Preface
Honorable customers,
Thanks for choosing products of our company. The product with world cutting edge
technologiesâfingerprint recognition, computer communication, as well as
microelectronics, is considered to be combination of three technologies: electronics,
optics and computer communication. It is no doubt that it has become the first choice of
standalone time & attendance for enterprises with its strong function and veracity.
Bio-office is a sub brand of Anviz USA. Bio-office series fingerprint products
combine fingerprint and traditional RFID technology. All models come with powerful
background time attendance management software which can support all kinds of
complicated shift and generate various reports. It is versatile, convenient and
multi-functional.
Please read this user manual carefully to have an initial understanding of functions
and basic knowledge of installation, debugging, maintenance, application and
management to better use this product.
1
Advantage of Fingerprint Time Attendance
Three level-up
1. Management level-up
2. Profit level-up
3. Enterprise image level-up
Three reductions
1. Employee dispute reduction
2. Work redundancy reduction
3. Environmental pollution reduction
Three eliminations
1. Buddy punching elimination
2. Loss and damage elimination
3. Circular cost elimination
Full function
The system can realize different functions such as attendance remark,
calculation and report printing. The remark can be made for reasons such as
business leave, absence, marriage holiday and etc.; the checking and calculation can
be made in accordance with different time periods, departments, individual or
combination due to various reasons for absence; the report generation and printing
function can be realized perfectly.
Flexible Shift Maintenance
The software supports shift on week basis, rotation shifts etc. Various shifts,
public holidays, individual leave and overtime are available to meet the complicated
needs of every enterprise.
Standalone
The machine can work without connecting to PC, convenient in operation and no
need to occupy any extra resource.
Multi-communication in network
For large enterprise, multiple devices can be applied to do attendance
synchronously, which will convenient for large quantity of users and save times.
2
Software Operation Flowchart (Important chapter please read carefully)
This software includes: System parameter, department management, staffer
maintenance, shift management, staffer leave and statistic report etc. Then how to use
this system in a right way? It is far from enough to understand only the function of each
module but to know the connections between them and the system operation flowchart.
Thus, a correct report can be generated.
Software operation flowchart can be described in brief as follows:
1. System parameter
2. Department management
3. Staffer maintenance
4. Shift management
5. Staffer schedule
6. Record collection
7. Exception management
8. Statistic report
Set T&A rule, statistic rule, company name and leaving class.
Add, delete and modify departments.
Add, delete and modify staffer. Import and transfer staffer.
Set timetable and shift.
Allocate staffer shift or temporary shift.
Collect records from the unit or import the backup record file.
Deal with business leave/asking for leave/forgetting clock in/collective late.
Track, check and calculate records to generate time attendance report.
1ďźWhen the software is run for the first time, please set parameters including
company name, time attendance rule, statistic rule for early, late and overtime etc. ,
leave class. When the setting is completed, it is usually not needed to be modified
unless the management rules of this company changes. 3
2ďźNormally there are many departments in one company and all departments need
to be entered manually unlike the directly import of staffer. Department setting should
be completed before staffer maintenance.
3ďź When the software is used for the first time, please make a Text file (*. txt) or
MS Excel file (*.xls) for company staffer in accordance with certain format. For the
format, please refer toăimport staffer listă so that all staffer can be import to the system
at one time. Staffer can be added, deleted, modified and transferred to new department
during future use.
4ďź First add the proper timetable (from on-duty time to off-duty time) according to
the company rule and then set shifts.
5ďźAfter the shift setting is completed, it will work until shift is allocated to staffer.
Each staffer can only have one shift. Please note the starting date of the shift. After the
allocation of the shift, the arranged working date and time can be seen clearly for each
staffer.
6ďźTransaction records are stored in the time attendance unit. Please download the
records from the unit before report calculation. In addition, staff information and
fingerprint templates can be uploaded and downloaded between the unit and the
computer. Please refer to âBackground managementâ for detailed information.
7ďźThere is always staff away for business, asking for leave and forgetting clock
happening in a company. Once it occurs, please deal with it in time in the software to
ensure the correctness of the statistic report.
8ďźAfter all the above mentioned operation is done, the calculation of report can be
operated. The report can calculate the time attendance status of all staffer or a certain
staffer from a certain department in a certain time period.
InăAttendance Calculating and reportă, first please select the starting and ending
date of the staffer, click âCalculateâ and the system will calculate automatically and
check the validity of the records. (There are some invalid records during the use of the
unit. For instance, if one staffer presses the finger twice during a very short time period,
one of the records will be regarded as invalid.) If there is any error in the software
calculation, admin can also modify manually to ensure the correctness of the result.
Please note: From the above flowchart, we can see that if there is an error in
calculation report for one staff, the possible reasons are as follows:
Staffer shift or temporary shift is incorrect.
Exceptions such as staffer away for business/ask for leave/forgetting clock in/out is
4
Contents 1 Product Introduction................................................................................................. 2
1.1 Introduction....................................................................................................... 2 1.1.1 Product Feature......................................................................................... 2 1.1.2 Parameter.................................................................................................. 3
2 Operation Guide ...................................................................................................... 5 2.1 Keypad Introduction.......................................................................................... 5 2.2 Time attendance status..................................................................................... 5 2.3 User .................................................................................................................. 5
2.3.1 User enroll ................................................................................................. 6 2.3.2 User Deletion............................................................................................. 8 2.3.3 Manager Setup .......................................................................................... 9 2.3.4 Manager Clear......................................................................................... 10
2.4 Setup ...............................................................................................................11 2.4.1 Device ID................................................................................................. 12 2.4.2 Time......................................................................................................... 12 2.4.3 Language ................................................................................................ 13 2.4.4 Network Setting ....................................................................................... 14 2.4.5 Matching Precision .................................................................................. 18 2.4.6 Volume .................................................................................................... 19 2.4.7 Auto Off ................................................................................................... 19 2.4.8 Auto Update............................................................................................. 20 2.4.9 Log setup................................................................................................. 20 2.4.10 Re-Verify time ........................................................................................ 21 2.4.11 Hardware Test........................................................................................ 22
2.5 System info..................................................................................................... 23 2.6 T&A status setting........................................................................................... 24 2.7 T&A................................................................................................................. 24 2.8 U pen driver operation guide .......................................................................... 26
2.8.1 New record backup.................................................................................. 26 2.8.2 All records backup ................................................................................... 27 2.8.3 User Backup ............................................................................................ 28 2.8.4 User Recovery......................................................................................... 28
I
2.9 Shut down....................................................................................................... 29 3 System Installation................................................................................................. 31
3.1 Running Environment ..................................................................................... 31 3.2 System Installation.......................................................................................... 31 3.3 Uninstall the software ..................................................................................... 34
4 Data Communication ............................................................................................. 36 4.1 T&A Machine Management ............................................................................ 37
4.1.1 Add Unit................................................................................................... 37 4.1.2 Modify Unit............................................................................................... 38 4.1.3 Delete Unit............................................................................................... 38 4.1.4 Right Key Menu ....................................................................................... 38
4.1.4.1 Set the IP Configuration ................................................................... 38 4.1.4.2 Terminal Information......................................................................... 39
4.1.5 Synchronize Time .................................................................................... 39 4.1.6 Initialize Unit ............................................................................................ 40 4.1.7 Terminal parameter settings .................................................................... 40 4.1.8 Download new record.............................................................................. 41 4.1.9 Download all record................................................................................. 42 4.1.10 Clear record........................................................................................... 42 4.1.11 Backup Staffers...................................................................................... 42 4.1.12 Resume staffers..................................................................................... 43
4.2 Record Supervision ........................................................................................ 44 4.2.1 Activate real-time..................................................................................... 44 4.2.2 Prohibit real-time ..................................................................................... 45
4.3 Staffers management...................................................................................... 45 4.3.1 Add staffer ............................................................................................... 46 4.3.2 Modify staffer ........................................................................................... 50 4.3.3 Delete staffer ........................................................................................... 50 4.3.4 Transfer department ................................................................................ 50 4.3.5 Set privilege............................................................................................. 51 4.3.6 Copy Privilege ......................................................................................... 52 4.3.7 Download FP ........................................................................................... 53 4.3.8 Upload staffer & FP ................................................................................. 53 4.3.9 Delete from Unit....................................................................................... 54
II
4.3.10 Staff Checking ....................................................................................... 54 4.3.11 Department management ...................................................................... 54
4.4 Record management ...................................................................................... 56 4.4.1 Record Search......................................................................................... 56 4.4.2 Export Record.......................................................................................... 56
4.5 System settings .............................................................................................. 58 4.5.1 Basic parameter settings ......................................................................... 58 4.5.2 T&A state Setting..................................................................................... 59 4.5.3 Timing Downloading Record.................................................................... 59 4.5.4 Management PWD Setting ...................................................................... 60 4.5.5 Database linking setting........................................................................... 61 4.5.6 Exit system .............................................................................................. 62
4.6 User interface configuration............................................................................ 62 4.6.1 Interface skin color .................................................................................. 62 4.6.2 Change the software language................................................................ 62 4.6.3 Set quick access button........................................................................... 62
4.7 U disk management program. ........................................................................ 63 4.7.1 Read the data from the U disk ................................................................. 63 4.7.2 Modify the data in the U disk ................................................................... 64 4.7.3 Export data from the database ................................................................ 65
5 Background Management...................................................................................... 68 5.1 Log in System................................................................................................. 68 5.2 System............................................................................................................ 69
5.2.1 Parameters Settings ................................................................................ 69 5.2.2 Administrators.......................................................................................... 71 5.2.3 Administratorâs Password Set.................................................................. 73 5.2.4 Modified Record Log ............................................................................... 73 5.2.5 Managing Log.......................................................................................... 74 5.2.6 Set Database Link ................................................................................... 75 5.2.7 Exit System.............................................................................................. 75
5.3 HR Management............................................................................................. 76 5.3.1 Department Management ........................................................................ 76 5.3.2 Staffer Maintenance................................................................................. 77
5.4 Attendance Management................................................................................ 79
III
5.4.1 Holiday List .............................................................................................. 79 5.4.2 Timetable and Shift .................................................................................. 80 5.4.3 Staffer Scheduling ................................................................................... 86 5.4.4 Attendance Records ................................................................................ 88 5.4.5 Attendance Calculating and Report ......................................................... 90
5.5 Deal with Exceptions ...................................................................................... 97 5.5.1 Away on Business/ Leave........................................................................ 98 5.5.2 Append Record........................................................................................ 98 5.5.3 Append Record Collectively..................................................................... 99 5.5.4 Dealing with Collectively Late / Leaving .................................................. 99
5.6 Data Maintenance......................................................................................... 100 5.6.1 Import Staffer List .................................................................................. 100 5.6.2 Import Attendance Record..................................................................... 102 5.6.3 Clear Obsolete Data .............................................................................. 102 5.6.4 Compress Database.............................................................................. 103 5.6.5 Backup Database .................................................................................. 103 5.6.6 Initialize System..................................................................................... 103
5.7 External Program Management .................................................................... 103 5.7.1 External Program Management............................................................. 103 5.7.2 Connect to Time Attendance Machine ................................................... 104
6 FQA ..................................................................................................................... 106 6.1 Fingerprint has enrolled but often gets failure in identification. ..................... 106 6.2 The machine cannot connect with PC. ......................................................... 106 6.3 No records found though staff have clocked in/out. ...................................... 106 6.4 Clockâs time works fine, but FP scanner is off, staffer cannot attendance .... 107 6.5 We do not use the ID + fingerprint mode to verified...................................... 107 6.6 The unit beeps automatically when no one punches in/out. ......................... 107
7 Appendix.............................................................................................................. 109 7.1 Interface Illustration ...................................................................................... 109 7.2 Illustration for pressing fingerprint................................................................. 109
IV
Chapter1 Introduction
The main theme of this chapter is the advantage
of this T & A, as well as function introduction.
