Alfred Nzo District Municipality
Mid-Term Report
2014/15
1 | P a g e
CONTENT PAGE
CORPORATE SERVICES 2
5.1.1 ICT DEPARTMENT 2
5.1.2 AUXILIARY SERVICES 5
5.1.3 HUMAN RESOURCES MANAGEMENT 7
5.2 INFRASTRUCTURE DEVELOPMENT &
MUNICIPAL SERVICES 19
5.2.1 WATER SERVICES AUTHORITY 19
ENVIRONMENTAL MANAGEMENT PROJECTS 21
WATER CONSERVATION DEMAND MANAGEMENT PROJECTS
25
ENGINEERING PROJECTS 28
5.2.2 PROJECT MANAGEMENT UNIT 31
FINANCIAL MANAGEMENT PROJECTS 31
MATATIELE PROJECTS 32
UMZIMVUBU PROJECTS 36
MBIZANA PROJECTS 42
NTABANKULU PROJECTS 43
ISD PROJECTS 44
5.2.3 WATER SERVICES PROVISION 45
MATATIELE PROJECTS 47
UMZIMVUBU PROJECTS 48
MBIZANA PROJECTS 49
NTABANKULU PROJECTS 50
5.3. COMMUNITY DEVELOPMENT SERVICES 52
5.3.1 ISD & CUSTOMER CARE 52
5.3.2 DISASTER MANAGEMENT 58
5.3.3 MUNICIPAL HEALTH SERVICES 61
5.3.4 SACRH 68
5.3.5 FIRE & RESCUE SERVICES 73
5.3.6 THUSONG SERVICE 78
5.4 PLANNING & ECONOMIC DEVELOPMENT 80
5.4.1 ECONOMIC PLANNING 80
5.4.2 DEVELOPMENT PLANNING & SPLUMS 91
GIS 94
5.5. BUDGET AND TREASURY OFFICE (BTO) 97
5.5.1 EXPENDITURE & AFS 97
BUDGET & REPORTING 97
GENERAL EXPENDITURE 99
5.5.2. REVENUE, SCM & ASSET MANAGEMENT 102
REVENUE 102
SUPPLY CHAIN MANAGEMENT 106
ASSET MANAGEMENT 109
FINANCIAL SYSTEMS MANAGEMENT 111
OFFICE OF THE MUNICIPAL MANAGER 114
5.6.1. INTERNAL AUDIT 114
5.6.2. LEGAL SERVICES 117
5.6.3 IDP & OPMS 119
5.6.4 IGR & STAKEHOLDER ENGAGEMENT 121
5.6.5 SPECIAL PROGRAMMES UNIT 122
5.6.6 COMMUNICATIONS 130
5.6.8 OFFICE OF THE SPEAKER 134
5.6.9 OFFICE OF THE MUNICIPAL MANAGER 138
FINANCIALS 145
REVENUE 145
DEPARTMENTAL SUMMARY - DECEMBER 2014 148
2 | P a g e
CORPORATE SERVICES
5.1.1 ICT DEPARTMENT
NKPA 1 : Institutional Transformation and Organisational Development Objective : To provide excellent administrative support and stable ICT services.
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E A
tta
ch
ed
Ye
s /N
o
Software
Licensing and
Maintenance
5.1
.1.1
To upgrade an
maintain
software
licenses for
uninterrupted
ICT services
Number of
software with
valid licenses
2
Maintained
and
renewed
Software
licenses
Optimise
systems,
administratio
n and
operating
procedures
- SCM
processes for
the Upgrade of
VMware from
version 4 to 5
- Installation of
the upgraded
version of
VMware 5
Renewal of
Eset Nod32
Antivirus has
been done
VMware
upgrade
submitted to
SCM for
procurement.
Cibecs
renewal
documentatio
n submitted to
SCM for order.
Symantec
TOR’s
submitted to
SCM for
procurement.
R5
00
000
R6
0 0
00
None None
Copy of Order
for the Antivirus;
TOR for the
VMware;
Copy of the TOR
for the Cibex
Specification
Ye
s
3 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E A
tta
ch
ed
Ye
s /N
o
Hardware
equipment
and network
upgrades
5.1
.1.2
To upgrade
and maintain
network
hardware for
uninterrupted
ICT services
Number of
hardware
upgrades
completed
4
Additional
disk space
on the
Server
Optimise
systems,
administratio
n and
operating
procedures
Procurement
process for all
required
hardware to
commence.
Implementatio
n of the WIFI
network for
ANDM main
Offices
Installation of
the new
equipment.
Wi-Fi project
awarded and
project to
commence in
the third
quarter.
R9
50
000
Nil
New
equipment
not installed
due to
delayed
appointment
Installation to
commence in
January 2015
Copy of the TOR
for the WI-fi.
Ye
s
Upgrade of the
Disaster
Recovery site
at Disaster
Management
Centre in
Mount Ayliff
5.1
.1.3
To ensure
continuous
supply and
uninterruptabl
e power to
the server
room
% project
implemented
100%
Installed
functioning
backup
power
supply to
the server
room.
Optimise
systems,
administratio
n and
operating
procedures
-Procurement
process.
-50%
implementatio
n
Procurement
processes still
underway and
TOR were
developed.
R2
00
000
Nil
Delayed
project
advertisemen
t
Project to
commence in
the Third quarter
Copy of the TOR
ye
s
Implementatio
n of Master
Systems Plan
and ICT
Strategy
5.1
.1.4
To implement
a world class
Master
Systems Plan
and ICT
strategy
% project
implemented
100%
Stable ICT
environmen
t with 99%
uptime.
Optimise
systems,
administratio
n and
operating
procedures
-25%
implementatio
n Master
Systems Plan
and ICT
strategy
-50%
implementatio
n of Master
Systems Plan
and ICT
strategy
Project was
advertised in
the 20103/2014
Financial Year
but No service
provider was
appointed.
However the
project to be
re-advertised.
R1
75
00
0
Nil
Project to be
re-advertised
Immediate
appointment of
the service
provider will
ensure that we
have a stable
ICT
environment/MS
P
Advert and
recommendatio
n form the
committee
Ye
s
4 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E A
tta
ch
ed
Ye
s /N
o
ICT
Governance
policy
implementatio
n
5.1
.1.5
To have
integrated
seamless
systems and
compliance
with National
Policies
% compliance
with the
implementatio
n guidelines
100%
Fully
compliant
ICT
governanc
e
environmen
t
Optimise
systems,
administratio
n and
operating
procedures
-25%
implementatio
n of the ICT
Governance n
guidelines
-50%
implementatio
n of the ICT
Governance n
guidelines
45%
Continuous
implementatio
n of ICT
Governance
and Guidelines
R7
5 0
00
Nil
None None Implementation
Plans
Ye
s
Operate and
running of the
existing
Community ICT
Centres
5.1
.1.6
To ensure
continuous
support and
functioning of
the ICT Centre
Number of
visits to the
Centres
12
Fully
functioning
and
operating
Computer
Centres
Increase
access to
municipal
services
-4 sites visited
Eight (8) visits
to all Four sites
and all sites are
fully equipped.
R0
.00
Nil
None None Pictures for sites
ye
s
Establishment
of an ICT
Community
Centre
5.1
.1.7
To establish
one ICT
Computer
centres
Number of
centres
established
1
One
Community
ICT Centres
Increase
access to
municipal
services
-Identification
of a hosting
site
-Procurement
Processes
Site identified
at Mfundisweni
Skills centre;
Equipment
procured and
installed
R1
00
000
R1
62 0
00.0
0
None None Spec, Order,
Invoice.
ye
s
5 | P a g e
5.1.2 AUXILIARY SERVICES
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Electronic
Document
management
system
commissioning
5.1
.2.1
To provide and
efficient; safe
document
management
environment
% of all
Municipal
documents
centralized;
scanned and
archived in
terms of the
National
Archives Act
100%
A sound
paperless
information
environment
and
safeguarded
institutional
memory
Optimise
systems,
administration
and operating
procedures
-25% rollout of
the paperless
system
-50% rollout of
the paperless
system
Project
advertised
and the
closing date
was January
2015.
R5
00
000
Nil
Non
advertising of
the project
delayed roll
out of the
paperless
environment.
Project to be
awarded as
soon possible
Copy of
advert
Ye
s
No
5.1
.2.2
To ensure safe
keeping
municipal
records in
compliance
with the
National
Archives Act
Number of
policy reviewed
1
Legally
compliant
records
management
environment
Strengthen
Governance
and reduce
risk
Draft policy
document
conceptualized
Not achieved
R0
.00
Nil
Project
delayed due
to vacant
post of
Manager:
Auxiliary POST
Speedy
appointment
of the
Manager:
Auxilliary
None
5.1
.2.3
Number of
procedure
manual
developed
1
Legally
compliant
records
management
environment
Strengthen
Governance
and reduce
risk
None None
R0
.00
Nil
None None None
No
6 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Security
Services
5.1
.2.4
To ensure
overall
safeguarding of
municipal
properties and
assets
% of buildings
and movable
assets
protected
100%
Reduced
number of
reported
incidents
Strengthen
Governance
and reduce
risk
-Monitoring of
the appointed
service
providers
-Monitoring of
appointed
service
providers
Continuous
monitoring of
security
service
providers is
done for 5
municipal
offices.
Additional of
site for the
period of
three months
at Fobane
water supply
construction
site were
monitored.
VIP Protection
Service
Providers were
appointed
R4
000 0
00
R3
641 3
36.9
7
None None
Appointment
letters and
Security
registers /
reports.
Ye
s
Access
Control
5.1
.2.5
To ensure
control of the
access to the
Municipal
building
Number of
Installed Access
Control System
1
Effective
monitoring of
access control
to the Municipal
Main Building
Strengthen
Governance
and reduce
risk
Phased out
Trial run and
monitoring of
the installed
access control
system
Service
provider
appointed for
the installation
of the access
control
R2
50 0
00.0
0
Nil
Delayed
appointment
of the service
provider
Project to
commence in
quarter three
(3) January
2015.
Copy of the
Appointment
letter
Ye
s
Telephone
management
system
5.1
.2.6
To ensure
reduced and
monitored
voice and data
communication
Voice and Data
Communication
expenditure
(usage) of
managed lines
kept within
allocated
budget.
1
Controlled and
Monitored costs
of
communications
and data tools
Strengthen
Governance
and reduce
risk
-Costs
reduction and
monitoring of
voice and data
limits
Costs reduction
and monitoring
of voice and
data limits
Continuous
monitoring of
telephone bill
by applying
telephone
pine codes
limits to all
employees
R2 0
00 0
00
R 1
497 5
86
.40 None None
Monthly
reports
Ye
s
7 | P a g e
5.1.3 HUMAN RESOURCES MANAGEMENT
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for Quarter
1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Employment
Equity Plan
Implementatio
n
Pa
ge
;81 A
14
5.1
.3.1
To ensure that
Employment
Equity targets
are met by
complying
with the
adopted
Employment
Equity Plan
and
Employment
Equity Act
%
compliance
with
municipal
equity plan
90%
Meeting the
Employment
Equity targets
set as per the
employment
equity plan
Improve
organisation,
capacity,
knowledge
and
Transformatio
n
-Preparation of the
annual
employment
equity report for
submission to DoL
Continuous
monitoring of the
implementation of
the EE Plan
-Submission of the
annual
employment
equity report DoL.
Training of the r EE
Consultative
Forum
Continuous
monitoring of the
implementation of
the EE Plan.
Three meetings
were held
between
department of
Labour and the
Municipality on
the DG review
report and the
implementatio
n of the EE Act
implementatio
n.
Training by
COGTA for
Employment
Equity
members was
held on the 15
Sep 2014.
Four (4) EE
Committee
were held.
R2
00
000
Nil
ANDM is not
meeting the EE
targets in terms
national and
provincial
quotas as
proposed by
DoL EE
Representative
eg recruitment
of Indians not
in line with the
National and
Provincial
quotas.
Revision of
the set EE
targets in
order to
comply with
the national
and
provincial
quota
DoL and
ANDM
meetings
EE Committee
meetings
attendance
register
EE Committee
Training
attendance
register
Ye
s
Review of the
Organisational
Structure
Pa
ge
81 A
1
5.1
.3.2
To ensure that
Council has a
function based
organizational
structure
Number of
reviewed
organogra
m adopted
1
Adopted
Reviewed
organogram
Improve
organisation,
capacity,
knowledge
and
Transformatio
n
-Consultation
processes/sessions
commence for the
review of the
organizational
structure
Project to
commence in
the third
quarter
R1
00
000
nil
Project to
commence in
the third
quarter to be
aligned with
the IDP
reviewal
Project to
commence
in the third
quarter
None
No
8 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for Quarter
1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
processes.
Development
of structured
induction
Pa
ge
: 8
1 A
13
5.1
.3.3
To ensure that
employees are
fully inducted
% of new
employees
inducted
100%
Number of
induction
sessions held
Improve
organisation,
capacity,
knowledge
and
Transformatio
n
-Roll out of the
induction
programme on
municipal
functions
/operations/Policie
s
-Rollout of policies
and Collective
Agreements on
Conditions of
service/policies
Policy roll out
schedule were
held as follows:
1. 26 and 27
August
2014 – 23
employees
attended
in Mt Ayliff
2. 02
September
2014 – 38
employees
attended
in
Matatiele.
3. 03
September
2014 – 17
employees
attended
in Mbizana
4. 04
September
2014 – 19
employees
attended
in Mt Frere.
5. 26
November
2014 –
Ntabankul
u and Mt
Frere
Satellites R5
0 0
00
R1
0 2
00
Non -
attendance of
the induction
sessions by
Managers.
Poor
attendance by
employees
Managers to
ensure that
their
employees
attend
induction
program
Attendance
registers
Ye
s
9 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for Quarter
1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
20
employees
attended
6. 27
November
2014 –
Mbizana
Satellite 25
employees
attended
7. 01
December
2014 –
Matatiele
Satellite
27employ
ees
attended
Coordination
of all training
and
development
programmes
Pa
ge
: 8
1 A
13
5.1
.3.4
To ensure that
the
implementatio
n of the WSP
resulting in
productive
employees
% of
workplace
skills plan
budget
spent
100%
Number of
employees
trained
Improve
organisation,
capacity,
knowledge
and
Transformatio
n
-25% Training
conducted
-50% Training
conducted
65% training
conducted.
Twelve (12)
trainings
conducted for
Councillors and
employees
were
beneficiaries.
Councillors -
22
Officials - 176
R8
00
000
R1 2
27 2
83..
00
Target
exceeded None
Training report.
Attendance
register.
Establishment
of the District
Job Evaluation
Unit
Pa
ge
: 8
1 A
12
5.1
.3.5
To ensure that
district has a
fully-fledged
Job evaluation
Unit
Number of
posts
evaluated
by the Unit
and
moderated
278
All posts
evaluate
submitted to
the Unit
Improve
organisation,
capacity,
knowledge
and
Transformatio
-MOU signed with
the Local
Municipalities.
-Job analysis and
Job description
writing commence
Terms of
Reference
were endorsed
by DJEU
Committee
and adopted. R2
50
000
R7
58 2
40.0
0
Project
awaiting the
release of the
license of the
TASK Job
Evaluation
Speedy
release of
the licence
by SALGA
Terms of
reference
Attendance
registers
(training and
Yes
10 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for Quarter
1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
by the
Provincial
Audit
Committee
n -District Job
Evaluation Unit
fully functional in
terms of the
adopted Terms of
Reference
-Training of
DJEU has been
conducted
-Procurement
of Tools of
trade for the
DJEU has been
done.
Job
Descriptions for
all posts have
been finalized.
System By
SALGA for the
unit to start
evaluating
posts.
DJEU
meetings)
Talent
Acquisition
5.1
.3.6
To ensure that
competent
and qualifying
human capital
is employed
and monitored
% of
qualified
candidates
employed
and
monitored
as per
adopted
budget and
organogra
m
100%
Enhanced
human capital
employed and
monitored
Improve
organisation,
capacity,
knowledge
and
Transformatio
n
-25% of
competent
human capital
employed and
monitored as per
adopted budget
and organogram
-100% of
competent
human capital
employed and
monitored
36.17% of
competent
human capital
employed and
monitored as
per adopted
budget and
organogram.
Out of 94
vacant/
budgeted for
posts 34 posts
have been
filled.
35 are still in the
recruitment
process and 25
– approved
post requisitions
forms are yet to
be submitted
to HR.
R0
.00
Nil
Delay in the
signing of
requisitions.
Postponement
of shortlistings
/Interviews
Improved
turnaround
time of the
signing of the
advert/s
Approved
recruitment
plan.
Adverts
Recruitment
report as at
December
2014.
Yes
11 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for Quarter
1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Implementatio
n of Education
and Training
Support
Programme
5.1
.3.7
To ensure that
employees
achieve
maximum
performance
through a
culture of
learning
Number of
Employees
furthering
studies at
Institutions
of Learning
10
Entrenched the
culture of
learning with
the aim of
achieving
maximum
performance
from human
capital
Improve
organisation,
capacity,
knowledge
and
Transformatio
n
-Payment and
monitoring of
progress in respect
of employees
using study grant
for their studies
-Advertisement of
the study grant
Two employees
are benefiting :
1. Mr T
Mhlongo
2. Ms B
Maquvan
a
Advert issued
for the 2015
intake.
50 0
00
5,6
80.0
0
None None
Approved of
study grant
applications.
Study grant
advert
Proof of
payment from
Institutions of
Higher
Learning
Yes
Pay Roll
Employee Self
Services
5.1
.3.8
To ensure
efficient and
effective
payroll and
leave
management
Number of
the
Employee
Self Service
Module
loaded for
450
registered
users
1
Fully utilised
payroll
Employee Self
Service module
and All staff
leave
applications to
be applied for,
approved and
updated
electronically
Optimise
systems,
administratio
n and
operating
procedures
-Terms of
reference for the
Employee self-
service done and
submitted to BTO.
-Employee Self
Service module
loading on VIP
and procurement
of the standalone
computer
procurement for
staff that do not
have access to
computer.
Computer
procured for
the Employee
Self Service.
VIP Payroll
system TOR
signed off.
R8
0 0
00
Nil
Installation to
commence in
January 2014
VIP has
confirmed
system
installation
Copy of the
Order.
System
requirements
TOR
Ye
s
Policy
development
and review
Pa
ge
: 8
1 A
12
5.1
.3.9
legislative
complaint
policies
adopted
% of policies
legally
tested
100%
Legislative
complaint
polices
coordinated
and adopted
by Council
Optimise
systems,
administratio
n and
operating
procedures
-Roll out sessions
held Monitoring
and implementing
of policies
-25% Monitoring
and
implementation of
policies
Policy roll out
schedule were
held as follows:
1. 26 and 27
August
2014 – 23
employees
attended
in Mt Ayliff
2. 02
September
R5
0 0
00
Nil
Poor/non-
attendance by
employees
HOD’s to
intervene
Attendance
registers
Ye
s
12 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for Quarter
1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
2014 – 38
employees
attended
in
Matatiele.
3. 03
September
2014 – 17
employees
attended
in Mbizana
4. 04
September
2014 – 19
employees
attended
in Mt Frere.
5. 26
November
2014 –
Ntabankul
u and Mt
Frere
Satellites
20
employees
attended
6. 27
November
2014 –
Mbizana
Satellite 25
employees
attended
7. 01
December
2014 –
Matatiele
Satellite
27employ
ees
attended
13 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for Quarter
1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Integrated
Wellness
programme
5.1
.3.1
0
To ensure an
operationalize
d integrated
Wellness
Programme.
Adopted
Integrated
Wellness
Strategy
1
Operationalize
d Integrated
Wellness
Programme.
Optimise
systems,
administratio
n and
operating
procedures
-TOR”s for the
Integrated
Wellness Strategy.
-Continuous
support on
Wellness related
matters
-SCM processes
commence.
Sport Day
Continuous
support on
Wellness related
matters
Service
Provider
appointed to
do Medical
surveillance on
160 employees
that work on
WWTW and
RWTW.
180 employees
have been
assisted during
the ANDM
Wellness Day
held on the 17
November
2014.
40 OHS
inspections
have been
conducted
during this
period.
Returns of
earnings have
been
submitted to
the
Compensation
Commissioner
R1
00
000
460
00
R2
63
900..0
0
None None
Copy of the
Medical
surveillance.
Referral Letters
and reports
Inspection
report
Proof of
communicatio
n with COIDA
Yes
14 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for Quarter
1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
for assessments.
Performance
management
System
5.1
.3.1
1
To implement
and monitor
IPMS and
EPMS that is
complaint to
legislation
% of
employee
on
electronic
PMS
100%
Broad
coverage of all
employees by
IPMs and
electronic PMS
up and running
Increase
performance
and
efficiency
levels
-Fixed term
employees
Performance
contracts signed.
-2%Roll out of the
Electronic
Performance
management
system project
plan
-Quarterly
Performance
Reviews.
-Roll out of the
Electronic
Performance
management
system project
plan
Fifteen
Managers
have signed
their contracts.
Thirteen
Managers
have partly
completed
their contracts
and are
pending
signature of the
supervisor or
the certification
by the
commissioner
of auth.
Eleven (11)
Managers
have not
submitted
completed
packs.
Roll out of
electronic PMS
hass not started
as the external
service
provider is
awaiting the
R0
.00
Nil
Managers are
not giving
reasonable
attention to
completion of
PMS packs
Senior
Managers
are sensitized
of the
department
al progress to
intervene
Constant
follow ups
are made for
Managers to
comply
Signed PMS
Agreements Yes
15 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for Quarter
1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
finalization of
the
Performance
agreements by
Managers.
Graduate
Experiential
training
programmes
5.1
.3.1
2
To ensure that
Graduates
are on the
programme to
enhance the
District skills
hub
Number of
Graduates
successfully
mentored
and
coached
50
Imparted skills,
knowledge
and
experience to
students;
graduates.
Promote
Public
participation
and Good
Meaningful
Governance
-Implementation
of the program as
per policy or grant
conditions and
accordingly to
Departmental
needs.
-Implementation
of the program as
per policy or grant
conditions and
accordingly to
Departmental
needs.
Monitoring of
the following
interns:
FMG funded –
2
ISDG funded –
10
Internal funded
- 4
Services Seta –
70
MISA
Learnership - 50
R5
00
000
R2
33 6
00
None None
Graduate
contracts
Adverts
Yes
External
Bursary
Scheme
5.1
.3.1
3
To ensure that
bursaries on
scarce/rare
skills are
awarded to
ANDM
Municipal area
students
Number of
bursaries
issued
10
Number of
students
registered at
tertiary
institutions to
study
scarce/rare
skills fields
Promote
Public
participation
and Good
Meaningful
Governance
-Advert issued
Media, Schools,
Notice boards
-Road shows to all
local schools and
community
undertaken
3 students who
were awarded
bursary in 2013
have passed
and are
continuing with
their studies in
2014.
6 (six) students
were awarded
and they have
signed their
signed study
agreements in
2014.
R1
00
000
R1
73 8
21.6
6
Payment of the
fees for all 9
students that
were awarded.
None
letters of
award for
bursary and
bursary
agreements
Copy of the
payments
made to
Institutions
yes
16 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for Quarter
1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Advert Issued
on Media;
Schools and
Notice boards
in November
2014 and the
closing date is
the 07 January
2015.
SPU – Youth
Desk and HRD
did Road shows
to all local
High/ Senior
Secondary
schools and
community
undertaken as
follows:
Umzimvubu LM
– 27 October
2014
Ntabankulu LM
– 28 October
2014
Matatiele LM –
29 October
2014
Maluti LM – 30
October 2014
Payments have
been made to
Institutions of
Higher Learning
17 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for Quarter
1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Labour
Relations
5.1
.3.1
4
To promote
and ensure
sound labour
relations within
ANDM
% reduction
of labour
relations
related
matters
100%
Enhanced and
harmonised
labour relations
environment
Promote
Public
participation
and Good
Meaningful
Governance
-100% Continued
monitored;
enforcement and
support of all
employees in
terms of
applicable
legislation and
Collective
agreements
-100% Continued
monitored;
training and
support of all
employees in
terms of
applicable
legislation and
Collective
agreements
75% continued
monitored
enforcement
and support of
all employees
in terms of
applicable
legislation and
collective
agreements
Nil
Nil
Noncomplianc
e with policies
and
procedures
which
promotes
labour
instability .
Non-
attendance of
the Local
Labour Forum
to deal with
labour related
matters affects
normalisation
of the LLF.
Local Labour
forum to sit
as scheduled
Attendance
registers
Compliance
orders
Reports
Yes
18 | P a g e
Targ
et a
chie
ved
, 57
Targ
et p
arti
ally
ach
ievd
, 23
Targ
et n
ot
ach
ieve
d,
20
0
10
20
30
40
50
60
%
Corporate Services
Target achieved Target partially achievd Target not achieved
19 | P a g e
5.2 INFRASTRUCTURE DEVELOPMENT & MUNICIPAL SERVICES
5.2.1 WATER SERVICES AUTHORITY
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Reviewal and
advertisement
of indigent
policy
5.2
.1.1
To review the
indigent policy
Number of
indigent
application
advertisement
4
Indigent policy
adopted by
council
Awareness
campaigns
conducted in
all ANDM LMs
Increase
access to
municipal
services
-
advertisements
signed and
publicized
-
advertisements
signed and
publicized
None
R 1
00
.000.0
0
R0
.00
Mis-
communication
between
ANDM local
municipality
communication
unit’s
To re- advertise None
No
Section 78
5.2
.1.2
To Assess the
capabilities of
the
municipality
(ANDM) in
water services
provision by
June 2014.
Number of
Section 78
(1&3)
assessments
completed
1
Completed
Section 78(1&3)
assessment
report and
implementation
guidelines for
the ANDM.
