan, Leyte
100% completed by the
end of 2014
100% Spring Box
improvement
accomplished on
December 5, 2014
6. Construction of
Retaining Wall/ Pipe
Encasement Project
External
Funds/Financial
Support thru grant
obtained by the end of
2014
Grant from USAID
for Pipe
Encasement Project
approved on July
2014
C. Periodic Cleaning of Settling Basin and Impounding Dam
1. Periodic Cleaning
of Settling Basin
Basin Cleanup
implemented once
within the 1st and 3rd
quarter of the year
1st Quarter Basin
cleaning was
deferred due to an
emergency cleanup
on the last quarter
of 2014; 3rd Quarter
Basin cleaning
implemented on
September 3-5,
2014
2. Periodic Cleaning of
Impounding Dam
Impounding Dam
Cleanup implemented
Impounding dam
cleanup 100%
implemented on
Pg. 73
Performance Targets and Accomplishments
by the end of every
other month
days at the end of
every other month
D. Regular Chlorination of Water Supply and Improvement of Water
Pressure
1. Regular Chlorination
of Water
24/7 chlorination of
water complied and in
accordance with the
Philippine National
Standard for Drinking
Water
100% 24/7 water
chlorination
complied in
accordance with
the Philippine
National Standard
for Drinking Water
2. Periodic Flushing of
Pipe Network
Flushing of Pipe
Network conducted
every first Friday of the
month
100% Pipe network
flushing conducted
every first Friday of
the month
3. Water Level daily
monitoring
Water level recorded
and aired to main
office every after 4
hours
100% Water level
recorded and aired
to main office every
after 4 hours
4. Water Pressure
Monitoring
Regular turning of
main control valve
executed at 9pm and
2am daily
100% Regular
turning of main
control valve
executed at 9pm
and 2am daily
E. Constant Chlorine Residual Water, Bacteriological Test and
Physical/Chemical Property Analysis
1. Constant Chlorine
Residue Test
PNSDW, DOH & LWUA
standards complied
104% Chlorine
residual field test
conducted
2. Water
Bacteriological Test
PNSDW, DOH & LWUA
standards complied
103% collected
water samples for
bacteriological test
Pg. 74
Performance Targets and Accomplishments
& 103% using PHC
Media Analysis
3. Physical/Chemical
Property Analysis
PNSDW, DOH & LWUA
standards complied
100% Physical and
Chemical Analysis
F. Improvement of Security for MCWD Facilities
1. Perimeter Fencing Typhoon-damaged
Basin Perimeter Fence
rehabilitated by the
end of 2014
100% Basin
perimeter fence
rehabilitated
G. Development of MCWD Headquarters or Maintenance Yard
Facilities
1. Construction of
Multi-purpose
Building
100% Multipurpose
Bldg. Toilet Area
completed by the end
of 2014
25% Multipurpose
Bldg. Toilet Area
construction
completed;
Deferred
construction due to
lack of manpower
resources
2. Construction of
Warehouse
Warehouse
construction 80%
completed by the end
of 2014
100% accomplished
the 80%
Warehouse
construction target
in 2014
3. Basin Compound
Driveway
Improvement
50 sq.m. driveway area
completed by the end
of 2014
100% Basin
compound
driveway
completed in
September 2014
H. Watershed Reforestation Program
Pg. 75
Performance Targets and Accomplishments
1. Tree Planting
Activity
100 endemic trees
planted within
watershed areas in
2014
Pending
establishment of
boundaries of the
watershed due to
lack of legal basis
over ownership of
the watershed area.
II. EXCELLENT
CUSTOMER
SERVICE
DELIVERY
A. Installation, Rehabilitation and Maintenance of Transmission,
Distribution, Water Service Pipelines and Other Facilities
1. Water Service
Requests
90% Water service
requests acted or
accomplished at the
end of the year
93% Water service
requests acted or
accomplished in
2014
B. Prompt Installation/ Reconnection of Customer's Water Service
Connection, Transfer Tapping and Change Pipeline
1. New Water Service
Installations
Maintenance order for
new water service
connection 100%
implemented within 5
days upon receipt of
order
New water service
connections increased
by 15% at the end of
the year
95% maintenance
order for NWSC
implemented within
5 days upon receipt
of order
New water service
connections
increased by 19% in
2014
2. Water Service
Reconnections
Maintenance order for
water service
reconnection 100%
implemented within 5
days upon receipt of
order
95% maintenance
order for NWSC
implemented within
5 days upon receipt
of order
Water service
reconnections
Pg. 76
Performance Targets and Accomplishments
Water service
reconnections
increased by 10% at the
end of the year
increased by 16% in
2014
3. Transfer Tapping of
WSC
Maintenance order for
transfer tapping
implemented within 5
working days upon
receipt of order
100% maintenance
order for transfer
tapping
implemented within
5 days upon receipt
of order
4. Change Pipe of
WSC
Maintenance order for
change pipe of water
service connection
100% accomplished
within 5 working days
upon receipt of order
100% maintenance
order for change
pipe of water
service connections
implemented within
5 days upon receipt
of order
5. Voluntary Water
Service Disconnection
Maintenance order for
voluntary water service
disconnection
accomplished within 3
working days upon
receipt of order
Voluntary water service
disconnection reduced
to 10% at the end of
the year
100% maintenance
order for voluntary
water service
disconnection
implemented within
5 days upon receipt
of order
Voluntary water
service
disconnections
increased to 51% in
2014 due to
damaged
houses/properties
by super typhoon
“Yolanda”
Pg. 77
Performance Targets and Accomplishments
Working as a Team
The key accomplishments for the year are as follows:
2014 2013 Increase
(Decrease)
% Increase
(Decrease)
Service
Connections
7,640
7,304
336
4.60
Water Sales 29,872,338.64 28,096,579.33 1,775,759.31 6.32
Collection from
water sales
31,830,493.79
28,873,466.93
2,957,026.86
10.24
Connection data:
NWSC Recon Disco Ave.