1
1 Product Introduction
1.1 Introduction
A Series Fingerprint Attendance Machine is a new standalone time attendance
system produced by this company in 2009. New generation BioNano fingerprint
identification algorithm, which undergoes researching for 10 years, with TI 300MHz high
speed processor, all self-owned intellectual property rights, unique function of healing
the broken fingerprint lines and intelligent fingerprint template update, is one of the most
efficient and stable fingerprint algorithm in the world.
A Series machine is a wall mounted (128Ă64 blue LCD) fingerprint T&A system,
can be used offline or online.
1.1.1 Product Feature
USA TI 300MHz high speed processor;
USA BioNano core fingerprint algorithm of high speed and stability;
New generation fully sealed, waterproof, and dustproof fingerprint sensor;
User name display and human voice prompt;
Realtime data transfer and WEB online tracking;
Identification method: ID + password, ID + fingerprint, fingerprint only;
A10: Standard USB/RS485 communication;
A20: Standard USB/RS485 communication, U pen drive;
A30: Standard USB/RS485 communication, TCP/IP module;
2
3
A300: Standard USB/RS485 communication, TCP/IP module + U pen drive;
Fingerprint capacity: 2000; Record capacity: 50000;
Identification speed: <0.5 second;
Size: 200mm (W) Ă 140mm (H) Ă 38mm (D);
1.1.2 Parameter
Item Description
Sensor Anviz Optical Sensor
LCD 128 x 64 Blue LCD
Scan Area 22mm*18mm
Resolution 500DPI
Register Method Fingerprint, Password
FRR 0.001%
FAR 0.00001%
Working Current 0.5A -1.0A
Sleeping Current 0.5A
Power DC 5V
Temperature/Humidity -10â-60â / 20%-80%
Material ABS Plastic
Color Silver
Chapter2 Operation Guide
4
This chapter is mainly about appearance
illustration and relevant system settings such as how
to add and delete users etc.
2 Operation Guide Due to different configuration of different device type, please operate based on
device specification.
2.1 Keypad Introduction
1
3
4
5
6
7
2
Keypad introductionďź
1.[â]ďźDirection(Up)/select key; 2. [â]ďźDirection(Down)/select key;
3. [FN]ďźSpecial function key; 4. [M]ďźMenu key;
5. [C]ďźExit/Cancel key; 6. [ OK]ďźOK/Power key;
7. [0-9]ďźNumber key;
2.2 Time attendance status
Plug 5V power adaptor to power on machine. While machine startup, there will be
voice prompt âsystem startâ, with sensor, LED indicator and LCD displaying,
Bio-Office In
09 : 00 2602-16-09 Mon.
In this status, we can start user T&A, status setting, entering management mode
and power off operation.
The followings are detailed introduction for T&A machine operation.
2.3 User
Staff info management includes user registration, user deletion, group setting and
manager setup and deletion.
5
Press ăMăto enter system management mode ăUseră option with ăâă or
ăâă key.
Menu User Setup System info
Press ăOKă button to enter the sub-menu,
.
User âź Enroll Delete Group setup
2.3.1 User enroll
In ăUseră menu - ăEnrollă , Press ăOKăto enter user registration interface.
Input user ID, i.e. 8101,
Enroll
ID 008101 Esc-ESC Set-OK
Press ăOKăto continue,
Enroll FP 1/2 Password
Esc-ESC Set-OK
Fingerprint registration: Press ăâă or ăâă key to select 1 or 2, 1 is to register the 1st FP, 2 is to register
the 2nd FP. Press ăOKăkey to continue,
6
FP Enroll Press Finger #1
Place the finger on sensor scanner. If scanning finger successfully, the system will
prompt as following,
FP Enroll
Take off!
Remove finger, the system will prompt,
FP Enroll
Press Finger #2
Place the same finger on sensor scanner. After scanning successfully, the system
will prompt,
FP Enroll
008101-1 Ign-ESC Sav-OK
Press ăOKăkey to save fingerprint. Press ăCăkey to user registration interface.
The 2nd finger registration is the same step as above.
Password registration: Press ăâă or ăâă key to ăPasswordă option. Press ăOKăto continue,
Pass Enroll PWDID * * * *
Esc-ESC Set-OK7
Input password with 1-4 digit. Press ăOKă to confirm. Input password again. The
system will prompt,
Pass Enroll PWDID * * * * Confm * * * *
Press ăOKăkey and enter save interface,
Pass Enroll
008101-P Ign-ESC Sav-OK
Press ăOKăkey to save password. Press ăCăkey and exit to user registration
interface.
2.3.2 User Deletion
When there are staff leaving or staff info changing, we need to delete these staff to
free more memory space.
In ăUseră menu, press ăâă or ăâă key to ăUse deleteăoption
User âź Enroll Delete Manager Setup
Press ăOKăkey to enter user deletion interface,.
User Delete
ID 000000
Input staff ID to be deleted. Press ăOKă and enter delete confirm interface,
8
User Delete
008101 No-ESC Yes-OK
Press ăOKăto confirm with voice prompts âDeletion successfullyâ. Press ăCă to
cancel.
Prompt: staff deletion will delete all info of the staff and canât resume. Please take
caution!
When machine has no such staff ID, the system will prompt,
User Delete No Enroll!
2.3.3 Manager Setup
To prevent illegal managers, we need to set device manager who should be
identified to enter menu and do operation.
In ăUseră menu, press ăâă or ăâă key to select ăManager Setupă option.
User âź Enroll Delete Manager Setup
Press ăOKăkey to enter Manager setup interface,
Manager Setup Esc-ESC Add-OK
Press ăOKăto start adding manager,
9
Manager Setup
ID 000000
Input the user ID i.e. 8101. Press ăOKăkey to enter manager setup save interface,
Manager Setup
008101 No-ESC Yes-OK
Press ăOKăkey again to confirm saving. After adding completed, exit to manager
setup interface.
Manager Setup ID 008101
Esc-ESC Add-OK
You can press ăOKăkey to continuously add other managers, and press ăCăto
exit as well.
2.3.4 Manager Clear
Choose ăManager Cleară option in ăUserămenu.
User âźManager Clear
Press ăOKăto enter manager clear interface,
Manager Clear ID 008101 ID 008102
Esc-ESC Clr-OK
10
Press ăâă orăâă key to choose the manager ID to be deleted, i.e. 8102.
Manager Clear ID 008101 ID 008102
Esc-ESC Clr-OK
Press ăOKăkey to confirm he manger ID.
Manager Clear
ID 008102
Note: in manager clear interface, you can press ăOKăkey to input manager ID and
delete it manually.
Press ăOKăkey to confirm the manager ID to be deleted, and enter manager clear
interface,
Manager Clear
008102 No-ESC Yes-OK
Press ăOKăkey again and confirm to delete manager 8102. Then exit to manager
clear interface.
Manager Clear ID 008101
No-ESC Yes-OK
Press ăOKăkey to delete manager continuously. Press ăCăkey to exit manager
clear interface as well.
2.4 Setup
Setup menu mainly includes system setup and log setup.
Enter management menu, press ăâă orăâă key and shift to ăSetupăoption.
11
Menu User Setup System Info
Press ăOKăkey to enter ăSetupă sub-menu. Press ăâă orăâă key to shift
menu.
2.4.1 Device ID
In ăSetupă menu, press ăâă orăâă key to enter ăSystemăsetup option,
Setup System Log Setup Hardware Test
Press ăOKăkey to enter system setting sub-menu,
System âź Dev ID 1000Time ćLanguage ENG
Prompt: device ID can only be checked in device and not allowed to modify.
2.4.2 Time
In ăSystemăsetup menu, press ăâă orăâă key and shift to ăTimeă option.
System âź Dev ID 1000Time Language ENG
Press ăOKă key to enter time setting interface.
Time MON2009-02-16 14:58 â Set-ESC Next-OK
12
You can press the ăOKăkey to shift the year, month, day. And adjust the time. After
setting completed, press ăCăkey and enter system time save interface,
Time THU2009-01-07 15:30
Saveďź No-ESC Yes-OK
Press ăOKăkey to save system time. Press ăCăkey to cancel and exit to upper
menu
2.4.3 Language
In ăSystemăsetup, press ăâă or ăâă key and shift to ăLanguageăoption,
System âź Dev ID 1000Time Language ENG
Press ăOKăkey to enter language setting interface,
System âź Dev ID 1000Time Language ENG
You can press ăâă or ăâă key to shift the language. (The system already has
6 languages: Simplified Chinese, Portuguese, Spanish, French, English, and Traditional
Chinese. And then press ăOKă to confirm.
Then you can continue to do other function settings. And press ăCăkey to enter
setting save interface.
Set Saveďź
No-ESC Yes-OK
Press ăOKă key to save system setting. Press ăCăto cancel and exit to upper
menu. 13
2.4.4 Network Setting
Network setting main includes IP address, subnet-mask, MAC address, gateway,
far-end IP, far-end limit settings.
In ăSystemăsetup, press ăâă or ăâă key and shift to ăNetăoption,
System Net Precision 1 Volume 5
Press ăOKăkey to enter net parameter interface,
Net âźIP Address Subnet Mask MAC Address 1
Press ăâă or ăâă key to do net parameter setting.
IP address,
Press ăâă or ăâă key and shift to ăIP addressăoption,
Net âźIP Address Subnet Mask MAC Address
Press ăOKăkey to enter IP address setting interface,
IP address 192 .168 .000 .218 Set-ESC Next-OK
Press ăâă or ăâă key or number key to input IP address. Press ăOKăkey
to shift between the 4 segment. After setting completed, press ăCăkey to enter IP
address save interface.
14
IP Address 192 .168 .000 .219
Save? No-ESC Yes-OK
Press ăOKăkey to save the modification. Press ăCăkey to cancel.
Subnet mask
Press ăâă or ăâă key and shift to ăSubnet maskăoption.
