Advisor Training 2012Office of Student Activities
103 Strebel Student Center
(315) 792-3037
Overview Role of an Advisor . . . . . Page 4 Expectations . . . . . . Page 6 Org Recognition Process. . . . . . Page 11 How to use Pioneer Place . . . . . . Page 13
Thank you! Thank you for accepting
your role(s) as an advisor to your student organization(s)
Your involvement will serve both the UC Community and students by directly influencing student development
Thank you!
What is an advisor? Educator Models goals, values and
missions of Utica College Serves as a mentor to their
student organization Counsels and mediates
when problems arise Advocates for
organization’s well being Role of advisor varies
between organizations
Basic Roles of an Advisor “Hands-on hands-off” approach
Aids in leadership development and skills training
Group encouragement Resource on college policies,
procedures, contacts, etc. Help the group troubleshoot problems Access to internal and external
networking Ask questions and challenge students Channel information Monitor expenditures, policies and
goals Provide year to year continuity Provide organizational history Aid in leadership and officer transition
Expectations: The Student Leader/ Advisor Relationship
Student leaders and advisors must be clear about expectations
Communication= understanding + respect
What a student leader expects: COMMUNICATION! Assistance in formulating long-range goals and planning
short term projects Resource person- evaluate projects, performance and
progress Offer guidance by reviewing goals, objectives, and the
progress of the organization Assistance with college procedural matters Suggestions on how organization could be strengthened or
improved
What a student leader expects: Improvement strategies for leadership skills Accessible and available, should emergency situations arise Willingness to listen to and be open to criticism and
evaluation Allow the group to act on its own and make mistakes, but
help them learn from mistakes Help in maintaining organization records Encourage the division of labor among group members to
sustain member interest
What an advisor should expect of a student leader: COMMUNICATION! Keep advisor informed on activities, meetings, agendas and
topics under discussion Attendance at regularly scheduled informational meetings To assist other students in the organization in skill
development Willingness to share responsibility with other group members Documents and historically saves all group activities Invite advisors to meetings Inform and invite advisors to org events
Questions to ask your Organization How much involvement is needed? How many events does the organization sponsor each
semester? How often does the organization meet? How do your skills match the needs of the organization? What are some needed improvement areas within the
organization? Is the advisor expected to give feedback? How often and
when?
Organization Registration MUST HAVE:
At least 5 members total, including: President/Director Treasurer/Comptroller Faculty/Staff Advisor
Valid and current constitution
Pioneer Place should always have the most up to date information on student organizations. After elections (which can also be done through PioPlace), the roster and position titles should be updated immediately to reflect new positions and new members should always be invited.
Recognition privileges Student Senate Funding Reservation of rooms Posting fliers Org mailbox On-campus fundraising Assistance on finding
resources Pioneer Place!
What is Pioneer Place?
Social network platform designed by Collegiate Link exclusive only to Utica College
Allows management of co-curricular activities such as student organizations and events
Promotes student involvement
Perks of Pioneer Place Student Organizations
MUST have a Pioneer Place to be recognized by Student Senate
All Utica students, faculty and staff can make personal page
All Utica personal may view news, upcoming events, etc. of any student organization
Advantages of Pioneer Placefor Student Organizations
* * *
IT IS NOT THE RESPONSIBILITY OF THE ADVISOR TO KEEP PIONEER PLACE UPDATED, IT IS THE
RESPONSIBILITY OF THE STUDENT MEMBERS
* * *
Management of members, e-board, events and news Private messages to organization members Social Networking sites such as Facebook and/or Twitter,
may be link to an organization’s page Advertisement of events on campus-wide “Flyer board”
Pioneer Place: The Basics Updating Organization Profile Adding New Members Updating/Adding New Positions Creating Events Uploading News Sending Messages
* Any members given the permissions to update your organization’s profile can perform any of the above tasks
Updating Organization Profile Click [Edit Profile]
underneath organization’s profile picture
You can edit the Summary Description, Full Description, Contact Information and External Page Links, etc.
Click [Update] to update the changes to your organization’s page
Your profile changes have now been updated
Adding New Members Click [Invite people] under the
tab [Roster] in left-hand menu Enter the campus e-mail
addresses of individuals you wish to send membership invitations
Select [Member] from the drop down menu
Click [Send Invitations] when all people have been added to the list
A message will be sent to those selected which will prompt them to either accept or decline invitation
Updating/Adding New Positions Click [Create New Positions]
under [Positions] tab in left-hand menu
The Positions Templates that are available for this organization are listed. Click the name of the position that best matches the new position
Update the name of the position
Update the remaining options as appropriate
Click [Create] The new position has been
added to your organization’s profile.
Creating Events Click [Create Event] under
[Events] tab in left-hand menu
Enter the Name, Location, Start Time and End Time
Enter a brief description of the event and attach a pre-approved flyer
Include any additional information that may be required
Click “Save” Identify who you’d like to
invite to the event by username or e-mail
Uploading News Click on [Create Article]
under the [News] tab in the left-hand menu
Enter the title summary, and the full story of the article. You can use the text editing features to customize the style of the story of your article
Upload an image to be displayed with the summary in the News ticker
Click [Save Article]
Sending Messages Click [Messaging] under
[Roster] tab in the left-hand menu
Click [Send Message] under the appropriate delivery method
Create a delivery statement using the criteria lists by clicking [Edit] on each component
Enter a subject line for the message and the body of the message
Click [Send] to send the message to your indicated recipients
Want more information on Pioneer Place? Additional information and instructional power points and
word documents are available upon request Remember, any organization members can be granted
permission to update the organization’s profile Bethany Piraino, Assistant Director of Student Activities
[email protected] x3037
Advising Tips Have a strong interest and commitment to the student
organization and mission Build a strong relationship with the president, chairperson, or
other key members as they will be your main point of contact Praise in public, criticize in private Provide an outside perspective and assist students with
seeing “outside the box” Make sure all executive board members have your contact
info (e-mail address, work or cell-phone number)
• Student Activities Office• Bethany Piraino-Assistant Director
• UCPB Advisor• [email protected] • x 5294
• Fran Lucia- Event Coordinator • Greek Life Advisor• [email protected]• x 3037