Consumption
(in cu.m)
Ave. Billing
January 25 7 10 16 P404.40
February 33 12 7 16 395.58
March 32 11 5 15 383.33
April 20 6 40 17 415.73
May 54 15 26 19 463.78
June 35 10 3 19 452.56
July 36 15 25 18 449.75
August 27 20 34 18 456.82
September 24 25 37 17 419.87
October 31 19 33 17 428.74
November 23 20 27 18 459.95
December 11 11 13 17 418.09
Finance and Commercial Division
Pg. 78
Performance Targets and Accomplishments
Service connections are 100% metered.
Water rates approved and implemented since February 2006.
Regular orientation/seminar for all water service applicants every other
Friday, Special orientation is also attended upon request of the applicant.
Observance of the “No-Noon Break Policy.”
Special lane for senior citizen, pregnant women and person with disability.
Moreover, in an effort to improve its service, the MCWD has adopted a
“suggestion box” scheme in 2014. A total of four letters were received through the
box and were answered through “feedback pamphlets” which are placed at the
lobby for everyone to read.
Working as a Team
I. Staff Productivity Index
With the implementation of the Revised Local Water District Manual on
Categorization, Recategorization and Other Related Matters (LWD-MaCRO), the
Metro Carigara Water District has been categorized under the Category C by the
Local Water Utilities Administration (LWUA). Pursuant to the General Guidelines on
Administrative and General Services Division
Pg. 79
Performance Targets and Accomplishments
Staffing Pattern of this MaCRO, the Staff Productivity Index has been modified and
changed to One Hundred Twenty (120) water service connections for every one (1)
position title or a ratio of 120:1 instead of One Hundred (100) water service
connections per one (1) employee or 100:1 during the previous guidelines of
categorization in which this water district is under the Medium Category.
Below is the data on staff productivity index as of December 31, 2014:
Total Number of Active WSC Total Number of Personnel
6,377
43
Analysis Personnel Connection/Employee
43 x 120
= 5,160 Concessionaires
- 6,377 Actual # of Concessionaires
1,217 Excess Concessionaires
As shown above, the MCWD is still capable of employing ten (10) more
regular or casual positions. Moreover, for 2014 the total of 43 regular and casual
personnel (as of December 31, 2014) is within the Staff Productivity Index as
required by LWUA.
Pg. 80
Performance Targets and Accomplishments
II. RECLASSIFICATION OF POSITIONS
In 2014, the AGS Division has processed and facilitated the approval of
employees’ reclassification of positions to the Department of Budget and
Management (DBM).
III. HR CAPACITY BUILDING
One of the main accomplishments of the AGS Division is the NC II Plumbing
Course given for the personnel of the Engineering Division. It facilitated to
negotiate with TESDA officials for the conduct of said plumbing course for all the
engineering field men.