Provisioning
mechanisms
adopted by
council
Strengthen
Governance
and reduce
risk
-Conduct
Section 78(3)
assessment
-Draft Section
78 (3) report
submitted to
management
and council for
review.
None
R2
50
000
R0
.00
Arcus Gibb
appointed for
Section 78(1)
assessment was
not paid and
project could
not continue to
the next phase
(Section 78(3).
Municipality to
pay Arcus
Gibb so that
the Section
78(3)
assessment
can
commence.
Section 78(1)
assessment
report
Ye
s
20 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Indigent
register
verification
5.2
.1.4
To Verify
indigent
households in
the ANDM
Number of
indigent
households
verified
60 0
00
60 000 indigent
households
verified.
Increase
access to
municipal
services
-15000
Households to
be verified
-15000
Households to
be verified
27113
households
verified
R 1
00
0 0
00
.00
R 9
42 6
62 .7
0
None None Indigent
register
Ye
s
Awareness
campaigns,
Workshop and
training for
Councillors,
CDWs, Ward
Committees
and traditional
leaders and
communities
on indigent
5.2
.1.5
To Undertake
awareness
campaigns
about
indigence
To Disseminate
FBS information
to all ANDM
relevant
stakeholders
Number of
awareness
campaign
and
workshops
conducted
4
Awareness
campaigns
and workshops
in all LMs
Promote Public
participation
and Good
Meaningful
Governance
-1 awareness
campaign and
workshops to
be conducted
in Matatiele
LM
-1 awareness
campaign and
workshops to
be conducted
in Mbizana LM
Workshop
conducted in
Mbizana and
Umzimvubu
R 1
25 0
00
.00
0-0
0
Workshops
were paid for
by Local
Municipalities
Utilize the
budget for
Q3&4
Workshops
Attendance
register
Ye
s
21 | P a g e
ENVIRONMENTAL MANAGEMENT PROJECTS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Water Safety
Plan
5.2
.1.6
To review
ANDM water
safety plans for
all Water
Treatment
Works.
Water safety
plan reviewed
and
completed
7
Completed
and adopted
water safety
plan
Improve the
quality and
flow of water
and sanitation
-Inception
report and site
inspection
report
-Hazard
identification
and risk
assessment
report
-Site inspection
conducted.
-Hazard
identification
and risk
assessment
completed
R1
50
000
R2
8 7
00.0
0
The review of
2014/15 Water
Safety Plan is
done internally
not but by
service
provider.
Quarter 1&2
budget to be
used in
conjunction
with quarter
three for
implementation
of the risk
register in all
WTW.
Draft Water
Safety plan-
Hazard
identification
and risk
assessment
Report.
Order for
procurement
of water
quality
monitoring
lovibonds. Ye
s
Water quality
monitoring
5.2
.1.7
To ensure
compliance
monitoring
based on the
regulators
standards
Number of
water quality
reports
submitted to
DWA and BDS
&GDS
12
12 water
quality
monitoring
reports
submitted to
DWA and
BDS&GDS
Improve the
quality and
flow of water
and sanitation
-3 water
quality
monitoring
results per
water supply
system
-3 water
quality
monitoring
results per
water supply
system
6 water quality
monitoring
results per
water supply
system
6 water quality
monitoring
results per
wastewater
R5
00
000
R1
44 0
51.6
2
None, project
progressing as
planned.
None, project
progressing as
planned.
Water quality
monitoring
results per
water supply.
Ye
s
22 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Waterborne
disease
emergency
response plan
5.2
.1.8
To conduct
waterborne
emergency
response
awareness.
4 awareness
campaigns
conducted
4
4 awareness
WERP
outreaches in
the ANDM
Promote Public
participation
and Good
Meaningful
Governance
-1 awareness
campaign in
Ntabankulu LM
-1 awareness
campaign in
Umzimvubu LM
1 awareness
campaign
conducted in
Ntabankulu
R2
50
000
R4
8 9
52.0
0
Umzimvubu
awareness
campaign was
postponed a
week before
the set-date
due
unavailability
of important
stakeholders.
Umzimvubu
awareness
campaign to
take place on
the 30th of
January 2015
and Matatiele
awareness
campaign to
take place on
the 18th of
March 2015.
Attendance
register for
Ntlangano
(Ntabankulu)
awareness
campaign.
Orders for
awareness
campaign
material. Ye
s
23 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Community
Based Natural
Resource
Management
5.2
.1.1
0
To clear wattle
and alien
species in
Mbizana LM
and Matatiele
LM
Catchment
areas in
Mbizana
cleared.
Matatiele
Town Dam
catchment
cleared off
alien plants
Mbizana and
Matatiele
Catchment
areas cleared
off alien plants
Improve
community
and
environmental
health and
safety
-Establishment
of Project
Steering
Committee
-Stakeholder
consultation
Stakeholder
consultation
undertaken.
Project
members
identified
through
stakeholder
engagement.
Draft Terms Of
Reference for
CBRNM
members
completed.
Working tools
procured. R0
.00
R4
6 7
75.9
4
None-
according to
the SDBIP the
project is
meant to start
in Quarter 3.
Revise quarterly
target on the
SDBIP.
List of project
members
Draft Terms of
Reference
Ye
s
Integrated
Waste
Management
Plan
5.2
.1.1
1
To Develop
ANDM IWMP
ANDM IWMP
completed
and adopted
by council
1
Complete and
adopted
IWMP for the
ANDM.
Improve
community
and
environmental
health and
safety
-Completed
IWMP
-IWMP
adopted by
council
First draft IWMP
Completed.
R2
00
000
R2
56 4
28.0
0
IWMP not
adopted by
council due to
delays
encountered
during the
review of the
first draft IWMP.
Inputs have
been submitted
to service
provider for
final
consolidation
and the final
draft is due to
the
municipality on
the 15th of
January 2015
Draft IWMP
Ye
s
24 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Coastal
management
plan
5.2
.1.1
2
To Develop
ANDM coastal
management
plan by June
15
Coastal
Management
Plan
1
Complete and
adopted
coastal
management
plan in place
Improve
community
and
environmental
health and
safety
-Complete
Coastal
Management
Plan
-Coastal
Management
Plan adopted
by council
Coastal
Management
Plan not
completed
and not
adopted by
council
R2
00
000
R 8
50
34.5
8
Public
participation
process
delayed the
completion of
the project.
ICMP to be
finalized
without a
stakeholder
engagement
chapter and a
proof of several
efforts made to
engage
stakeholders
will be
attached on
the stakeholder
engagement
chapter.
Letters to the
chief
Attendance
registers for
community
meetings
Emails from
Mbizana LM
Ye
s
Climate
Change
adaptation
strategy
5.2
.1.1
3
To develop
ANDM Climate
Change
adaptation
strategy by
June 2015
ANDM
Climate
Change
adaptation
strategy
adopted
JUN
E 2
01
5
Completed
and adopted
climate
change
adaptation
strategy.
Improve
community
and
environmental
health and
safety
-Develop
terms of
reference and
follow
procurement
processes
-Inception
report
Terms of
reference
developed
and SCM
advertised the
project.
R2
50
000
R0
.00
Project
advertisement
closed on the
6th beginning
of October
2014 but the
PSP hasn’t
been
appointed to
date.
Request SCM
to fast-track the
appointment of
the service
provider.
Terms of
Reference
and a copy of
the advert
25 | P a g e
WATER CONSERVATION DEMAND MANAGEMENT PROJECTS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Exploring other
revenue
collection
systems.
5.2
.1.1
4
To Investigate
other possible
water services
pay-points in
the ANDM
Number of
Pay-point
served with
SLA
10
10 pay-points
discovered
and 10 service
level
agreements
made with
pay-point
institutions
Increase
revenue
collection
-3 pay-point
and service
level
agreements
-5 pay-point
and service
level
agreements
None
R8
00
000
R0
.00
Bid for this
Project
exceeded its
validity period
Project has to
be re-
advertised
Terms of
Reference
Ye
s
To enhance
water balance
calculations in
the ANDM
water supply
schemes by
2015
5.2
.1.1
5
Installation of
zone meters in
the
demarcated
water supply
zones and
carrying out
meter audit
surveys in the
billing areas.
Number of
zone meters
installed
40
40 Zone meters
installed in the
ANDM towns
Increase
revenue
collection
-10 zone
metering
installations
completed
-10 zone
metering
installations
completed
None
R5
00
000
0.0
0
WCDM
Manager not
appointed
and there is no
official acting
on the position
Appoint
someone to
act on the
position of the
WCDM
Manager
None
no
Review of the
WCDM
strategy
document
5.2
.1.1
6
To Review the
current WCDM
strategy
document to
cater for
changes in
water resource
management
Number of
WCDM
strategy
document to
be reviewed
and adopted
1
1 Completed
WCDM
strategy
document
and submitted
for council
adoption.
Improve the
quality and
flow of water
and sanitation
-Detailed
investigation
and analysis of
data for final
reporting.
-Submission of
strategy
Report
R2
50
000
R8
0 0
00.0
0
WCDM
Manager not
appointed
and there is no
official acting
on the position
Appoint
someone to
act on the
position of the
WCDM
Manager
Draft WCDM
Strategy
Ye
s
26 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Water
Resources
Monitoring
5.2
.1.1
7
To integrate
bulk meter
records with
existing
telemetric
SCADA for the
Water
Resource
Monitoring
device.
Number of
water bulk
meters linked
to Water
Resource
Monitoring
devices
20
20 Bulk meter
linked to
telemetric
SCADA
devices.
Improve the
quality and
flow of water
and sanitation
-5 Active
installations
linked with
bulk meter
records.
-5 Active
installations
linked with
bulk meter
records.
None
R5
00
000
-Absence of
WCDM
Manager or
Acting
Manager
Appoint the
Acting WCDM
Manager None
No
Installation of
automatic
data logging
system in all
bulk meters
and telemetry
data logging
at the WTW
inlet and
outlet meters.
5.2
.1.1
8
To Install data
logging and
telemetric
system in the
inlet and outlet
bulk meters of
the WTWs
Number of
data logging
and
telemetric
system
installed
20
20 data
logging and
telemetric
systems
installed
Improve the
quality and
flow of water
and sanitation
-5 inlet and
outlet and
outlet bulk
meters
installed with
data logging
system
-5 inlet and
outlet and
outlet bulk
meters
installed with
data logging
system
R5
00
000
-Absence of
WCDM
Manager or
Acting
Manager
Appoint the
Acting WCDM
Manager None
No
To develop an
ANDM
infrastructure
asset
replacement
plan
5.2
.1.1
9
Verification
and analyses
of ageing
water supply
scheme’s
infrastructure
assets
Number of
water service
scheme’s
infrastructure
assets verified
and analysed
100
100 water
services
scheme’s
infrastructure
assets verified
and analysed
Improve the
quality and
flow of water
and sanitation
-Development
of terms of
reference and
information
gathering for
advertisement
-Pursuing of
SCM
processes:
advertisement
and
appointment
of the service
provider.
None
R0
.00
Validity has
been reached
-Absence of
WCDM
Manager or
Acting
Manager
SCM to advise
on way-
forward
Appoint the
Acting WCDM
Manager
None
No
27 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Installation of
consumer
meter with
restrictive
devices in the
urban areas of
the ANDM
5.2
.1.2
0
To Install pre-
paid meter
with restrictive
or trickling
water devices
in some ANDM
urban areas
Number of
consumer
meters with
restrictive
devices.
580
580 of pre-
paid meters
and devices
installed
Improve the
quality and
flow of water
and sanitation
-200 consumer
meters to be
installed at
Highlands
(Bizana)
-200 consumer
meters to be
installed at
Highlands
(Bizana)
None
R7
00
000
-The project is
being re-
advertised
-Absence of
WCDM
Manager or
Acting
Manager
Fast-track the
Re-
advertisement
process
Appoint
someone to
act on the
position of the
WCDM
Manager
None
No
Water
Conservation
awareness
campaigns in
the ANDM
5.2
.1.2
1
Carrying out
outreach
campaigns for
water
conservation
awareness in
all ANDM
towns
Number of
outreach
campaigns
convened in
the ANDM
7
7 community
awareness
outreach
campaigns
Improve the
quality and
flow of water
and sanitation
-Planning and
strategising for
effective
WCDM
community
outreach
campaigns
-Planning and
strategising for
effective
WCDM
community
outreach
campaigns
None
R0
.00
Absence of
WCDM
Manager or
Acting
Manager
Appoint
someone to
act on the
position of the
WCDM
Manager
None
No
28 | P a g e
ENGINEERING PROJECTS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Review Water
Services
Backlog
eradication
strategy 5.2
.1.2
2
To Review the
water services
backlog
eradication
strategy for
ANDM by 2015
Water
services
backlog
eradication
adopted by
council
1
Water services
backlog
eradication
adopted by
council
Increase
access to
municipal
services None
Situational
analysis
conducted R0
.00
R0
.00 Project is
meant to start
in quarter 3
None Project advert
Ye
s
Feasibility
studies for 12
clusters : (30
wards)
5.2
.1.2
3
To Undertake
feasibility
studies for
water backlog
eradication for
the entire
ANDM
Number of
feasibility
studies
completed
and
approved by
DWA
30
Feasibility
studies to be
undertaken in
30 wards of
the ANDM
Increase
access to
municipal
services
-Business Plans
approved
-Feasibility
study
undertaken in
30 wards
Feasibility
study
undertaken in
30 wards
Detailed
feasibility study
in progress
R2
5 0
00 0
00
R1
2 5
00 0
00.0
0
None None
DWA approval
letters for
Detailed
Feasibility
Ye
s
Business Plan
for 8 clusters
prepared
5.2
.1.2
4
To prepare
business plans
for water
backlog
eradication for
the ANDM
Number of
feasibility
studies
completed in
15 wards
15
Feasibility
studies to be
undertaken in
15 wards of
the ANDM
clustered into
8
Increase
access to
municipal
services
None None
R0
.00
R0
.00
Project is
planned for
quarter 3
according to
SDBIP
None None
No
Water Services
Development
Plan
5.2
.1.2
5 Review WSDP
Date WSDP
reviewed and
adopted by
council
1
Completed
reviewed
WSDP
Increase
access to
municipal
services
-Appoint
service
provider
-Completed
reviewed
document
Project briefing
was held on
the 7th
November
2014
R6
00
000
R0
.00 Delayed
procurement
processes
Targets set for
quarter 3 to be
merged with
quarter 2
targets and
fast-track the
project.
Project
advertisement
Ye
s
29 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Review District
Integrated
Transport Plan
5.2
.1.2
6
To Review the
document that
will identify
transport
related needs
within the
ANDM.
Date DITP
adopted
1
Completed
and adopted
DITP
document for
the ANDM.
Increase
access to
municipal
services
-Inception
phase of the
project,
produced
Inception
report
-Acquisition
and analysis of
available
data- progress
reports
Project briefing
was held on
the 7th
November
2014
R2
50
000
R0
.00 Delayed
procurement
processes
Targets set for
quarter 3 to be
merged with
quarter 2
targets and
fast-track the
project.
Project
advertisement
Ye
s
Review
Sanitation
Master Plan.
5.2
.1.2
7
To Review of
the document
that guides
and addresses
sanitation
backlog in the
ANDM
Date
Sanitation
master plan
adopted
1
One complete
reviewed
sanitation
master plan for
the ANDM.
Increase
access to
municipal
services
-Inception
phase of the
project,
produced
Inception
report
-Acquisition
and analysis of
available
data- progress
report s
None
R2
50
000
0.0
0
This is a MISA
funded
project.
Contractual
issues between
MISA and a
Consultant
MISA to resolve
the matter with
the consultant
Minutes of the
meeting
Attendance
register
Ye
s
Rural road
Asset
Management
System
5.2
.1.2
8
To Develop
rural road and
asset
management
system for the
ANDM.
Date road
and asset
management
system
adopted
1
Complete rural
assessment
system
Increase
access to
municipal
services
-Inception
phase of the
project
-Acquisition
and analysis of
data –
progress report
capturing
required
information into
the system
completed
Visual
Assessment on
all roads
conducted
R1 0
00 0
00
R4
,523,6
19.3
8
Annual budget
used due the
speedy
completion of
the project
None – project
is completed Assessment
report
30 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Feasibility
studies for long
term regional
water supply(
Kinira and
Ntabankulu
dam)
5.2
.1.2
9
To Conduct
dam feasibility
studies to
address long
term water
backlog
eradication.
Date dam
feasibility
studies
completed
1
Completed
concept
report
completed
Increase
access to
municipal
services
Pre-feasibility
assessment,
report
submitted for
Kinira and
Ntabankulu
dams
Feasibility
study
undertaken,
for approval of
Kinira and
Ntabankulu
None
R3
000 0
00
R0.0
0
Outstanding
Payments
hindering the
project
Progress
Submitted
invoices and
waiting for
payment to be
effected
DWA approval
letters
31 | P a g e
5.2.2 PROJECT MANAGEMENT UNIT
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Expanded
public works
program
5.2
.2.1
To create 815
full time
equivalence.
Number of-
jobs created
3124 jobs
created
Promote
earning
potential of
ANDM
Communities
781 jobs
created and
reported to
EPWP
Targ
et
Ac
hie
ve
d
R3
.2m
R4
.443 m
Budgeted
expanded due
to added
projects.
Budget
adjustments
EPWP
quarterly
validated
report and
Expenditure
reports
YES
FINANCIAL MANAGEMENT PROJECTS
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Financial
Management
5.2
.2.2
To control and
manage the
expenditure of
capital grants.
% of targeted
capital grants
controlled
and
managed
Creditors paid
within 30 days
from the date
of receipt of
invoices.
Improve
expenditure
management
and controls
Monitor
transfers from
ANDM main
account to
relevant call
accounts
All transfers
from ANDM
main account
to relevant call
account
monitored
No
ne
No
ne
None None
Monthly
reconciliation
and
expenditure
reports
Ye
s
32 | P a g e
MATATIELE PROJECTS
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
ANDM VIP
SANITATION
MATATIELE
5.2
.2.3
To increase
access to
sanitation by
2500
households
Number of
households
with access to
sanitation
facilities in
Matatiele
2500
2500 VIPs
constructed
Increase
access to
municipal
services
Construction
of 1250
structures
completed
274 VIP toilets
constructed
and Target not
Achieved
R
8 9
76 7
33.0
0
R
1 4
65
566.1
2
No contracts
in place
Budget
adjustment Happy letters YES
RAMOHLAKOANA/
MALUTI/ PHASE 2
5.2
.2.4
To provide
access to
sanitation
sewer
reticulation to
210
households
Number of
households
with access to
sewer
reticulation 1
1 x 8,4 km of
sewer
reticulation
lines
constructed
Increase
access to
municipal
services
6.3 KMs of
sewer
reticulation
lines
constructed.
Target
achieved
R2
38
1 4
67.0
0
R
13
86
920
.00
Project over-
budgeted for. Adjust budget
Practical
Completion YES
Tholamela water
supply
5.2
.2.5
To construct
bulk
infrastructure
and provision
of access to
4112
households.
Number of
Targeted
infrastructure
completed
2
1 x 28Km Bulk
Pipeline
network
1 Command
reservoir
Increase
access to
municipal
services
Procurement
of contractors.
Refurbishment
of weir.
Construction
of break
pressure tanks
and river
crossings
Target
achieved
R
7 7
50
00
0.0
0
R
6 2
20 4
70
.55
Contractor for
phase 1
abandoned
site
new
contractor
ceded the
works and
established
and there is
progress on
site
Progress
Report YES
Fobane sub-
region phase 1
5.2
.2.6
To construct
bulk
infrastructure
and provision
of access to
2305
households.
% of WTW
construction
completed
100%
1 WTW
constructed
Increase
access to
municipal
services
25%
Construction
of WTW
Completed
Target not
achieved
R
7
500 0
00
.00
R 0
.00
Contractor left
site and new
contractor
appointed
Contractor
awarded and
site hand over
will be arrange
by January
2015
Appointment
letter YES
33 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Fobane sub-
region phase 2
5.2
.2.7
To construct
bulk
infrastructure
and provision
of access to
2223
households.
Number of
Targeted
infrastructure
completed
1
1 x 5km water
reticulation
pipeline
network
constructed
Increase
access to
municipal
services Nil
Nil
R
601 5
78
.00
R
0.0
0
Phase 2
depend on
Fobane phase
1 WTW
construction
The awarded
contractor for
phase 1 to fast
track the
progress on
site in order to
start the work
for phase 2.
Maluti / Matatiele
/ Ramohlakoana
water
5.2
.2.8
To construct
bulk
infrastructure
and provision
of access to
5468
households.
Number of
Targeted
infrastructure
completed
7
5 boreholes
equipped
1 x 3km bulk
pipeline
network
constructed
1 x 2.5Ml
reservoir
constructed.
Increase
access to
municipal
services
2 boreholes
equipped
1 x 3km bulk
pipeline
network
constructed
25% of 2.5Ml
reservoir
construction
completed.
Target
achieved
R4 5
00 0
00.0
0
R
3 0
12 5
16.7
8
Reservoir
contractor
progressing
very well
The works will
be completed
by February
2015
Progress
reports YES
Matatiele Ward 5
Water Supply
5.2
.2.9
To construct
bulk
infrastructure
and provision
of access to
1914
households.
Number of
targeted
infrastructure
completed
13
9 boreholes
equipped
1 x 11.9km
bulk pipeline
& 1 x 11km
reticulation
pipeline
network
constructed
1 x 1 Ml
reservoir
constructed.
1 x 2 Ml/day
package WTP
constructed.
Increase
access to
municipal
services
1 x 4km bulk
pipeline & 1 x
4km
reticulation
pipeline
network
constructed
25% of 1 Ml
reservoir
constructed.
10% of 2
Ml/day
package WTP
constructed.
Target not
achieved
R 7
500 0
00
.00
R
763 3
95.5
4
Project re-
advertised
Contractor
Appointed
and currently
established
Appointment
Letter YES
34 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Matatiele Ward 7
Water Supply
5.2
.2.1
0
To construct
bulk
infrastructure
and provision
of access to
2435
households.
Number of
targeted
infrastructure
completed
3
1 x 15.9km
bulk pipeline
& 1 x 10km
reticulation
pipeline
network
constructed
1 x 1 Ml
reservoir
constructed.
Increase
access to
municipal
services
1 x 5km bulk
pipeline & 1 x
4km
reticulation
pipeline
network
constructed
25% of 1 Ml
reservoir
constructed.
Target Not
Achieved.
R 7
50
0 0
00.0
0
R
3 3
81 4
67
.25
Project re-
advertised
Contractor
Appointed
and currently
established
Appointment
Letter
YES
Matatiele Ward 15
Water Supply
5.2
.2.1
1
To construct
bulk
infrastructure
and provision
of access to
3763
households.
Number of
targeted
infrastructure
completed
14
9 boreholes
equipped
1 x 15km bulk
pipeline & 1 x
4km
reticulation
pipeline
network
constructed
3 x Concrete
reservoir
constructed.
Increase
access to
municipal
services
1 x 5km bulk
pipeline & 1 x
2km
reticulation
pipeline
network
constructed
Target not
achieved
R
5 0
00 0
00.0
0
R 1
273
091
.15
Project re-
advertised
Contractor
Appointed
and currently
established
Appointment
Letter YES
Matatiele
Regional Bulk
Water Supply
5.2
.2.3
0
To construct
infrastructure
to facilitate
the provision of
access to
portable water
to 3314
households
% of Targeted
infrastructure
completed
30%
Procurement
of 12
kilometres of
pipes
Increase
access to
municipal
services Award tender
material
Supplier
started
delivery pipes
on site
R5 5
72 0
24
R None None
Delivery Note
and Progress
report
YES
35 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Belford bulk
Pipelines
5.2
.2.3
1
To replace
degenerated
infrastructure
Number of
Targeted
Infrastructure
replaced
3
3 x 5km rising
mains
Increase
access to
municipal
services
-Appointment
of contractors.
Replacement
of 2,4 km
pipeline
-Replace 5km
rising main
Pipeline
complete and
only 1 reservoir
under
construction R4 3
46 3
97
R 3
966
806 Delays in
getting the
quotations for
elevated steel
tank.
Finalise
cession with
supplier for
elevated tank
and adjust
budget
Progress
report YES
Matatiele wtw
Refurbishment
5.2
.2.3
2
To Refurbish
degenerated
infrastructure
Number of
Targeted
infrastructure
refurbished
2
1 x 13km rising
main
constructed
1 WTW
refurbished
Increase
access to
municipal
services
6km pipeline
constructed
All works
completed
R2 2
24 3
92
R 5
10 2
99
Project over
budgeted for
Budget
adjustment
Practical
Completion YES
36 | P a g e
UMZIMVUBU PROJECTS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Andm VIP
Sanitation
Umzimvubu
5.2
.2.1
2
To increase
access to
sanitation by
1500
households
Number of
households
with access to
sanitation
facilities in
Umzimvubu 1500
1500 VIPs
constructed
Increase
access to
municipal
services
Construction
of 500
structures
completed
545 VIP Toilets
completed
and Target
Achieved
R 3
590
693
.0
0
R
4 9
22
350.0
9
More units
added due to
demand
Budget
adjustment Happy letters YES
Cabazana
water supply
5.2
.2.1
3
To construct
bulk
infrastructure
and provision
of access to
500
households.
Number of
targeted bulk
infrastructure
constructed
Number of
targeted
households
with access to
portable
water 500
4 clear water
storage
reservoirs
constructed
500
Households
with access to
portable water
Increase
access to
municipal
services
3 clear water
storage
reservoir
constructed
and 150
household with
access to
portable water
Target Not
Achieved
R 6
500
000
.0
0
R
4 6
13 6
53.7
2
Project re-
advertised
Budget
adjustment
Appointment
letter YES
Cabazi
5.2
.2.1
4
To construct
bulk
infrastructure
and provision
of access to
980
households.