Net âźIP Address Subnet Mask MAC Address 1
Press ăOKăkey to enter subnet mask setting interface,
Subnet Mask 255 .255 .255 .000
Set-ESC Next-OK
Press ăâă or ăâă key or number key to input subnet mask. Press ăOKă
key to shift between the 4 segment. After setting completed, press ăCăkey to enter
subnet mask save interface.
Subnet Mask 255 .255 .255 .001
Save? No-ESC Yes-OK
Press ăOKăkey to save the modification. Press ăCăkey to cancel.
MAC address
Press ăâă or ăâă key and shift to ăMAC addressăoption.
15
Net âźIP Address Subnet Mask MAC Address
Press ăOKăkey to enter MAC address setting interface,
MAC Address 051 .247 .188 .066. 084 .215
Set-ESC Next-OK
Press ăâă or ăâă key or number key to input MAC address. Press ăOKă
key to shift between the 6 segment. After setting completed, press ăCăkey to enter
MAC address save interface.
MAC Address 051 .247 .188 .066. 084 .216 Save?
Set-ESC Next-OK
Press ăOKăkey to save the modification. Press ăCăkey to cancel.
Gateway address
Press ăâă or ăâă key and shift to ăGateway IPăoption.
Net âźGateway IP Far-end IP Far limit No
Press ăOKăkey to enter gateway IP setting interface,
Gateway IP 192 .168 .000 .001
Set-ESC Next-OK
16
Press ăâă or ăâă key or number key to input gateway IP. Press ăOKăkey
to shift between the 4 segment. After setting completed, press ăCăkey to enter gateway
IP save interface.
Gateway IP 192 .168 .000 .219
Save? No-ESC Yes-OK
Press ăOKăkey to save the modification. Press ăCăkey to cancel.
Far-end IP
Press ăâă or ăâă key and shift to ăFar-end IPăoption.
Net âźGateway IP Far-end IP Far limit No
Press ăOKăkey to enter far-end IP setting interface,
Far-end IP 192 .168 .000 .007
Set-ESC Next-OK
Press ăâă or ăâă key or number key to input far-end IP. Press ăOKăkey to
shift between the 4 segment. After setting completed, press ăCăkey to enter far-end IP
save interface.
Far-end IP 192 .168 .000 .222
Save? No-ESC Yes-OK
Press ăOKăkey to save the modification. Press ăCăkey to cancel.
Far-end limit
Press ăâă or ăâă key and shift to ăFar-end limităoption.
17
Net âźGateway IP Far-end IP Far limit No
Press ăOKăkey to enter far-end IP limit setting interface,
Net âź Gateway IP Far-end IP Far limit No
Press ăâă or ăâă key to select Yes or No. Press ăOKăkey to confirm. Then
press ăCăkey to enter setting save interface.
Setup Save?
No-ESC Yes-OK
Press ăOKăkey to save the modification. Press ăCăkey to cancel.
2.4.5 Matching Precision
There are three fingerprint matching precision level (0, 1, 2).0 is lower precision
(basic) .1 is standard precision (good).2 is high precision (excellent) as follows:
Press ăâă or ăâă key and shift to ăFar-end IPăoption:
System âź Net Precision 1Volume 5
Press ăOKăkey to enter precision setting interface,
System âź Net Precision 1 Volume 5
18
Press ăâă or ăâă key or number key to adjust the precision. Press ăOKă
key to confirm. Then press ăCăto save the setting.
2.4.6 Volume
Volume 0 is mute, 1 is the min volume. Volume will be higher if the number
increases.
Press ăâă or ăâă key and shift toăVolumeăoption,
System âź Net Precision 1 Volume
Press ăOKăkey to enter volume setting interface,
System âź Net Precision 1 Volume 5
Press ăâă or ăâă key to adjust volume. Press ăOKăkey to confirm setting,
press ăCăkey to save the setting.
2.4.7 Auto Off
Auto off is the time period from the last operation on device to coming into
dormancy status. Time range is 1-250 seconds. âNoâ is no dormancy for ever.
Press ăâă or ăâă key and shift to ăAuto offăoption.
System âź Auto off 10 Auto Update NO
Press ăOKăkey to enter auto off setting interface,
System âź Auto off 10 Auto Update NO
19
Press ăâă or ăâă key or number key to input dormancy time. Press ăOKă
key to confirm. Then press ăCăto save the setting.
2.4.8 Auto Update
Update the fingerprint template intelligently: During fingerprint sensor identification
process, the senor replaces the lowest-quality data with new, higher-quality data that it
acquired in the matching process. This enables the sensor to maintain high quality data
at all times, saving the user from repeated authentication attempts.
Press ăâă or ăâă key and shift to ăAuto offăoptionďź
System âź Unlock 5 Auto off 10 Auto Update NO
Press ăOKăkey to enter auto off setting interfaceďź
System âź Unlock 5 Auto off 10 Auto Update NO
Press ăâă or ăâă key to choose âYesâ or âNoâ, and then press ăOKăkey to
confirm. Then press ăCăto save the setting.
2.4.9 Log setup
Log warning number has the highest limit of 5000. When the available records
memory is less than the âGlog Wrnâ, system will prompt corresponding operation.
Press ăâă or ăâă key and shift to ăLog Setupăoption.
Setup System Log Setup
Press ăOKăkey to enter sub-menu,
20
Log Setup Glog Wrn 1000 Re-Verify NO
Press ăâă or ăâă key and shift to ăGlog Wrnăoption. Press ăOKăkey to
enter log warning setting interface.
Log Setup Glog Wrn 3000 Re-Verify NO
Press ăâă or ăâă key or number key to input log warning number. Press ăOKă
key to confirm. Then press ăCăto save the setting.
2.4.10 Re-Verify time
The Re-verify time is the time interval in which you make continuous records with
the same finger (1-250 minutes), then the device will only save the first record. If the
re-verify value is âNOâ,
It means that you every record saved in the device.
In ăLog Setupămenu, Press ăâă or ăâă key and shift to ăRe-Verifyăoption.
Log Setup Glog Wrn 3000 Re-Verify NO
Press ăOKăkey to enter re-verify setting interface,
Log Setup Glog Wrn 3000 Re-Verify 250
Press ăâă or ăâă key or number keypad to input time. Press ăOKăkey to
confirm. Then press ăCăto save the setting.
Prompt: if the same finger is identified continuously in re-verify time period, only the 21
first record will be saved in device memory.
2.4.11 Hardware Test
Test the functions of machine keys, LCD, voice, scanner and data area.
Select ăHardware testăoption in ăSetupămenu
Setup System Log Setup Hardware Test
pressăOKăto enter setting interface as following:
Hardware Test âź Keypad LCD
Voice
Press ăâă or ăâăkey to choose testing option and press ăOKăkey to start.
Keyboard: press ăâă or ăâăkey to select ăKeyboardăoption, and press ăOKă
to enter keyboard testing interface. Then press any key to start keys testing (i.e. press
key 3, if interface shows current key as 3, it indicates the key 3 works.)
Keyboard Current key
_3_ Esc-ESC
LCD: press ăâă or ăâăkey to select ăLCDăoption, and press ăOKă to
enter LCD testing interface.
éŽçĺ˝ĺéŽĺź__ éĺş
Esc-ESC Next-OK
Voice: press ăâă or ăâăkey to select ăVoiceăoption, and press ăOKă to
enter voice testing interface.
22
Voice
Section 01-15 Esc-ESC
Sensor: press ăâă or ăâăkey to select ăSensorăoption, and press ăOKă
to enter sensor testing interface.
Sensor
LUM 130 Esc-ESC
Flash: pressăâă or ăâăkey to select ăFlashăoption, and press ăOKă to
enter flash testing interface.
Two steps,:1. Erase all data; 2. Check
Step 1 Erase All Data
Continueďź Esc-ESC
Step 2
Check... 10%
After checking completed, the interface will show the checking result,
Flash
Flash OKďź Esc-ESC
After each testing is finished, press ăCăkey to exit.
2.5 System info
System info shows the current usage status of device, such as user quantity,
fingerprint quantity, records quantity and the firmware version etc.
In management mode, press ăâă or ăâă key and shift to ăSystem Infoă
option.
23
MENU User Setup System Info
Press ăOKăkey to enter system info interface, and check info of correct operated
device.
System Info âźUser 1000 FP Enroll 1000 Glog 5000
System Info â˛SoftVer e02.20.03
User: Registered user number in device
FP Enroll: registered fingerprints number. Select it and press ăOKăkey and you
can check the same password enrollment number.
System Info âźUser 1000 PWD Enroll 1000 Glog 5000
Prompt: display info will be based upon different device configuration.
Firmware version: the firmware version of program which write in EROM or
EPROM (Programmable read only memory). So called firmware is firm program saved
in integrated circuit firmly, responsible for controlling and dealing with integrated circuit.
After checking completed, click ăCăto exit.
2.6 T&A status setting
In T&A status, press ăâă or ăâă key to shift attendance status. System default
statuses are IN, Pass, OUT.
Bio-Office OUT
09 : 00 2609-02-16 Mon
Bio-Office Pass
09 : 00 2609-02-16 Mon
2.7 T&A 24
FP only mode:
In T&A status, place registered finger on sensor scanner. After a beep âdi-â, system
will prompt as following,
FP Verify
Take off!
Remove your finger. If access granted, green LED indicator will be on with voice
prompt âAccess grantedâ. And interface displays as following,
FP Verify ID 008101
Verifiedďź
If access fails, red LED indicator will be on with voice prompt âAccess deniedâ. And
interface displays as following,
FP Verify
Input Againďź
ID+ Password mode:
In T&A status, input staff ID through number keypad, i.e. 8108.
Pass Verify
ID 8108
Press ăOKăkey to confirm ID, and input password following prompt,
Input staff password and press ăOKăkey to confirm. If verification passes, green
LED indicator will be on with voice prompt âAccess grantedâ. Else red LED indicator will
be on with voice prompt âAccess deniedâ.
ID+FP mode 25
In T&A status, input staff ID, i.e. 8102
Pass Verify
ID 8102
Press ăOKăkey to confirm and place finger on sensor scanner. After a beep âdi-â,
system will prompt as following,
FP Verify
Take off!
Remove your finger. If access granted, green LED indicator will be on with voice
prompt âAccess grantedâ. Else red LED indicator will be on with voice prompt âAccess
deniedâ.
2.8 U pen driver operation guide
Plug U pen drive into USB port.
Interface will enter U pan module operation menu,
New Rec. Backup All Rec. Backup
User Backup User Recovery
Press ăâă or ăâă key to select any item to operate.
2.8.1 New record backup
Download T&A records to U pan drive.
Pres ăâă or ăâă key and choose ăNew record backupăitem. Press ăOKă
key to start backing up the new records.
26
New Rec. Backup Backup⌠0%
After back up process bar shows 100%, press ăCăkey to exit and back to upper
menu.
New Rec. Backup
OKďź 100% Esc-ESC
New record file is BAK.KQ located in G:\00000001.
Prompt: G is the disk name on PC of U pen drive. 00000001 is T&A machine serial
number.