Pg. 81
Performance Targets and Accomplishments
Furthermore, the AGS recommended a total of forty-seven (47) employees
to attend trainings/workshops as follows:
Training on Chlorination and Safe Drinking
February 4, 2014
Engr. Nicanor D. Obo
Engr. Orlando S. Martus
Engr. Jane Yvonne J. Jacobe
Electronic Billing System (GSIS)
February 19, 2014
Ma. Elena R. Canuda
Daryl T. Balindo
Ma. Cynthia B. Rocha
Pg. 82
Performance Targets and Accomplishments
Inter-Agency Technical Working Group Rehabilitation &
Recovery Planning Workshop
February 19, 2014
GM Regidor V. Caballes
Francisco Y. Parena
Engr. Orlando S. Martus
Engr. Jane Yvonne J. Jacobe
Seminar on Coping with a New Reality of Climate Change
February 25, 2014
GM Regidor V. Caballes
Engr. Orlando S. Martus
Engr. Jane Yvonne J. Jacobe
Briefing on New BIR Form and Other Tax Updates
February 25, 2014
Daryl T. Balindo
Ma. Elena R. Canuda
Pg. 83
Performance Targets and Accomplishments
2014 HR Symposium (Gearing Toward ASEAN Integration
Through Strategic HR)
April 24-25, 2014
GM Regidor V. Caballes
Ma. Cynthia B. Rocha
Cherry Lyn F. Ong
CSC 1st Partnership Summit on HR Reforms & Good
Governance
May 26, 2014
GM Regidor V. Caballes
Ma. Cynthia B. Rocha
Cherry Lyn F. Ong
Seminar on Seminar-Workshop on Administrative Justice
June 16-18, 2014
Cherry Lyn F. Ong
Dolores T. Bodo
Pg. 84
Performance Targets and Accomplishments
Training on Understanding Climate Change & Its Projected
Impacts on H2O Resources
September 22-23, 2014
Francisco Y. Parena
Engr. Orlando S. Martus
Engr. Jane Yvonne J. Jacobe
Basic Customer Service Skills Training
August 19-20, 2014
Grace Claire A. Adrales
Eleazar S. Ducalang
Forum on RA 9184
September 15-16, 2014
Baltazar C. Esquibel
GM Regidor V. Caballes
Virginia A. Cano
Cherry Lyn F. Ong
Pg. 85
Performance Targets and Accomplishments
HR Congress Celebrating the 2014 Outstanding Public Officials
and Employees
September 26, 2014
Ma. Cynthia B. Rocha
Cherry Lyn F. Ong
Training/Workshop on Gov’t Procurement Reform Act
October 10-12, 2014
Engr. Nicanor D. Obo
Lea C. Petallana
Shirlee Alicor L. Machete
Anna Marie O. Arintok
Anthony A. Alcober
AGWWAS 26th National Council Conference
October 23-24, 2014
Dolores T. Bodo
Josefina P. Granados
Pg. 86
Performance Targets and Accomplishments
GSIS Seminar
October 27, 2014
Jennifer A. Piangco
Daryl T. Balindo
Anti-Money Laundering Act (AMLA)
October 29, 2014
Cherry Lyn F. Ong
Virginia A. Cano
4th Visayas HR Congress on HR Practitioners – Unleasing HR
Talents in the Public Sector for ASEAN Integration
November 5-7, 2014
GM Regidor V. Caballes
Ma. Cynthia B. Rocha
Cherry Lyn F. Ong
Pg. 87
Performance Targets and Accomplishments
Pagibig Fund Coordinator Updates
November 25, 2014
Daryl T. Balindo
Seminar for USAID’s Listahang Tubig
December 18, 2014
Engr. Orlando S. Martus
Engr. Jane Yvonne J. Jacobe
IV. HR HEALTH & WELLNESS PROGRAM
In 2014, the AGS Division initiated the implementation of the health and
wellness program for the employees. The employees’ blood sugar level and body
weight were monitored every month.
V. PROPERTY MANAGEMENT
The Property Section updated the recording of the stocks at the bin cards,
ensured that all equipment and other items issued to all employees were supported
Pg. 88
Undertaking Corporate Social Responsibilities
with thirty (30) memorandum receipts and properties were assigned with property
cards.
VI. GENERAL SERVICES
The AGS also improved the cleanliness and orderliness of the office
premises and parking area. Moreover, it guaranteed 24/7 security services of the
MCWD office and other properties.
Undertaking Corporate Social Responsibilit ies
The MCWD is mindful of its
impact to societal growth and
adheres to sound policies
respecting the establishment of a
good relationship with other
agencies and the community
which it serves. It participated in
activities involving the public and other organizations and government offices.
Pg. 89
Undertaking Corporate Social Responsibilities
Heedful of its social obligations to the community, took part in the
anniversary celebration of Carigara by participating in the civic parade in January
25, 2014 and expressed its intention to join the supposed Coastal Cleanup on
January 18, which was cancelled due to the happening of Typhoon Agaton.
Likewise, upon
invitation by the local
government unit, the
MCWD actively joined the
celebration of Carigara’s
419th Town Fiesta in honor
of the Triumph of the Holy
Cross in July 16, 2014 with
various activities which
were participated in by
the different government
agencies and non-
government
organizations alike. The
activities were focused on the Coastal Cleanup, LGU and NGA Night, and the Grand
Fiesta Parade last July 5, 9 and 16, respectively.
Pg. 90
Company Information
Company Information
METRO CARIGARA WATER DISTRICT
Old Municipal Hall, Reclamation Area Carigara, Leyte
Tel 0977-193-5311
The Board of Directors
BALTAZAR C. ESQUIBEL, Chairman
CONCHITA B. CANDAZA, Vice-Chairman
LUCILA A. BENUSA, Member
CHARITA E. MACAPUS, Member
DAMIANA C. MAKABENTA, Member
The Key Officers
ENGR. REGIDOR V. CABALLES, General Manager
FRANCISCO Y. PARENA, OIC – Engineering & Construction Division
ENGR. NICANOR D. OBO, Head of the Production & Water Quality Division
VIRGINIA A. CANO, Division Manager – Finance & Commercial Division
MA. CYNTHIA B. ROCHA, Division Manager – Administrative & General Services Division