Number of
targeted
household
with access to
portable
water
980
980
households
provided with
access to
portable water
Increase
access to
municipal
services
980
households
provided with
access to
portable water
Target
achieved
R
750 0
00
.00
R
2 7
45
176
.60
Project
completed
ahead of the
plan.
Budget
adjustment
Practical
Completion
Certificate
YES
Hlane water
supply
5.2
.2.1
5
To construct
bulk
infrastructure
and provision
of access to
2335
households.
Number of
targeted
household
with access to
portable
water
2335
2335
households
provided with
access to
portable water
Increase
access to
municipal
services
2335
households
provided with
access to
portable water
Target
achieved
R
1 5
00
000.0
0
R
1 6
31 9
15.5
9
Eskom
connected the
pump station
and now they
are busy
testing
Currently
Contractor is
busy with
testing and
commissioning
the line to the
pump station
Practical
Completion
Certificate
YES
37 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Siqhingeni
water
5.2
.2.1
6
To construct
bulk
infrastructure
and provision
of access to
2529
households
Number of
targeted
household
with access to
portable
water
2529
2529
households
provided with
access to
portable water
Increase
access to
municipal
services
2529
households
provided with
access to
portable water
Target
Achieved
R
3 0
00 0
00.0
0
R
6 1
88 3
37.0
9
Increase in
number of
households
Budget
adjustment
Practical
Completion
Certificates
YES
Qwidlana
water supply
area 1 & 2
5.2
.2.1
7
To construct
bulk
infrastructure
and provision
of access to
1198
households
Number of
targeted
household
with access to
portable
water
1198
1198
households
provided with
access to
portable water
Increase
access to
municipal
services
1198
households
provided with
access to
portable water
Target
Achieved
R 3
000
000
.00
R
2 3
78 2
66.8
7
None None
Practical
Completion
Certificate
YES
Qwidlana
water supply
area 3 & 4
5.2
.2.1
8
To construct
bulk
infrastructure
and provision
of access to
households
Number of
targeted
infrastructure
completed
7
3 Storage
reservoirs
constructed
1 x 20kms of
bulk &
reticulation
network
constructed
3 Boreholes
equipped
Increase
access to
municipal
services
15 kms of bulk
& reticulation
network
constructed
and 2 storage
reservoir and
3 boreholes
equipped
15 km bulk and
3 reservoirs
constructed
and 3 pump
houses
constructed
but not
equipped and
Target
Achieved
R
6 0
00 0
00.0
0
R
4 5
51 2
88.8
8
Delays due to
environmental
non-
compliances
Rehabilitation
plan
completed
and approved
by DEDEA
Progress
Reports YES
Qwidlana
water supply
area 5
5.2
.2.1
9
To construct
bulk
infrastructure
and provision
of access to
households
Number of
targeted
infrastructure
completed
3
1 Storage
reservoirs
constructed
1 x 12kms of
bulk &
reticulation
network
constructed
1Boreholes
equipped
Increase
access to
municipal
services
15 kms of bulk
& reticulation
network
constructed
and 1 storage
reservoir and
1 boreholes
equipped
15 km bulk and
1 reservoirs
constructed
and 1 pump
houses
constructed
but not
equipped and
Target
Achieved
R
4 2
50
0 0
00
.00
R
3 3
50
873.2
3
None None
Progress
report
YES
38 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Ntibane water
supply phase 2
5.2
.2.2
0
To construct
infrastructure
and provision
of access to
3205
households
Number of
targeted
infrastructure
completed
3205
1 x 1,2mgl
WTW
constructed
1 x 10kms of
bulk &
reticulation
network
constructed
1 x 1ML Clear
Water
Reservoir
Increase
access to
municipal
services
50% of 1,2mgl
WTW
constructed
1 x 5kms of
bulk &
reticulation
network
constructed
25% of ML
clear Water
Reservoirs
constructed
Target not
achieved
R 7
500
000
.00
R
6 5
95 2
95
.58 Contract
terminated
due to non-
performance
Contractor
awarded and
site hand over
is done and
currently busy
with the site
establishment
to completed
the
outstanding
works
Appointment
letter YES
Kwabaca rws-
section 3 (bulk
pipeline)
5.2
.2.2
1
To construct
infrastructure
and provision
of access to 17
496 households
Number of
targeted
infrastructure
completed
1 1 x 0.5kms Bulk
pipeline
network
constructed
Increase
access to
municipal
services
1 x 0.5kms Bulk
pipeline
network
constructed
Target
Achieved
R 2
000
000
.00
R
187
4 4
01
.00
None None
Practical
completion
certificate
YES
Kwabaca rws -
( WTW & bulk
Infrastructure
pipeline)
5.2
.2.2
2
To construct
infrastructure
and provision
of access to 17
496 households
Number of
targeted
infrastructure
completed
7
1 x 6.5 Ml WTW
5 x 2.5 Ml
Reservoirs 1 x
17kms Bulk
pipeline
network
constructed
Increase
access to
municipal
services
Appoint
Service
provider to
conduct
designs
Target Not
Achieved
R 5
706 9
10
.00
R
0.0
0
Delays in
preparing
contract
documents
Fast-track
procurement
and award to
a PSP
Appointment
Letter YES
39 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Umzimvubu
ward 14 water
5.2
.2.2
3
To construct
infrastructure
and provision
of access to
500 households
Number of
targeted bulk
& reticulation
water
infrastructure
constructed
Number of
targeted
households
with access to
portable
water 500
3 boreholes
equipped
1 x 22km bulk
pipeline & 1 x
33km water
reticulation
pipeline
network
constructed
3 x Clear
Water
Concrete
reservoirs
constructed.
Number of
targeted
households
with access to
portable water
Increase
access to
municipal
services
1 x 105km of
bulk pipeline &
1 x 15km of
reticulation
water pipeline
network
constructed
and 1 clear
water
concrete
reservoir
constructed.
Target not
achieved
R
3 7
50 0
00.0
0
R1 1
70 1
77.0
0
Project re-
advertisement
Contractor
awarded and
site hand over
is done and
busy with the
site
establishment
Appointment
letter YES
Umzimvubu
ward 13 water
5.2
.2.2
3
To construct
infrastructure
and provision
of access to
700 households
Number of
targeted bulk
& reticulation
water
infrastructure
constructed
Number of
targeted
households
with access to
portable
water
700
3 boreholes
equipped
1 x 22km bulk
pipeline & 1 x
33km water
reticulation
pipeline
network
constructed 3
x Clear Water
Concrete
reservoirs
constructed.
Number of
targeted
households
with access to
portable water
Increase
access to
municipal
services
1 x 5km of
bulk pipeline &
1 x 5km of
reticulation
water pipeline
network
constructed
Target
Achieved
R 6
000 0
00.0
0
R
6 4
16 7
72.2
6
None None Progress
report YES
40 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Umzimvubu
ward 22 water
5.2
.2.2
3
To construct
infrastructure
and provision
of access to
500 households
Number of
targeted bulk
& reticulation
water
infrastructure
constructed
Number of
targeted
households
with access to
portable
water 500
3 boreholes
equipped
1 x 17.5km bulk
pipeline & 1 x
29.2km water
reticulation
pipeline
network
constructed
3 x Clear
Water
Concrete
reservoirs
constructed
Number of
targeted
households
with access to
portable water
Increase
access to
municipal
services
1 x 5km of
bulk pipeline &
1 x 5km of
reticulation
water pipeline
network
constructed
Target Not
Achieved
R
2 2
50 0
00.0
0
R
1 6
87 1
54.4
0
Project re-
advertised
Contractor
awarded and
site hand over
is done and
busy with the
site
establishment
Appointment
Letter YES
Kwabaca
Augmentation
(South)
5.2
.2.3
3
To improve
access water
provision
Number of
targeted
infrastructure
completed
7
1 x 4kms of
new bilk
pipeline
network
constructed
3 x protection
of springs
Increase
access to
municipal
services
1 x 2kms of
new bulk
pipeline
network
constructed
-1 x spring
protected
-1 x 4kms of
new bulk
pipeline
network
constructed
-3 x springs
protected
Bulk pipeline
completed
Busy with the
Springs
R9
23
524
R1 5
92 3
42
More work
completed Adjust budget
Practical
Completion
Certificate
and progress
Report
YES
41 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
RBIG
Umzimvubu
5.2
.2.3
4
To construct
infrastructure
to facilitate the
provision of
access to
portable water
Number of
targeted
infrastructure
completed
5
1 x 8km bulk
pipeline
network
constructed
4 Concrete
Weirs
constructed
Increase
access to
municipal
services
-Construction
of 4km bulk
pipeline
60%
construction of
weir
completed
Construction
of 4km bulk
pipelines
-100% weir
construction
completed
80% works
Construction is
done
R7 0
30 0
72
R
Contractor
slow in
progressing
None Progress
report
YES
42 | P a g e
MBIZANA PROJECTS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
ANDM VIP
SANITATION
MBIZANA
5.2
.2.2
4
To increase
access to
sanitation by
3500
households
Number of
Households
with access
sanitation
facilities in
Mbizana
3500
3500 VIPs
constructed
Increase
access to
municipal
services
Construction
of 1 500 VIP
structures by
end of
December
2014
100 VIP
Structures
completed
and not
Achieved
R
8 9
76
733.0
0
R
2 2
61
037.0
4
Delays in
advertisement
of the project.
Fast-track and
award
contractors
Appointment
letters YES
UP - GRADING
OF MBIZANA
TOWN SEWERE
SYSTEM
5.2
.2.2
5
To conduct a
feasibility study
& preliminary
design for the
sewer
reticulation by
June 2014
% of feasibility
study &
preliminary
design
completed 1
00%
Detail
feasibility study
& preliminary
design.
Increase
access to
municipal
services
75% Feasibility
Study
Completed
Feasibility Study
is 100%
completed
and Target
Achieved
R
1
250 0
00
.00
R
0.0
0 PSP hasn’t
submitted the
claim
Encourage the
PSP to submit
the claim
Feasibility
Study Report YES
Greater
Mbizana
regional
scheme
reticulation
5.2
.2.2
6
To construct
bulk water
reticulation
infrastructure
to facilitate the
provision of
access to 8000
portable
water.
Number of
targeted bulk
reticulation
infrastructure
completed
50 k
m
1 x 25km bulk
reticulation
pipeline
network
constructed
4 x Clear
Water
Reservoirs
constructed
Increase
access to
municipal
services
1 x 15km bulk
reticulation
pipeline
network
constructed
and 2 Clear
water
Reservoirs
constructed
Target Not
Achieved
R
12 7
50 0
00
.00
R
1 3
86 6
52
.32
Project re-
advertised
Fast-track and
award
contractor
Appointment
letter YES
43 | P a g e
NTABANKULU PROJECTS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
ANDM VIP
SANITATION
NTABANKULU
5.2
.2.2
7
To increase
access to
sanitation by
1000
households
Number of
Households
with access
sanitation
facilities in
Ntabankulu
1000
1000 VIPs
constructed
Increase
access to
municipal
services
Construction
of 500 VIP
structures
398 VIP toilets
completed
and Target Not
Achieved
R 8
976 0
00
.00
R
4 3
55
465.7
9
Slow Progress
by Contractors
due to terrain
Appoint new
contractors
Practical
Completion
Certificate
and happy
letters
YES
Up - grading
of Ntabankulu
town sewer
system
5.2
.2.2
8
To construct
infrastructure
to facilitate the
provision of
access to
sanitation
Number of
targeted
infrastructure
completed 100%
1 x 100%
WWTW
constructed
Improve the
quality of
Municipal
Infrastructure
services
1 x 40% of the
WWTW
constructed
40% WWTW
constructed
and Target Not
Achieved
R 6
000 0
00
.00
R
5 8
16 4
77
.97
None None
Progress
report
Site meeting
minutes
YES
BOMVINI
NYOKWENI -
BULK WATER
SUPPLY
5.2
.2.2
9
To construct
infrastructure
to facilitate the
provision of
access to
portable water
to 2892
households.
Number of
targeted
infrastructure
completed
1
1 x 6km bulk
pipeline
network
constructed
Increase
access to
municipal
services
Appoint
contractor to
facilitate
Abstraction
license and
construct 3km
pumping main
Constructed
3.5km of
pumping main
and Target
Achieved
R 5
750 0
00
.00
R
2 6
89 8
65
.57
Contract
terminated
4 Contractor
nominated to
price the
outstanding
works for
completion
Termination
letter YES
44 | P a g e
ISD PROJECTS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
ISD
Coordination
5.2
.2.3
5
To maximize
community
participation in
all MIG Projects
Number of
community
meetings held
EN
TIR
E A
ND
M
Community
meetings for
project
inceptions
Promote,
public
participation
and
meaningful
good
governance
Coordinate
community
meetings
Target
Achieved
Nil
None
None
PSC minutes
& Training
reports
Non-financial
reports.
YES
45 | P a g e
5.2.3 WATER SERVICES PROVISION
IDP Project
IDP Lin
k S
DB
IP N
o.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Tools &
Equipment
5.2
.3.1
To capacitate
Water Services
Provisioning
with necessary
tools and
equipment
Number of
Tools and
Equipment
Procured
8
8 test kits for
WTW and
WWTW for
Matatiele and
Mbizana
Optimise
systems,
administration
and operating
procedures 4 Test kits
8 test kits
procured, still
follows the
tender process.
Project had
been
advertised
R5
00
000.0
0
-
Evaluation of
Tender
delayed
Fast track the
acquisition of
all test kits,
once of.
TOR, Advert Yes
Drought Relief
Intervention
5.2
.3.2
To implement
water drought
relief schemes.
By June 2015
Number of
Drought relief
schemes
provided
6
6 Drought
relief schemes
completed
and
operational
Improve
community
and
environmental
health and
safety
Implementation
of 3 drought
relief projects
Service
Provider
appointed for
Bunjenje (1
drought relief
project), Drilling
& Testing of
Borehole
Contract has
been
advertised
R1
50 0
00.0
0
-
The Service
Provider is
poorly
performing,
Evaluation of
the Drilling
tender is
delayed
Notice of
termination to
be served
TOR, Advert &
appointment
letter
Yes
Building
Maintenance
& Alterations
5.2
.3.3
To maintain all
municipal
building
Infrastructure
Number of
Municipal
buildings and
structural
components
maintained
5
5 municipal
buildings and
structural
components
maintained
Improve
community
and
environmental
health and
safety
2 municipal
building and
structural
components
maintained
6 Municipal
Buildings and
structural
components
maintained
R2
00 0
00.0
0
R4
18 5
83.6
7
Budget
constraints
Budget
adjustments
Orders and
invoices Yes
Vehicles
Leasing
5.2
.3.4
To improve
WSP response
time by
increasing
access to
transportation
Number of
vehicles
leased
24
Increased
availability to
vehicles for
technical staff
Optimise
systems,
administration
and operating
procedures
Signing of lease
agreement
with relevant
car rental
agent
Lease
agreement for
24 vehicles
leased from
Fleet Africa is
still active
R2 7
50 0
00.0
0
R2 2
37 7
94.5
6
None None Invoices &
Reports Yes
46 | P a g e
IDP Project
IDP Lin
k S
DB
IP N
o.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Municipal
Water
Infrastructure
Grant
5.2
.3.5
To Develop a
business plans
& implement
MWIG projects.
By June 2015
Number of
project
implemented
28
28 MWIG
projects
implemented
Optimise
systems,
administration
and operating
procedures
Procurement of
service
providers for
the 4 MWIG
Programme
areas (= 28
projects) and
conduct
assessment on
site for MWIG
implementation
28 Projects for
the 4 MWIG
programmes
are being
implemented
R1
0 0
00 0
00.0
0
R1
3 8
75 4
59.0
0 None None
TOR,
Appointment
letters, Site
assessments
reports,
Progress
reports
Yes
47 | P a g e
MATATIELE PROJECTS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Maintenance
and Repairs
of Matatiele
Water &
Sanitation
Infrastructure
schemes
5.2
.3.6
To provide
access and
prevent
unexpected
break downs
on water and
sanitation
schemes by
JUNE 2014
Number of
water
schemes
maintained
with 100%
adherence to
maintenance
plan
47
47 Matatiele
water and
sanitation
schemes fully
operational
Improve the
quality of
Municipal
Infrastructure
services
47of water
schemes
maintained
according to
planned
schedule for
Quarter
47of water
schemes
maintained
according to
planned
schedule for
Quarter
R3
000 0
00.0
0
R8 3
56 8
41.6
9 Budget
Constraints
Budget
adjustments
Invoices, Work
Instructions,
delivery notes
Yes
Refurbishment
and
Replacement
of Water
Infrastructure -
Matatiele
5.2
.3.7
To revive and
refurbish
degenerated
water schemes
Number of
water services
infrastructure
refurbished
8
8 Matatiele
Water services
infrastructure
refurbished
and
operational
Improve the
quality of
Municipal
Infrastructure
services
Pursuing SCM
processes and
2 schemes to
be refurbished
4 schemes are
currently being
refurbished.
Appointment
of a Service
Provider on a
turnkey basis to
attend the
Matatiele
Sewer networks
R5
00 0
00.0
0
R9
57 3
02.1
9
Water
shortages
demanded
additional
schemes to be
refurbished
Budget
Adjustments
Appointment
letter, Reports Yes
48 | P a g e
UMZIMVUBU PROJECTS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Repairs and
Maintenance
of Water &
Sanitation
Infrastructure
schemes -
Umzimvubu
5.2
.3.8
To provide
access and
prevent
unexpected
break downs
on water and
sanitation
schemes by
JUNE 2014
Number of
water
schemes
maintained
with 100%
adherence to
maintenance
plan
75
75 Umzimvubu
water and
sanitation
schemes fully
operational
Improve the
quality of
Municipal
Infrastructure
services
75 of water and
sanitation
schemes
maintained
according to
planned
schedule for
Quarter 1
75 of water
and sanitation
schemes
maintained
according to
planned
schedule for
Quarter 1
R 3
000
000
.00
R6 1
50 9
72.0
2 Budget
Constraints
Budget
adjustments
Invoices, Work
Instructions,
delivery notes
Yes
Refurbishment
and
Replacement
of Water
Infrastructure
in Umzimvubu
5.2
.3.9
To revive and
refurbish
degenerated
water schemes
Number of
water services
infrastructure
refurbished
4
4 Umzimvubu
Water services
infrastructure
refurbished
and
operational
Improve the
quality of
Municipal
Infrastructure
services
Pursuing SCM
processes & 2
schemes to be
refurbished
Appointment of
Professional
Service
Provider
Pursuing SCM
processes for
the
appointment
of a service
provider
R1 0
00 0
00.0
0
R3
1 9
89.6
7
The project
had been
delayed to be
advertised
(Replacement
of sections of
sewer networks
at Mt Frere &
Mt Ayliff)
Fast-track the
procurement
process
TOR Yes
Refurbishment
and
Replacement
of Water
Infrastructure –
Mnceba
Water Scheme
5.2
.3.1
0
To revive and
refurbish
degenerated
Mnceba water
scheme
Number of
water services
infrastructure
refurbished
1
1 Mnceba
Water services
(Cluster of
villages)
infrastructure
refurbished
and
operational
Improve the
quality of
Municipal
Infrastructure
services
Planning and
field
assessment &
implementation
of water
scheme
refurbishment
Pursuing the
procurement
process for the
appointment
of a service
provider
R1 0
00 0
00.0
0
R3
17 8
55.8
5
Project had
been
advertised but
the evaluation
process
delayed
Fast-Track the
evaluation
leading to the
appointment
of a service
provider
TOR, advert Yes
49 | P a g e
MBIZANA PROJECTS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Repairs and
Maintenance
of Water &
Sanitation
Infrastructure
schemes -
Mbizana
5.2
.3.1
1
To provide
access and
prevent
unexpected
break downs
on water and
sanitation
schemes by
JUNE 2014
Number of
water
schemes
maintained
with 100%
adherence to
maintenance
plan
32
32 Mbizana
water and
sanitation
schemes fully
operational
Improve the
quality of
Municipal
Infrastructure
services
32 of water
and sanitation
schemes
maintained
according to
planned
schedule for
Quarter 1
32 of water
and sanitation
schemes
maintained
according to
planned
schedule for
Quarter 1
R3
000 0
00.0
0
R3 6
28 3
67.5
7 Budget
Constraints
Budget
adjustments
Invoices, Work
Instructions,
delivery notes
Yes
Refurbishment
and
Replacement
of Water
Infrastructure -
Mbizana
5.2
.3.1
2
To revive and
refurbish
degenerated
water schemes
Number of
water services
infrastructure
refurbished
2
2 Mbizana
Water services
(Cluster of
villages)
infrastructure
refurbished
and
operational
Improve the
quality of
Municipal
Infrastructure
services
Planning and
field
assessment & 1
water scheme
refurbished
1 water
scheme
refurbished
(Nyanisweni –
Redoubt water
lines)
R1 0
00 0
00.0
0
R1 1
46 7
01.9
3
None None
TOR, adverts
and
appointment
letters
Yes
Refurbishment
and
Replacement
of Sanitation
Infrastructure -
Mbizana
Ponds
5.2
.3.1
3
To revive and
refurbish
degenerated
sanitation
schemes
Number of
Sanitation
schemes
refurbished
1
1Mbizana
Pond
refurbished
Improve the
quality of
Municipal
Infrastructure
services
Pursuing SCM
processes,
Construction
of the
additional
pond to
alleviate the
over flooding
of effluent
Pursuing SCM
processes for
the
appointment
of Professional
Service
Provider
R5
00 0
00.0
0
-
Project
delayed to be
advertised
Fast-track the
procurement
process
TOR Yes
50 | P a g e
NTABANKULU PROJECTS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Repairs and
Maintenance
of Water &
Sanitation
Infrastructure
schemes -
Ntabankulu
5.2
.3.1
4
To provide
access and
prevent
unexpected
break downs
on water and
sanitation
schemes by
JUNE 2014
Number of
water
schemes
maintained
with 100%
adherence to
maintenance
plan
33
33 Ntabankulu
water and
sanitation
schemes fully
operational
Improve the
quality of
Municipal
Infrastructure
services
33 of water
and sanitation
schemes
maintained
according to
planned
schedule for
Quarter 1
33 of water
and sanitation
schemes
maintained
according to
planned
schedule for
Quarter 1
R3
000 0
00.0
0
R4 4
97 2
31.3
4 Budget
Constraints
Budget
Adjustments
Invoices, Work
Instructions,
delivery notes
Yes
Refurbishment
and
Replacement
of Water
Infrastructure -
Ntabankulu
5.2
.3.1
5
To revive and
refurbish
degenerated
water schemes
Number of
water services
infrastructure
refurbished
8
8 Ntabankulu
Water services
infrastructure
refurbished
and
operational
Improve the
quality of
Municipal
Infrastructure
services
Pursuing SCM
processes & 3
schemes to be
refurbished
5 schemes to
be refurbished
still follow the
tender
processes.
R7
50 0
00.0
0
R2
76 6
74.6
0
Evaluation of
the
refurbishment
tenders
delayed
Fast track the
evaluation
stage of the
tender process
TOR, adverts Yes
Refurbishment
and
Replacement
of Sanitation
Infrastructure –
Ntabankulu
Ponds
5.2
.3.1
6
To revive and
refurbish
degenerated
sanitation
schemes
Number of
Sanitation
schemes
refurbished
1
1Ntabankulu
Pond
refurbished
Improve the
quality of
Municipal
Infrastructure
services
Pursuing SCM
processes,
should
commence
with
replacement
of PE lining
with concrete
lining and
construction of
an additional
pond
Pursuing SCM
processes for
the
appointment
of Professional
Service
Provider
R5
00 0
00.0
0
-
Project
delayed to be
advertised
Fast-track the
procurement
process
TOR Yes
51 | P a g e
Ta
rge
t a
ch
ieve
d, 4
7
Ta
rge
t p
art
ially
ach
ievd
, 1
0
Ta
rge
t n
ot a
ch
ieve
d, 4
3
0
5
10
15
20
25
30
35
40
45
50
%
IDMS
Target achieved Target partially achievd Target not achieved
52 | P a g e
5.3. COMMUNITY DEVELOPMENT SERVICES
5.3.1 ISD & CUSTOMER CARE
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP
Objective
Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
ISD & Customer
Care Public
Education and
Community
Awareness
Programme
5.3
.1.1
To increase
sense of
accountability
and ownership
by communities
Number of
LMs work
shopped
4
ISD Public
Education and
Awareness
Workshops held
in 4 LMs
Promote
Public
participation
and Good
Meaningful
Governance
-1LM
-1 LM
2 water Use
educations
conducted (
Ntabankulu &
Umzimvubu LMs)
R67
000
R67
693
N/A None
Programs
Attendance
registers
Presentations
Pictures
Brochures
Actual
Expenditure
Report/Order
s ye
s
Number of
LMs informed
4
Customer Care
Indaba held in
four LM’s
Promote
Public
participation
and Good
Meaningful
Governance
-1LM
-1 LM
2 Customer
Care workshops
conducted (
Mbizana LM and
Matatiele LM)
R67
000
61 6
10
N/A
Attendance
registers and
Programmes
Attendance
registers and
Programmes
Ye
s
Customer Care
Centre
Marketing
5.3
.1.2
To develop
information
leaflets for
information
dissemination
Number of
booklets
developed
10 0
0 0
Increased
number of
ANDM Customer
Care line Users
Promote
Public
participation
and Good
Meaningful
Governance
Development
of Business
Specification
and concept
document for
leaflets
Service Provider
appointed for
development of
leaflets
R5
00
0
R 9
467
. 70
N/A Copy of
Order Copy of
Order
Ye
s
53 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP
Objective
Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Batho Pele
Championship
Programme
(Implementation
)
5.3
.1.3
To promote the
culture of
practical
application of
Batho Pele
Principles by all
ANDM Service
Units and
Sector partners
ANDM Batho
Pele
Championshi
p
Forum
established
All ANDM Service
Stakeholders,
LM’s and units
with prioritized
Batho Pele
flagship
programmes
Promote
Public
participation
and Good
Meaningful
Governance
-Key
Stakeholder
Consultation
meeting for
initiating the
BPF
-Procurement
of Batho Pele
principles and
working hours
be displayed at
ANDM
entrance
-BPSF meeting
held
Key Stakeholder
Consultation
meeting held
for
establishment of
a forum
Quotations
sought for
procurement of
Batho Pele
Principles and
service hours
R85
000
R30
00
N/A
Attendance
registers
Notices for
quotations
Attendance
registers
Notices for
quotations
Ye
s
Strengthening of
District ISD
services
5.3
.1.4
To ensure
implementatio
n of District ISD
Guidelines
District ISD
guidelines
implemented
and all ANDM
projects
sustained
1
8 Scheduled
contact
sessions/plannin
g and
implementation
meetings held
with ANDM
service delivery
units
Promote
Public
participation
and Good
Meaningful
Governance
-All Social
Facilitators
attend
Participatory
Methodologies
Summit
(PMS)and
conferences
3 meetings held
with service
delivery units
6 meetings held
with service
delivery units
All Social
Facilitators
attended Public
participation
workshop in July
2014
6 contact
sessions/meetin
g held with
service delivery
departments
R26
0 0
00
R 1
98
74
7
N/A N/A
Attendance
registers,
copy of
Workshop
programme,
pictures and
the
Expenditure
Report.
