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AB Crown Shippers’ Balance Project
Change Leader Meeting #2
May 4, 2015
• Introductions
• Project Overview – Stakeholder Definitions
– Requirements
– Change Leader Role & Expectations
– Communications
• Data submission methods – CSV
– XML
– Online
• Clarification of use of RECCON and RECTRK – Examples of how to report – RECCON and RECTRK
• Testing Plan
• Training Plan
• Alberta Energy and Petrinex Contacts
• Other Sources of Information
Agenda
2
Alberta Energy: Resource Revenue and Operations
• Laurie Schneider, Director, Oil Royalty Operations
• Ann Blackmore, Director, Royalty-In-Kind Operations
Petrinex:
• JC Vanderwalt, System Analyst, Fujitsu
• Ross Weaver, Industry Manager
• Ann Hagedorn, Industry Coordinator
• Sharon Rudyk, Industry Coordinator
Introductions
3
4
Project Overview – Stakeholder
Definitions
In this presentation the following key definitions and abbreviations
apply:
• Delivering Facility Operators (DFOs): Operators of facilities (e.g.
batteries) delivering Crown oil volumes to pipelines, terminals and
custom treating plants.
• Pipeline Operators (POs): Operators of pipelines, terminals and
custom treating plants receiving Crown volumes from DFOs or from
other facilities operated by POs.
5
Project Overview – Requirements
• As of June 2015 delivery month POs will be required to:
– Submit monthly Crown (APMC) shippers’ balance information through Petrinex.
These submissions can be made online or via batch processes using .xml or .csv
formats.
– Resolve any imbalances in APMC volumes reported as transfers between
pipelines, terminals and custom treating plants.
– New Petrinex reports will be available so Pipeline Operators PO’s can proactively
identify and resolve these any imbalances.
• As of June 2015 delivery month DFOs will be required to:
– Monitor and reconcile any imbalances between Crown/APMC splits reported by
the DFO and corresponding receipts reported by the PO. Reconciliation of
imbalances is a current responsibility of DFOs, but is currently triggered by a
phone call from the DOE requesting that the imbalance be addressed. The new
process will continue to require the Delivering Facility Operator to address these
imbalances.
– New Petrinex reports will be available so Delivering Facility Operators DFO’s can
proactively identify and resolve these imbalances
6
Project Overview – Requirements
Delivering Facility Operator Reports
under Report Queries
Role of the Change Leader
1. Primary Point of Contact for the BA with Alberta Energy and Petrinex with
respect to this project.
2. Disseminate information to those in the BA that need the information in order for
your company to prepare for these changes
3. Ensure your company is ready to report correct information on a timely basis
through Petrinex at “go-live”.
Note: In discussions with some stakeholders we understand that the required
changes to their systems associated with this project cannot be implemented until
later in the fall. To address this concern Alberta Energy is asking companies that
will be unable to meet the July reporting commencement date to contact Cindy
MacLaren ([email protected]) to discuss alternate submission
arrangements.
7
Project Overview - Change Leader
Role and Expectations
Expectations of the Change Leader
• Thoroughly understand Alberta Energy/APMC requirements and Petrinex
Processes
• Communicate effectively with Alberta Energy and Petrinex:
– If you need more information, assistance, additional clarity let us know.
• Communicate effectively with Internal and affected External Stakeholders:
− Marketing staff, marketing administration and accounting, IT staff, testers,
users, management, other
− External software vendors, other
• Plan ahead, plan well
8
Project Overview - Change Leader
Role and Expectations
9
Information is available on the Petrinex website www.Petrinex.ca – Initiatives –
Alberta Crown Shippers’ Balance Project
Project Overview – Communications
10
Project Overview – Communications
11
Project Overview – Communications
12
Project Overview – Communications
Data submission Methods:
Batch Submissions - CSV
13
Data submission Methods:
Batch Submissions - CSV
14
Data element Example Content Format Comments
Verb ADD ADD is the only valid verb
Noun SHIPPERSBALANCE SHIPPERSBALANCE is the only valid noun
Format Version 001 (prefix with 0’s) Current is 001
Submitting Facility
Province
AB 2 chars Must be AB,BC or SK
Submitting Facility Type PL 2 chars PL, CT and TM are the only valid facility
types
Submitting Facility
Identifier
0001001 7 digits (prefix
with 0's)
Must be 7 digits
Stream Type CRD Max 3 chars Must be one of the following valid types:
CRW,HSO,LSB,MSO,MSW,SHE,
SLE,SO,CRD,C5+,LLB,WCB,F,BR,
MBL,CAL,ACR,SW,LSO,WCS,
LLK
Production Year-Month 2014-07 YYYY-MM
Shipper BA 0PMC Max 5 chars
(prefix with 0’s)
The Shipping BA or Agent
Reference Code 1234 max 16 digits Optional reference to internal system
Data submission Methods:
Batch Submissions - CSV
15
Data element Example
Content
Format Comments
Activity RECCON max 12 chars INVCL - Closing Inventory,
OVRSHRT – Overage/Shortage
LOSS – Loss Allowance
RECCON – Connected receipts
RECTRK – Trucked receipts
TRFIF – Transfer In from a Facility,
TRFIS- Transfer in from another Shipper,
TRFOF – Transfer out to another Facility
TRFOS – Transfer out to another Shipper
Connected From/To
Facility Province
AB 2 chars
Connected From/To
Facility Type
BT 2 chars Must be valid facility type
Connected From/To
Facility Identifier
0001011 7 digits (prefix with 0's) Must be 7 digits
From/To Facility Province AB 2 chars
From/To Facility Type BT 2 chars Must be valid facility type
From/To Facility Identifier 0001011 7 digits (prefix with 0's) Must be 7 digits
From/To BA
Province/State
SK 2 chars Only required for TRFOS, TRFIS activities
From/To BA ID 0123 Max 5 chars (prefix with
0’s)
Must be valid BA
Volume 100.0 Maximum 5 digits (1
decimal)
Volume in m3
Data submission Methods:
Batch Submissions - XML
16
Level TAG Occurrences
Min/Max DataType Length Description Special Notes
0 SHIPPERSBALANCE 1 *
5 submittingFacility 1 1 Unique ID identifying the submitting facility
Consists of province abbreviation,
facility type, and a 7 digit sequence
number.