2.8.2 All records backup
Download all time attendance records saved in device memory to U pen drive.
Press ăâă or ăâă key and shift to ăAll Rec. Backupăoption,
New Rec. Backup All Rec. Backup User Backup User Recovery
Press ăOKăkey to start backing up all time attendance records.
All Rec. Backup Backup⌠0%
After back up process bar shows 100%, press ăCăkey to exit and back to upper
menu.
27
All Rec. Backup
OKďź 100% Esc-ESC
All records file is BAK.KQ located in G:\00000001.
Prompt: if you backup new records firstly, recommend to save new record file to
local pc. Else it will be replaced with all records file.
2.8.3 User Backup
Download user records saved in device to U pen drive.
Press ăâă or ăâă key and shift to ăUser Backupăoption,
New Rec. Backup All Rec. Backup User Backup User Recovery
Press ăOKăkey to start backing up user info.
User Backup Backup⌠0%
After back up process bar shows 100%, press ăCăkey to exit and back to upper
menu.
User Backup
OK! 100% Esc-ESC
User backup file is BAK.YG and BAK.ZW located in G:\00000001.
User info file is located
2.8.4 User Recovery
Upload the user info saved in U pen drive to time attendance machine.
There are two ways to recover user info. 28
1,Copy BAK.YG and BAK.ZW to root directory, then plug U pen drive into time
attendance machine and start user recovery.
2, Export user info to U pen drive through U flash management software, then
repeat step 1.
Press ăâă or ăâă key and shift to ăUser Recoveryăoption,
New Rec. Backup All Rec. Backup
User Backup User Recovery
Press ăOKăkey to start recovering user info.
User Recovery Backup⌠0%
After recovery process bar shows 100%, press ăCăkey to exit and back to upper
menu.
User Recovery
OK! 100% Esc-ESC
2.9 Shut down
In time attendance status, keep pressing ăOKăkey until interface shows as
following,
Shutdown!
17 : 30 4602-16-09 Mon
Then device will shut down.
Notice: if external power is connected, you can press ăOKăkey to power on device.
29
Chapter3 System Installation
This chapter mainly discusses the installation and
un-installation of T&A software as well as the
hardware and operation system requirement.
30
3 System Installation
First we should install background management software on the computer. Please
refer to the following steps:
3.1 Running Environment
Hardware environment Pentium 2â Ą 66 and above; Pentium 500 and above is recommended â ˘
128 Memory and above; Minimum 100M hardware space
COM Port
CD-ROM (CD-ROM needed in installation)
VGA support 800*600 resolution and above
Operating system Microsoft Windows 2000/ XP (recommended);
Microsoft Windows Vista;
3.2 System Installation
Please insert T&A disc into CD-ROM and the disc will automatically run the
installation program. If not, please run setup.exe in the root directory of the disc. The
following window will pop up:
ClickăNextă to continue installation (see the picture below):
31
Select the target directory to install the program and the default is âC:\Bio-officeâ.
Click ăNextă to continue installation (see the picture below):
Click ăBackă and installation will return to the previous screen and re-select target
directory; Click ăNextă and the installation will start as the following picture shows:
The installation will be done after seconds (see the picture below):
32
Choose the driver for your pcâs operating system, for example: Run driver
installation program for Windows XP, then the driver installs wizard window will pop-up:
Click ăNextă button, the interface will show as following:
Choose ăI accept the terms of the license agreementă buttonďźClickăNext>ă
button to install driver. After installation completed, the following window will show as
below:
33
Click ăFinishăbutton and exit install interface, click ăFinishă to close the
installation program and an icon will be added to the desktop. If you want to install
the driver, you should select the driver to fit your computerâs operating system and then
click ăFinishă to install the driver.
Double click it and the T&A management system will be started. In addition,
ăBio-office Fingerprint Attendance Systemă has been added to ăAll Programsă.
Please see the picture below:
The shortcut of ăBio-office Fingerprint Attendance Systemă , ăTime and
Attendance machine Managementă and ăU Disk Module Managementă are included
in âAll Programsâ
3.3 Uninstall the software
Click ăUninstall Bio-office Fingerprint Attendance Systemă in the above picture,
click ăNextă and the program will be uninstalled automatically.
Please note: All the files and data will be deleted after uninstalling the program so
please make sure before operation.
34
Chapter4 Communicat ion
The chapter is mainly about how to add, delete
and set communication between PC and terminal.
35
4 Data Communication
Select ăStartă-ăAll programsă-ăBio-office attendance management systemă
-ăTime and Attendance Managementă. The main interface will show as following
(default password is empty):
If the time attendance softwareâs login password is not empty, you should enter the
password firstly.
Enter the password and click the button ăOKă to login.
If you enter the wrong password 3 times, the software will automatically close.
When you enter a wrong password, a message box pops up as follows:
Click the button ăOKă. And then try to enter the correct password
36
4.1 T&A Machine Management
4.1.1 Add Unit
Click the button ăAdd Unită. Following windows pops up:
Remark: No.: This number can be set as you like.
Unit S/N: Serial number is used to identify every time attendance terminal (this
number is on back label as âSerial Noâ);
Unit Name: You can set it as you like.
Device Group: This group is used to manage the terminal machine.
T&A Status: There are three options: Actual Status, on duty and off duty. When we
set it as âActual Statusâ the attendance recordsâ status in the software are as same they
are in the device. If you set it as âON Dutyâ, all the recordsâ status which is from this
machine will be âOn dutyâ.
USB: Connect the terminal via USB cable;
RS485: The default value is COM1;
TCP/IP: Input the terminalâs IP address. The default IP address is 192.168.0.218().
Click the button ăOKăto save the information. Can see a saffron yellow terminal
icon ( ). Please move the cursor to the terminal icon it displays as follows:
Machine Number: 1
Machine Name: Head office
Serial Number: 500
Communication Method: USB
Connection State: Abnormal
The connection state should be normal. So please do communication operation
with machine (i.e. Synchronize time). When connection state is normal, teminal icon will
37
become blue ( ).
4.1.2 Modify Unit
Choose the terminal and then click ăModify Unită, the following window pops up:
Modify the information and then click the button ăOKăto save the modification.
Click the button ăCancelă to cancel the modification.
Notice: If the âNoâ is already exist in the software, following message box pops up:
Click the button ăOKă to set the Unit information again.
4.1.3 Delete Unit
Choose the T&A unit and then click the button ăDelete Unită. Following message
box pops up:
Click the button ăOKăto delete or click the button ăCancelăto cancel.
4.1.4 Right Key Menu
ăSelect Allă:Select all the terminals.
ăReverse Selectionă: Select the terminals which are not selected. Cancel the
terminals which are selected.
4.1.4.1 Set the IP Configuration 38
ClickăSet the IP configurationăand open the window:
Select the check box and then modify the parameters. Click the button ăOKăto
save
[2009-03-18 13:26:14]1[Head office]Set the network parameters successfully
4.1.4.2 Terminal Information
Display terminal information as follows:
Click the button ăRetrieveăto retrieve the terminal information. Click the button
ăCancelăto close the window.
If failed to retrieve the terminal information, it prompts:
4.1.5 Synchronize Time
Synchronize the Terminalâs time with the computer time. Click the button
ăSynchronize timeă. Following message box pops up:
39
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
Some operation information displays in the main interface as follows:
[2009-03-18 13:49:24]Synchronizing time...
[2009-03-18 13:49:25]1[Head office]Synchronization successful!
4.1.6 Initialize Unit
The device will resume to factory settings. All data will be cleaned up. Attention
should be taken for this operation!
Click the button ăInitialize Unită. Following message box pops up:
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
Some operation information displays in the main interface as follows:
[2009-03-18 13:52:59]Initializing...
[2009-03-18 13:53:01]1[Head office]Initialization successful!
4.1.7 Terminal parameter settings
Click the button ăTerminal Parameteră. The ăTerminal parameter settingsă
interface pops up:
Communication password(0-999999): This parameter is reserved and not available
now.
Sleep time (0~250minutes): How long dose the terminal turn to the sleep mode if 40
there is no one operating the terminal.
Volume (0~5): The volume of the prompt sound in the terminal. The default value is
3.
Language: You can set the terminalâs language as Simplified Chinese, Traditional
Chinese, English, French, Spanish or Portuguese.
Date format: There are three kinds date format: yy-mm-dd, mm/dd/yy, dd/mm/yy.
Time format: There are two kinds time format: 24Hour, 12 Hour.
Matching precision: Normal, Good, Exact. The default value is Good.
Record Alarm Threshold Values: If the rest memory space for the record is less
than the threshold value, the machine will alarm.
Time period between repeated Checking(0~250minutes): The maximum value is
250 minutes. And the default value is 30s.
Real-time monitor function: Realtime monitor function is only for the TCP\IP
communication method.
Update the fingerprint template intelligently: During fingerprint sensor identification
process, the senor replaces the lowest-quality data with new, higher-quality data that it
acquired in the matching process. This enables the sensor to maintain high quality data
at all times, saving the user from repeated authentication attempts. Default status is
limited.
Click the button ăOKă to save the settings. Following message box pops up:
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
The operation information in the main interface is as follows:
[2009-03-18 15:05:08]Set Advanced Parameter...
[2009-03-18 15:05:10]1[Head office]Parameter setting successfully!
Click the button ăDisplay default settingăto see the terminalâs default settings
4.1.8 Download new record
Click the buttonăDownload new recordă. Following message box pops up:
41
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
Following information shows on the main interface:
[2009-03-18 15:12:11]1[Head office]Reading attendance records...
[2009-03-18 15:12:12]1[Head office]Read the records completed,Records:4,
Read successfully:4
4.1.9 Download all record
Click the button ăDownload all recordă. Following message records pops up:
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
Following information shows on the main interface:
[2009-03-18 15:13:23]1[Head office]Reading attendance records...
[2009-03-18 15:13:24]1[Head office]Read the records completed,Records:6,
Read successfully:6
4.1.10 Clear record
Click the button ăClear recordă. Following message box pops up:
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
Following information shows on the main interface:
[2009-03-18 15:14:15]Clearing time attendance records...
[2009-03-18 15:14:16]1[Head office]Clear time attendance records successfully
4.1.11 Backup Staffers 42
Download the staffer information and staffersâ fingerprint templates from the
machine to the computer. You can edit the staffer information in the database
Att2003.mdb. The user information is saved in the table âUserInfoâ of the database. And
the fingerprint templates information is saved in the folder âTemplate âin the installation
directory.
Click the button ăBackup Stafferă. Following message box pops up:
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
The operation information displays on the main interface as follows:
[2009-03-18 15:15:07]Back upping staffers...
[2009-03-18 15:15:07]Backup staffer:1[Head office]
[2009-03-18 15:15:08]1[Head office]Backup staffer information completed,
Records:1, Read successfully:1
[2009-03-18 15:15:08]1[Head office]Backuping fingerprints...