Minutes and
Registers
Ye
s
54 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP
Objective
Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
40 community
structures
established and
capacitated,
monitored and
evaluated
20 community
structures
established
and
capacitated
Health and
hygiene
Education.
31 community
structures
established and
capacitated in
Project
Management,
Leadership skills,
Conflict
Resolution,
Health and
hygiene
Education
N/A
Training
Reports with
PSC Lists and
Attendance
Registers
Ye
s
Procurement of
protective
clothing
5.3
.1.5
To Reduce
number of
injuries on duty
% of Staff
supplied with
protective
clothing
100%
Protective
clothing and
equipment
delivered and
distributed to all
Unit staff
members
Strengthen
Governance
and reduce
risk
None
R0
.00
Crime Prevention
5.3
.1.6
To coordinate
promotion of
crime free
district through
an integrated
multi-
disciplinary
approach
Number of
active
community
safety forums
held
All local
Community
Safety Fora
operational and
effective
Strengthen
Governance
and reduce
risk
-Monitor and
support
Implementatio
n of Local
Community
Safety plans
District
community
Safety meeting
held to discuss
progress on
implementation
of local
community softy
plans.
All local
community
safety
programmes
supported
R50
000
R 1
3 6
80
N/A N/A
Minutes,
Attendance
registers and
programs /
CSF Quarterly
Reports
Ye
s
55 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP
Objective
Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Customer Care
Centre System
Upgrade
5.3
.1.7
To improve
customer care
call centre
% of calls
logged
resolved
within 5 days
100%
Call center
efficiency
improved
Increase
performanc
e and
efficiency
levels
Service
provider
appointed,
system Installed
(Reports)
50 % complete
R20
0 0
00
nil
Delays on
implantation of
the project due
to limited user
wrights
IT to
FastTrack
processes of
licensing by
ANDM
Reports
Ye
s
Customer
Satisfaction
Surveys
5.3
.1.8
To enhance
the quality of
services
rendered by
ANDM
Number of
customer
satisfactory
surveys
conducted
50 0
00
,00
Customer
satisfaction
surveys
conducted for
all LMs
Increase
performanc
e and
efficiency
levels
-Conduct
Satisfaction
surveys for 1 LM
-Conduct
Satisfaction
surveys for 1 LM
Service Provider
appointed
R10
0 0
00
Nil
Budgetary
constraint
attributed to
delays in the
implementatio
n of the project
Appointmen
t letter of the
Service
Provider.
Appointment
letter of the
Service
Provider.
ye
s
Table 5.3.1
Measurable Objective
KPI
An
nu
al T
arg
et
Output
IDP Objective
Targets for Quarter 1 & 2
Actual Performance for Quarter 1 & 2
Bu
dg
et
for
Q
1&2
Act
ua
l
Ex
pen
dit
ure
Reason For Variance
Means Intervention
Poe
PO
E A
tta
ched
Yes
/No
IDP
Pro
ject
IDP
Lin
k
SD
BIP
No
.
56 | P a g e
Table 5.3.1
Measurable Objective
KPI
An
nu
al T
arg
et
Output
IDP Objective
Targets for Quarter 1 & 2
Actual Performance for Quarter 1 & 2
Bu
dg
et
for
Q
1&2
Act
ua
l
Ex
pen
dit
ure
Reason For Variance
Means Intervention
Poe
PO
E A
tta
ched
Yes
/No
IDP
Pro
ject
IDP
Lin
k
SD
BIP
No
.
57 | P a g e
Table 5.3.1
Measurable Objective
KPI
An
nu
al T
arg
et
Output
IDP Objective
Targets for Quarter 1 & 2
Actual Performance for Quarter 1 & 2
Bu
dg
et
for
Q
1&2
Act
ua
l
Ex
pen
dit
ure
Reason For Variance
Means Intervention
Poe
PO
E A
tta
ched
Yes
/No
IDP
Pro
ject
IDP
Lin
k
SD
BIP
No
.
58 | P a g e
5.3.2 DISASTER MANAGEMENT
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
5.3
.2.1
To review
Disaster
Management
Policy
Framework
Disaster
management
policy
framework
reviewed
1
Adopted
disaster
management
policy and
framework
Optimise
systems,
administration
and operating
procedures
Initiate
processes of
procuring an
external
service on
spear-heading
the review(as
stipulated by
DMAct)
The plan has
been
submitted to
council for
adoption( has
gone through
Mayoral
Committee
Stage ) 0
0
None n/a
Order number,
attendance of
stake holder
consultative
process
ye
s
Review of
Disaster
Management
Plan and Risk
profile
5.3
.2.2
To review
Disaster
Management
Plan
Date review of
the Disaster
management
plan and to
align with the
disasters that
have recently
occurred
1
Adopted and
reviewed
disaster
management
plan
Optimise
systems,
administration
and operating
procedures
Initiate
processes of
service
procurement
The plan has
been
submitted to
council for
adoption( has
gone through
Mayoral
Committee
Stage R1
20
.oo
o
R1
99
112.2
40
None n/a
Order number,
attendance of
stake holder
consultative
process
Ye
s
Disaster
management
volunteer
programme
5.3
.2.3
Disaster
management
volunteer
programme
Number of
volunteer units
established in
LMs
4
4 Volunteer
units
established
Increase
performance
and efficiency
levels
-Maintain the
units and
sustaining the
3 enablers as
per DMAct
-Maintain the
units and
sustaining the
3 enablers as
per DMAct
4 unit of
volunteers has
been
maintained
R3
00
,000.0
0
R3
12
,000.0
0
None n/a
Monthly
attendance
register and
attendance
register for
meetings
Ye
s
59 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Disaster
Management
Capacity
Building
5.3
.2.4
Promote a
culture of risk
avoidance
among
stakeholders by
capacitating
all role players
improvement
of
understanding
of people i.t.o
their roles &
responsibilities
in disaster risk
management
50
ANNUAL
TARGET : 50
people
capacitated
on disaster
management
KPAs
Increase
performance
and efficiency
levels
-Number of
stake holders
capacitated
-Number of
stake holders
capacitated
One workshop
conducted(70
people were
trained)
R1
30
000
0
None n/a
Attendance
register, copy
of
presentation
and pictures
Ye
s
Satellite centre
establishment
in Bizana
5.3
.2.5
To prevent
prevalent
disaster risk
Fully
functional
disaster
management
satellite centre 1
Completion of
site
establishment
and initial
phase of
construction
Increase
access to
municipal
services
-Follow-up on
procurement
processes and
stakeholder
engagement.
-Construction
Principal agent
has been
appointed and
two project
starring
committee
meetings took
place 4 M
illio
n
0
Late
appointment
of principal
agent due to
delayed SC M
Processes
Appointment
of main
contractor will
be fast tracked
within the third
quarter
Appointment
letter of
principal
agent and
attendance
register of
meetings Ye
s
Disaster
Management
response,
recovery and
rehabilitation
5.3
.2.6
To implement
uniform
approach to
the disaster
management.
% of
community
members
receiving
support and
relief
50%
50%
improvement
in support and
relief
Increase
access to
municipal
services
Number of
assisted
affected
members
Number of
assisted
affected
members
8 disaster
fatalities were
assisted with
the burial
394 disaster
affected
households
were assisted
1300 blankets
were procured
for disaster
relief
500 sponges
procured
R9
43
,719 .0
0
R 9
59 ,
886.9
89
None n/a
Order
numbers for
procurement
of disaster
relief material
Ye
s
60 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Procurement
of disaster
management
vehicles
5.3
.2.7
To procure
response
vehicles for
disaster
management
Procurement
of 1 single cab
vehicle
1
Procurement
of 1 single cab
vehicle
Increase
access to
municipal
services
Initiate
procurement
process on DM
bakkie
Supplier has
been
appointed
R4
20
000
0
None n/a Advert
Ye
s
Disaster
Management
Public
Education &
Community
Awareness
Programme
5.3
.2.8
Capacity
building of
ANDM
vulnerable
communities
on disaster
mitigation
Number of
Disaster
Management
awareness
campaigns
conducted
4
Awareness
campaigns
conducted in
vulnerable
communities
on mitigation
of disasters
Promote Public
participation
and Good
Meaningful
Governance
-Well
capacitated
communities
on prevention
and
minimisation of
disaster
impacts
- Well
capacitated
communities
on prevention
and
minimisation of
disaster
impacts
Public
awareness
campaigns
material has
been procured
and 20
awareness
campaigns has
been
conducted
R5
0.0
00.0
0
R1
06 9
32.0
0
None n/a Pictures
Ye
s
Procurement
of disaster
management
protective
equipment &
clothing
5.3
.2.9
To procure
protective
clothing for
disaster
management
personnel
% of
protective
equipment
procured
100%
Supply chain
management
processes in
place
Strengthen
Governance
and reduce
risk
-Initiate
procurement
processes on
protective
clothing
-All disaster
practitioners
and volunteers
Order number
has been
issued to the
supplier and
awaiting
delivery of
protective
clothing
R5
0 0
00
R3
9 3
60.0
0 None n/a Order number
Ye
s
61 | P a g e
5.3.3 MUNICIPAL HEALTH SERVICES
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Water and
food samples
analysis
5.3
.3.1
Apply and
enforce the
implementatio
n of SANS
Number of
water samples
taken.
744
188 water
samples taken
quarterly.
Improve
organisation,
capacity,
knowledge
and
Transformatio
n
-188 samples
taken and
analysed
-188 samples
taken and
analysed
197 samples
taken and
analysed
191 samples
taken and
analysed R1
50
000
R1
26
77
2
None
NHLS
(Durban
branch) is
very
considerate
in costs and
also the
analysis is
performed
accordingly
Results
Invoices
Number of
awarenesses
conducted on
water quality.
408
100% of non-
complying
water results,
and
reinforcement
of the potable
water results.
Increase
access to
municipal
services
-102 water
quality
awarenesses
conducted in
different
wards.
-102 water
quality
awarenesses
conducted in
different
wards.
40
awarenesses
relating to
water quality
that was non-
compliant,
were done to
sources
56
awarenesses
were done to
affected
communities
R0
.00
-
Awarenesses
are indicative
of areas where
there are
challenges, but
at the same
time the
improvement in
in-house
handling of
water is
promoted
Awarenesses
to the areas
where the
samples had
E.coli was
done
Reports
62 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Number of food
safety
awareness
campaigns
conducted.
408
408 food
safety
awareness
campaigns
conducted
Increase
access to
municipal
services
-102 Food
safety
Awareness
conducted in
different Wards
-102 Food
safety
Awareness
conducted in
different Wards
120 food
safety
awarenesses
held
102 food
safety
awarenesses
held
R1
00
000
R1
01
,500
None None Reports
Number of food
samples taken,
analyzed and
communicated.
204
204 food,
meat and milk
samples taken
Increase
access to
municipal
services
-51 food
samples taken,
analysed and
communicate
d
-51 food
samples taken,
analysed and
communicate
d
20 food
samples taken
for chemical
analysis & 13
complied
199 samples
taken for
bacteriologica
l analysis
57 CoAs issued
to qualifying
businesses R0
.00
7 did not
comply due to
excessive
colourants in
the foodstuffs
46 did not
comply
(presence of
coliforms
detected)
Training of
EHPs on
colourants
detecting
done
Training
programme
-Sample
results
Procurement
of sampling
equipment
5.3
.3.2
Apply and
enforce the
implementatio
n of SANS
Number of
Offices provided
with sampling
equipment
associated re -
agents
4
4 satellite
offices set up
Improve
community
and
environmenta
l health and
safety
4 satellite
offices
provided with
sampling
equipment
that is properly
serviced and
associated re-
agents
Sampling
equipment is
due for service
in February
2015
R1
50
000
-
None None
Report
Certificate
of the
equipment
(3rd quarter)
63 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
urban &
Government
institutions)
including
butcheries;
milking
sheds/parlour
and milling
5.3
.3.3
To Develop
and enforce
MHS by-laws
and scope of
practice.
Number of
businesses, and
government
institutions
inspected.
420
420 businesses
inspected
Improve
community
and
environmenta
l health and
safety
-105 businesses
and govt
institutions
inspected
-105 businesses
and govt
institutions
inspected
223 buildings
(businesses &
govt premises)
inspected, out
of which 48%
did not
comply
356 buildings
inspected
10 CoCs
issued to
qualifying
mortuaries
1 issued to a
qualifying
medical waste
vehicle R
50 0
00
R5
3,6
50
Communicatio
n with owners
and Heads of
Institutions has
been done.
Continuous
inspections
with notices
issued and
adhered to
Reports
30 day
notice
reports
To Develop
and enforce
MHS by-laws
and scope of
practice.
Number of
building plans
scrutinized
100% of
building plans
received.
Improve
community
and
environmenta
l health and
safety
-100% of
building plans
received
scrutinized
-100% of
building plans
received
scrutinised
39 building
plans received
and
scrutinized
(100%)
R0
.00
-
Mbizana &
Ntabankulu
LMs need
strengthening
of committees
Strengthenin
g BP
committees
in other LMs
initiated
-Registers
-Minutes of
committee
sittings
64 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Community’s
capacitation
on
environmenta
l issues.
Pa
ge
: 8
5 B
31
5.3
.3.4
To Develop
and enforce
MHS by-laws
and scope of
practice
Number of
Chemical safety
awareness
programmes
conducted.
40
40
awarenesses
conducted
Improve
community
and
environmenta
l health and
safety
-10
awarenesses
conducted
-10
awarenesses
conducted
25 chemical
safety
awarenesses
conducted
3 organo-
phosphate
poisonings
investigated
R4
0 0
00
R4
1,5
00
Due to an
abnormally
high rate of
sale of organo-
phosphate
tablets, there
was need to
sensitise
communities
and also strictly
regulate
businesses on
how to sell
Sale of these
tabs over the
counter to
be strictly
regulated
-Reports
-
Application
s to sell
organo-
phosphates
Number of
health care
waste
generators
evaluated.
100
100 health
care waste
generators
Improve
community
and
environmenta
l health and
safety
-25 health care
waste
generators
-20 health care
waste
generators
38 HCRW
generators
evaluated
22 HCRW
generators
evaluated R0
.00
-
None
An amicable
agreement
has been
reached with
DoH to have
MHS as part
of the mngt
system for
their HCRW
-Reports
-CoCs
Number of
awarenesses
conducted on
prevention and
control of
communicable
diseases.
40
40
awarenesses
on
communicabl
e diseases
Improve
community
and
environmenta
l health and
safety
-10
awarenesses
on
communicabl
e diseases
conducted
-10
awarenesses
on
communicabl
e diseases
conducted
25 sessions
held on prev &
control of
comm
diseases
6 dog bites
(rabies cases)
investigated
R0
.00
-
None, but the
notification
processes are
not very quick
(pace is slow)
None, but we
need to
strengthen
the
notification
processes
with the DoH
Notification
forms
Case
investigatio
n reports
65 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
1. Number of
awarenesses on
disposal of the
dead. = 40
2. Number of
cemeteries
evaluated = 28.
3. Number of
exhumation
conducted
40
awarenesses
on the
exhumations
28 cemeteries
evaluated.
100% of
exhumation
applications
received.
Improve
community
and
environmenta
l health and
safety
-20
awarenesses
on
exhumations
-7 cemeteries
evaluated
-32
awarenesses
on
exhumations &
interments
done
-6 cemeteries
inspected
twice
4 exhumations
and re-burials
done
R0
.00
-
None
None,
except to
improve &
regulate
cross-
boundary
and border
transportatio
n of mortal
remains
-Reports
-Pics
Number of air
quality
awarenesses
conducted
40
40 air quality
awarenesses
Improve
community
and
environmenta
l health and
safety
-10 awareness
conducted
-10 awareness
conducted
1 plan done
on how to
conduct the
awareness
10
awarenesses
conducted on
outdoor air
quality
R0
.00
-
Not yet
capacitated
on in-door air
quality & yet
there are too
many diseases
(including
pneumonia)
that are
pricked by the
air quality
indoors (citing
an example-
unsound air
conditioning)
Capacity
building of
EHPs on
IAQM and
also
procuring
IAQM
equipment
Reports
66 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
To Develop
and enforce
MHS by-laws
and scope of
practice
Commemoratin
g the World
Environmental
Health Day
4
Attend the
National
Environmental
Health
Conference
Honour the
National
WEHD in
Bojanala
District
Municipality
-Attend the
NEHC, and
also present
ANDM
experiences in
projects, etc
-National
World
environmental
Health Day
attended
-Instead all
EHPs and
political
leadership
attended a
National
Environmental
Health
Conference
-ANDM made
a governance
presentation
on sharing of
best practices
Received a
certificate for
Alfred Nzo
Award in
Rustenburg R6
00
000
R5
36
,000.0
0
None
whatsoever
None,
except that
ANDM is
amongst the
best in
governance
Reports
Certificate
Procurement
of office
furniture for
the
department.
Pa
ge
: 8
5 B
31
5.3
.3.5
Develop and
enforce MHS
by-laws and
scope of
practice
Date delivery of
office furniture
30 D
ec
em
be
r
All satellite
offices with
office furniture
Availability of
the 10 Laptops
Improve
community
and
environmenta
l health and
safety
-Facilitate the
procurement
of furniture
and laptops
-Purchasing
and delivery of
office furniture
and laptops
Furniture
procured for 2
offices only
R1
00
000
R8
4,0
00
None None Orders
Delivery
notes
67 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
MHS
Procuremen
t plan
5.3
.3.6
Ensure that the
procurement
plan is
prepared,
implemented
& adhered to
by end of June
15
MHS
procurement
plan
implemented &
adhered to
Improve
community
and
environmenta
l health and
safety
-Procurement
of office
furniture for 5
offices (24
chairs, 6 office
desks, 6 filling
cabinet, 5
deep freezers,
6 microwaves,
6 heaters, 6
fans,18 pedal
bins, 6 elecrtic
kettles)
Laboratory
analysis
-Procurement
of
one 4x4
Double Cab
with canopy
-Procument of
7 laptops
-Laboratory
services
Not procured
2 laptops
procured
Procured
laboratory
services on a 2
year contract
R3
30
000
R2
50
,000.0
0
Could not
procure the
vehicle for now
None Orders
Invoices
68 | P a g e
5.3.4 SACRH
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP
Objective
Targets for
Quarter 1 & 2
Actual Performance
for Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Development
of Heritage
and Museum
5.3
.4.1
Preserve history
of the fallen
heroes and
heroines
Commemoration
Freedom day
celebrations
1
Fallen heroes
and heroines
commemorated
Promote
Public
participation
and Good
Meaningful
Governance
None (This is for the 4th
quarter)
R0
.00
Honour Mowa
memorial site
Fencing &
Landscaping,
geographic
research and
documentary
1
Mowa memorial
site fenced
Promote
Public
participation
and Good
Meaningful
Governance
Fencing Fencing done
R9
0 0
00
R1
18 0
00.0
0 Landscaping
could not be
done due to
lack of funds
Landscaping
to be
considered
in the next
financial
year
Project
pictures
Project
report
Honour legacy
program of O.R.
Tambo
Support District
Choral festival
Wreath-laying
Miss O.R. Tambo
O.R. Tambo
Dinner
Maintenance of
O.R. Tambo
garden of
Remembrance
Strengthening
relations with the
City of Lusaka
and signing of
the MoU
6
OR Tambo
programmes
honored
Promote
Public
participation
and Good
Meaningful
Governance
-District Choral
music festival
-Engagement
with City of
Ekurhuleni
-Wreath-
laying
Miss O.R.
Tambo
-Engagement
with City of
Ekurhuleni and
City of Lusaka
1X District choral
music conducted.
Engagement with the
City of Ekurhuleni
conducted.
Wreath laying, O.R.
Tambo melting pot,
O.R. Tambo school
debate attended and
conducted.
Miss O.R. Tambo
conducted.
Relations with the City
of Lusaka
strengthened and
MoU signed by all
affected
municipalities
R4
00 0
00.0
0
R1 6
64 0
00.0
0
The
programme
needed
more funds
Funds were
sources from
the within
CDS votes
Project
report and
Project
pictures
69 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP
Objective
Targets for
Quarter 1 & 2
Actual Performance
for Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Commemorate
Khananda hill
heroes
Commemoration
& preservation
30 J
un
e
Khananda hill
heroes
commemorated
Promote
Public
participation
and Good
Meaningful
Governance
R0
.00
Commemorate
Ngqindilili hill
heroes
Commemoration
and
Conduct
research,
Alignment of the
site with heritage
route 3
0 J
un
e
Commemoration
and research
conducted
Promote
Public
participation
and Good
Meaningful
Governance
-Consultation
with, DSRAC,
SANHRC,
Mbizana LM
Conduct
research
-Consultation
with, DSRAC,
SANHRC,
Mbizana LM
Conduct
research
Meeting between
DSRAC, ANDM,
Mbizana Local
Municipality
conducted
R0
.00
R0
.00
None None Attendance
register
70 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP
Objective
Targets for
Quarter 1 & 2
Actual Performance
for Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Honor Alfred Nzo
Legacy
program,
Alfred Nzo
Documentary
Memorial lecture
(Erection of the
Monument to
consider when
Thusong Center
is done)
Preservation of
Alfred Nzo
Memorial site
(Thusong Centre)
Monitor the
maintenance of
Alfred Nzo grave
(site)
Development of
Alfred Nzo
Documentary
and Research,
development of
Alfred Nzo
booklet
Alfred Nzo
legacy
programme
honored
Promote
Public
participation
and Good
Meaningful
Governance
Request for
proposal on
Alfred Nzo
documentary
and
development
of Alfred Nzo
Booklet
R4
00 0
00.0
0
Development
of Arts and
Culture
programme
5.3
.4.2
To recognize
and
acknowledge
District cultural
diversities
Cultural festival
Isicathamiya
festival
Gospel festival
Development of
arts and craft
exhibitions
1
District different
cultures
recognized and
acknowledged
Promote
Public
participation
and Good
Meaningful
Governance
-Host cultural
festival
-Host
isiCathamiya
and Gospel
festival
Annual cultural
festival conducted.
Annual isiCathamiya
and Gospel festivals
conducted
R8
00
000
R7
11
000.0
0 None None
Project
report
Project
pictures
71 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP
Objective
Targets for
Quarter 1 & 2
Actual Performance
for Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Monitoring of
initiation schools
programme
Awareness
campaign,
initiation school
visit
Awareness
campaign
conducted
Promote
Public
participation
and Good
Meaningful
Governance
Initiation
school visit
Awareness campaign
conducted.
Initiation school visit
conducted during
November/December
season
R5
0 0
00
R4
5 1
57.0
0
None None
Attendance
register
Project
report
Commemoration
of Traditional
leaders heroes
and heroines
Traditional
leaders
programmes
(Traditional
festival x4)
District traditional
leaders
commemorate
Promote
Public
participation
and Good
Meaningful
Governance
Coordinate
Traditional
leaders
festivals
4x Traditional leaders
festivals and
commemorations
conducted
R3
0 0
00
R6
3 0
00.0
0 Project cost
exceeded
budget
Other
budget
votes within
CDS had to
be utilised
Project
report
Project
pictures
Promotion of
literature writing
and recognition
of district clans
Develop
research and
documentary
District local
writers
recognized
Promote
Public
participation
and Good
Meaningful
Governance
-Coordinate
local writers
-Coordinate
local writers
Local writers attended
National
Grahamstown Art
Festival
R0
.00
R1
2 9
00.0
0
None None
Project
report
Project
pictures
Develoment
of sport and
recreation
5.3
.4.3
Promote sport
participation
internationally
Participation in
deferent sporting
codes (Saimsa
games)
(Southern Africa
International
Municipal Sport
Association)
ANDM
participated in
Saimsa games
Promote
Public
participation
and Good
Meaningful
Governance
-Attend
Saimsa games
Saimsa games held in
East London attended
R1
50
000
R3
00 0
00.0
0
Project costs
were above
the
budgeted
amount
Other CDS
budget
votes had to
be utilised
Project
report
Project
pictures
Promotion sport
participation
provincially
Participation in
deferent sporting
codes. Eastern
Cape Salga
games, with one
built up event
ANDM
participated in
Salga games
Promote
Public
participation
and Good
Meaningful
Governance
Participate in
Salga games
Salga games held in
Queenstown
attended
R4
00
000
R8
08
908.9
4
Project costs
were above
the
budgeted
amount
Other CDS
budget
votes had to
be utilised
Project
report
Project
pictures
72 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP
Objective
Targets for
Quarter 1 & 2
Actual Performance
for Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Promotion sport
participation of
young women
Participate in
Spar National
Netball
Championships
Alfred Nzo
netball team
participated in
Spar National
Netball
championship
Promote
Public
participation
and Good
Meaningful
Governance
Participation
in Spar
National
Netball
Championship
Women sport was
conducted
R2
00
000
R1
44
17
0 None None
Project
report
Project
pictures
District sport
development
programme
Sport
Development
Indaba x 2
2
Sport
development
indaba
conducted
Promote
Public
participation
and Good
Meaningful
Governance
Conduct sport
indaba
1x Sport Indaba
conducted
R0
.00
R0
.00
None None Attendance
register
Support Horse
racing
1 x Horse racing
(economic
development)
Alfred Nzo
horse racing
conducted
Promote
Public
participation
and Good
Meaningful
Governance
Conduct
horse racing
1xHorse racing
facilitated and
conducted
R5
0 0
00
R6
2 5
00 None None
Project
report
Project
pictures
73 | P a g e
5.3.5 FIRE & RESCUE SERVICES
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Procurement of
Fire and Rescue
Services
equipment
5.3
.5.1
Fire stations
established
and
operational.
