Download pptx - A Guide to Grant Writing

A Guide to Grant WritingDr. Ahmed M. Abdel-Azeem

04/10/2023 GICO Office - Dr. Ahmed M. Abdel-Azeem 2

Outline

• To give you a brief overview of

the grant writing process

• To provide you with resources to

start your grant-seeking process.


Overview of the Grant Writing Process

Define your

project

Locate appropri

ate funding sources

Read through proposal guidelin

es

Contact the

funding agency

Develop a plan

Write the

proposal

Submit the

proposal

Follow up


Define Your Project

• You must start the process by

defining what it is you want to

do and why.

• Identify a need for the work you

want to do.


Locate Funding Sources - I

•With a project in mind, begin

researching grant agencies.

http://www.fundsforngos.org/


Locate Funding Sources - II

• Determine grant-makers’ goals,

objectives, and priorities.

• If your project does not match

their goals, you are less likely to

be funded.


Read Through Guidelines

• Thoroughly read and understand the

guidelines!

• Make sure you are eligible!

• Note things:

• submission deadline,

• page limit,

• required attachments!

• format that your proposal should be in!


Contact the Funding Agency

•Making personal contact is a

good way to make yourself

stand out.

• Ask for clarification or further

explanation of the guidelines.


The Pieces of A Proposal

Grant Proposal

Cover sheet Narratives

Needs assessment

Project goals and objectives

Methodology Evaluation

Budget/Funding

Requirements,

Qualifications Conclusion Appendices


Cover Sheet

• One page

• Typed on letterhead

• Overview of the organization

• Purpose and reason for funding request

• Amount of the funding request

• Show how you meet the grant makers

goals and mission


Narratives

• Narratives answer:

• What do we want?

• What concern will be addressed and why it is important?

• Who will benefit and how?

• What specific objectives can be accomplished and how?

• How will results be measured?

• How does this funding request relate to the funder’s

purpose, objectives, and priorities?

• Who are we (organization, independent producer) and

how do we qualify to meet this need?


Needs Assessment

• Problem Statement

• 3-4 Pages

• Purpose, goals, measurable objectives,

and a compelling, logical reason why the

proposal should be supported.

• Background provides perspective and is

often a welcome component.

Narratives


Project Goals and Objectives

• Describe the proposed project

outcome and accomplishments.

• 1–2 pages

•your overall goal(s)

•specific objectives or ways in which

you will meet the goal(s).

Narratives


Project Goals and Objectives

• Describe the proposed project

outcome and accomplishments.

• 1–2 pages

•your overall goal(s)

•specific objectives or ways in which

you will meet the goal(s).

Narratives


Methodology

• 4+ pages

• Restatement of problems and objectives.

• Clear description and explanation of

program/project scope and activities.

• If relevant to the project state the sequence

of activities, staffing, clients, and client

selection.

• Time line of activities.

Narratives


Evaluation - I

• 1-2 pages

• Determine the plan for meeting performance

and producing the program/project.

• Justify how you will measure the

effectiveness of your activities.

• State the expected outcome/achievement at

the end of funding period.

Narratives


Evaluation - II

• Evaluations should include

• Plan for evaluating accomplishment of objectives.

• Plan for modifying process and methodology.

• Provide methods - criteria, data, instruments,

analysis.

• In some cases:

• Some grant-makers require very technical

measurements of results. Inquire about

expectations.

Narratives


Budget/Funding Requirements

• Most grants will require you to submit a budget

which lays out how you will allocate the money

if awarded the grant.

• Be sure to only include items that the funder will

cover--some funders will not cover administrative

or overhead costs.

• Present a reasonable and well-thought out budget.

• Some funders will supply a form to fill out.


Qualifications

• Your qualifications will show your

past projects and work that make

you qualified to carry out the

proposed project.

• Typically you will include a copy

of your resume or CV.


Conclusion

• Summarize the important points

of your project proposal and

highlight why you should be

funded.

•Be convincing!


Appendices

• The attachments to your proposal

will vary but often include:

• letters of support,

•proof of tax exempt status if you are

part of a non-profit organization, or

•other financial documents.


How to Describe Your Project - I

• Make clear …

• What project you wish to

undertake,

• Why this proposed work is

meaningful and valuable to others in

the field or the public,

• Who you are and why you are

qualified to undertake the proposed

project,


How to Describe Your Project - II

• Make clear …

• What you have previously

worked on,

• How you plan to accomplish your

objectives,

• How your funding request fits with

the grant-maker’s purpose

and objectives.


Writing Style

• Use clear language in describing your

proposed project.

• Limit jargon that your reader might not be

familiar with and explain terms as needed.

• Be persuasive!

• Convince them your work is valuable

• Include pieces of your previous work when

possible


Submit Your Proposal

• Plan to submit your proposal before the

submission deadline.

• Follow all guidelines for submission

• make sure your proposal is in the correct

format and submitted the correct way (by

mail, electronically etc.)


Follow Up The Grant Agency

• Confirm they received your

proposal.

• Inquire as to any next steps.


Mistakes to Avoid

• Starting too late

• Not following instructions

• Select the wrong grant (not meeting eligibility

requirements)

• Missing deadlines

• An underdeveloped project

• Bad grammar, punctuation, spelling

• Not learning from past grant applications

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