European Registrars Conference 2010 – Moving the MAS-collections
Annelies De Mey, move coordinator
INTRODUCTION
1 new museum (MAS) opening May 2011; uniting the collections from the Ethnographic, Maritime and Folklore museum
400.000 objects moving from the 3 old locations to the exhibition halls of the MAS and 3 different depots reduced to 40.000 individual objects and bulk packagings (containing
permanently packed paper and smaller objects) most objects registrated in Adlib-database
Adlib developped a system to automatically process all the movements of objects in the registration database (Adlib) working online : real-time processing using barcodes and barcodescanners : museumtrackers differentiating objects, packages and locations implementing a hierarchy in the (new) packagings database
LABELING OBJECTS, BOXES AND LOCATIONS
PRACTICAL EXPERIENCE
multiple scanning: while packaging (objects and boxes), transporting, unpacking and placement in new location offering monitoring opportunities
‘lost’ objects the amount of objects packed in box is shown on scanner object information – packages information
the location history and packaging history in adlib shows the itinerary of an object
special museum staff for guidance and follow up courses organised to instruct the museum staff and art-handlers strict controls during packaging, transporting, …
our own ‘Adlib’ computer expert ‘on call’ to solve emerging problems and adjust the software when needed
UNPACKING - USING THE MUSEUMTRACKER
LOCATION ADMINISTRATION IN THE ADLIB DATABASE
LOCATION ADMINISTRATION IN THE ADLIB DATABASE
LOCATION ADMINISTRATION IN THE ADLIB DATABASE
LOCATION ADMINISTRATION IN THE ADLIB DATABASE
PRACTICAL EXPERIENCE
user-friendly museumtracker and software
small margin of error (in normal use and with close follow up) stable wifi necessary (strong preference for working online)
fast : ‘transport’ of a box with 100 items processed in less than 60 seconds
the necessary treatments, future location, … are shown on the museumtracker while scanning the barcodes of objects or packagings
replaces transport lists and indications on the packagings themselves
useful in the regular depot operations
museum staff and art handlers (Hizkia Van Kralingen) are all very enthousiastic
SCREEN SHOT OF MUSEUMTRACKER
necessary treatments and future location are shown on the screen of the museumtracker while scanning the object barcode