A Guide for Sponsored Programs
PERSONNEL AND PAYROLL
OSP Responsibilities One Stop Shop for Personnel
and Payroll Assist from Benefits
Coordinator in HR Authorized Designee Most employment forms now signed in
Office of Sponsored Programs Convenient for PI/PDs or employees
with questions!
Research Foundation (RF)is employer
Affirmative Action policesSUNY Fredonia & RF
Jobs 1/2-time+ require affirmative action search unless named in proposal
Campus Hiring Policies OSP website for forms and
links.
Recruitment
Hiring OSP Services
I-9s, tax withholding forms, and ID verification
Appointment lettersOrientation to RFDirect depositEmployee Assignment Forms
Important Info Research
Foundation HandbookRevised October 2008Hard copies availableAvailable on-line for printing on RF Website
Personnel Actions Employee evaluations
Advisable annuallyJob descriptionsResponsibilities and duties
Progressive discipline process
PAYROLL Contact is Cathe Kilpatrick Cycle is bi-weekly, Fridays Hourly employees have 2-
week lag; salaried employees have no lag.
Direct Deposit is available and recommended.
Payroll Time Reporting All employees report work
time Hourly do timesheets Salaried do exception reports Signed by supervisor Coordinated in SUNY Fredonia
HR offices
Pay Increases New form and documentation
required for other than across-the-board increases
Must align with campus RF Salary plan
Approved by Kevin Kearns, OM
PIs/PDs increases require Dean’s signature
Benefits ½ time or more Comparable to SUNY Benefits Coordinator
in SUNY HR RF Benefits
Handbook
Benefits - Leaves ½ time or more accrue Sick, vacation, personal Coordinated in SUNY
Fredonia HR offices Detailed in RF Benefits
Handbook
Academic Fellowships
May run through Research Foundation, helping with tax burden!
Accountability Social Security
charged so credited for retirement
Always Available Personnel and Payroll Forms and InstructionsUpdated to reflect campus operations
and processesAvailable on-line on OSP websiteOSP staff always ready to assist in
completing forms