Advocacy in practice: some Advocacy in practice: some thoughts from the TARDis thoughts from the TARDis Institutional Repository Institutional Repository ProjectProject
KULTUR Advocacy WorkshopHartley LibraryUniversity of Southampton20 Nov 2007
Jessie HeyEdSpace http://www.edspace.ecs.soton.ac.uk/University of Southampton
Building the TARDisBuilding the TARDis TARDis project: Exploring the new concept of Institutional Repositories in the JISC funded FAIR programme
Simpson, Pauline and Hey, Jessie M.N. (2005) Institutional e-Print
repositories for research visibility. In, Drake, Miriam (ed.) Encyclopedia
of Library and Information Science 2nd ed. USA, Dekker.
http://eprints.soton.ac.uk/9057/
Feeding back into EPrints software good citation and information management practice experimenting with best balance of assisted deposit
Creating an exemplar Institutional Repository
TARDis: Targeting Academic Research for Deposit and Disclosure
FAIR: Focus on Access to Institutional Resources
Our university scan was Our university scan was essential to tell us what was essential to tell us what was already happeningalready happening
It also helped with our preparation for presentationsWe sampled because it was otherwise too big a job
with 20 schools
Hey, Jessie M.N. (2004) An environmental assessment of research publication activity and related factors impacting the development of an Institutional e-Print Repository at the University of Southampton. Southampton, UK, University of Southampton, 19pp. (TARDis Project Report, D 3.1.2) http://eprints.soton.ac.uk/archive/00006218/
Hey, Jessie M. N. (2004) Targeting Academic Research with Southampton's Institutional Repository. Ariadne, (40) http://eprints.soton.ac.uk/8986/
Sampling of Southampton Sampling of Southampton faculty websites – assessing faculty websites – assessing current practice (2003)current practice (2003)
Department Total number of publications listed on Web
Full text on Web
Percentage of Publications with full text
Faculty of Law, Arts and Social Sciences
Archaeology 252 2 1%
English 243 3 1%
Modern Languages 160 0 0%
Music 280 5 2%
Politics 138 6 4%
Economics 357 89 25%
Maths Education 170 34 20%
Faculty of Medicine, Health and Life Sciences
Biology 796 24 3%
Medicine 1603 247 15%
Health Professions and Rehabilitation Sciences 332 0 0%
Nursing and Midwifery 439 0 0%
Faculty of Engineering, Science and Mathematics
Chemistry 1128 111 10%
Electronics and Computer Science 7008 866 12%
Mathematical Studies 849 310 37%
Ocean Circulation and Climate Group, SOES 286 9 3%
James Rennell Division, SOC 792 68 9%
Feedback from scan/informal survey: Perceived Feedback from scan/informal survey: Perceived benefits to University, Schools and Researchersbenefits to University, Schools and ResearchersBecame our promotion selling points:Became our promotion selling points:
Secure storage of publications
◦ including also theses and dissertations, technical reports
Links to projects and web pages
Research reporting Interdisciplinary
research
• University profile• School and discipline visibility• Researcher profile• Full text content freely accessible
link to learning and teaching
• Increased citations
Articles freely available online are more highly cited. For greater impact and faster scientific progress, authors and publishers should aim to make research easy to access Nature, Volume 411, Number 6837, p. 521, 2001 Steve Lawrence “Online or Invisible?”
Advocacy by example: adding a Advocacy by example: adding a link to your web page – auto link to your web page – auto updateupdate
One good record for many uses
Share the glory (interdisciplinary papers) and Share the glory (interdisciplinary papers) and sell your book – why not in Humanities too?sell your book – why not in Humanities too?
If you’re new......If you’re new......
Get to know people or people who know people, read the university bulletin and web site news
Go to seminars, lectures – inaugurals are good
Join a clubLearn to explain in 2 sentencesCreate the one page handout and use
those from JISC tooBe perpetually enthusiastic – there’s a
product to sell
Early days – finding out, Early days – finding out, finding peoplefinding people
In the beginning – change of university structure – found people who needed help because they didn’t have a system any more
Needed to tread sensitively with people who had a related system in place
How does a department work eg research office, web manager, admin managers, research head of school
They all need to know and be refreshed e.g in School of Education the research
office was close to researchers and gave info at meetings, support, handouts, encouragement
Targeting groups for Targeting groups for presentations and exemplarspresentations and exemplars tailoring talks – found in our pilot
Oceanography had to tailor for each group librarian knew people and what they did –
any editors of journals, learned to steer away from OA to journals – controversy
staff development seminars usefulnever knew which seeds would sprout!helped people do it well to show others eg
head of school, professor or their helper (usually so busy even if very supportive)
worked with someone in dept (but may be librarian, admin, web developer or academic)
advocated where possible by example - this is where the pilot repository is invaluable
Keeping up the good Keeping up the good work....work....
We’ve done this dept! – keep on top of changes of people – update the dept on progress (do it on repository too)
‘About the repository’ - change this to your blurb and remember to update it and link to another page about the techie bit
Remember people outside will help sell to people inside too
We used examples to show we were not alone: We used examples to show we were not alone: Institutional and related repositories Institutional and related repositories http://maps.repository66.org/http://maps.repository66.org/
6.6 million items in 813 repositories Nov 2007
What we used to use – when What we used to use – when repositories were fewer!repositories were fewer!
e-Prints Soton: the e-Prints Soton: the TARDis institutional TARDis institutional repository route map –repository route map –shows evolution of advocacy to collaboration shows evolution of advocacy to collaboration with schools with schools
1
23
4
Ideas we made less of thenIdeas we made less of then
But would be useful now....
Latest additionsStatistics for item views/downloadsOpen Access Newshttp://www.earlham.edu/~peters/fos/fosblog.html
A simple, clear ‘How to deposit’ guideA final name and good place for the
repository with supporting literature
Demonstrating latest Demonstrating latest publications in a departmentpublications in a department
Promotion via a screen to Promotion via a screen to visitors and staff toovisitors and staff too
This month’s innovation: This month’s innovation: adding the full text image to adding the full text image to the screenthe screen
And more animated And more animated advertising...advertising...
Any questions?Any questions?A nostalgia trip for us but also useful
for thinking out our own plans for our new EdShare repository
See some of our TARDis presentations and papers in
http://eprints.soton.ac.uk/ http://tardis.eprints.org
Jessie Hey [email protected]