[2009-03-18 15:15:08]1[Head office]Backup staffers and fingerprints completed!
Notice: You can stop back upping the staffer by click the button on the right bottom
corner. Following message box pops up:
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
4.1.12 Resume staffers
Upload the staffer information and stafferâs templates from the computer to the
terminal.
Click the buttonăResume staffersă. Following message box pops up:
43
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
Some operation information displays as follows:
[2009-03-18 15:16:37]Get back staffers...
[2009-03-18 15:16:37]Get back staffers:1[Head office]
[2009-03-18 15:16:38]1[Head office]Get back staffers completed
Notice: 1. Please make sure that the User ID is existent in the terminal.
19 15:08:07]Get back staffers...
[2009-03-19 15:08:07]Get back staffers:1[Head office]
1[Head office]No such ID existed, recovery failed!
2. You can stop recovering the staffer by click the button ăStopă on the right
bottom corner.
4.2 Record Supervision
Get the records from the terminal real-time.
4.2.1 Activate real-time
Click the ăActivate real-timeă button, the status bar shows message: â Reading
attendance recordsâŚâ. Now the software are beginning to supervise the terminal, and
then collect the records every 5 seconds.
44
You can review the record information in the ăReal-Time Monitoring Records
Informationă as follows:
When the staffer clock in or out , the Check-in Times or the Check-out times
increases one. And the real time record shows as follows:
And the following window which includes the Staffer ID, Name, Department and
Position pops up:
4.2.2 Prohibit real-time
Click the button ăProhibit real-timeăto stop the real-time monitoring. You can see
the begin time and end time of the real-time monitoring in the ăReal-Time Monitoring
Records Informationă as follows:
4.3 Staffers management
Staffer management interface is as following:
45
4.3.1 Add staffer
Click ăAdd stafferăbutton, open ăAdd/modify staffer info ăwindow which includes
2 pages: Basic info and fingerprint registration as follows:
.
ăBasic infoăďź
Basic info:
Input staff info in ăBasic infoă. You can also add pictures for staffs
46
.
Notice: The No. is exclusive as well as the first digit cannot be 0!
There are two ways to add pictures:
1st way: Click ă ăbutton, choose stafferâs picture stored in PC and open ăEdit pictureă window as following,
Click the button ăviewăto choose one photo.
47
Edit the photo by the ăCut-downă function and then click the button ăSaveăto
save as follows:
2nd way: You can install camera to take pictures and edit then save. Make sure
there is camera equipment installed in your PC.
Click ă ă button, open ăPictures shootingă window as following,
48
choose camera equipment, and click the button ătake Pică to take a photo.
Edit the photo by ăCut-downă function and then click the button ăSaveăto save.
Click the button ă ă to delete the staff photo. ăFingerprint registrationăďź
Use the external USB fingerprint reader: OA99+ to enroll the fingerprint.
The sentence âConnect to the fingerprint sensor reader successfully!â means that
the OA99+ is connected successfully.
Place the fingerprint on the terminalâs fingerprint scanner window and then click the
button ăenrollă to enroll the fingerprint.
49
Click the button ăOKăto save or click the button ăCancelăto cancel.
4.3.2 Modify staffer
Modify staffer operation is to modify the staffer information in the window
ăAdd/Modify Staffer Infoă
4.3.3 Delete staffer
Delete the staffer from the database.
Choose staffer from staff info list (you can choose some or all the staffers by using
the button ăShiftă or ăCtrlă on your computerâs keypad). Click ăDelete stafferă
and the following window pop-up,
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
4.3.4 Transfer department
Choose the staffers and then click the buttonăTransfer departmentă. The window
ăStaffer Transferă pops up:
50
Select the department and then click the button ăOKăto confirm or click the button
ăCancelăto cancel.
4.3.5 Set privilege
We can only upload the staffers to the authorized terminal.
Choose the staffers from staff info list (you can choose some or all the staffers by
using the button ăShiftă or ăCtrlă on your computerâs keypad). Click the buttonăSet
privilegeă. The ăSet privilegeă window pops up:
Choose the terminal and then click the buttonăOKă to save.
You can find the stafferâs authorized terminal in the column ăUnităas follows:
51
4.3.6 Copy Privilege
Copy the privilege from staffer A to the staffer B. And then the staffer Bâs privilege
will be as same as the staffer A.
Choose the staffers from staff info list (you can choose some or all the staffers by
using the button ăShiftă or ăCtrlă on your computerâs keypad). Click the buttonăCopy
Privilegeă. The ăCopy Function and Privilegeăwindow pops up:
Input the one stafferâs ID. And then you can click the button ă ăto browse the
stafferâs privilege in the ăSet privilegeă as follows:
click the button ăCancelăto exit the ăSet privilegeă.
52
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
4.3.7 Download FP
Download the fingerprint from the terminal to the software.
Choose the staffers from staff info list (you can choose some or all the staffers by
using the button ăShiftă or ăCtrlă on your computerâs keypad). Click the button
ăDownload FPă. Following message box pops up:
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
The operation nformation shows on the main interface as follows:
[2009-03-18 16:18:44]Download fingerprint...
[2009-03-18 16:18:44]Download fingerprint:1[Head office]
[2009-03-18 16:18:44]1[Head office]Can not connect to the T&A machine
4.3.8 Upload staffer & FP
Upload the staffer information and fingerprints to the terminal.
Choose the staffers from staff info list (you can choose some or all the staffers by
using the button ăShiftă or ăCtrlă on your computerâs keypad). Click the button
ăUpload Staffer & FPă. Following message box pops up:
53
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
The operation information shows on the main interface as follows:
[2009-03-19 15:10:18]Upload staffers and fingerprints...
[2009-03-19 15:10:18]Upload staffers and fingerprints: 1[Head office]
[2009-03-19 15:10:19]1[Head office]Upload staffer and fingerprint completed
4.3.9 Delete from Unit
Delete the staffers from the terminal via the software.
Choose the staffers from staff info list (you can choose some or all the staffers by
using the button ăShiftă or ăCtrlă on your computerâs keypad). Click the button
ăDelete from Unită. Following message box pops up:
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
The operation information shows on the main interface as follows:
[2009-03-19 15:11:21]Delete the staffer from the device...
[2009-03-19 15:11:21]Delete the staffer from the deviece:1[Head office]
[2009-03-19 15:11:22]1[Head office]Delete the staffer from the device completely
4.3.10 Staff Checking
Search the staffer information.
Search the staffer information by the Staff ID, Staff Name and Terminal. Click
ăCheck staffă button and then the staffer info shows in the list as follows:
4.3.11 Department management
Move the cursor to the department list and then click the right button of your mouse.
The menu pops up as follows:
54
ăAdd deptă
Click ăAdd deptă. The ăInput Department Nameă window pops up:
Input the department name. Click the button ăOKăto confirm or click the button
ăCancelăto cancel.
ăModify deptă
Choose the department which is going to be modified. Click ăModify deptă. The
ăInput Department Nameă window pops up:
Input the department name. Click the button ăOKăto confirm or click the button
ăCancelăto cancel.
ăDelete deptă
Choose the department which is going to be deleted. Click the right button of your
mouse and then click theăDelete deptă. Following message box pops up:
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
Remark:
Right button menu:
55
4.4 Record management
4.4.1 Record Search
Set the Begin Date and End Date as follows:
Click the button ăSearch recordăto search the record.
4.4.2 Export Record
Set the export format, export file and time format.
Export format: 3 formats optional: text file (.txt), CSV file (.csv), Excel files (.xls).
56
Export field: Choose the fields which are useful for you.
Time format: 4 optional formats
Staffer No. length: set staffer No. length, the default is 6 digits.
Space symbol: space symbol to separate fields
Space symbol length: space symbol bit
After setting completed, click ăExport recordăbutton, open âSave asâ window,
choose save file directory, input file name as following,
Click ăSaveăbutton. The system prompts as follow:
Click the button ăOKă to confirm.
Here is an example for the export file.
57
4.5 System settings
Click the icon on the top left corner, the menu pops up as follows:
4.5.1 Basic parameter settings
Click theăBasic Parameter Settingă. The ăBasic Parameter Settingăpops up:
Com port comm.. delay time (1-5) sec.: The default time is 3s.
Network comm.. delay time (1-20) sec.: The default time is 5s.
⥠Communication failed, automatically exit current operation: If timeout is larger
than âCommunication delay timeâ, software will automatically exit.
⥠In real-time monitoring, voice prompts âDepartment nameâ: During real-time
monitor, if staff is access granted, the software will voice prompt staff department and
name.
58
⥠Clear the data after downloading: After downloading records completed, delete
the record downloaded from machine automatically.
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
If setting successfully, it prompts:
4.5.2 T&A state Setting
Click the ăT&A state Settingă. The ăT&A state Settingă window pops up:
Click the state which is going to be modified. Input the status description.
4.5.3 Timing Downloading Record
Click the ăTiming Downloading Recordă. The ăTiming Downloading Recordă
window pops up:
Enable this function by choosing the ăRun Timing Download Recordă. You can set
5 time point.
Please use the button ă ă to set a time. And then click the button ăAddăto add the time to theăDownloading Timeă
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
If setting successfully, it prompts: 59
If you have not set any time, it prompts:
4.5.4 Management PWD Setting
Click the ăManagement PW Settingă. The ăModify management passwordă
window pops up:
Old password: default password is empty. If user has modified password, please
input this password which is used to log on system. If itâs wrong, system will prompt,
Click ăOKăand input old password again.
New Pwd: the password user wants to set
Confirm Pwd: input new password again to confirm. if confirm Pwd is different from
new one, system will prompt:
Click ăOKă button to input confirm password again.
After modifying completed, click ăOKă button to save new password and it
prompts:
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4.5.5 Database linking setting
Click the ăDatabase linking settingă. The ăData Link Propertiesă window pops
up:
Click ă ăbutton beside ă1. Select or enter a database name:ăto choose the
linking database directory.
Choose database name, click ăOpenă button to confirm database linking and exit
to ăData link propertiesăinterface. If database set ID and password, input ID and
password in ă2. Enter information to log on to the databaseă. After completed, click
ăTest connectionăto test the connection correctness of the database and system
prompts,
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Click ăOKă button and it goes back to ăData link propertiesăinterface. Click ăOKă
button and system prompts,
4.5.6 Exit system
Click ăExit systemă. It prompts:
Click the button ăOKăto confirm or click the button ăCancelăto cancel.
4.6 User interface configuration
4.6.1 Interface skin color
Shift the skin color by press the button .The style is Windows XP system
style as following,
Black Silver
4.6.2 Change the software language
Choose the language in the option . 4.6.3 Set quick access button
Move the cursor to the icon ăSynchronize timeă. Click the mouseâs right button. It
prompts:
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Click the item âAdd to Quick Access Toolbarâ. And then you can see the quick
access button on the toolbar as follows:
Move the cursor to the quick access button. And then click the mouseâs right button.