%of required
equipment
procured
100%
Availability of
equipment
Improve
community
and
environmental
health and
safety
-Facilitate
procurement
of fire and
rescue
equipment
-Project at
Adjudication
stage
R2
00
000.0
0
None N/A
Bid
Specification
& Bid
Evaluation
minutes
Project
advertisement
Delivery notes Ye
s
Fire and Rescue
Services
Communication
Control Center
upgrade
5.3
.5.2
Fire stations
established
and
operational.
Upgraded
and
equipped
control center
100
%
Functioning
upgraded
control center
Improve
community
and
environmental
health and
safety
-Production of
drawings and
procurement
documentation
-Appointment
of service
providers
The
appointment of
service provider
for lease
process of the
turn key
communication
control centre
system has
been
facilitated R1
45
000.0
0
None N/A Terms of
reference
Ye
s
Procurement of
Fire and Rescue
Services
vehicles(2 X
Staff Training
Transporters, 4 X
Fire safety
vehicles)
5.3
.5.3
Fire stations
established
and
operational.
Number of fire
and rescue
services
operational
vehicles
available
5
Availability of
fire and
rescue
services
operational
vehicles and
staff
transporters
Improve
community
and
environmental
health and
safety
-Facilitate
procurement
of fire safety
vehicles
procurement of
fire safety
vehicles (
project at
Adjudication
stage) service
provider has
been
appointed R2
050 0
00.0
0
None N/A
Bid Spec
minutes
Project
advertisement
Ye
s
74 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Training center
establishment –
Mount Frere
5.3
.5.4
To establish
functional
training center
at Mount Frere
% of Fire
stations
established
and
functional
100%
100%
functional fire
training center
Improve
community
and
environmental
health and
safety
-Facilitate
procurement
of training
props
-Installation of
procured
training props
Evaluation
stage
R2
00
000.0
0
Lack of funds
- budget
adjustment to
make funds
available for
the project
- re submit the
project for
evaluation
Master list for
projects due
for evaluation
Ye
s
Fire and Rescue
Capacity
Building
5.3
.5.5
Apply and
enforce the
implementation
of South
African
National
Standards.
Increase
stakeholder
engagement
on district fire
safety
strategies
Increased
stakeholder
engagement
Improve
community
and
environmental
health and
safety
-Develop
concept
document
-produce 5000
pamphlets
-conduct
district fire
safety Indaba
-Develop terms
of reference for
the district fire
coordinators
forum
-District fire
safety indaba
conducted
-district fire
safety strategy
developed
R7
0 0
00
None N/A
District FP
Indaba
concept
District fire
prevention
strategy
document
Ye
s
Facilitate the
recruitment and
support to key
Fire & Rescue
Service
objective
5.3
.5.6
To establish
functional fire
and rescue
services
Number of fire
and rescue
personnel on
shift
maintained at
4 per shift per
station
Maintenance
of shift
strength to at
least 4 fire
fighters per
shift per
station
Improve
community
and
environmental
health and
safety
-Conduct 12 in-
house training
sessions
-Conduct 12 in-
house training
sessions
-Shift strength
maintained
- in-house
training
conducted
R5
10 0
00.0
0
R 5
10 0
00
.00
None N/A
Shift rosters
Training
attendance
registers
Ye
s
75 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Number of
Fire & life
safety
awareness
campaign
conducted
100
75 Fire & life
safety
awareness
conducted
Improve
community
and
environmental
health and
safety
25 Fire & life
safety
awareness
campaigns
conducted
25 fire and life
safety
awareness
campaigns
conducted
R1
50
000.0
0
R0
.00
None N/A Attendance
registers
Ye
s
Development
of Community
Emergency
Response
Teams (C.E.R.T)
5.3
.5.7
Communities
supported
through special
programs
initiatives.
%
Development
of C.E.R.T
document
100%
C.E.R.T
document
Improve
community
and
environmental
health and
safety
-Development
of concept
document
-Procurement
process
-Identify hot-
spots
-Local
stakeholder
engagement
C.E.R.T concept
document
developed
-hot spots
identified
R2
13
840.0
0
R2
13 8
40.0
0
Project
extended for
a period of
one year.
N/A Attendance
registers
Ye
s
76 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Fire and Rescue
Services Policies
and By- Law
Enforcement
5.3
.5.8
Review and
implement
district fire
safety by-laws.
Date
reviewed
district fire
safety by-
laws.
200
Law
enforcement
activities
conducted
Improve
community
and
environmental
health and
safety
-facilitate fire
safety by-law
review
-facilitate the
appointment
of peace
officers
- facilitate the
procurement
of law
enforcement
documents
-appointment
of service
provider that
will supply by-
law
enforcement
documents
-Legal office
engaged to
facilitate the
fire safety by-
law review
- District fire
safety indaba
conducted
-district fire
safety strategy
developed
R7
00
00
.00
R7
0 0
00.0
00
None N/A
Reviewed fire
safety by-laws
Issued notices
Ye
s
To Apply and
enforce the
implementation
of South
African
National
Standards.
Number of
occupancies
inspected
200
200
occupancies
inspected
Improve
community
and
environmental
health and
safety
100
occupancies
inspected
100
occupancies
inspected
-inspection
reports reports
and flammable
liquid
certificates
produced and
supplied to
complying
retailers. R2
0 0
00.0
0
None N/A Inspection
register
Ye
s
77 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Procurement of
protective
equipment &
clothing
5.3
.5.9
Apply and
enforce the
implementation
of South
African
National
Standards.
% of
employee
receiving
protective
clothing and
uniforms
100%
Protected and
uniformed
personnel
Improve
community
and
environmental
health and
safety
-Facilitate
procurement
of protective
clothing and
uniform
-Procurement
of protective
clothing
-Project at
Adjudication
stage
R6
50
000.0
0
None N/A
Bid Spec
Committee
minutes.
Advertisement
Ye
s
78 | P a g e
5.3.6 THUSONG SERVICE
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Construction
of 2 Thusong
Centres
established
and
functioning by
2015
5.3
.6.1
Improved
Thusong
Centre and
customer care
services
Number of
operational
centres
2 New
Operational
centres
Improve
community
and
environmental
health and
safety
Upgraded
service
standards in
Nophoyi
Fencing has
been done for
the Thaba
Chicha site.
Nkantolo- Still
sorting out the
squabbles that
affected
construction on
site
Nophoyi- was
affected by
the strong wind
and as a result
the structure
needs
maintenance
R0
.00
-
None None Reports
Establishment
of a Thusong
Service Centre
Unit by 2017
5.3
.6.2
Appointment
of 3 Thusong
Centre Co-
ordinators
Number of
Coordinators
Appointed
Fully
functioning
Thusong
Centre
Services
Improve
community
and
environmental
health and
safety
3 co-ordinators
appointed
Because of
budgetary
constraints, 1
co-ordinator
has been
appointed.
R0
.00
The manager
of the service
has not yet
been
appointed. The
advert with
CPS
Department
To appoint the
Manager of
Thusong
Services with
immediate
effect
Appointment
letter
79 | P a g e
Ta
rge
t a
ch
ieve
d, 6
8
Ta
rge
t p
art
ially
ach
ievd
, 1
4
Ta
rge
t n
ot a
ch
ieve
d, 1
8
0
10
20
30
40
50
60
70
80
%
Community Development Srrvices
Target achieved Target partially achievd Target not achieved
80 | P a g e
5.4 PLANNING & ECONOMIC DEVELOPMENT
5.4.1 ECONOMIC PLANNING
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Implementation
of Investment
Attraction
Strategy:
Ntenetyana
Dam
Development
Pa
ge
: 86
C11
5.4
.1.1
Ntenetyana
Dam tourism
development
by June
2016/17
Project design
and costing
undertaken 1
00%
Completed
design
document
Promote the
earnings potential
of ANDM
Communities
-Procurement
of and
appointment
of service
provider
-Project
Inception
-Development
of Business
Plan Concept
Terms of
reference
developed
and submitted
to
Specification
Committee.
Project
advertised.
Service
provider
appointed.
R5
00
000
Nil
Delay in the
overall
procurement
processes,
resulting in
delays in
Project
Inception and
Business Plan
Concept
Document
Project
Inception and
Business Plan
development
to take place
in Quarter 3
Terms of
reference
Advert
Appointment
Letter
Ye
s
81 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Implementation
of Tourism
Sector Plan:
Beach to Berg
Corridor
Development
Plan
Pa
ge
: 86
C13
5.4
.1.2
Stimulate
tourism
between
coastal and
mountainous
areas of the
district by
June 2016/17
% of Beach to
Berg and
Corridor
Development
business plan
developed
100%
Adopted
Beach to Berg
and Corridor
Development
Business Plan
-Procurement
of Service
Provider
-Develop a 1st
draft of
tourism
development
plan.
-Present the
draft to all
relevant
stakeholders
-Service
provider
appointed.
-Project
Inception
meeting
conducted.
-Workshops
and site visits
conducted in
all four local
municipalities
-Draft Beach-
to-Berg
Corridor
Development
Plan Status
Quo Report
developed
R2
50 0
00.0
0
R2
82 3
06. 0
0
None None
Appointment
letter
Workshop
Report
Workshop
Questionnaires
Attendance
registers
Status Quo
Report
Ye
s
Fencing of
Arable Land
(20ha)
Pa
ge
: 86
C13
5.4
.1.3
Increase
sustainable
grain
production by
June 2016/17
Number of
Arable Land
fenced
20
ha
Complete
fencing of
identified
arable land
Improve
economic viability
-Procurement
process and
appointment
of service
provider
-Supply and
delivery of
fencing
material
Service
providers for
fencing tools,
protective
clothing and
stock fencing
have been
appointed.
Fencing
material
delivered.
R8
00 0
00. 0
0
R7
66 2
54. 6
0
None None
Appointment
letter
Invoices and
delivery note
Ye
s
82 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Grain
Production
(80ha)
Pa
ge
: 86
C13
5.4
.1.4
Promotion of
grain
production for
creation of
sustainable
markets and
trigger agro-
processing
within the
district by
June 2016/17
Number of
hectors (ha)
ploughed
8
0h
a
Mechanization
and ploughed
80 ha
-Procurement
of service
provider and
stakeholder
mobilization
-Contracting
and
ploughing for
80 ha of land
-Disking (soil
dressing) of
land
-Seed
Plantation
-Service
provider
appointed
-80 hectares of
land have
been ripped,
disked,
ploughed and
seeds planted.
-Community
Social
facilitations
were
conducted in
Ntabankulu,
Umzimvubu
and Matatiele
LM
R1
110 0
00.
00
R4
36 2
30
. 0
0
None
None
Terms of
Reference
Project Advert
Appointment
letters
Attendance
registers
Inception
Reports
Ye
s
83 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Capacity
Building for
SMME & Coops
Pa
ge
: 86
C14
5.4
.1.5
Promote self -
sustainable
SMME and
Coops by
June 2016/17
Number of
SMMEs and
Coops
capacitated
100
100 SMME and
cooperatives
supported
-Conduct
needs analysis
for SMME’s.
-Procurement
and
Appointment
of Service
Providers
-Conduct
Capacity
building of 25
SMME and
Cooperatives
in each Local
Municipality
-Needs
analysis
conducted
through the
SMME Sector
plan.
-Service
Providers
Appointed
-Supported
Umzimvubu
Heritage Day
Celebrations
towards SMME
development
-Capacitated
100 SMMEs (25
per LM) in
Project
Management,
Marketing and
Quality
Management
Systems
R9
30 0
00. 0
0
R1 6
94 8
55.0
0
100 SMMEs
capacitated
instead of the
25 targeted,
several
Service
Providers were
appointed to
conduct
training in the
4 local
municipalities
resulting in the
achievement
of the annual
target.
None
SMME needs
analysis report
List of SMMEs
assisted
Appointment
letters
Attendance
Registers
Workshop
Reports
Institutional
Arrangements
and
Partnerships
Pa
ge
: 86
C15
5.4
.1.6
Coordinate
sitting of IGR
LED structures
for integrated
economic
development
planning by
June 2016/17
Number of
LED meetings
coordinated
4
4 quarterly LED
fora meetings
held
Strengthen
Intergovernmental
Relations
Quarterly
meetings of
DST, Tourism
and LED Fora
2 DST Meetings
held
1 LED Forum
Meeting held
R0
.00
R0
.00
None None
DST & LED
Forum
Meeting
Minutes
Attendance
Registers
Yes
84 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
District
Resource
Mobilisation
Project
Pa
ge
: 86
C15
5.4
.1.7
Mobilization of
financial and
non-financial
support for
LED initiatives
at local level
by 2016/17
Number of
business plans
developed
and
submitted
12
LED projects
assisted to
access
funding
4 Business
Plans
developed
5 Business Plan
Applications
for
Cooperative
Incentive
Scheme &
Black Business
Supplier
Development
Programme
Fund
submitted
R0
.00
R0
.00
Due to
additional
capacity,
department
was able to
develop an
additional
Business Plan
application for
funding
None Business Plans Yes
Numbers of
road shows
held
1
Number of
businesses
informed
about funding
opportunities
Improve
economic viability
Conduct a
Road show
Three road
shows
conducted in
Mbizana,
Ntabankulu
and Matatiele
Local
Municipalities.
R0
.00
Road Shows
were held in
each local
municipality
for improved
outreach
effectiveness
mzimvubu
Local
Municipality
road show
cancelled due
to poor
attendance of
stakeholders.
The road show
for ULM will be
held in the 3rd
Quarter.
Attendance
registers
Presentations
Yes
85 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Numbers of
business
breakfasts
held
1
Creating
institutional
partnerships
with potential
funders
Strengthen
Intergovernmental
Relations
Business
Breakfast
An SMME
Enrichment
and Franchise
Opportunities
Seminar was
held on the 17-
18 September
2014 where
SMMEs were
informed
about different
funding and
franchise
opportunities
available at
their disposal.
R0
.00
Nil
None None
Attendance
Register
ANDM News
Flash report
Yes
Numbers of
business plan
enrichment
sessions
1
Informed
business plans
developed
None
2 funding
assistance
sessions held.
R0
.00
Nil
Due to
demand, two
funding
assistance
sessions were
held instead
of one.
None Attendance
Registers Yes
86 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Grahamstown
Arts Festival
attendance
1
ANDM
Craftwork
marketed
Strengthen
Intergovernmental
Relations
Exhibit ANDM
Craftwork at
the
Grahamstown
Arts Festival
None
R0
.00
Nil
The Small
Enterprise
Development
Agency
(SEDA) had
funding to
ensure that
ANDM SMMEs
were
represented in
the
Grahamstown
Arts Festival.
SEDA
therefore
arranged all
logistical
arrangements
To start with
the logistical
arrangements
for the 2015
festival in
quarter four
List of ANDM
SMMEs
Exhibiting at
the Festival
Pictures of
ANDM
Exhibition stalls
87 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Poverty
Alleviation
Project
Pa
ge
: 86
C13
5.4
.1.8
Provide
support to
poverty
alleviation
projects by
June 2016/17
Number of
poverty
alleviation
projects
supported
1
0
Funded
initiatives
Improve
economic viability
-Poverty
Alleviation
funding policy
-Identify
Projects to be
funded
-Verification
and
assessment of
identified
projects
-Procurement
of service
provider and
Delivery of
inputs to
projects
-Draft Funding
Policy
developed
-Projects to be
funded
identified
-Project
verification
and
assessment
conducted
-Service
provider
apointed
-Inputs
delivered to X
beneficiaries
R6
00
000
R1
152 0
04.
40
Some of the
inputs were
out of stock
and could not
be delivered
Procurement
undertaken for
the year due
to high
demand
Due to under-
budgeting, a
viament had
to be
undertaken
Due to high
demand,
more
beneficiaries
were assisted
All outstanding
inputs to be
delivered in
January.
Draft Funding
Criteria
List of projects
to be funded
Project
Monitoring
and
Evaluation
questionnaires
Delivery note
Attendance
registers
Report
88 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Grain Storage
Facilities
5.4
.1.9
Sustainable
grain
production to
stimulate
agro-
processing by
June 2016/17
% of Grain
storage
facilities
constructed
Constructed
grain storage
Improve
economic viability
-Terms of
reference and
procurement
of service
provider
-Procurement
of service
provider
A Service Level
Agreement
has been
signed
between
ANDM and
Matatiele
Municipality
where R400
000 has been
transferred to
Matatiele
Local
Municipality
for the
construction of
Grain Storage
Facilities.
R1
10
000.0
0
R4
00
000.0
0
R400 000 was
set aside and
transferred to
Matatiele
Local
Municipality.
Procurement is
to be
undertaken by
Matatiele
Local
Municipality.
None
Service Level
Agreement
Proof of
transfer
Yes
ANDM Jazz
Festival
5.4
.1.1
0
Stimulate
tourism
between
coastal and
mountainous
areas of the
district by
June 2016/17
Jazz Festival
Held
1
Jazz Festival Improve
economic viability
-Preparation
Meeting and
procurement
-Jazz Festival
Event
-Preparation
meeting held
-Service Level
Agreement
signed
between
ANDM and
Matatiele
Local
Municipality
for the transfer
of funds for the
event
-Jazz event
successfully
held on the
20th of
December
2014
R5
00
000
R5
00
000
None None
Attendance
Register
Service Level
Agreement
Report
Yes
89 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Grain
Production
Master Plan
5.4
.1.1
1
Develop and
implement
Grain Master
plan which will
enable
access to
markets for
the sector by
June 2016/17
% of Grain
production
Master plan
completed
100%
Adopted
Grain
Production
Master Plan
Improve
economic viability
Draft Master
Plan and
Proposed
Evaluation
Framework
Final Master
Plan
Draft Master
Plan and
Proposed
Evaluation
Framework
developed
R2
50
000
Nil
Final
engagement
still to take
place
pertaining to
the final plan.
None
Draft Master
Plan
Yes
Implementation
of Investment
Attraction
Strategy
Ludeke Dam
Development
Pa
ge
: 86
C11
5.4
.1.1
2
Ludeke Dam
tourism
development
by June
2016/17
Project design
and costing
undertaken
100%
Completed
design
document
Improve
economic viability
-Procurement
of and
appointment
of service
provider
-Project
Inception
-Development
of Business
Plan Concept
-Terms of
reference
developed
and submitted
to
Specification
Committee.
-Project
advertised.
-Service
provider
appointed.
-Project
Inception
Report
Developed
R5
00
000
R2
85 0
90.8
5
Insufficient
time to
compile
Business Plan
Concept
Document as
appointment
of service
provider took
place late in
December
Business Plan
concept to be
developed in
the 3rd
Quarter.
Terms of
reference
Tender
document
Project
Advertisement
Appointment
letter
Inception
Report
Yes
90 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Umzimvubu
Fashion Show
5.4
.1.1
3
Stimulate
tourism
between
coastal and
mountainous
areas of the
district by
June 2016/17
Tourism
Fashion Show
held
Tourism
Fashion Show
Improve
economic viability
-Preparation
meeting for
Fashion show.
-Draft Service
Level
Agreement
between
ANDM and
ULM
-Tourism
Fashion Show
- Service Level
Agreement
signed
between
ANDM and
ULM
-Preparatory
Meetings and
Tourism
Fashion to be
held in the 3rd
Quarter
R200 0
00
Nil
None None
Meeting
minutes
Attendance
register
Service Level
Agreement
ANDM Zone
Centres
Stimulate
Economic
growth and
employment
creation
Utilization and
management
of ANDM
Zone Centres
100%
ANDM Zone
Centres
utilized and
managed by
SMMEs
Improve
economic viability
Procurement
of and
appointment
of service
provider
-Terms of
reference
developed
and submitted
to
Specification
Committee.
-Briefing
session held
-Project
advertised.
Nil
Nil
Tender had to
be re-
advertised as
suitable
service
provider could
not be
identified
Appointment
to take place
in the third
quarter
Terms of
Reference
Briefing
Meeting
Attendance
Register
Advert
91 | P a g e
5.4.2 DEVELOPMENT PLANNING & SPLUMS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Spatial
Planning
(Capacity
Support to all
LMs)
5.4
.2.1
To offer Spatial
Planning
capacity
support to
Local
Municipalities
Number of
planning tools
developed
1
Adopt 1
Municipal
Planning tools
in line with the
district Suite of
Plans.
Optimise
systems,
administration
and operating
procedures
-Collate
municipal
Spatial
Planning Needs
/ reports
-Transfer funds
to 1 LM based
on the needs
analysis report
Municipal Spatial planning needs report completed
Financial support funds transferred to Matatiele local municipality and Ntabankulu local municipality
R30
0 0
00
.00
R 7
80
00
0.0
0
Actual achievement exceeded targeted achievement
None Needs analysis report and transfer slips
Ye
s
To create a
comprehensive
land use
Database for 2
LM`s
5.4
.2.2
To create a
comprehensive
land use
Database for 2
LM`s
2 Land Audits
Completed
2
2 Land Audits
Completed
-Completion of
status quo
report
-Completion of
land claims
audit
datasheet
Land audit status quo has been completed
Audit of all urban land claims within the 2 LM`s has been completed
R15
0 0
00
R 3
79 4
55.8
0
Actual achievement exceeded targeted achievement
None Land audit status quo report
Ye
s
Automated
Filling System
for Planning
statutory
applications
5.4
.2.3
Functional AFS
linked to the
municipalities
intranet
Access to the
AFS through the
municipality`s
intranet
1
1
operational
AFS
-Compilation of
project terms of
reference
-Finalization of
Procurement
process
The Project had to be pulled out of the SDBIP due to insufficient funds allocated to Planning projects
R0
.00
R0
.00
Project could not proceed due to insufficient funds allocated to Planning projects
Project to be re-budgeted for the 2015-16 financial year
None
No
92 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
SPLUMA
Implementation
5.4
.2.4
To facilitate the
Implementation
the Spatial
Planning and
Land Use
Management
Act within the
District
Completion of
SPLUMA
Implementation
Delegations
framework.
6
Completed
and signed
M.O.U for the
establishment
of a Joint
Development
tribunal for all
4 LM`s within
the District.
-Completion of
project
proposal which
will be
circulated to
LM`S
-Completion of
Draft
Delegations
framework
Project Proposal completed
Draft SPLUMA implementation delegations drafted
R0
.00
R0
.00
None None
Correspondence between DM and LM`s Draft SPLUMA delegations
Ye
s
Municipal
Planning
Related By-laws
5.4
.2.5
To ensure
enforcement of
municipalities
spatial
development
frameworks
and Planning
schemes
Number of
Spatial
planning by-
laws adopted 2
2 adopted
Spatial
Planning by-
laws
Promote
Public
participation
and Good
Meaningful
Governance
-Compilation of
Terms of
Reference for
the Service
Provider
- Finalization of
procurement
processes
Terms of reference completed
Procurement process have not yet started
R0
.00
R0
.00
Municipalities have requested the project to be placed on hold pending the approval of the SPLUMA regulations
Project proposal to be reviewed None
No
ANDM SDF
Review
5.4
.2.6
To keep up with
spatial
development
trends and set
development
priorities within
the District by
2013/14
Number of
reviewed SDF
adopted.
1
Reviewed and
adopted
Spatial
Development
Framework
document.
Improve
Municipal
Planning and
spatial
development
-Completion of
Status Quo
Report
-Completion of
Implementation
Framework
Spatial Development Framework Status quo report completed
Strategic proposals framework completed
R0
.00
R0
.00
None None
SDF Status quo report SDF implementation strategy proposals
Ye
s
93 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
District Planning
Forum
Establishment
5.4
.2.7
To create a
platform for
continuous
dialog and
cooperative
working in
District
Development
Planning
Number of
meetings held
with quorum
9
9 district
planners
forum meeting
held
-To hold 2
planners forum
meetings
-To hold 2
planners forum
meetings
2 planners forum meetings held
R0
.00
R0
.00
None None Meeting attendance registers
Ye
s
94 | P a g e
GIS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
GIS Strategy
Review
5.4
.2.8
Review GIS
Strategy and
Policy by 2015.
Number of
Reviewed
strategy &
policy.
1
1 Reviewed
strategy &
policy.
Improve
Municipal
planning and
spatial
development
-Develop TORs Not Achieved
R0
.00
Nil
Compilation of TORs on going.
Finalize TORs No
NO
GIS Shared
Service
Implementation
5.4
.2.9
Implement GIS
Shared Service
to ensure
access to GIS
Services by
2015.
Number of
LMs with
access to GIS
resources
4
4 LMs have
access to GIS
resources and
services.
4 Signed
MOU’s with
LM’s
-Develop TORs
-Appoint
service provider
to do Needs
analysis.
