Jennifer Pearcey - SharePoint Practice LeadGraphics Artist + Dev + Webmaster + Administrator + Solution Architect =SharePointologist
Roles• Practice lead, Governance facilitator, SharePoint architect, Business developer, Administrator, Developer and End-user
Background• Working with SharePoint across all versions from custom 2001 migrations to hosted 2013; on premise, hosted (private and public) multi-tenant shared, and hybrid.
• Started and championed technical user groups, am a strong community advocate, and volunter-aholic.
A Race Around the O365 Academic Track
• Hosted e-mail (50GB Exchange)• Web conference (Lync)• Simple file sharing (25GB OneDrive)• Team Sites (SharePoint)• Office Web Apps (OWA)
◦ Office app editing and viewing via web browser*• Mobile Office
Windows Mobile includes OWA*
iPhone and Android only provide view only access• Multi-authoring, BYOD (domain), & more• Collaboration, sync and offline*• Cost… FREE!
Features , Capabilities, and CostO365 Academic - What’s included
Phone and Community
support available
24/7
Spam and Malware
protection
When you require add-ons…While the free Education A2 pricing model packs an amazing amount of functionality, you can upgrade A3 or A4 plans for a monthly fee.
NEW! Recently announced, new functionality added to the Education (A2) plan….As of April 1, 2014, the Academic plan will include licenses for Yammer enterprise; still at a cost of FREE!
O365 Academic Edu A2 Edu A3 Edu A3
Student CostFac/Staff Cost
FREE 2.90/mo5.20/mo
3.50/mo7.00/mo
Office Mobile Included Included
99.9% uptime Included Included
Office (desktop) 5 DALs 5 DALs
Adv e-mail Included Included
eDiscovery Included Included
Adv Voice Included Included
Enterprise Voice Included
Audio Calling Included
Yammer Apr 1 Apr 1 Apr 1
Use industry methodologies when possible, corporate practices, or worse case; what is working and grow organically. Embrace organizational change management when possible. Start with the end in mind; managing project artifacts to Records Management
Challenges AreasCommon challenges across various educational demographics
Finding what exists, where it exists, how content is accessedquantify existing content; is the content current, and valid, tacit vs explicit knowledge
Exchanging of knowledge. How did you hear about this event? How will you share the next event? Organizations (structured) vs personal (organic)
Student 2 Student/ Teacher 2 Student – Enhance collaboration
MS released cloud services arrives in Jamaica November 2013
O365 Academic was released end of March to University of West Indies
Which added the *Student advantage.
RSS feeds, social productivity, Hosted Q & A, community efforts drive resultsProactive community outreach; get engaged, get involved!
Knowledge Awareness
Knowledge Sharing
Community
Knowledge Management
Work Like a Network
• Sources of Knowledge◦ Where does the knowledge reside?◦ What format does the knowledge reside in?
• Meaningful Content◦ Meaning flows from a complex process of interaction between
information from the world, on the one hand, and a web of already existing relationships, built up through previous interactions, on the other hand Cilliers, 1998
• Approach◦ Start with the
end in mind!
Knowledge Awareness
• Records information management◦ Know your compliance requirements◦ Establishing process and accountability◦ Training and enforcing
• Information Architecture◦ Taxonomy exercise is key to findability◦ Enterprise content types
• Governance, growth and group therapy◦ Do seek to establish governance◦ Allow for growth, but set the roadmap and boundaries◦ Establish internal user groups to help support the
governance and most importantly, each other.
Knowledge Management
*Effective Societal Knowledge
REF: Emerald Insights www.emeraldinsight.com/journals.htm?articleid=1626645
• Knowledge Awareness; www.ejkm.com/issue/download.html?idArticle=52
• Yammer Announcement; http://www.paradyne.com.au/yammer-enterprise-to-o365-education/
• MS Virtual Academy -Self-paced learning / certification paths; http://www.microsoftvirtualacademy.com
• Microsoft Case Studies; http://www.microsoft.com/casestudies• S.M.A.R.T. (E.R.) Goal Writing; http://en.wikipedia.org/wiki/SMART_criteria • Free Developer O365 site; (includes a SharePoint site
preconfigured for apps);http://msdn.microsoft.com/en-us/library/office/fp179924(v=office.15).aspx
• Recorded sessions from the 2014 SharePoint Conference; http://
channel9.msdn.com/Events/SharePoint-Conference/2014
References
@pcmom03 #SPYam [email protected]
O365 setup