It prompts:
Click the item âRemove from the Quick Access Toolbarâ.
4.7 U disk management program.
U disk management program mainly manages the transactions from the U disk.
The interface is as follows:
4.7.1 Read the data from the U disk
Click ă ă button afterăRead the records from the U diskă. And then select the
file: BAK.KQ from the U disk.
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Click the button ăStartăto download the data from the U disk to the softwareâs
database.
The operation information shows on window as follows:
[13:05:42] Reading the T&A records...
The staffer ID isn't existent:0 2008-02-11 18:35:42
Records:13 ;Success:12
[13:05:43] Finished!
Click ă ă button afterăRead the staffer information from the U diskă. And then
select the file: BAK.YG from the U disk.
Click the button ăStartăto download the data from the U disk to the softwareâs
database.
The operation information shows on window as follows:
[13:17:14] Reading the staffer information...
Staffer Information:8 ;Success:8
[13:17:14] Finished!
Click ă ă button afterăRead the staffer information from the U diskă. And then
select the file: BAK.ZW from the U disk.
Click the button ăStartăto download the data from the U disk to the softwareâs
database.
The operation information shows on window as follows:
[13:32:48] Reading the fingerprint templates...
Fingerprint templates:8 ;Success:8
[13:32:48] Finished!
4.7.2 Modify the data in the U disk
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Click the button ă ă to choose the staffer information file: BAK.YG from the U
disk. Click the buttonăAnalyseă.
Select the staffers and then click the buttonăUpdate the selected staffersâ nameă
to copy the staffersâ information from the software database Att2003.mdb. And you can
analyse the file: BAK.YG again to check the staffersâ information.
The operation information shows on window as follows:
[13:45:52] Updating the staffer name...
Copy file:H:\00000001\BAK.YG to file:H:\00000001\BAK.YG.bk1
[13:45:52] Finished!
4.7.3 Export data from the database
65
Click the buttonăSearchă to search the staffers. Select the staffers and then click
the button âExport the selected records to the fileâ to copy the staffer information and
the fingerprint template from the software database Att2003.mdb to the file: BAK.YG
and BAK.ZW in the U disk.
The operation information shows on window as follows:
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[13:58:32] Exporting...
Save the staffer information to:H:\00000001\bak.yg
Save the fingerprint templates to:H:\00000001\bak.zw
[13:58:32] Finished!
Tips: The filename extension of the staffersâ information has two kinds: *.YG or
*.YG2, please based on the actual situation.
Chapter5 Background Management
The main theme of this chapter is how to collect
attendance records from different terminals with
management software and generate different reports. The
background software can manage staff information, set
rules of attendance etc.
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5 Background Management
Management software can collect attendance records from different terminals,
calculate according to shift setting and finally generate different reports. The
background software can manage staff information, set rules of attendance etc.
5.1 Log in System
Double click the icon on the desktop to start the attendance background
management program. The log-in interface will pop up as follows:
The default administratorâs name is âAdminâ and password is empty. Log in system
and the following interface will be displayed:
The main interface includes three parts:
1. System menu: Include the whole function module& information
68
2. Shortcut button: Shortcut button of common function module, array in working
order, easy to work on
3. Status column: Show the current time, logged-in administrator and system
information.
5.2 System
ClickăSystemă on the main menu, following springs:
5.2.1 Parameters Settings
Click ăParameters Settingsăin system menu. The following window will prompt:
Pic5.1 Parameters Settings
Basic parameters:
Set your company name, the default is âHead officeâ
Input your company name that will be deemed as the head of departments list.
A working day count as how many minutes is the base for time attendance
calculation which will be the transition standard to calculate the late to work/early to
leave /free overtime items, minute is the good transition standard of hours and working
day.
âLate for work as how many minutesâ can be set when no clock-in on duty, âearly to
leave as how many minutesâ when no clock out for off duty. Free overtime work can
also be calculated on the base that how many minutes working after off duty time.
âShift expand two daysâ is set under real condition. 69
Stat. Rules:
Click pageăStat. Rulesăin pic5.1, following shows:
This page describes the stat. rules of items: normal, late, early, business leave,
leave, absence, overtime, free overtime.
Accumulate by times: Only calculate the total times, display the accumulated times
in report.
Round at total: Add up the total time and then round according to corresponding
unit.
Round down: Abandon the decimal regardless it is. For example, if the minimum
calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of
calculation is 1 day.
Round up: Add one unit regardless the decimal is. For example, if the minimum
calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of
calculation is 2 day.
Round off: If the decimal is equal to or over 0.5, add one unit, or else, abandon it.
Notice: the setting of stat. Rules above will directly affect the statistical result
Please make above setting according to the true status of your company to ensure
the accuracy of reports.
Leave class:
Click pageăLeave classăin pic5.1,following shows:
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Add new leave class:
ClickăAppendă, input the name of leave class and choose color and click ăsaveă
to finish.
Revise leave class:
Select the name of leave class which one need to be revised, clickăModifyă,input
new name of leave class and color, clickăSaveăto finish.
Delete leave class:
Select the name of leave class which one need to be deleted, clickăDeleteă,click
ăOKăto finish.
Field definition:
Click pageăField definitionă in pic5.1,following shows:
This page add the corresponding value for ăNationă.ăSpecialtyă.ăPositionă.
ăEducationăin menuăStaffer maintenanceă.
5.2.2 Administrators
ClickăSystemă-ăAdministratorsă, following window shows:
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Append new administrator:
Click ăAppendăâinput the name of new administrator within input field.
Of ăAdministratorsă, select corresponding privileges below and click ăSaveă to
finish adding of new administrator. The default password of new administrator is
888888. Please log in as the new registered administrator and click menuăSystemă--
ăAdministratorâs password setă to set new password of administrator for system
security.
Note:
1. Before you using the administrator mode, you need to set the privileges for every
administrator with which the administrator can modify the operation items after he log in
the software; there are all the items in the âItems operableâ list in above picture, such as
âStaffer maintenance, Shifts settings, Calculating and Reportâ; we can set different
privileges for different administrators so as to divide and manage the task systematically.
2. After you add a new department, you must modify the privileges of the
âDepartment operableâ for the administrators (select the new department in the
âDepartment operableâ list and save), who will have the privileges to modify the new
department, and then you may do other operations.
Modify administrator:
Select the name of administrator, clickăModifyă, input new name of administrator
and corresponding rights inăAdministratorăand clickăSaveăto finish.
Delete administrator:
Select the name of administrator who will be deleted and clickăDeleteăto finish
deleting according to the prompt. 72
5.2.3 Administratorâs Password Set
Click menuăSystemă--ăAdministratorâs Password Setă, following springs:
Input the original password in ăOld Pwdă, enter the new password inăNew Pwdă,
enter again inăConfirm Pwdăand clickăOKăto finish.
5.2.4 Modified Record Log
Click menuăSystemă--ăModified Record Logă, following springs:
Select department, staffer ID and time range and clickăSearchăand those records
which match the above condition will be displayed as follows:
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Notice: Modified record log shows all the time attendance record modifications; If
thereâs record that has been revised incorrectly before, it can be recovered by selecting
this record and clickingăRestoreă
ClickăCloseăto exit.
5.2.5 Managing Log
Click menuăSystemă--ăManaging Logă, following springs:
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This log records all the operations of every administrator. SelectăAdministratoră
and the time range then clickăSearchăto see what operations have been done by this
administrator within the selected time range, which makes it possible that the
multi-administrators can use the software at the same time.
5.2.6 Set Database Link
This system adopts the database interface of Microsoft ADO. The acquiescence
database is Access2000.The defaulted is att2003.mdb under the main setup directory.
You can set up the database linking again according to the actual conditions.
When the following mistake appears, you should link database again:
Click ăDatabase Linkingăin system menu, the following springs.
Input the database name or click the button to select the correct database file.
Notice: you can click ăTest connectionăto test the connection correctness of the
database.
5.2.7 Exit System
Click ăExit Systemăin System menu. The following menu springs.
Click ok to exit management software and return to Windows system. 75
5.3 HR Management
Click ăHR Managementăon the main menu, Following springs:
5.3.1 Department Management
Click ăDepartment Managementă in the ăHR Managementămenu, springs the
following window:
Add a new department
Click ăAppendă, input the new department name and click ăSaveăto add a sub
department for the chosen department.
Note: when you want to do some other operations to the new department ,you need
to set the privilege of modifying the new department for the administrator in the
ăadministrator setăfirst (choose the new department you just added in the âDepartment
operableâ).
Department modification
Choose the department , click ăModifyă and input the new department name, then
click ăSaveă.
Delete the department
Choose the department , click ăDeleteăand then click OK to complete.
Notice: repetition of department name is not allowed; if there are staffers existing in 76
the deleted department, those staffers will be automatically transferred to department of
head office.
5.3.2 Staffer Maintenance
Click ăStaffer Maintenanceăin ăHR Managementă menu, the following window
appears:
Staff's adding:
Choose the department that the staffs belong to, clicks ăAppendă, and input staffâs
information, then click ăSaveăto complete.
Note: 1. The items of âCalculate attendanceâ, âCalculate overtimeâ, âRest on
holidayâ below âAttendance Setâ is correlated with report, please set it correctly. If the
checkbox of âCalculate Attendanceâ of this staffer is not checked, there will be no
statistical result for this staffer in the report. If checkbox âCalculate Overtimeâ is not
checked, the statistical result of overtime of this staffer will be 0, unless he had
ăTemporary Shiftsăwhich defines as overtime working; If the checkbox of âRest On
Holidayâ is not checked, holidays will make no effect on the shifts for this staffer; if the
checkbox of âRest On Holidayâ is checked, thus for those holidays, even there are shifts
on those days for the staffer, those shifts will be invalid. And if there are time attendance
records of this staffer, those records will be deemed as free overtime.
2. Staffer No. is exclusive as well as the first digit cannot be 0! 77
Staff's modification:
Choose the staff, click ăModifyă and input the new information, then click ăSaveă.
Staffâs deletion:
Choose the staff, click ăDeleteăand then click ăOKă to complete.
Please be cautious when delete the staff since all this stafferâs time attendance
records, shift arrangement will be deleted at the same time.
Import staffers:
ClickăImportă, staffer importation window springs for importing staffers.
Staffâs department shifting:
Choose the staff you want to shift the department, click ăTransferă and following
window will pop up:
Select the new department and click ăOKăto complete.
Export Staff:
Right-click on staff list and the following window pops:
All displayed fields in staff info list can be defined through submenu of âColumnâ. 78
Meanwhile, the modification will take effect and be saved.
ClickăShow all columnsăto display all fields in the list.
ClickăExport Dataăand following window will prompt:
Please select your target directory of your export, file format (txt or xls) and the file
name. Click ăSaveă to confirm the operation.
Notice: Exported Excel file can be used as backup information and can be imported
again.
5.4 Attendance Management
ClickăAttendanceăin the main menu, following springs:
5.4.1 Holiday List
Click ăHoliday Listă in ăAttendanceă menu. The following appears.