-Develop
MOU/SLA.
Not Achieved
R15
0 0
00
NIL
Compilation of TORs on going.
Finalize TORs No
NO
GIS
Infrastructure
Upgrade
5.4
.2.1
0
Stable and
highly
available GIS
services
% of GIS
infrastructure
upgrade
completed
100%
Up to-date GIS
hardware and
equipment.
- Repairs and
Replacements
-Procure
hardware
- Repairs and
Replacements
Not Achieved
R25
0 0
00
NIL
All equipment still in good working order no need for repairs or replacements yet.
None No
NO
GIS Systems
Integration
5.4
.2.1
1
Integrate GIS
data with
billing & FBS
systems
Number of
Systems
integrated.
3
3 Systems
integrated.
-Collect data
to be
integrated.
-Cleanse data.
Achieved
R0
.00
Nil
Awaiting completion of Land audit for 2LMs.
Obtain data as soon as project is complete.
MLM Land Audit FBS data Billing Data from Munsoft
YE
S
95 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
GIS Data
Maintenance
5.4
.2.1
2
Spatial Data
Maintenance
to ensure an
Up-to-date GIS
Database by
2015.
Number of
LMs with rural
sanitation
data
captured
4
Data
Captured for:
Rural
Sanitation for
4LMs
Improve
Municipal
planning and
spatial
development
-Access rural
sanitation
implementation
status quo.
-Develop TORs
-Appoint
service provider
to capture rural
sanitation
Status quo assessment complete
Not Achieved
R4
00
00
0
NIL
Compilation of TORs on going.
Expedite development of TORs
Backlogs spreadsheet.
YE
S
Number of
towns with
urban
sanitation
data
captured
2
Urban
Sanitation for 2
towns
-Develop TORs
-Appoint
Service
provider
Achieved
R4
00
00
0
NIL
Project not completed yet.
Facilitate project to ensure completion.
TORs Order
YE
S
Number of
Water Supply
Schemes
Captured
4
Water
Infrastructure
data for
completed
schemes.
-1 Water Supply
Schemes
Submit data to
asset
management
-1 Water Supply
Schemes
Achieved
R0
.00
NIL
None None
Asbuilt Plans Maps (Sqhingeni WSS & Qwidlana)
YE
S
Number of
LMs with
social
infrastructure
data
captured
2
Social
Infrastructure
data for 2LMs
-Develop TORs
- Physical
verification of
social
infrastructure
Achieved
R0
.00
NIL
None None
TORs Data Capture Spreadsheet Registers
YE
S
96 | P a g e
Ta
rge
t a
ch
ieve
d, 7
3
Ta
rge
t p
art
ially
ach
ievd
, 3
Ta
rge
t n
ot a
ch
ieve
d, 2
4
0
10
20
30
40
50
60
70
80
%
KPA No 4:Local Economic Development & Planning
Target achieved Target partially achievd Target not achieved
97 | P a g e
5.5. BUDGET AND TREASURY OFFICE (BTO)
5.5.1 EXPENDITURE & AFS
BUDGET & REPORTING
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Develop an IDP/Budget Process Plan
5.5.
1.1
To prepare and adopt all the budget documents and related Budget policies in terms MFMA
No. of IDP/budget process plans developed and tabled to Council
Tabled IDP/Budget Process for 2015/2016 financial year
Improve budgeting, reporting and compliance
-Prepare and table IDP/budget process plan to Council.
Implement IDP/budget process plan.
Adopt Adjustment budget in respect of roll-overs as approved by NT.
-Advertisement of IDP/budget process plan
IDP and Budget Process Plan Approved – 29th August 2014.
1st Adjustment Budget Approved by 31 October 2014.
Budget Advertised in Local and Provincial Papers.
R0
.00
R0
.00
N/A N/A
Council Resolution
IDP budget process plan
Approved Adjusted Budget
SDBIP
Budget management and Reporting
5.5.
1.2
To report and comply with the Treasury Statutes in particular the MFMA and treasury regulations
Number of reports submitted
16
Reports submitted timeously and presented accurately.
Improve budgeting, reporting and compliance
S71 Monthly reports,
S52 quarterly reports,
S66 monthly reports.
Management Accounts
Comply with S75
Section 71reports sent to NT/PT Monthly
Prepared S52/72 Reports and submitted to Management and the Mayor, to be approved by Council by 31 Jan 2015
R
240
00
0
R22
5 37
6
None None S71. S72, S66, S52 Reports
98 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Preparation of Annual Financial Statements and submission to AG.
5.5.
1.3
To prepare and submit AFS 2013/14 to the Auditor-General in line with MFMA.
No. of financial statements submitted.
3
Preparation and Submission of AFS to Auditor General.
Strengthen governance and reduce risk.
Submit AFS to Audit Committee and Auditor General by 31st August.
Submit consolidated AFS to AG by 30 September.
Submit adjusted AFS to AG by 30 November.
Draft AFS 2013-2014 submitted to Audited Committee on 19 August 2014
AFS submitted to AG on 31 August 2014.
Submitted adjusted AFS to AG by 30 November 2014.
R2
200
00
0
R1
632
06
7.75
Even thou AFS was submitted on time there were delays in the implementation of the AFS Plan.
Implement AFS on time.
Finalize BTO delegations and SOP’s that are aligned to job descriptions
AFS Project Plan Minutes of Audit Committee Confirmation from AG from Submission Copy of signed AFS
Follow up and resolve audit queries
5.5.
1.4
To coordinate, follow up and resolve audit queries.
% of audit queries resolved
100
%
Improved audit opinion.
Strengthen governance and reduce risk.
Audit queries effectively resolved within timeframes given by the
AG.
Resolve Internal Audit queries within timeframes
90% of Audit Queries Resolved
Audit Opinion improved from Disclaimer to a Qualification
R0
.00
R0
.00
Delay in submission of COAF relation to 2013-2014
Delay in submission of COAF relating to prior year due to number of miss-statements the municipality had.
Improve in responding to COAF’s to avoid miss-statements.
Managers to attend all audit steering committee meetings.
Audit Report
YE
S
99 | P a g e
GENERAL EXPENDITURE
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Payroll Management
5.5.
1.5
Timeous payment of Councilors and Municipal Officials salaries
Maintain strict controls between CPS and BTO
No. of payroll runs processed.
24
Timely and accurate payment of Salaries.
Payroll reconciliations.
Timely payment of 3rd parties.
Improve expenditure management and controls
Salaries released by 15th and 25th of each month.
Payroll reconciliations.
Payment of 3rd parties by 7th of each month
Salaries are paid on the 15th and the 25th of the month for Councillors and Officials retrospectively.
Payroll reconciliation for December is not yet finalised
3rd party payments are paid before the 7th of the month and no penalties have been incurred. R
0.0
0
None
Delay in finalization of payroll reconciliations
None
Payroll reconciliation must be done on a monthly basis
None
Bank statements
Payroll Reconciliation
Payroll
Suspense accounts
EMP201
EMP501
Payroll Calendar
YE
S
100 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Creditors Management
5.5.
1.6
Payment of all creditors within 30 days of invoicing
% of Creditors paid within 30 days from receipt of invoice.
100
%
Timely and accurate payment of creditors
Improve expenditure management and controls
Payments processed within 30 days of receipt of invoice.
Monthly reconciliations.
Quarterly report on withdrawal
Payments are made on the 15th and 30th of the month, 70 % of invoices is paid within 30 days.
Creditors reconciliation for December not yet finalised
A detailed withdrawal report is done on a quarterly basis
R0
.00
Delay in submission of invoices from departments resulting in delay of 30 day payments terms.
Delay in finalization of reconciliation.
None
User departments must authorize invoices and submit on time to allow BTO to process payments on the 15th and last day of the month.
Reconciliation of creditors be done on a monthly basis.
Long outstanding orders be followed up and deleted if no service is rendered.
None
Creditors reconciliation Age analysis Creditors control account Outstanding Orders Listing Withdrawal report
VAT Recovery
5.5.
1.7
To comply and maximize the collection of VAT
Number of VAT returns submitted monthly.
12
Timely submission of VAT returns
Strengthen Governance and reduce risk
Submit VAT returns by 25th of the month.
Monthly VAT reconciliations.
.
Vat is submitted to SARS on a monthly basis before the 25th of the month.
Total amount received up to date is
R 27 196 354.99
Vat reconciliations are done on a monthly basis R
5.7
mil
R 4
.3 m
il
None
None
VAT201 SARS Statement Vat reconciliation
YE
S
101 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Capital Project Expenditure Management and Reporting
5.5.
1.8
Timely recording and payment of creditors within 30 days of invoicing.
Timely reporting of project expenditure.
% of Creditors paid within 30 days from receipt of invoice.
% of DoRA reports submitted.
100
%
Timely and accurate payment of creditors.
Timely and accurate DoRA reports
Strengthen Governance and reduce risk
Payments processed within 30 days of receipt of invoice.
Monthly reconciliations.
Submission of capital project monthly reports by the 4th and 7th of each month.
Achieved.
Partially Achieved (Q1 only)
Reports submitted on a monthly basis
R0
.00
None
Delay in finalization of reconciliation
None
None
Reconciliations to be done on a monthly basis
None
DORA Reports Monthly Reconciliations Capital Expenditure Reports
Capital Project Management Accounting
5.5.
1.9
Accounting treatment of capital project expenditure.
% of project files updated.
100
%
Timely and accurate accounting and recording of project expenditure.
Strengthen Governance and reduce risk
Monthly updating of project files.
Monthly update and reconciliation of retentions register.
Quarterly reconciliation of capital votes
Annual reconciliation and updating of WIP schedule.
Not achieved.
Achieved.
Quarter one done and Quarter 2 being finalized.
Not yet due
R0
.00
Delay in compiling Project Files due to incomplete information.
None
None
None
Request outstanding information and complete project files
None
None
None
Project files Retention Register Capital vote reconciliations WIP Schedule
102 | P a g e
5.5.2. REVENUE, SCM & ASSET MANAGEMENT
REVENUE
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Revenue
Collection and
Debt
management
5.5
.2.1
Implement a
Revenue
Enhancement
Strategy
% of revenue
enhancement
programs
iplemented
100%
Improved
cash
collection.
Increase
revenue
collection
-Implement
revenue
enhancement
programs. -:
Allocate free
basic water
and sanitation
to indigent
customers
Train meter
readers –
achieved
Print exception
reports and
make
corrections
Levy accounts
monthly
Develop
customer
incentive policy
Timeously post
accounts
monthly –
Prepare cut-off
lists monthly for
implementation
by IDMS
Issue letters of
final demand
to defaulting
customers -
not achieved
Achieved
Achieved
Achieved
not achieved
Partially
Achieved
partly
achieved:
Partly
achieved
Non-
availability of
application
forms for the
approved
indigent
applicants.
No budget
Slow payment
processes in
implementing
a payment.
Inadequate
capacity due
to staff
shortages.
Staff
shortages due
to vacant
senior debtors
clerks
positions.
IDMS to submit
approved
indigent
application
forms to BTO
monthly.
A provision will
be made
during January
2015 budget
adjustment
An application
to open
account was
made with the
Post Office.
Funded
vacant senior
debtors clerk
positions will be
advertised by
February 2015.
A request for
appointment
was submitted
to HR.
Funded
vacant
positions will be
advertised in
February 2015.
A request was
submitted to
HR.
Report on
physical
inspection of
meter reading
devices.
Training
attendance
registers
Exception
reports
Levy report
Post office
invoices
Restriction list
Letters of final
demand,
register of
submission of
request for
appointments
signed by HR
Ye
s
103 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Consumer
billing
5.5
.2.2
Monthly billing
and sending of
statements to
all consumers.
% of meters
read.
Amount billed
to customers.
100%
Accurate and
timely monthly
billing
billing before
the 7th of
every
Month.
Increase
revenue
collection
Increase
revenue
collection
Procure meter
reading system.
Reading of
meters by 25th
each month.
Capture
readings and
print exception
reports
monthly.
Refer faulty
meters and
leaks to IDMS.
Billing and
sending of
Statements to
consumers
each month
Achieved
Achieved
Achieved
Achieved
Achieved:
Billed
R18 064 241,16
R1
0 361 0
40
R1
8 0
64 2
41,1
6
Report on
meter reading
system
implementation
Meter reading
report
Exception
report
Faulty meters
report
Post Office
invoice
Meter reading
report
Report on
faulty meters
sent to IDMS
Post office
invoice,
statements
returned by
post office Ye
s
104 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Revenue
collection and
Debt
Management
5.5
.2.3
Improve
revenue
collection.
% revenue
collected.
100%
Improved
collection
ratio and
reduction of
debtors book
by 25%
Increase
revenue
collection
Refer non-
paying
consumers to
IDMS for
restriction.
Monthly reports
on revenue
collection.
Implementation
of credit
control and
debt
management
policy. - cut-
offs and
restrictions
performed
Partially
Achieved
60 customers
were referred
to IDMS for
services
restriction
Achieved
Revenue
collection
reports were
prepared
Partially
Achieved
Collected
R4 541 932,02
% revenue
collected is
50.5% R9
000 0
00
R4 5
41 9
32
,02
No restrictions
have been
effected to
date.
Inadequate
capacity due
to vacant
senior debtors
clerk positions.
To appoint the
service
provider for
revenue and
billing
management
solution.
Funded vacant
senior debtors
clerk positions
will be
advertised.
Already
submitted a
request to HR.
Restriction list
Reports on
revenue
collection
Debt
management
report
Ye
s
Consumer
data
cleansing
5.5
.2.4
To update
consumer
information on
billing system
and prepaid
water system
% of Customer
information
updated.
100%
Updated
Customer
data
Increase
revenue
collection
-Update
customer
information.
Reconcile
billing system
and valuation
roll.
Update
customer
information.
Reconcile
billing system
and valuation
roll.
Partly
achieved:
Data cleansing
project is at
planning
stage.
R7
00
000
Delays in
recruiting data
cleansing field
workers
A data
cleansing
project was
initiated and
the contract
was awarded
in December
2014. A letter
was issued for
the Speaker
Office on
recruitment of
field workers.
SLA, project
Inception
report, minutes
of data
cleansing
project
meetings and
attendance
registers
105 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Cash
management
and
Investment
5.5
.2.5
Maintain
effective
revenue
collection
systems.
% of revenue
collected and
grants
received.
100%
Revenue
received from
grants and
subsidies
Strengthen
Governance
and reduce
risk
Banking all
cash collected
daily.
Updated grant
income register
monthly.
Perform bank
reconciliations
monthly.
Update
investment
register
monthly.
Achieved
A contract was
entered into
with FNB to
ensure timely
banking and
safekeeping of
cash: Banked
R297 009 728,60
Partly
achieved
Partly
Achieved
Achieved
R0
.00
The official
responsible
took leave on
September
2014.
The official
responsible
took leave on
September
2014.
The letter
requesting
permission to
act was
submitted to
HR but was not
approved
The senior
accountant
revenue was
delegated for
the task of
preparing
grant registers.
The
accountant
investment was
delegated for
the task of
preparing
bank
reconciliations.
SLA, bank
statements,
smart box end
of day report
Grant register
Bank
reconciliation
Investment
register
Ye
s
Indigent
Support
5.5
.2.6
To subsidies
indigent
household by 0
-6kl of water
and sanitation
0-3kl
% of
households
with access to
free basic
water and
sanitation
100%
Provision of
free basic
services to
qualifying
consumers on
a monthly
basis.
Increase
access to
municipal
services
Timeous
provision of free
basic services
to qualifying
applicants
Update
financial system
with qualifying
indigent
consumers.
Monthly report
of indigent
consumers.
Not achieved
Not achieved
Not achieved
R0
.00
Non-
availability of
indigent
application
forms by IDMS.
Non-
availability of
indigent
application
forms by IDMS.
Non-
availability of
indigent
application
forms by IDMS.
IDMS was
requested to
avail approved
indigent
application
forms.
IDMS was
requested to
avail approved
indigent
application
forms.
IDMS was
requested to
avail approved
indigent
application
forms.
106 | P a g e
SUPPLY CHAIN MANAGEMENT
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Annual
procurement
plan
5.5
.2.7
To Co-
ordinate and
consolidate
Procurement
Plans for all
departments
No. of
procurement
plans
consolidate. 1
Approved
procurement
plans.
Maximise
economies of
scale and
value for
money by
complying
with SCM
policies
Consolidated
procurement
plan.
Quarterly report
on
implementation
of procurement
plan.
Monthly
reminders to
departments.
Quarterly report
on
implementation
of procurement
plan.
Monthly
reminders to
departments.
Achieved
Procurement
Plans
consolidated
for 2014 2015.
Monthly
Reminders on
delays on
procurement
plan done
through
presentation on
Manco Monthly
Meetings.
Quarterly
reports on
implementation
prepared and
reported.
R0
.00
None None
Consolidated
Procurement
Plans. Minutes of
Manco Monthly
Meetings.
Quarterly Reports.
Ye
s
107 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Sitting of BID
Committees
5.5
.2.8
Coordinate
BID
Committee
sittings.
% of bids
awarded
within 90 days 100%
Timely sitting
of BID
Committees
Maximise
economies of
scale and
value for
money by
complying
with SCM
policies
Develop
annual
calendar of BID
Committee
sittings.
Weekly
reminders of
BID Committee
sittings.
Awarding of
bids within
timeframes
stipulated in
the annual
procurement
Plan.
Weekly
reminders of
BID Committee
sittings.
Awarding of
bids within
timeframes
stipulated in
the annual
procurement
Plan.
Achieved
Annual
Calendar Bid
Committees
Sittings been
Developed.
Bids been
awarded within
Time frames as
stipulated on
Procurement
Plans. Delays in
some projects
occurred
during the first
Quarter due to
BAC being
Dissolved.
R0
.00
N/A N/A
Listing of
Awarded Bids
Update on
procurement
plan
Ye
s
Implementation
of Supply Chain
Management
Policy
5.5
.2.9
To procure
goods in a
cost effective
and efficient
manner as per
the approved
SCM policy.
Number of
monthly
reports.
16
Council
Approved
SCM Policy
and
Procedure
Manuals.
Maximise
economies of
scale and
value for
money by
complying
with SCM
policies
Implementation
SCM policy &
procedures.
Implementation
of SCM policy &
procedures.
Achieved
SCM Policy and
procedures
been
implemented.
None None
Monthly Reports
on
implementationof
SCM Policy and
Procedures.
ye
s
108 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Supplier
Database
Management
5.5
.2.1
0
To maintain
and update
Supplier
Database
% of supplier
database
updated
100%
Placing of
adverts on
municipal
website, local
and provincial
newspapers.
Maximise
economies of
scale and
value for
money by
complying
with SCM
policies
Adverts - local
and provincial
media.
Update supplier
database.
Report on
verification of
suppliers.
Update supplier
database.
Achieved
Procurement
above R30k has
been
advertised on
website , local
new papers
and provisional
media. R0
.00
None None
Proof of orders to
local and
provisional news
papers issued
during the six
months ended 31
Dec 2014
ye
s
Contract
Management
5.5
.2.1
1
To develop
and update
the contracts
register.
% of
Contracts
and SLA’s
updated
100%
Updated
Contracts
Register.
Signed SLA’s.
Maximise
economies of
scale and
value for
money by
complying
with SCM
policies
Updating of
contracts
register.
Signing of SLA’s.
Quarterly report
on
performance of
contractors.
Reconciliation
o commitments
register
Updating of
contracts
register.
Signing of SLA’s.
Quarterly report
on
performance of
contractors
Partially
Achieved
Contract
Register
updated but
not complete.
R0
.00
Consultants
do not have
SLA’s.
Not later than
28 Feb 2015
Contract
Register
should be up
to date and
SLA for
contracts be
compiled and
signed off.
Updated
Contract
Register.
Signed SLA for all
Contracts
awarded.
Ye
s
109 | P a g e
ASSET MANAGEMENT
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Fixed Asset
Register (FAR)
update.
5.5
.2.1
2
Produce GRAP
compliant
Fixed Asset
Register
% of GRAP
compliance
fixed assets
register
implemented
100%
GRAP
compliant FAR
Improve
expenditure
management
and controls
Monthly
reconciliations
and updating
of FAR with
additions.
Updating of
prior year
infrastructure
FAR.
Achieved
Achieved
R1 5
00 0
00
R 3
50 0
00
None None
Reviewed
monthly
recons and an
updated FAR
Ye
s
Safeguarding
and
maintenance
of assets
5.5
.2.1
3
Safeguarding
of Council
assets against
loss
% of assets
exposed to
risk
safeguarded.
100%
Insurance
contract
Improve
expenditure
management
and controls
Physical asset
verification of
Non-
infrastructure
done
quarterly.
Updating
Insurance
portfolio
monthly with
new
acquisition
Disposal of
redundant
and obsolete
assets.
Achieved
Achieved
Not achieved
R1 7
00 0
00
R7
22 7
64
None
Disposal listing
to be
submitted to
the Council to
sit in February
and necessary
write-off of
assets.
Verification
report.
Verification
rec report
Insurance
contract
Ye
s
Fleet
Management
5.5
.2.1
4
Monitoring and
safeguarding
of Council
Fleet
% of Council
vehicles
maintained.
100%
Updated Fleet
register
Optimise use
of municipal
assets
Monthly
updating of
Fleet Register.
Monthly
deviation
report on
monitoring of
the fleet.
Achieved
Achieved
R 1
50
0 0
00
R5
27 0
39
.49
None
Updated Fleet
Register.
Monthly
reports
Ye
s
110 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Inventory
Management
5.5
.2.1
5
Management
and
safeguarding
of the
Municipal
stores.
% of stock
managed.
100%
Effective and
efficient supply
of
consumables
Optimise use
of municipal
assets
Perform
quarterly stock
take.
Reconcile
stock take
results to GL.
Investigate
and report on
discrepancies.
Set re-order
levels.
Review and
reset re-order
levels.
Achieved
Not Achieved
Not Achieved
R 0
.00
None
The stores
module is still
not activated.
Satellite offices
have no
network,
installation of
the network
points has not
been
approved by
Cooperate
services.
The stores
module will be
activated and
transactions will
be captured
from head
office while the
networks are
still being
installed in the
satellite offices
Stock take
report
Ye
s
Management
of Long-term
Liabilities
5.5
.2.1
6
Effective
management
of long-term
liabilities.
% of long-term
Liabilities
managed
100%
Long-term
liability
management
Improve
expenditure
management
and controls
Pay loan
installment by
30 September.
Achieved
R1 9
00 0
00
R 1
832
562
Loan
statement
and Loan
Agreement
Ye
s
111 | P a g e
FINANCIAL SYSTEMS MANAGEMENT
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Implement
Financial
Management
System
5.5
.2.1
7
Implement
effective
financial
management
system.
Number of
Munsoft
modules
implemented
9
Functional
modules
Maximise the
economies of
scale and
value for
money
Activate
modules:
Budgeting,
Income,
expenditure,
procurement
and stores
modules.
Training of staff
on activated
modules.
4 Modules fully
Implemented.
Store Module
opening
balances
imported no
movement
Asset
Management
and Job
Costing to be
implemented
in Q3
Partially
Achieved R7
00
0
00
R6
80
000
No network link
at stores.
Assets module
awaiting import
from Munsoft
Costing Module
scheduled for
implementation
in Q3
Further training
delayed due to
AG being
onsite.
Approval of
network link
between main
office and
stores
System
reports on
activated
modules
Training
attendance
registers YES
Maintenance
of Financial
Management
System
5.5
.2.1
8
Maintain
effective and
accurate
financial
management
system
% of
parameters
and vote
structures
maintained
100%
Reduced
number of
errors
Maximise the
economies of
scale and
value for
money
Maintenance
of system
parameters
and Vote
creation in
terms of SCOA
Not Achieved
R0
.00
SCOA in pilot
phase at 4 sites
, rollout to other
sites expected
in February
2014
Advised to be
one of the first
22 sites for
rollout.
Munsoft
programmer
be contracted
for assistance
General
Ledger
Trial Balance
YES
% of access
control forms
approved
100%
Approved
Access control
forms for users
Maximise the
economies of
scale and
value for
money
Create users in
line with the
approved
access control
forms
All users
created in line
with access
control forms
except for
Revenue
Section R0
.00
Staff need
additional
access as they
acting in
safelight offices
Revise access
of staff acting
in posts
specifically at
satellite offices.
Access
control forms
YES
112 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Maintenance
of accurate
and effective
financial
Management
information
5.5
.2.1
9
Maintain
Adequate
Financial
Records
Number of
reports sent to
management
24 (
12xT
B &
12x G
L)
Timeously and
accurate
presentation
of reports
Maximise the
economies of
scale and
value for
money
Run Deviation
Reports and
clear error
batches
Run Interphase
between VIP
and Munsoft
Run and file
financial
information
(backups)
Ensure TB and
GL are in
balance
Deviation
reports Run
Interphase
between
Munsoft on VIP
done monthly
Daily backups
done and
disaster
recovery
backup done
offsite daily by
Munsoft.
TB and GL
Balancing
R0
.00
None None
Monthly
Reports
Interphase
file/and or
report
Backups from
Disaster
Recovery
YES
% of journals
filed and
authorized.
100%
Approved
journals with
valid
supporting
document
Maximise the
economies of
scale and
value for
money
Authorized
and Properly
filed journals
Authorised
and Properly
filed journals
Not achieved
R0
.00
Staff still getting
documents
together
Extract listing of
all journals and
follow-up with
Managers
Journals with
supporting
documents
YES
Annual
renewal of
license
5.5
.2.2
0
Coordinate
payment of
license fees
% of license
fees paid.
100%
Updated and
renewed
license fees.
Maximise the
economies of
scale and
value for
money
Co-ordinate
license fee
payment –
Munsoft and
Samras
Achieved
Samras License
payment not
made due to
overcharge of
user licenses.