10 provinceState 1 1 string 2 Province code
10 type 1 1 string 2 Facility type code
10 identifier 1 1 string 16 Number that uniquely identifies the facility.
5 productionMonth 1 1 yearmonth 7 The year and month for this submission
(yyyy-MM format).
5 streamType 1 1 string 12 The stream type
One of the following stream type ID values: CRW,HSO,LSB,MSO,MSW,SHE,
SLE,SO,CRD,C5+,LLB,WCB,F,BR,
MBL,CAL,ACR,SW,LSO,WCS, LLK
5 shipperBAProvinceState 1 1 string 2 The jurisdiction of the shipper BA ID This helps applications validate the
shipper BA ID information.
5 shipperBAID 1 1 string 20 The shipper BA Id. This can only be 0PMC.
5 amendmentNumber 0 1 Integer 10
Sequence number of amendment. Zero-
based, every submission increments this
number, regardless of pre- or post-
extraction.
Petrinex to DOE
Petrinex to Industry
Not required for input
5 referenceCode 0 1 string 16 Reference code for the submission.
Petrinex Schema
Data submission Methods:
Batch Submissions - XML
17
Level TAG Occurrences
Min/Max DataType Length Description Special Notes
5 balanceRow 1 *
10 activity 1 1 string 12 Activity being submitted.
This distinguishes the different
sections in the Shippers balance
submission and is used to determine
how the row should be validated and
submitted to DOE.
10 connectedFromToFa
cility
0 1 Unique ID identifying the from/to
facility.
The following activityies will require a connectedFromToFacility value: RECCON – Connected receipts RECTRK – Trucked receipts TRFIF – Transfer In from a Facility, TRFOF – Transfer out to another Facility.
15 provinceState 1 1 string 2 Province code
15 type 1 1 string 2 Facility type code
15 identifier 1 1 string 16 Number that uniquely identifies the
facility.
10 fromToFacility 0 1 Unique ID identifying the from/to
facility.
15 provinceState 1 1 string 2 Province code
15 type 1 1 string 2 Facility type code
15 identifier 1 1 string 16 Number that uniquely identifies the
facility.
10 fromToBAProvinceState 0 1 string 2 The jurisdiction of the shipper BA ID
Only required for TRFOS, TRFIS
Activities.
This helps applications validate the
shipper BA ID information.
10 fromToBAID 0 1 string 20 The From/To Shipper BAID Only required for TRFOS, TRFIS
Activities.
10 volume 1 1 decimal 8,1 The volume in m3.
Data submission Methods:
Batch Submissions - XML
18
• Example XML
Data submission Methods:
Online Submissions
19
Users can
manually input the
shipper balance
data using the Edit
Shippers’ Balance
screen.
20
There are two (2) receipt activities specific to Shippers’ Balance
Reporting:
RECCON - receipt from connected facilities
RECTRK - receipt from trucked facilities
The reason to have 2 receipt activities is to allow companies that
operate multiple facilities to report a pipeline and its associated
facilities on one Shippers’ Balance submission for that pipeline.
Note that operators submitting APMC Shippers’ Balance reports using
the xml “Common Schema” (generated by their marketing system)
need not supply activity codes as Petrinex will create a submission
with these activity codes automatically.
Clarification of the use of
RECCON and RECTRK
21
The following are the rules and definitions for the use of RECCON and
RECTRK:
1. There must always be a facility identified as the “Connected From/To
Facility”.