Add festivals or holidays
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80
Click ăAppendă then input the festival or holiday name and the rules. Click
ăSaveăwhen ready.
Modification of festivals or holidays
Select the festivals or holidays you want to revise, then click ăModifyă and input
the new information. Click ăSaveăwhen ready.
Deletion of festivals or holidays
Select the festivals or holidays you want to delete, then click ăDeleteă to perform
Deletion of festivals or holidays.
5.4.2 Timetable and Shift
The relationship between shift and timetables:
Shift setup should be done in two steps: First, setup necessary timetables. Second,
setup shifts. One or more timetables can be included in one shift.
Timetable is the time period between On-duty and Off-duty required in the
company rule. For instance, the company rule requires the working hours be
08:00-12:00 and 13:00-17:00; so 08:00-12:00 and 13:00-17:00 are two timetables. If
such a shift needs to be setup, these two timetables should be setup first. Here, we use
time table âmorningâ to indicate â08:00-12:00â and time table âafternoonâ to indicate
â13:00-17:00â; so two timetables have been setup. (Please refer to the following chapter
for details of how to add time tables) and then we can add a shift such as âNormal shiftâ
in which âshift cycleâ and âcycle unitâ will be setup. Then we should add two timetables -
âmorningâ and âafternoonâ so that a shift setup is completed. Brief introduction is
mentioned here for you to get a general picture of the relationship between timetable
and shift. The details of shift setup will be found in the next two sections.
Timetable maintenance:
Click ăTimetable and Shiftăin ăAttendanceă menu. The following window
appears.
Pic5.2 Timetable Maintenance
Add a new timetable
ClickăAppendăand enter the corresponding information:
ăTimetable NameăFor instance: Day Shift
ăOn duty Timeă(08:00) ăOff duty Timeă(17:00 )
ăBegin Clock-in Timeă(07:00) ăEnd Clock-in Timeă(13:00)
ăBegin Clock-out Timeă(16:00) ăEnd Clock-out Timeă( 20:00),
ăLate error allowanceă(5) ăearly error allowanceă(5)
ăCount as work dayă(1)
ăCount as work time XXX minutesă(480).
Tick ăMust C-Inăand ăMust C-oută,
Finally clickăSaveăto confirm.
(Please note: Every item should be setup in timetables with no blank left.ăBegin
Clock-in TimeăandăEnd Clock-in Timeăsetup the valid time period for clock-in. Records
out of this time range will be treated as invalid ones. For instanceăBegin Clock-in Timeă
is 07:00 andăEnd Clock-in Timeăis 13:00. If clock-in record is 07:01 or 12:59, they are
valid records but if clock-in record is 06:59, it is invalid. Besides, ăBegin Clock-in Timeă
and ăEnd Clock-in Timeă can be more than one day (meaning ăEnd Clock-in Timeă
can be before ăBegin Clock-in Timeă) but it canât be longer than 24 hours.
ăLate error allowanceămeans how many minutes afterăOn dutyăare treated as
âlateâ,ăEarly error allowanceămeans how many minutes beforeăEnd Clock-in Timeă
81
82
are treated as âearlyâ; ăCount as work dayăandăCount as work time XXX minutesă
are used in calculating business leave, leave, absence and overtime.
Checking ăMust C-InăandăMust C-oută or not will affect the result of calculation.
If ăMust C-Ină is checked and the timetable is included of Staff Aâs shift, he will be
either considered absence or treated according to ăNot clock in count as late XXX
minutesă in ăParameter SettingsăIf he didnât clock in or ask for leave. Otherwise, even
if there is off duty record for him only, his attendance will be treated as normal.
The timetable Modification
Select the timetable name you want to revise, and click ăModifyă, then input the
new information, click ăSaveăwhen finished.
The timetable Deletion
Select the timetable you want to delete, click ăDeleteă, and click ăOKăto make
sure.
(Please note: Begin Clock-in Time and End Clock-in Time makes the valid time
range for Clock in. Clock in out of this time range will be treated as invalid records. It is
the same with Clock-out time. Please setup in accordance with practical situations.)
ExampleââAdd a timetable:
Complete process for adding four timetables:
Day shift 08:00 - 17:00 Morning shift 04:00 - 12:00
Noon shift 12:00 - 20:00 Night shift 20:00 - 04:00
(Other information can be setup according to practical situations. Please refer to
Pic5.2. Please note there should be no blank left.)
Shift Maintenance
ClickăShift Maintenanceăin Pic5.2 and the following window pops up:
Add a shift:
ClickăAppendăand enter corresponding shit information in ăShift Nameăsuch as :
normal shift ăCycleă(1), ăCycle Unită(week), and clickăAddă,select the timetables
and time range required in this shift in the springing window (see the Pic5.3 below) For
instance, select the timetable â Day shift and select from Monday to Friday and then
click ăOKă, back to this window and click ăSaveă to complete. (Please refer to the
example for details.)
Pic5.3 Add a timetable
Delete the timetable: select the timetable you want to delete and clickăDeleteă.
Clear the timetable: clear all the timetables of the shift.
Arrange the shift automatically: when a staffer has several shifts during one period, 83
he need to finish all the shifts if it is not arranged the shifts automatically otherwise he will
be regarded as absence ; if you select theăArrange the shift automaticallyă,just finishing
one shift of the period is reared as normal attendance.
Modify a shift:
Select the shift to be modified and clickăModifyă, and enter new information in
ăShift Nameăetc., clickăSaveăto complete.
Delete a shift:
Select the shift to be deleted and click ăDeleteă.
ExampleââThree shifts:
Add âThree shiftsâ Shift (Please note: It is assumed that the shift goes around every
week, cycle every three weeks and staff is on holiday every Saturday and Sunday.)
Step 1:
ClickăAppendă,enter âThree shiftsâ in ăShift Nameă,setăCycleăto â3â and ăCycle
Unităto âweekâ. Please see the picture below:
Step2
Add corresponding working hour timetable in accordance with âCycleâ: first week
(morning shift, from Monday to Friday)
ClickăAddăand the following window pops up:
84
Select the timetable âMorning shiftâ to be added and select the time range to apply
to this timetable âfrom Monday to Friday of the first weekâ and click ăOkăto complete
the setting of the first week.
The second week (afternoon shift, from Monday to Friday)
ClickăAddă, make corresponding operation in the springing window(see the result
below):
Click ăokăto complete the working hour setting for the second week.
The third week (night shift, from Monday to Friday)
ClickăAddă, make corresponding operation in the springing window(see the result
below):
85
Click ăokă to complete the working hour setting for the third week.
After the completion of above steps, please donât forget to click ăSaveăand the
setup of âthree shiftsâ will be done(see the picture below):
5.4.3 Staffer Scheduling
Click ăStaffer Schedulingă inăattendanceămenu. The following window appears:
86
Pic5.4 Staff scheduling
Choose the department or several personnel that need to arrange shifts, click
ăArrangeă, the following window appears:
Pic5.5 Add a new shift
Add a new shift
Select the corresponding shifts, for instance: The commencement date and
deadline of this shift of ânormal class ", click ăAddă button and then click ăokă in
Pic5.5 to finish the adding of new shifts. 87
Please note:
If the cycle unit of scheduling is âweekâ and the amount of cycle is more than 2, the
starting date should setup as âSundayâ.
If the cycle unit of scheduling is âmonthâ and the amount of cycle is more than 2,
the starting date should setup as â1st day of a monthâ.
Deletion of the shifts
Select the shifts in the shifts form which you want to delete, click Delete button, and
click ok on the pop up dialog box to finish the deletion.
Arrange a Temporary Shift
When one or many staff's working time needs to be changed temporarily, you can
arrange a temporary shift. Click add ătemporaryă the following window appears:
Click ăOKă and the temporary scheduling can be operated. Then clickăAddă and
the following window will pop up:
Click ăOKăand the timetables will be saved. ClickăSaveăand the temporary
scheduling will be saved.
ăDeleteă:Delete the selected timetable;
ăCleară:Delete all the timetables in the current time range;
ăCancelă:Delete the existing temporary scheduling in the selected time range;
5.4.4 Attendance Records
Click ăAttendance Recordsăin ăAttendanceă menu, the following appears:
88
Inquiry of attendance record
Select the department, staff, the beginning and ending time that need to inquire
about, then click search, you can get the corresponding attendance record.
Attendance record report form preview
ClickăReportă when the window displays the attendance inquiry records, you can
get the report form automatically. 89
Attendance records exporting
If need to lead out the attendance record, only need to click export, you can lead
out the data inquired. (File format: txt, xls )
ClickăModify Logăand the log-modifying window will be called for reviewing the
modification log of time and attendance records.
5.4.5 Attendance Calculating and Report
Inquiry of report form:
ClickăAttendance Calculating and Reportăin ăAttendanceămenu, the following
window appears:
90
Pic5.6 Attendance Calculating and Report
Select the beginning, the ending date and the department and staff that need to be
calculated and then click ăcalculateă, the following window appears:
There are four Tabs of information after search and calculation which can be 91
viewed respectively:
ăAttendance Exceptionsă:Display the dealt result of the original attendance
records;
ăShift ExceptionsăDisplay Staffâs attendance result in the scheduled time period;
ăOther ExceptionsăDisplay Staffâs leave, out and overtime etc.;
ăCalculated ItemsăDisplay all Staffâs calculated items such as ânormalâ, âactualâ,
âlateâ, âearlyâ, âabsentâ, âovertimeâ etc.
Please note: When dealing with âOutâ calculation, there should be âOut backâ and
only âOutâ and âOut backâ in one shift can be calculated.
Working hours in the report=âActualâ -âLateâ-âEarlyâ-âOutâ
Exceptions of attendance records dealt with:
Open the attendance exceptions option card to deal with the records:
We will see such mistakes as âstate mistake â,â invalid recordâ, ârepeated recordâ,
etc. are described. (If we will revise to write down, click the right key and springs the
following menu):
92
The definition of each option as follows:
ăExport Dataă:Export the data in the current attendance record list to a file in txt or
xls format;
ăCreate report for current gridă:Generate report based on the data in the current
attendance record list for preview and print;
ăChange stateă:Change the selected attendance record to a new state. Manually
deal with the attendance record according to the practical situation;
ăDelete selectedă: mark the record as manual deleting, deleting when save it;
ăCancel operation for selectedă:Cancel revision to this record;
ăDeal with and saveă:You can save the records that have been treated. If you
want to see the changed records, you can click ămodified record logă in system menu;
ăFilter the recordă:If there are too many records, you can filter them, and keep
down the corresponding record you want;
ăColumnsă:Define the fields displayed. Meanwhile, the modification will take
effect and be saved;
ăShow all columnsă:Display all fields inăColumnsă;
Please note: We can manually modify the record as stated above to assure the
veracity of the report according to the practical situation. If there is disoperation, the
records can be recovered throughăModified Record LogăinăSystemă.