R0
.00
Samras
claiming
payment for full
35 User Licenses
and are
disregarding
letter written by
MM to
terminate
services.
Referred to
Legal for
advice
Proof of
Payment
Letter of
Termination to
Samras.
YES
113 | P a g e
Ta
rge
t a
ch
ieve
d, 6
1
Ta
rge
t p
art
ially
ach
ievd
, 1
6
Ta
rge
t n
ot a
ch
ieve
d, 2
3
0
10
20
30
40
50
60
70
%
KPA No 5: Financial Vialbility & Financial Management
Target achieved Target partially achievd Target not achieved
114 | P a g e
OFFICE OF THE MUNICIPAL MANAGER
5.6.1. INTERNAL AUDIT
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Develop and
implementation
strategic
internal audit
plan.
To Develop
and implement
the Strategic
Internal Audit
Plan by 31 July
2014
No. of IA
Plan
developed
and
adopted by
Audit
Committee
01
Adopted
internal audit
plan
Increase
performance
and
efficiency
levels
Develop
Internal Audit
Plan and
adopted by
Audit
Committee (01)
Internal
Audit plan is
in place was
approved
by AC0:
Operational
Plan 2013-14.
Two Outer
years 2015-
16 & 2016-17
R 0
.00
R0
.00
NONE NONE
Minutes of
Audit
Committee
Adopted
Internal
Audit Plan
YES
Strategic Internal Audit Plan Implementation
Provide Internal
Audit services
through Risk-
Based Internal
Audit Plan
2014-15
% of Internal
Audits
assignment
completed
10
Implemented
Internal Audit
Plan
Increase
performance
and efficiency
levels
Implement
Internal Audit
Plan:
Co-ordination
of external
audit work
Recruitment
and Selection
reviews
The co-
ordination of
external
process is
done, 116 RFIs
were issued to
management
and 41
Communication
of Audit
Findings were
also issued to
management
R 0
.00
R 0
.00
Some
information
was still
outstanding,
especial
information
relating to RFI
100-111.
MM must
ensure that
all
outstanding
information
is provided
within the
requested
timeframe,
2014-15
Audit
Steering
Committee
meeting
minutes
RFI register
COAF
register
YES
115 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Implementation of Strategic Internal Audit Plan
Provide Internal
Audit services
through Risk-
Based Internal
Audit Plan
2014-15
% of Internal
Audits
assignment
completed
10
Implemented
Internal Audit
Plan
Increase
performance
and efficiency
levels
(01)Recruitment
and Selection
reviews
Recruitment
and Selection
reviews has
been
performed:
Planning phase
of the audit has
been finalized.
The execution
phase of the
assignment was
also finalized.
Audit Findings
were also
communicated
to the relevant
managers
R 0
.00
R 0
. 0
0
The
assignment
has not been
completed as
far the
timeframe is
concerned.
The delayed
was due to
non-
submission of
management
comments by
the Corporate
Services
Department.
The
Municipal
manager
should
enforce CS
department
to submitted
all the
outstanding
comments b
by 12
January
2015
YES
COAFs
Issued
Informal
Queries
issued
Co-sourced specialized Internal Audit Assignments
Provide Internal
Audit services
through Risk-
Based Internal
Audit Plan
2014-15
% of Internal
Audits
assignment
completed
04
Implemented
Internal Audit
Plan (Co-
sourced
Assignments)
Increase
performance
and efficiency
levels
Implementation
of Internal Audit
Plan (02 Co-
sourced
Assignments)
The following
assignments
were Co-
sourced and
reported to AC
committee:
AR report and
Annual
Financial
Statements
ICT Internal
Audit
R 5
00 0
00
.00
R 4
16 2
75
NONE NONE
Audit
Committee
minutes,
Internal
Audit
Reports
YES
Conduct Follow
up Reviews
Pag
e: 8
8 E
12
To Resolve All
AG’s queries
pertaining to
Internal Audit
% of AG’s
queries
resolved
100%
Follow up
report on
previous issues
raised by AG
Increase
performance
and efficiency
levels
Corrected
queries raised
by AG 25%
Ongoing
process
R0
.00
R0
.00
NONE NONE
Audit
Committee
Minutes,
Internal
Audit Report
YES
116 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Pag
e: 8
8 E
12
To achieve
clean audit on
previous years
queries
% of follow
ups IA
conducted
4
Monitor and
report on
implementation
of AG plan
Increase
performance
and efficiency
levels
Monitor and
report on
implementation
of AG plan
Ongoing
process
conducted
during our
management
meetings
R0
.00
R0
.00
NONE NONE
Attendance
Register
Agenda
Minutes
report
YES
Implementation
of Strategic
Internal Audit
Plan
To have a
comprehensive
compliance
register
No. of
Compliance
register
developed
01
Comprehensive
Compliance
register
Increase
performance
and efficiency
levels
Develop a
Compliance
Register (01)
Compliance t
register was
compiled,
would be use
Internal Audit
Compliance
exercises
R 1
60 0
00
.00
R 1
50 0
00
.00
NONE NONE
Final
Compliance
register
YES
Maintain
effective Audit
Committee
Pag
e: 8
8 E
12
To have a fully
functional
audit
committee
No. of audit
committee
meeting
held.
Annual
target:
06
Six audit
committee
meeting held
Increase
performance
and efficiency
levels
Two audit
committee
held
Audit
Committee to
be held on the
21st of July 2014
(Ordinary),
Special meeting
was held on 25
August 2014.
R 5
00 0
00
.00
R1
24
768.0
0
The ordinary
Audit
Committee
meeting did
not seat due
to quorum
challenge
A properly
constituted
Audit
Committee
be installed /
appointed
by January
2015.
Audit
Committee
Minutes,
Attendance
Register &
AC
Report
YES
117 | P a g e
5.6.2. LEGAL SERVICES
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Legal support
and
representation
5.6
2.1
To ensure
representation
in all legal
related matters
% of cases
against ANDM
handled and
managed
100%
Increased
turnaround
time to cases
against ANDM
Strengthen
Governance
and reduce
risk
-25% of cases
against ANDM
handled and
managed
-50% of cases
against ANDM
handled and
managed
100% ANDM
cases handled
and managed
R 5
00 0
00
R 1
18 3
74
-44
NONE NONE
Report on
Cases
handled
YES
To ensure legal
support in all
legal related
matters
% of Contracts
drafted,
analysed and
vetted
100%
Reduced
number of
litigations
against ANDM
Strengthen
Governance
and reduce
risk
-25% of
Contracts
drafted,
analysed and
vetted
-50% of
Contracts
drafted,
analysed and
vetted
O% Contracts
drafted,
analysed and
vetted
R0
.00
No contracts
were
submitted
from user
departments
to be
analysed
Develop a
scheduled for
departments
to submit the
information
NONE
NO
Number of
compliance
Circulars
Developed
12
Legislatively
compliant
Municipality
Strengthen
Governance
and reduce
risk
-3
compliance
Circulars
Drafted and
submitted to
MM
-3
compliance
Circulars
Drafted and
submitted to
MM
79 Compliance
Circulars
submitted
R0
.00
NONE NONE Compliance
Register
NO
118 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Review/
development
of bylaws
5.6
.2.2
to ensure legal
compliant
bylaws
Number of
reviewed/bylaws
6
Adopted
bylaws which
are legally
compliant
Strengthen
Governance
and reduce
risk
-Drafting of
the Bylaws
-Public
participation
and
consultation
with external
stakeholders
By-law on
Powers,
Privileges and
Immunities for
the Municipal
Councillors
drafted
R0
.00
NONE NONE
Bylaws &
Report on
consultation
with external
stakeholder
YES
Analysis of
Policies
submitted for
vetting
Pa
ge
: 8
1 A
12
5.6
.2.3
To ensure
legally
compliant
policies of
ANDM
% of ANDM
Policies analysed
Legal
compliance
within 5 days
from date of
receipt
100%
Legislatively
compliant
Policies
Strengthen
Governance
and reduce
risk
100% of
received
Policies
Analysed
100% of
received
Policies
Analysed
0% Policies
analysed
R0
.00
Non submitted
Reminder to
Departments
to accordingly
submit.
NONE
NO
District Legal
Services forum
5.6
.2.4
To provide
coordinated
legal support
and
representation
to LM’s
Fully Functionally
District Legal
Services Forum
1
Legally
compliant
Municipalities
within ANDM
Strengthen
Governance
and reduce
risk
-Develop
Terms of
reference
-Consultation
with Local
Municipalities
-Terms of
Reference
developed
-Consultation
with Local
Municipalities
conducted R0
.00
NONE NONE TORs &
Reports
YES
119 | P a g e
5.6.3 IDP & OPMS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
IDP Review
Pa
ge
:89 F
13
5.6
.3.1
Develop and
implement a
credible IDP
Number of
LMs consulted
on District IDP
development
4
4 LMs
consulted on
District IDP
development
Improve
Municipal
planning and
spatial
development
-Development
of 1IDP Process
Plan and
facilitate
adoption
process by the
Council
Conduct IDP
training for
Councilors and
Officials
-Conduct 1
ANDM
Situational
Analysis/
Research
IDP Process Plan
adopted in
August
Training for
Councillors and
Officia;ls was not
conducted in the
first quarter
R4
00
000
Did not find
suitable service
provider to
conduct the
training
Training for
Councillors and
Officials to be
conducted on
the third quarter
-Council
Resolution
Ye
s
5.6
.3.2
Develop and
implement a
credible IDP
Number of
meetings held
4
IDP developed
with
stakeholder
engagement
Improve
Municipal
planning and
spatial
development
-Conduct 1
Meeting (Rep
& Steering
Committees)
Transfer of IDP
support funds
to 4 LMs
-Conduct 1
Meeting (Rep
& Steering
Committees)
-IDP Rep Forum
conducted
- Transfer of IDP
funding to 4 LMs
R2
10
000
R6
17
000
None None
Attendance
Register & Proof
of payment
Ye
s
120 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
5.6
.3.3
Develop and
implement a
credible IDP
Number of
IDPs adopted
by 31 May
1
1 adopted IDP
document by
the Council
Improve
Municipal
planning and
spatial
development
ANDM
Strategy
Formulation
and budget
prioritization
Target to be
done on the
fourth quarter
R1
00 0
00
None None None
No
Organizational
Performance
Management
Systems
(OPMS)
Pg
: 1
20
5.6
.3.4
To monitor and
evaluate
organisational
performance
No of PMS
trainings
conducted
Reviewed
institutional
annual
performance
information
2
Well informed
and equipped
personnel on
PMS
Up to date
annual
performance
information
Increase
performance
and efficiency
levels
-PMS Training
for Councillors
and Officials
-Review &
report
quarterly
performance
information
Review &
Report mid-
term
performance
information
PMS training not
conducted
Quarterly Reports
reviews not
conducted on
the first quarter
R3
00
000
Did not find
suitable service
provider to
conduct the
training
PMS training &
Reviewal of the
first quarterly
reports to be
conducted on
the second
quarter
Attendance
Registers
No
121 | P a g e
5.6.4 IGR & STAKEHOLDER ENGAGEMENT
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
IGR and
Stakeholders
management
Pa
ge
: 8
8 E
11
5.6
.4.1
To promote
effective good
governance
IGR
framework
adopted
30 A
ug
ust
One IGR
framework
adopted
Strengthen
Intergovernmental
Relations
-One terms of
reference
developed
-One draft IGR
frame work
developed
Terms of
reference
developed
R0
.00
NONE NONE
TORs & Draft
IGR
Framework
YES
IGR and
Stakeholders
management
Pa
ge
: 8
8 E
11
5.6
.4.2
To promote
effective good
governance
Four of IGR
meetings
held.
Annual target:
4
4 Four IGR
meetings
convened
Strengthen
Intergovernmental
Relations
-One IGR
meeting
-One IGR
meeting
3 IGR Meetings
R0
.00
NONE NONE
Invite,
Agenda,
Reports and
attendance
registers
YES
IGR and
Stakeholders
management
Pa
ge
: 8
8 E
11
5.6
.4.3
To promote
effective good
governance
Four of
meetings held
with
stakeholders
4
Four
stakeholders
meeting
convened
Strengthen
Intergovernmental
Relations
-One meeting
convened
with
stakeholders
-One meeting
convened
with
stakeholders
3 meeting
convened with
stakeholders
R0
.00
NONE NONE
Reports and
attendance
registers
YEA
Municipal
cooperative
agreements
(MIR &
Protocol)
Pa
ge
: 8
8 E
13
5.6
.4.4
To promote
effective good
governance
Number of
bilateral or
multilateral
meeting held
locally or
international
4
4 Bilateral or
multilateral
meeting held
Strengthen
Intergovernmental
Relations
-1 Bilateral or
multilateral
meeting held
-1 Bilateral or
multilateral
meeting held
4 Bilateral or
multilateral
meeting held
R3
00
000
R 4
50
00
0.0
0
Visited Lusaka
in Zambia
which is far
NONE
Reports,
Attendance
registers and
Signed MOU
YES
122 | P a g e
5.6.5 SPECIAL PROGRAMMES UNIT
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Older Person’s
Care and
Support
Pa
ge
: 8
5 B
36
5.6
.5.1
To coordinate
and facilitate
the integration
and
mainstreaming
of Older
Persons
programmes to
keep societal
norms and
values and to
maintain their
respect and
dignity
14 Older
Persons
Programmes
supported and
coordinated
14
14 Older
Persons
programmes
coordinated
Promote
Public
participation
and Good
Meaningful
Governance
6 Older person’s
programmes:
- 2 Older
person’s
community
dialogues
On HIV and AIDS
-Older Persons
Forum meeting
-Golden games
-Older person’s
Commemoration
day
-Older Persons
Forum meeting
6 Older Persons
programmes:
-2 Older Persons
community
dialogues on HIV
and AIDS
conducted in
Mzimvubu and
Mbizana
-Golden Games
conducted
-Older Persons
Commemoration
day conducted
-Older Persons
Forum meeting
held
R3
00
000.0
0
R1
41
64
2.0
0
None None
Reports and
attendance
register
Y
es
123 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Coordination of
District
Children’s
development
programmes,
care and
support
5.6
.5.2
To facilitate the
creation of an
environment
that will be
conducive for
growth and
development
of children by
coordinating
government
departments
and civil
society with
the district
11 Children’s
programmes
coordinated
and supported
11 11 children
programmes
coordinated
and supported
Promote Public
participation
and Good
Meaningful
Governance
6 Children’s
programmes:
-Early
parenthood
awareness
-2 Education on
HIV and AIDS
awareness
-Children’s
advisory council
meeting
-Parent child
debate
(Imbawula
dialogues)
-Children’s
advisory council
meeting
6 Children’s
programme:
-2 Education on
HIV and AIDS
awareness
campaign
conducted in
Ntabankulu
Bakuba JSS ward
13 and Matatiele
Manguzela JSS
ward
- Children’s
dialogue
conducted in
Mbizana LM
ward
- Parent child
debate
conducted in
Mbizana ward
-2 Children’s
Advisory council
sat
R25
0 0
00.0
0
R
109
860
.00
None None
Report and
attendance
register
Y
es
124 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
District Gender
Programmes
Coordination
care and
support
5.6
.5.3
To coordinate
response to
gender
inequalities
through
empowerment,
mainstreaming,
awareness and
consultation of
men and
women
21 Gender
programmes
coordinated
and supported 2
1
21 Gender
programmes
coordinated
and supported
Promote Public
participation
and Good
Meaningful
Governance
10 Gender
programmes:
-Training of
Young women’s
network
-National
women’s month
-Men’s Forum
meeting
-Women’s forum
meeting
-Young women’s
network meeting
-16 days of
activism
-Where are
father?
campaign
-Young women’s
network
-Men forum
meeting
-Women’s forum
meeting
10 Gender
programmes:
-Young women’s
network trained
-National
women’s month
commemorated
-2 Men’s Forum
meeting sat
-2 Women’s
Forum meeting
sat
-2 Young
women’s
network meeting
sat
-16 days of
Activism
commemorated
in Humansdorp
provincially and
Matatiele LM in
the District
- Where are
father?
campaign
conducted
R
300 0
00.0
0
R1
82
80
7.0
0
None None
Reports and
attendance
register
Ye
s
125 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
District Disability
programmes,
Care Support
and
Implementation
5.6
.5.4
To create an
environment
that is free of
barriers ,
prejudice and
stereotypes in-
order to
maximize
access of
people with
disabilities to
basic services
13 Disability
programmes
coordinated
and supported
1
3
13 Disability
programmes
coordinated
and supported
Promote Public
participation
and Good
Meaningful
Governance
6 Disability
programmes:
Disability forum
review and
workshop
- Disability
awareness
campaign
-Disability forum
meeting
-Awareness
campaign in
special schools
-International
day for disabled
people
-Disability forum
meeting
6 Disability
programmes:
-Disability Forum
and workshop
conducted
-Disability
awareness
campaign
conducted in
Mzimvubu LM
Mpoza A/A
-Awareness
campaign in
Special Schools
conducted
-International
Day for disabled
people
conducted
-2 Disability
Forum meetings
conducted
R
300 0
00
.00
R1
58
79
0.7
2
None None
Report and
attendance
register
Ye
s
126 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Youth
Development
programmes
and
implementation
5.6
.5.5
To identify skills
, coordinate
youth
empowerment
for economic
growth and
development
expand,
encourage
youth through
training and
education in
collaboration
with other
stakeholders
15 Youth
development
programmes
coordinated
and
implemented
15
15 Youth
development
programmes
coordinated
and supported
Promote Public
participation
and Good
Meaningful
Governance
8 Youth
programmes:
-Young women’s
network
dialogue
-carrier outreach
-1 Alcohol and
substance abuse
awareness
campaign
-District Youth
council meeting
-Examination
road shows
-District Carrier
guidance
seminar
Intergenerational
session dialogue
-Youth council
meeting
8 Youth
programmes:
-Young Women’s
dialogue
conducted
-1Alcohol and
substance abuse
awareness
campaign
conducted in
Ntabankulu LM
-Examination
roadshows
conducted in
-District carrier
guidance
seminar
conducted
Intergenerational
session dialogue
conducted in
Mzimvubu LM
Colana village
-2 District Youth
Council
Meetings not sat
R
150 0
00
.00
R1
24
64
7.3
0
None
availability
of Youth
council
structure
members
Reveiwal of
the
structure in
the 4th
quarter
Reports and
attendance
register
Y
es
127 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
HIV and AIDS
Awareness
Programmes
5.6
.5.6
To sensitize
communities
about HIV and
AIDS epidemic
and its impact
in the socio
economic
development
of the
individual,
families and
community at
large
9 HIV and AIDS
awareness
campaigns
conducted
9
9 HIV and AIDS
awareness
programmes
conducted
Promote Public
participation
and Good
Meaningful
Governance
4 HIV and AIDS
awareness
programmes:
-WIPAA training
workshop
- WIPPA imbizo
-2 HIV and AIDS
awareness
campaign
-World AIDS day
5 HIV and AIDS
awareness
programmes
conducted:
-WIPPA training
workshop
conducted
-WIPPA imbizo
conducted
-HIV and AIDS
awareness
campaign
conducted
-World AIDS day
commemorated
in Mount Ayliff
Taxi rank and
Ntabankulu
R
200 0
00.0
0
R4
39
93
1.6
8
None None Report and
register
Ye
s
128 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
HIV and AIDS
Coordination
Care and
Support
programmes
5.6
.5.7
To support
functioning of
all HIV and
AIDS council
structures
through
coordination of
programmes
11 HIV and
AIDS awareness
campaigns
conducted
1
1
11 HIV and
AIDS care and
support
programmes
conducted
Promote Public
participation
and Good
Meaningful
Governance
6 HIV and AIDS
Care s and
support
programmes:
-CBO’s and
OVC’s data
collection
- DAC
consultative
session
-2 DAC meeting
-Training 8 CBO’s
-District summit
for PLWH/A
6 HIV and AIDS
Care and
Support
programmes
conducted:
-CBO’s and
OVC’s data
collected
-DAC
consultative
session
conducted
-Training of 8
CBO’s
conducted
-District summit
for PLWH/A
conducted
-2 DAC meetings
sat
R
200 0
00
.00
R2
73
72
6.1
8
None None Report and
register
Ye
s
129 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance for
Quarter 1 & 2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
SPU
Mainstreaming
Develop and
Implement SPU
strategy and
SPU Policies
06 SPU Policies
reviewed and
adopted, and
01SPU strategy
and
Implementation
plan adopted 7
06 SPU Policies
reviewed,
developed and
adopted, and
01 SPU strategy
developed and
implementation
plan
Promote Public
participation
and Good
Meaningful
Governance
-Review and
develop 06 SPU
policies
-Develop SPU
strategy
-Terms of
reference signed
- Facilitate
advertisement of
the project
-Facilitate
procurement
-Organize
stakeholders
policy workshop
R
50
0 0
00.0
0
Nil
None None
-copy of
Signed terms
of references
-Copy of
advert
-Copy of
appointment
letter
-Register for
stakeholder
policy
workshop
Ye
s
130 | P a g e
5.6.6 COMMUNICATIONS
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Audio visuals
and Equipment
Pa
ge
: 8
8 E
13
5.6
.6.1
To develop and
implement
ANDM
communication
strategy
08
communication
equipment
procured.
8
08 devices
procured
annually
Promote
Public
Participation
and Good
Meaningful
Governance
4 x Plasma
Screens with
stands and
cables
procured
2x Plasma
Screens (
CCTV) with
information
portal
With one year
renewable
DSTV
Subscription
procured
Achieved
4 Plasma Sreens with Stand
Not achieved
R26
0 0
00
R 7
2 18
2.0
0
NONE
Terms of reference developed, advertised, evaluated and went on re-advert
NONE
Facilitate re-advert and appointment of service provider
Signed terms of reference, delivery report
Signed terms of reference, tender advert.
Ye
s
Newsletter and
leaflets
Pa
ge
: 8
8 E
13
5.6
.6.2
To develop and
implement
ANDM
communication
strategy
04 newsletters
produced and
distributed.
12 x leaflets
produced
12
4 4 x Newsletters
Produced
annually
12 x leaflets
produced
Annually
Promote
Public
Participation
and Good
Meaningful
Governance
01 x newsletter
produced
03 x leaflets
produced
01 x newsletter
produced
03 x leaflets
produced
02x newsletter produced
06x leaflet produced
R25
0 0
00
R 1
08
80
0.0
0 NONE NONE
Copy of printed newsletter & leaflets
Ye
s
Translation
Pa
ge
: 8
8 E
13
5.6
.6.3
To develop and
implement
ANDM
communication
strategy
4 newsletters
translated into
Xhosa and
Sotho12
leaflets to be
translated
12
4
4 x newsletters
translated into
Xhosa and
Sotho
12 leaflet to be
translated
annually
Promote
Public
Participation
and Good
Meaningful
Governance
1 x newsletters
translated
03 x leaflet
translated
1 x newsletters
translated
03 x leaflet
translated
02x newsletter produced
06x leaflet produced
R50
00
0
R 8
60
0.0
0
NONE NONE Copy of translated newsletter
Ye
s
131 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Website,
Intranet and
social media Net
works
Pa
ge
: 8
8 E
13
5.6
.6.4
To develop and
implement
ANDM
communication
strategy
80 new items
posted on the
website,
intranet and
social media
networks
annually .
Annual target:
8
0
80 x Website,
intranet and
social network
media updated
annually
Promote
Public
Participation
and Good
Meaningful
Governance
-20 x new items
posted and
updated
-20 x new items
posted and
updated
64 x new items posted and updated R
0.0
0
NONE NONE
Updated facebook, intranet & website
Ye
s
Branding and
Marketing
Pa
ge
: 8
8 E
13
5.6
.6.5
To have well
branded and
marketed
municipality
Communicators
Award
40 products
procured to
brand and
market
municipal
programmes
One annual
communicators
Award
40
40 activities
branded and
marketed
One Annual
Communicators
Award
Promote
Public
Participation
and Good
Meaningful
Governance
10 products
procured to
brand and
market
municipal
programmes
10 products
procured to
brand and
market
municipal
programmes
One Annual
Communicators
Award
Ceremony
27 products procured to brand and market municipal programmes
01 Annual Communicators Awards held
R8
50 0
00
R 1
99
353.