2. The “Connected From/To Facility” can be the same as the reporting
facility.
3. The other “From/To Facility” id is only required when RECTRK is reported.
RECCON: Is used to report volumes when the “Connected From/To Facility”
is a non-operated facility, or when the operator of multiple reporting facilities
wants to report each operated facility individually. RECCON only requires the
“Connected From/To Facility” to be identified. If the “Connected From/To
Facility” is a TM or CT another shippers’ balance submission is expected from
those reporting facility operators.
RECTRK: Is used to report volumes when the “Connected From/To Facility”
is the reporting facility or another operated facility. RECTRK requires both the
“Connected From/To Facility” and “From/To Facility” to be identified.
Clarification of the use of
RECCON and RECTRK
Activity Connected
From/To
From/To [trucked from]
RECCON BT 1 (non-op)
RECCON BT 2 (non-op)
RECCON TM 2 (non-op)
RECCON TM 3 (non-op)
RECTRK TM 4 (op) BT 3
RECTRK TM 4 (op) BT 4
RECTRK TM 4 (op) No Bty Entered –
ERROR
TRFOF PL 2
Examples of how to Report – RECCON
and RECTRK: Scenario 1
22
PL 1
Reporting on one Shippers Balance
PL operator operates TM 4 connected (linked) to PL 1 where
non-operated BTs and TMs also connected to the PL.
enter bty or
submit separate
Shippers’ Balance
RECCON – previously Form 141
RECTRK – previously Form 142
Activity Connected
From/To
From/To [trucked from]
RECTRK TM 2 (op) BT 6
RECTRK TM 2 (op) BT 7
RECTRK TM 2 (op) BT 8
RECTRK CT 1 (op) BT 4
RECTRK CT 1 (op) BT 5
TRFOF PL 1
Examples of how to Report – RECCON
and RECTRK: Scenario 2
23
TM 2
Reporting on one Shippers Balance
TM 2 operator has volumes trucked to it from non-operated BTs,
operates CT 1 that is connected to it and transfers to non-operated PL
RECCON – previously Form 141
RECTRK – previously Form 142
Examples of how to Report – RECCON
and RECTRK: Scenario 3
24
TM 3
Reporting on separate Shippers Balances
TM 3 operator has volumes trucked to it from non-operated BTs,
operates CT 2 that is connected to it and transfers to non-operated PL
CT 2
Activity Connected
From/To
From/To [trucked from]
RECTRK TM 3 (op) BT 1
RECTRK TM 3 (op) BT 2
RECCON CT 2 (op)
TRFOF PL 1 (non-op)
Activity Connected
From/To
From/To [trucked from]
RECTRK CT 2 (op) BT 3
RECTRK CT 2 (op) BT 4
TRFOF TM 3 (op)
RECCON – previously Form 141
RECTRK – previously Form 142
25
Testing Plan
• Petrinex staff will be available to run your batch files in a test environment
during the months of June through October 2015. Sample batch files
created by a software system or from spreadsheets can be emailed to
Petrinex which will be loaded and the processing results will be emailed
back to the requestor.
• Instructions for this testing will be available at the beginning of May 2015 on
the Petrinex Website under Initiatives – DOE Crown Shippers’ Balance
Reporting Project – Tips and Job Aids – Job Aid – Instructions for Industry
Interoperability Testing
Testing & Training Plans
26
Training Plan
• As part of this project, training will be available to assist users
in being ready to use the new reporting process and
functionality. This training is provided through internet-based
online training modules, Tips and Job Aids which are
accessible on the Petrinex website under the Resource Centre
– Training Modules - Login.
• Crown Shippers’ Balance training modules will be released in
late June.
• If you currently do not have access to the Petrinex training
system, click on the link Access the Online Training System
at the bottom on the Resource Center tab on the Petrinex
website.
Testing & Training Plans
Alberta Energy and
Petrinex Contacts
Alberta Energy
Laurie Schneider, Director
Oil Royalty Operations
780 422 9039
Ann Blackmore, Director
Royalty-In-Kind Operations
403 297 5503
Petrinex Ross Weaver, Industry Manager
(403) 297-4411
Sharon Rudyk, Industry Coordinator
(403) 297-3313
Ann Hagedorn, Industry Coordinator
(403) 297-3618
Petrinex Service Desk:
403-297-6111 (Calgary);
1-800-992-1144 (other locations)
27
Questions Related to Policy and Rules:
• Alberta Energy Contacts (Laurie Schneider and Ann Blackmore)
Petrinex Website:
• www.petrinex.ca
• Initiatives Tab, click “Alberta Crown Shippers’ Balance Reporting
Project”
• Will include documents/communications relevant to the project
Petrinex Questions:
• Pre-go-live: Industry Team (Ross Weaver, Sharon Rudyk or Ann
Hagedorn)
• Post-go-live: Petrinex Service Desk
28
Other Sources of Information