Right Click inăShift Exceptionsăthe following shortcut menu will pop up:
ăOther Exceptionsă,ăCalculated Itemsăthe following shortcut menu will pop up:
93
The operation is the same as stated above.
Report:
ClickăReportăin pic5.6 and the following menu will pop up:
Pic5.7 Exception menu
ăAttendance Reportă:Calculate staffâs attendance record;
ăDaily Reportă:Calculate staffâs daily attendance record;
94
ăGeneral Reportă:Calculate all staffâs attendance items such as ânormalâ, âactualâ,
âlateâ, âearlyâ, âabsentâ, âovertimeâ etc;
ăExceptions Reportă:Calculate staffâs âoutâ, âovertimeâ, business leave/personal
leaveâ etc;
95
ăCreate a Report For Current Gridă:Print preview of the current displayed grid.
For example: Attendance Report
Print Report:
Toolbar of report preview is as the following picture:
96
Adjust the ratio of preview content;
Open the existing report file;
Find the report file (*.frp) to be opened, select it and clickăOpenăto see the report.
Save report to file;
Select the directory to save the report to, enter the file name and clickăSaveăto
complete the backup of the report for future check or copying to another computer for
printing; extension file name is â*.frpâ.
Print Report;
Close Preview
Data Export:
In picture 5.6, clickăExportă and the displayed data of grid in the current window
will be exported to a file(*.txt or *.xls). It has the same function as ăExport Dataăwhen
right clicking in each grid.
Exceptions dealt with:
In pic5.6, clickăExceptionă and the following menu will pop up:
Click options one by one in the menu and the following modules will pop up
respectively:ăAppend recordă, ăLate/Early Collectivelyă,ăBusiness Leave/leaveă
and ăModified Record Logă.If the calculation result is incorrect for some staff, first,
please check whether there is leave or forgetting Clock in or Clock out for this staff. If
there is, please deal with the records through above menu. Please refer to the next
chapter for more details.
5.5 Deal with Exceptions
Click ăExceptionă on the main menu, following springs:
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5.5.1 Away on Business/ Leave
When the staff can't punch in/out because of going out on business or asking for
leave, in order to guarantee the exactness of the final statistics, we should make these
settings through this function. Click ăAway on Business/ Leaveă in ăExceptionă menu,
the following interface springs:
Deal with staff away on business / leave:
Click ăAppendă, then select the proper department, staffer ID, beginning time,
ending time, leave type, and click save when ready.
Modification of staff away on business or leave:
Select the appointed staffer whom you want to make this modification to, and click
ăModifyă. Then you can modify the relative information, click ăSaveă when ready.
Deletion of staff away on business or leave
Select the appointed staff and the relative information you want to make this
deletion, and click ăDeleteă.
5.5.2 Append Record
If a staffer didnât punch in because of special reason, you can use this function to
append the forgetting attendance record. Click ăAppend Recordă in ăExceptionă
menu, the following window Springs:
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Select the relative items and click ăappendă when ready.
5.5.3 Append Record Collectively
When part or all of the staffers in a department did not punch in/out because of
some reasons, please you can use this function to add punching in/out collectively, click
ăExceptionă--ăAppend Record Collectivelyă,following springs:
Select the department, thus the staffers in the department will be listed in the staffer
list, select the staffers whom you want to add records on to, then select punching in or
out and the time, clickăOkăto finish.
5.5.4 Dealing with Collectively Late / Leaving
When collectively coming late / leaving early takes place for some allowable
reasons, you can use this function. Click ăDealing with Collectively Late / Leavingă in
ăExceptionă- menu. The following springs:
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Steps as follows;
1. Click âDealing with Collectively Late/Earlyâ;
2. Select time range for âignore clock in recordâ;
3. Select the âmodified clock in timeâ
4. Search staff through department or shift;
5. Select staff;
6. ClickăOKăto confirm.
5.6 Data Maintenance
Click ăData Maintenanceăon the main menu, following springs:
5.6.1 Import Staffer List
Click ăImport Staffer List ă inăData Maintenanceă menu. Pop up the following
window:
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Click to select the personnel list file for importing.
Select the right file which can be in *.txt or MS Excel ( *.xls) formats, then click
ăopenăto get back to above window, click ăokăto startďź
The definition of ďź*.txtďź data format as follows:
This format of file only can import the staffer info of âID, Name, and departmentâ;
The format of data must follow: Staffer ID + Tab + Name + Tab + Department;
The information each staffer takes one line, no blank line between one another.
See following:
The definition of MS Excelďź*.xlsďź data format as follows:
This format of file can import the staffer info includes: âStaffer No., Name,
Department, position, Employ Date, Telephone, Address, Sex, Language, Commentâ; 101
put those items on the head line and input the items by order, the order can not be
changed.
5.6.2 Import Attendance Record
Click ăImport Attendance Recordă in ăData Maintenanceă menu, Springs the
following window:
Click to select the attendance record file for importing, and clickăokă to start.
5.6.3 Clear Obsolete Data
Click ăClear Obsolete Dataă in ăData Maintenanceă menu, springs the following
window:
After your system is used for a long time, you will get a large number of obsolete
data in the database. It ties up the hard disk space and influences your system
operation speed. At this moment you can use this function to clear these useless data.
Select the ending date for your data clearing. And click ăcleară to complete this
operation, after the clearance, the system will prompt asking you to compress the
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database as following shows, select ăokă to finish. (Note: you can only clear the data
of one month ago)
5.6.4 Compress Database
Click ăCompress DatabaseăinăData Maintenanceă menu to compress and repair
the database
5.6.5 Backup Database
For ensuring the safety of data and recoverability, we advise you to back up the
database regularly. Click ăBackup Databaseăin ăData Maintenanceămenu, then select
the route to backup the database. Clickăsaveăwhen ready.
Back up the database manually: Copy the Att2003.mdb from the installation
directory to the route you want to backup the database, so if the system collapses, you
just copy Att2003.mdb to installation directory over again after re-installation.
5.6.6 Initialize System
Click ăInitialize Systemă in ăData Maintenanceă to initialize the system. (Note:
After the system is initialized, all information will be lost; the system will get back to the
state when just installed. Please make sure that you want to initialize the system. )
5.7 External Program Management
Click ăExternală on the main menu, following springs:
5.7.1 External Program Management
We can append external program into time attendance program for convenient
operation. ClickăExternală-ăExternal Program Managementă, following springs:
Firstly, we can clickăAppendăto add a new menu. For example, we need
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âcalculatorâ when we are operating, input âCalculator â into the input field of ăProgram
nameă, and then input âC:\WINDOWS\system32\cacls.exeâ into the input field of
Executable file or browse to find the calculator program, clickăSaveăto finish at last.
We will seeăCalculatorăwhen you openăExternal program managementăover again:
5.7.2 Connect to Time Attendance Machine
Click ă External ă - ă Connect to Time Attendance Machine ă springs the
communication interface between the software and the machine which can control the
current machine connected with the computer, it can collect the records from the
machine, upload and download staffer info & clear the old data & modify the time on the
machine. Find detail on clauseăTime and attendance management & communicationă.
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6 FQA 6.1 Fingerprint has enrolled but often gets failure in identification.
Reason Solution
1. The fingerprint was not captured properly
Enroll the finger again. Please refer to illustration of pressing finger.
2. Direct sun light or too bright light
Avoid direct sun light or other bright light Touch the forehead to increase oily level of the finger. 3. Too dry finger
4. Too wet finger with oil or cosmetics Clean fingers with towel
5. Low fingerprint quality with callus or peeling
Enroll other fingers with better quality
6. Wrong way in placing fingers when punching in/out
Please refer to illustration of pressing finger. Clean sensor surface ďź adhesive tapes recommendedďź
7. Latent fingerprint on the surface of sensor
Place the finger evenly on the sensor with moderate pressure 8. Not enough finger pressure
9. Influence by fingerprint image change
Enroll fingerprint again. Please refer to illustration of pressing finger.
10. Fingerprint not enrolled yet Place enrolled finger.
6.2 The machine cannot connect with PC.
Reason Solution
1. Communication method not set correctly
Select the correct communication method
2. Cable not plugged firmly or cable hardware problem
Plug the cable firmly or change another cable
3. Not able to connect COM (wrong COM No) Please enter the right COM No
4. Not able to connect TCP/IP (wrong setting)
Refer to the manual for connecting Time Attendance terminal
6.3 No records found though staff have clocked in/out.
Reason Solution
1. Unit power break for a long time (time turn to zero as default) Synchronize the time
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1. Add records manually 2. Adjust fingerprint matching precision 2. Minority staff fingerprint false
accepted 3. Change another finger and enroll again.
6.4 Clockâs time works fine, but FP scanner is off, staffer cannot attendance
Reason Solution
1. Unit in dormancy status Press any key to activate.
Restart the machine or change the fingerprint module 2. Fingerprint scanner abnormal
6.5 We do not use the ID + fingerprint mode to verified.
Reason Solution
1. Wrong ID entered Enter the right ID
2. This user has no right to use 1:1 identification method
Set 1:1 identification method for this user.
6.6 The unit beeps automatically when no one punches in/out.
Reason Solution
1. Direct sun light or too bright light
Avoid direct sun light or other bright light Clean sensor surface ďź adhesive tapes recommendedďź
2. Latent fingerprint on the surface of sensor
Please note: Should you have any other problems, please kindly email us the log
files in zip or rar (The log files are in Log directory in the installation directory of the
software)!
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Chapter7 Appendix
The main theme of this chapter is the additional
information of this T & A including access control
cable connection and way of pressing finger.
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7 Appendix
7.1 Interface Illustration
B+ B-
485+ 485-
WG0 WG1
BUT
12V
COM NO
NC GND
B+: door bell input B-: door bell output
485+: RS485 input 485-: RS485 output
WG0: Wiegand Signal D0 WG1: Wiegand Signal D1
BUT: button 12V:12V power supply input
COM: Dry contact signal public connector GND: public ground
NO: Dry contact signal connector (normal open)
NC: Dry contact signal connector (normal close)
Note : TC300/ TC350 donât have the wiegand signal output .
7.2 Illustration for pressing fingerprint
Correct method:
Place the center of the finger on the center of scanner window.
Wrong method:
Too less valid area Too left Too right Defluxion Too down
1. It is better for each user to register two finger prints in case of one finger can
not work.
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2. Place finger flatly and the center of the finger is on the center of scanner
window and press a little hard on scanner so it can scan as large finger area as
possible to extract enough minutia.
3. Keep the angle and direction of finger the same each time placing on scanner.
4. If your finger has sweat or water, please make it dry first and then register .
5. If your finger is too dry, make it a little wet or touch the forehead to increase
oily of the finger, press a little hard on scanner.ďźthe dry finger can cause the finger
image not clear .
6. Avoiding the callus , peeling or injury of the finger to ensure the register and
identification successful.
7. Youâd better register the thumb first , then index finger or middle finger to
increase the precision.
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