74
NONE NONE
Invoices Attendance register
Ye
s
Road Signage
Pa
ge
: 8
8 E
13
5.6
.6.6
To have clear
branded district
signage
10 signage
activities done
10
10 signage
activities done
Promote
Public
Participation
and Good
Meaningful
Governance
-2 signage
activities done
-3 signage
activities done
05 Signage activities done
R15
0 0
00
R 5
40
00
.00
NONE NONE Sample of signage & Invoices
Ye
s
132 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Publicity Costs
Pa
ge
: 8
8 E
13
5.6
.6.7
To have well
informed
communities
about
government
programmes
40 municipal
programmes
publicized
04 Panel
Discussion
conducted
annually
40
40 municipal
programmes
publicized
04 Panel
Discussion
conducted
annually
04 Media
Engagement
Held Annually
Promote
Public
Participation
and Good
Meaningful
Governance
10 publicity
activities
conducted
quarterly
One panel
discussion
conducted
quarterly
02 Media
Engagement
Held Annually
59 Publicity activities conducted
02 Pannel Discussion Conducted
02 Media Engagement held R
60
0 0
00
R 1
16 8
96
9.8
0
NONE
NONE
Audio clips, cuttings and photos
Ye
s
Memorial
Lecture
Pa
ge
: 8
8 E
13
5.6
.6.8
To celebrate
legacy of the
district
2 memorial
lectures
conducted 1
02 memorial
lectures
conducted
Promote
Public
Participation
and Good
Meaningful
Governance
01 memorial
lecture
conducted
01 memorial lecture
R20
0 0
00
NONE NONE Attendance register & photos
Ye
s
Community
Outreaches
5.6
.6.9
To take
government
programmes to
communities
12 community
outreaches
conducted
annually
12
12 community
outreaches
conducted
quarterly
Promote
Public
Participation
and Good
Meaningful
Governance
-03 community
outreach
conducted
quarterly
-03 community
outreach
conducted
quarterly
18 Community Outreach conducted
15 Community Outreach
R20
0 0
00
R24
540
5.50
There were more activities contacted & project to be visited
NONE
Attendance register & photos
Ye
s
133 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Communications
For a
5.6
.6.1
0
To co-ordinate
integrated
communication
programmes
04 Quarterly
sittings of
District
Communicators
Forum sittings
04 sittings of
DCF Core Team
04
04 sittings of
district
communicators
forum
04 sittings of
district
communicators
Core Team
forum
Promote
Public
Participation
and Good
Meaningful
Governance
01 sitting of
district
communicators
forum
01 sitting of
district
communicators
Core forum
01 sitting of
district
communicators
forum
01 sitting of
district
communicators
Core Team
forum
02of district communicators forum held
02 sitting of district communicators Core forum held
R0
.00
R 3
90
0.0
0
NONE
NONE
Attendance register & reports of the meeting
Ye
s
134 | P a g e
5.6.8 OFFICE OF THE SPEAKER
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Community
Structures for
Consultation
Pa
ge
: 8
8 E
14
5.6
.8.1
To develop a
district wide
public
participation
policy
One Public
participation
policy
developed
01
One public
participation
policy
developed
Promote Public
Participation
and Good
Meaningful
Governance
Facilitate
development
of Public
Participation
Policy
Terms of
Reference
have been
developed
Draft Public
Participation
Policy
developed R0
.00
NONE NONE
TORS
DRAFT Public Participation Policy
YE
S
Community
Structures for
Consultation
Pa
ge
: 8
8 E
16
5.6
.8.2
Number of
Speakers
Forum
meetings held
04
Four meetings
held
Promote Public
Participation
and Good
Meaningful
Governance
-02 forum
meeting
convened
02 Speakers
Forum
meetings
convened
R0
.00
NONE NONE
Invitations, Agenda and Attendance register
YE
S
Open Council
Day
5.6
.8.3
To provide
direct
engagement
with
communities
about
government
programme of
action
One Open
Council Day
held annually
01
One Open
Council Day
held annually
Promote Public
Participation
and Good
Meaningful
Governance
None
R0
.00
This project is scheduled for the 4th Quarter
NONE NONE
NO
135 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Taking District
Council to the
people
oversight
programme
5.6
.8.4
To conduct
oversight and
monitoring of
government
Programme of
Action
Four Oversight
and Service
Delivery
Monitoring
visits of
government
programmes
conducted
04
Four Oversight
and Service
Delivery
Monitoring
visits held
annually
Promote Public
Participation
and Good
Meaningful
Governance
01 Oversight
and
Monitoring visit
in Ntabankulu
Local
Municipality
01 Oversight
and
Monitoring visit
in in Mbizana
Local
Municipality
A consolidated
programme
has been
drafted
R12
5 0
00
This project could not be conducted due to the delay in the implementation of the Mayoral/EXCO outreach
The
programme will
be
implemented
in the 3 Quarter
Concept Document and the Draft Programme
YE
S
Round table
discussion with
structured Civil
Society
Formations
and NGOs
5.6
.8.5
For
dissemination
of information
on
Government
Programme of
Action
Four
community
structures
engagement
held
4
Four
community
structures
engagement
held
Promote Public
Participation
and Good
Meaningful
Governance
-01 Round
Table
discussion with
Civil Society
Formation
-01 Round
Table with
Non-
Governmental
Organisations
03 Round table
discussions held
R50
00
0.0
0
R0
.00
NONE NONE Attendance register
YE
S
Municipal
public
accounts
committee
Pa
ge
: 8
8 E
12
5.6
.8.6
To provide
oversight role
on Municipal
programmes
Number of
MPAC
meetings held
04
Four MPAC
meetings
convened
Promote Public
Participation
and Good
Meaningful
Governance
- One MPAC
meeting
convened
- One MPAC
meeting
convened
- three MPAC
meetings
convened
R0
.00
NONE NONE
Notice, Agenda, Attendance Register and Report
YE
S
136 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Council and
Committee
Sittings
Pa
ge
: 8
8 E
16
5.6
.8.7
To conduct
quarterly
council and
Committee
sittings
Four Council
and
Committee
sittings held
04
4 quarterly
Council and
Committee
sittings held
Promote Public
Participation
and Good
Meaningful
Governance
-One council
and
Committee
meeting
-One council
and
committee
meeting
08 Council
meetings held
03 Ordinary
and 05 Special
R1
00
0
NONE NONE
Notice, Agenda, Attendance Register, Resolution Register & Minutes
YE
S
Whippery
meetings
Pa
ge
: 8
8 E
16
5.6
.8.8
To conduct
Whippery and
Constituency
Work meetings
for effective
functioning of
the council
Four Whippery
meetings
held.
04
Four Whippery
meetings held
Promote Public
Participation
and Good
Meaningful
Governance
-One Whippery
meeting
convened
-One Whippery
meeting
convened
One Whippery
meeting
convened
R57
00
0
NONE NONE
Invite, Agenda, Attendance Register & Minutes
YE
S
Whippery
meetings
Pa
ge
: 8
8 E
16
5.6
.8.9
To conduct
Whippery and
Constituency
Work meetings
for effective
functioning of
the council
Number of
Constituency
Work meeting
held.
04
Four
Constituency
Work meeting
convened
Promote Public
Participation
and Good
Meaningful
Governance
-One
Constituency
Work meeting
convened at
Matatiele
Local
Municipality
-One
Constituency
Work meeting
convened at
Umzimvubu
Local
Municipality
-03
Constituency
Work meeting
convened at
Ntabankulu
Local
Municipality &
Matatiele Local
Municipality
R0
.00
NONE NONE REPORTS
YE
S
137 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Council
caucus
Pa
ge
: 8
8 E
16
5.6
.8.1
0
To prepare for
council
meetings
Four Council
Caucus
meetings held
04
Four Council
Caucus
meetings
convened
Promote Public
Participation
and Good
Meaningful
Governance
-01 caucus
meeting
convened
-01 caucus
meeting
convened
08 Caucus
meetings
convened
R0
.00
NONE NONE
YE
S
Council Study
Groups and
workshops
Pa
ge
: 8
1 A
13
5.6
.8.1
1
To capacitate
and refresher
programmes
for Councillors
on Municipal
processes
Four Council
Study Groups
and
workshops
04
Four study
groups and
workshop
conducted
Promote Public
Participation
and Good
Meaningful
Governance
One council
study group
and workshop
conducted
-One council
study group
and workshop
conducted
One council
study group
and workshop
conducted
R0
.00
Only one study group was conducted during this period to be used during the municipal planning period.
The other has been rescheduled to take place during the 4th Quarter
Invite, programme & Attendance Register
YE
S
138 | P a g e
5.6.9 OFFICE OF THE MUNICIPAL MANAGER
IDP Project ID
P L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Municipal
Planning
Calendar
5.6
.8.1
To ensure that
municipal
programmes
are integrated
and well-
coordinated
1 x Municipal
Planning
calendar
developed
1
1 x Municipal
Planning
calendar
developed
Strengthen
Governanc
e and
reduce risk
1 x Municipal
Planning
Calendar
developed
and adopted
by Council
1 Municipal
Planning
Calendar
developed
and adopted
by Council on
the 31st May
2014
R0
.00
R0
.00
NONE NONE
20145/15
Municipal
Planning
Calendar &
Council
Resolution
YES
4
4 x Sessions to
Monitor the
implementatio
n of the
Municipal
Calendar
Strengthen
Governance
and reduce
risk
1 x Session to
monitor the
implementatio
n of the
Municipal
Calendar
4 Sessions held
to monitor
progress on
Implementatio
n of the
2014/15
Municipal
Planning
Calendar
R0
.00
R0
.00
NONE NONE
Invitation
Letter
Attendance
Register
Minutes
YES
Budget
preparation
and
management
5.6
.8.2
To ensure
implementatio
n and
management
of the
departmental
Budget
Annual
Departmental
Procurement
Plan
developed
and
submitted
Mid-term
Adjustment
Budget
developed
and
submitted
1
1 x
Procurement
Plan submitted
Strengthen
Governance
and reduce
risk
1 x
Procurement
Plan submitted
for the 2014/15
financial year
1 Procurement
Plan submitted
to BTO for the
2014/15
financial year
R0
.00
R0
.00
NONE NONE
Departmenta
l
Procurement
Plan
YES
139 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
1
1 x Mid-term
Adjustment
Budget
submitted
Strengthen
Governance
and reduce
risk
-1 x Mid-term
Adjustment
Budget
1 Early
Adjustment
Budget session
held to
accommodate
for Rollovers for
the previous FY
and Office
Space
Preparations
for the Mid-
term
Adjustment
Budget
scheduled for
the 3rd quarter.
R0
.00
R0
.00
NONE NONE
Invitation
Letter
Attendance
Register and
Minutes
YES
4
4 x Sessions to
monitor
implementatio
n of the
Procurement
Plan
Strengthen
Governance
and reduce
risk
1 x Session to
monitor of the
implementatio
n of the
Procurement
Plan
4 sessions held
to monitor the
implementatio
n of the
2014/15
Procurement
Plan
R0
.00
R0
.00
NONE NONE
Invitation
Letter
Attendance
Register,
Report and
Minutes
YES
140 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Development
and
Implementatio
n of the SDBIP
5.6
.8.3
To develop a
clear
implementatio
n plan for the
department
24 SDBIPs
Developed for
the year
24
24 SDBIP
reports
developed
and submitted
Strengthen
Governance
and reduce
risk
6 x SDBIP
reports
developed
and submitted
by all Units
6 SDBIP reports
submitted to
the Planning
Unit for all 6
functional Units
within the
Office of the
Municipal
Manager
R0
.00
R0
.00
Late
submission of
reports by
units which
leads to
sometimes
late
submission
and
compromise
to the
quality of the
reports
Ensure that
departmental
monthly
meetings sit for
the presentation
of these reports
Consolidated
report
YES
Executive
Management
Meetings
5.6
.8.4
To monitor
progress in the
implementatio
n of the
Municipal
Programme of
Action
24 Executive
Management
meetings held
annually
24
24 Executive
Management
meetings held
annually
Strengthen
Governance
and reduce
risk
-6 x EMM held
quarterly
8 Executive
Management
meetings held
R0
.00
R0
.00
NONE NONE
Invitations,
Agenda,
Attendance
Register and
Minutes
YES
Extended
Management
Meetings
5.6
.8.5
To report on
progress made
in
implementing
the Municipal
Programme of
Action
12 Extended
Management
meetings held
annually
12
12 Extended
Management
meetings held
Strengthen
Governance
and reduce
risk
-3 Extended
Management
meetings held
3 Extended
Management
meetings held
R0
.00
R0
.00
NONE NONE
Invitations,
Agenda,
Attendance
Register and
Minutes
YES
-3 Extended
Management
meetings held
2 Extended
Management
meetings held
R0
.00
R0
.00
1 meeting
for
December
was not
held. This
was due to
other
competing
municipal
business.
The report
December will
be catered for
during the Mid-
term Strat Plan
Invitations,
Agenda,
Attendance
Register and
Minutes
YES
141 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Section 80
Committees -
Standing
5.6
.8.6
To review
progress on
implementatio
n of the
Council
policies and
submit reports
to the Mayoral
Committee
72 Standing
Committees
meetings to
held annually
72
72 Standing
Committees
meetings held
annually
Strengthen
Governance
and reduce
risk
-36 Standing
Committee
meetings held
19 Standing
Committee
meetings held.
R0
.00
The sittings of
Section 80
committees
were
reviewed
and that
sitting were
reduced to
quarterly
This will be
accommodate
d during the
reviewal of the
2014/15 SDBIP
Notice,
Agenda,
Attendance
Register and
Minutes
YES
Section 80
Committees -
Mayoral
5.6
.8.7
To assess the
management
of the
municipality’s
administration
in accordance
with the
Council
policies
12 Mayoral
Committee
meetings held 1
2
12 Mayoral
Committee
meetings
Strengthen
Governance
and reduce
risk
-6 Mayoral
Committee
meetings held
9 Mayoral
Committee
meetings held.
5 Special and 4
Ordinary
R0
.00
The sitting of
Mayoral
Committee
meetings are
not aligned
to the dates
as outlined in
the adopted
Municipal
Planning
Calendar
A plan to be
devised to
ensure that
these meetings
sit in
accordance
with the
Adopted MPC
Notice,
Agenda,
Minutes and
Reports
YES
Strategic Think
Tank
5.6
.8.8
A multi-
disciplinary
team to
advance
strategic
development
to accelerated
service delivery
in the entire
district
4 Think Tank
sittings held
annually
4
4 Think Tank
sittings held
Promote Public
participation
and Good
Meaningful
Governance
-2 x Think Tank
sitting quarterly
Terms of
Reference for
the Strategic
Think Tank
Concept were
developed.
R0
.00
This
objective
has been
postponed
to be
implemente
d in the next
financial
year, this is
to allow for
the concept
to go
through all
the Council
Structures
This year we will
focus on the
finalization of
the terms of
reference as
well as the
development of
the Strategy
that will guide
the Think Tank
strategic
approach.
Terms of
Reference
and Draft
Think Tank
Strategy
YES
142 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
SDBIP
Monitoring and
Evaluation for
Management
5.6
.8.9
To monitor the
implementatio
n of the
municipal
SDBIP and put
strategies in
place for any
gaps identified
2 SDBIP
Monitoring
and
Evaluation
sessions for
managers
held annually
2
2 SDBIP
Monitoring and
Evaluation
sessions for
managers held
in a year
Strengthen
Governance
and reduce
risk
None
Preparations
were done for
the 1st SDBIP
M&E session
scheduled for
January 2015
were done.
Preparations
for the
Learning visit to
the Nelson
Mandela Bay
Metro were
done. The visit
is scheduled for
February 2015
R0
.00
NONE NONE
Concept
Document,
Invitations to
the session,
Draft
Programme,
SDBIP
template
YES
SDBIP
Monitoring and
Evaluation for
the Council
5.6
.8.1
0
To evaluate
progress on the
implementatio
n of the
municipal
SDBIP and put
strategies in
place for any
gaps identified
2 SDBIP
Monitoring
and
Evaluation
session for the
Council held
annually
2
2 SDBIP
Monitoring and
Evaluation
session for the
Council held
annually
Strengthen
Governance
and reduce
risk
None
The first SDBIP
M&E session for
the Council is
scheduled for
the 3rd Quarter.
Although
preparations
started in the
2nd quarter.
R0
.00
NONE NONE Concept
Document
YES
Mayoral/ EXCO
Outreaches
5.6
.8.1
1
To monitor
progress on the
implementatio
n of 2014/15
Programmes
and projects
4
Mayoral/EXC
O outreaches
for all four
local
municipalities
within the
district
4
4 Mayoral/
EXCO
outreaches
held annually
Promote Public
participation
and Good
Meaningful
Governance
2
Mayoral/EXCO
outreaches
held
2 Mayoral/
EXCO
outreaches
conducted in
Matatiele and
Mbizana local
municipalities
R0
.00
NONE NONE
Concept
Document,
Programme,
Attendance
Register &
Reports
YES
143 | P a g e
IDP Project
IDP L
ink
SD
BIP
No
.
Measurable
Objective KPI
An
nu
al Ta
rge
t
Output IDP Objective Targets for
Quarter 1 & 2
Actual
Performance
for Quarter 1 &
2
Bu
dg
et
for
Q1
&2
Ac
tua
l
Ex
pe
nd
itu
re
Reason For
Variance
Means
Intervention Poe
PO
E Y
es
/No
Strategic
Partnerships &
Special
Projects
To lead the
implementatio
n of Municipal
Manager
projects
2 Business
Plans
developed for
the Main
Building,
Satellite
Offices and
Water
Treatments
Works
4
3 Business Plans
developed
and Retrofitting
in the Main
Building
Promote Public
participation
and Good
Meaningful
Governance
3 Business Plans
to be
developed
and submitted
to DoE
To start
Retrofitting in
the Main
Building
3 Business Plans
for the Main
Building,
Satellite Offices
and WTWs
developed
and submitted
to DoE
Retrofitting in
the Main
Building
commenced
R4
m
R2
m
NONE NONE
Business
Plans,
Monthly
Reports,
Delivery
Notes
YES
144 | P a g e
Ta
rge
t a
ch
ieve
d, 9
1
Ta
rge
t p
art
ially
ach
ievd
, 1
Ta
rge
t n
ot a
ch
ieve
d, 8
0
10
20
30
40
50
60
70
80
90
100
%
KPA No 6: Good Governance & Public Participation
Target achieved Target partially achievd Target not achieved
145 | P a g e
FINANCIALS
REVENUE
NEW VOTE ITEM NANE ORIGINAL
BUDGET
ADJUSTED
BUDGET
PRO-RATA
BUDGET
ACTUAL RECIEPTS
DEC. (M06)
FULL YEAR
FORECAST
INCREASE/
(SHORTFALL)
%
VARIANCE
14000 801 INTEREST ON INVESTMENTS -14 675 718 -14 675 718 -7 337 859 -10 598 641 -21 197 283 6 521 565 144
TOTAL INTEREST RECEIVED -14 675 718 -14 675 718 -7 337 859 -10 598 641 -21 197 283 6 521 565 144
14000 14001 EQUITABLE SHARES -344 812 000 -344 812 000 -172 406 000 -248 762 000 -344 812 000 - 144
14000 16100 FMG GRANT -1 250 000 -1 250 000 -625 000 -1 250 000 -1 250 000 - 200
14000 16102 FIRE & EMERGENCY - - - -7 428 -7 428 7 428 -
14000 16106 RURAL HOUSING DEVELOPMENT - - - -1 302 345 -1 302 345 1 302 345 -
14000 16107 MSIG -934 000 -934 000 -467 000 -934 000 -934 000 - 200
14000 16108 EPWP -8 323 000 -8 323 000 -4 161 500 -5 826 000 -8 323 000 - 140
14000 16109 WATER SERVICE OPER SUB GRANT -5 000 000 -5 000 000 -2 500 000 -5 960 668 -5 000 000 - 238
14000 16111 MIG -357 363 000 -357 363 000 -178 681 500 -291 379 000 -357 363 000 - 163
14000 16113 REGIONAL BULK INFRANSTRUCTURE -110 000 000 -110 000 000 -55 000 000 -2 414 090 -110 000 000 -
4
14000 16115 TRANSPORT -2 104 000 -2 104 000 -1 052 000 -2 104 000 -2 104 000 - 200
14000 16118 SPORTS AND RECREATION - - - -1 348 837 - - -
14000 16122 WSOG -300 000 -300 000 -150 000 - -300 000 - -
14000 16125 WCDM - - - - - - -
14000 16127 MUNICIPAL HEALTH -1 500 000 -1 500 000 -750 000 -1 612 765 -1 500 000 - 215
14000 16128 ISDG -3 000 000 -3 000 000 -1 500 000 -1 763 663 -3 000 000 - 118
146 | P a g e
NEW VOTE ITEM NANE ORIGINAL
BUDGET
ADJUSTED
BUDGET
PRO-RATA
BUDGET
ACTUAL RECIEPTS
DEC. (M06)
FULL YEAR
FORECAST
INCREASE/
(SHORTFALL)
%
VARIANCE
14000 16129 M.W.I.G -54 857 000 -54 857 000 -27 428 500 - -54 857 000 - -
14000 16132 M.W.I.G - - - - - - -
14000 16135 RURAL HOUSING INFRASTR GRANT -4 500 000 -8 500 000 -4 250 000 -4 000 000 -8 500 000 - 94
14000 16136 ENERGY EFFIC & DEMAND SIDE
MAN -4 000 000 -4 000 000 -2 000 000 -1 000 000 -4 000 000 - 50
14000 16137 VUNA AWARDS -165 000 -165 000 -82 500 - -165 000 - -
LG SETA - GRANT - - - - - -
-898 108 000 -902 108 000 -451 054 000 -569 664 795 -903 417 772 1 309 772 1 766.90
14000 17008 DBSA LOAN -221 082 518 -221 082 518 -110 541 259 - -221 082 518 - -
-221 082 518 -221 082 518 -110 541 259 - -221 082 518 - -
14000 16126 RESERVES -101 630 000 -101 630 000 -50 815 000 - -101 630 000 - -
-101 630 000 -101 630 000 -50 815 000 - -101 630 000 - -
14000 17003 CONFERENCE CENTRE &
BOARDROOM -28 174 -28 174 -14 087 -3 597 -7 194 -20 980 26
14000 17006 LG SETA - Refunds -500 000 -500 000 -250 000 -78 637 -500 000 - 31
14000 17009 SANITATION -2 722 080 -2 722 080 -1 361 040 -1 121 530 -2 243 060 -479 020 82
14000 17010 WATER CONSUMERS -18 000 000 -18 000 000 -9 000 000 -16 872 033 -33 744 067 15 744 067 187
14000 17011 WATER CONNECTION FEE -62 115 -62 115 -31 057 -48 697 -97 394 35 279 157
14000 17012 PREPAID WATER -503 988 -503 988 -251 994 -265 476 -530 952 26 964 105
14000 17013 SEPTIC TANK -243 311 -243 311 -121 656 -120 620 -241 240 -2 072 99
14000 17014 SUNDRY INCOME -46 205 -46 205 -23 102 -15 501 -31 001 -15 204 67
147 | P a g e
NEW VOTE ITEM NANE ORIGINAL
BUDGET
ADJUSTED
BUDGET
PRO-RATA
BUDGET
ACTUAL RECIEPTS
DEC. (M06)
FULL YEAR
FORECAST
INCREASE/
(SHORTFALL)
%
VARIANCE
14000 17015 INTEREST RECEIVED - - - -250 -500 500 0
14000 17016 SANITATION CONNECTION -3 368 -3 368 -1 684 - - -3 368 -
14000 17017 RENTAL - FNB -444 407 -444 407 -222 204 -164 087 -328 174 -116 233 74
14000 17018 TENDER DEPOSITS -689 631 -689 631 -344 815 -487 988 -975 977 286 346 142
14000 17020 PROFIT ON SALES -996 366 -996 366 -498 183 - - -996 366 -
14000 17021 COMMISION RECEIVED -
GARNISHEES 27 866 -27 866 -13 933 -11 750 -23 500 -4 366 84
14000 17023 REFUND RECIEVED -3 180 -3 180 -1 590 -3 200 -6 400 3 220 201
14000 17032 ALVIN CHIRWA -1 000 -2 000 -
14000 17033 THOMPSON - - - -3 000 -6 000 6 000 -
14000 17045 GOVERNMENT COMMS AND INFO
SYST - - - 66 542 133 085 -133 085
-24 214 960 -24 270 691 -12 135 346 -19 130 823 -38 604 373 14 331 681 158
TOTAL REVENUE -1 259 711 196 -1 263 766 927 -631 883 464 -599 394 259 -1 285 931 946 22 163 018 95
It should be noted that column (I) should be used as guidance for adjustments except for projects and programmes that are seasonal in nature. Line managers are expected to study
their expenditure trends as they have an insight at this stage considering the duration and payment schedule for such projects. Under normal circumstances, Pro-rata expenditure should
be at 100% as at December. Detailed explanations including sources of funding should be provided for all budget line items that have been increased in the Proposed Adjustment for
which Pro-rata expenditure lies below 80% as at December.
148 | P a g e
DEPARTMENTAL EXPENDITURE SUMMARY - DECEMBER 2014
ITEM NANE ORIGINAL BUDGET ADJUSTED
BUDGET PRO-RATA
BUDGET
ACTUAL EXPENDITURE
DEC. (M06)
FULL YEAR FORECAST
SAVINGS/ (SHORTFALL)
% VARIANCE
OPERATING EXPENDITURE
EXECUTIVE & COUNCIL 12 310 748 13 080 748 6 540 374 6 221 930 12 443 861 636 887 95
SPEAKER 3 150 000 3 150 000 1 575 000 1 066 843 2 133 685 1 016 315 68
CHIEF WHIP 1 220 000 1 220 000 610 000 432 363 864 726 355 274 71
MUNICIPAL MANAGER 39 772 405 36 725 723 18 362 862 15 903 797 31 807 593 4 918 130 87
SPECIAL PROGRAMS UNIT 4 670 000 4 670 000 2 335 000 1 689 291 3 378 583 1 291 417 72
PLANNING & LED 28 368 391 28 107 036 14 053 518 10 235 076 19 352 339 8 754 697 73
BTO 144 966 763 142 026 916 71 013 458 52 685 133 105 370 266 36 656 651 74
IDMS 908 892 660 910 168 045 455 084 023 487 732 038 975 464 077 -65 296 031 107
COMMUNITY SERVICES 60 718 866 64 241 560 32 120 780 29 219 985 58 439 970 5 801 589 91
CORPORATE SERVICES 55 938 740 60 374 170 30 122 085 21 697 631 41 945 192 18 428 979 72
1 260 008 572 1 263 764 199 631 817 100 626 884 087 1 251 200 291 12 563 908 99
1 260 008 572 1 263 764 199 631 817 100 626 884 087 1 251 200 291 12 563 908 99
It should be noted that column (I) should be used as guidance for adjustments except for projects and programmes that are seasonal in nature. Line managers are expected to study
their expenditure trends as they have an insight at this stage considering the duration and payment schedule for such projects. Under normal circumstances, Pro-rata expenditure should
be at 100% as at December. Detailed explanations including sources of funding should be provided for all budget line items that have been increased in the Proposed Adjustment for
which Pro-rata expenditure lies below 80% as at December