Guild Council
Agenda: 28 January 2016M&D Room, Devonshire House
13:30pm to 14:30pm
Agenda• Governance (10 minutes)
– Introductions / Apologies– Standing Orders– Deputy Guild Chair– Report from Game Design Council– Scoring Reminder
• Student Ideas (40 minutes)– 13 potential Ideas
• Other Business (1 mins)– Automatic Passes– Automatic Fails
Standing Orders1. This Council instructs the Sabbatical Officers to
not campaign for either side of any EU Referendum campaign run by the Guild or the students of Exeter.
Deputy Guild Chair• Does Council still wish to have a
Deputy Guild Chair?– Or is Council happy to co-opt a Chair
from their numbers each time the Guild Chair is unavailable?
Report from Games Design Council• Games Design Council approved the new Council
Structural diagram as being simple to understand – explaining how Council fits together.
• Every member of Council is a Guild Councillor – specific roles are not “Guild Councillor” – Shadow Councillor– Liberation Councillor– Campaigns Councillor– Sustainability Councillor – Etc.
• Post-by-post election in round 3, moving away from too large an Open Primary for Guild Council
• All roles have 1 hour of Council plus 1.5 hours of portfolio work per week
Report from Games Design Council• Games Design Council
were unsure of “random lot” passage outside term for Ideas
• For Easter:– Council will receive 1 email
– every Friday – with all Ideas for the previous week that have not automatically passed/failed and will individually rank pass/fail for each one
– Consensus passage – problematic Ideas will wait
for full Council during term – Ideas which pass by qualified majority on the vote from all Councillors (who take part in the vote) will pass
– We will review participation in the voting for Term 3, since it is important to keep Ideas open during the Exam period while remembering that Council probably can’t meet, and have exams themselves
Report from Games Design Council• Timings:
– In the lead up to Easter a new part will be added to the submission form – ‘time’
– Students will choose whether they want their Idea to be live for 5 days, 10 days or 15 days
– Default will remain 10 days– At very busy times (mid Term
One) Games Design Council would suggest that the default should change for several weeks if we would otherwise experience a backlog or problem with too many Ideas
• Council is reminded that– We suggested random, since
there’s no way to make sense of the politicised way Council has passed/failed Ideas this year
– Without consistency, more students will complain about Council partiality – two students complained that the “Condemn NUS NEC” Idea was failed when “Sympathy with Paris” passed on a lower positive score
Report from Games Design Council• Games Design Council approved the new Post
– DVP Well-Being• Games Design Council approved the creation
of a new DVP Post – the DVP Well-Being– This post will co-Chair and Convene Liberation
Council with DVP Intersectionality and DVP Liberation
– The post-holder will be responsible for continuing the work done on the Well-Being portal (Change Agent Project)
– Puts mental health and well-being onto Liberation Council as a permanent role
Report from Games Design Council
• Games Design Council approved the new process to support Manifesto Ideas– More “up-front” and better communicated with
candidates from the start– Implementation by staff where necessary– For Ideas which cost, CP&R to add Core+ items
to their annual budget which may/may not pass Trustee Board at the planning stage
– DVP Roles will also get Manifesto Ideas (that do not cost more than £1,000)
– Manifesto Ideas will roll into series three for the other DVP Roles being elected there this year
Report from Games Design Council
• Games Design Council approved the new scoring method as consistent with the old display method– No actual change was made that affects
how auto-pass and auto-fail works– The process now includes Student Vote
counting (First Class passes)– That was the only change made in terms
of results – to incorporate much larger votes without distorting the neutral Ideas
Ideas Scoring• Scoring system has not changed for
Ideas. – Votes are now incorporated into the
scoring system for Ideas. – Council will still only decide upon the
outcome of neutral Ideas (as expressed as either a 3rd or 2:2).
Ideas Scoring• There are four things taken into
account when scoring an Idea:– Voter Numbers–Mean Average–Majority– Cost
• The maximum an Idea can score is 100.
Voter Numbers• Voter numbers:– Under 25 - scores zero– 25 to 50 - scores 10– 51 to 74 - scores 15– 75 to 99 - scores 20– 100 to 175 - scores 25– 176 to 449 - scores 30– 450 to 899 - scores 45– 900 plus - scores 50
Mean Average• Mean Average:– Less than 3.0 - scores zero– 3.01 to 4.0 - scores 5– 4.01 to 4.49 - scores 10– 4.50 to 4.79 - scores 20– 4.80 plus - scores 25
Majority• Majority:– Negative - scores zero– Simple Majority - scores 10– Qualified Majority - scores 25
Cost• Cost:–Where an Idea would cost the Guild
more than £500 it is classed as neutral
Scoring• If any zero appears in an Ideas
scoring, it will fail• The scoring mimics Degree
classifications– A fail score (below 40) is an F– A third or 2:2 goes to Guild Council– A 2:1 is an automatic pass, except
where there's a cost to the Guild– A 1st is an automatic pass
Scoring
2:255
2510
20
TOTAL SCORE (of VOTERS, MEAN and MAJORITY)
GRADING
MEAN SCORE
VOTERS SCORE MAJORITY
Neutral Ideas
Ideas which do not fail or pass on all criteria, or which have direct spending implications
STUDENT IDEAS
37
11
5
8
121
Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused
VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to VP Education to consult/act
A one-week break after January exams
NOTES:No comments were made.
73VOTERS
3rd
45
25
5
15
MEAN
MAJORITYVOTERS
SCORES:
STUDENT IDEAS
29
14
4
7
111
Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused
VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to VP Education to consult/act
Make January exams two weeks
NOTES:Comment stated that they’d be happier with an extra week between New Year and exams as such a short turn-around affects international students returning to the UK.
65VOTERS
3rd
45
25
5
15
MEAN
MAJORITYVOTERS
SCORES:
STUDENT IDEAS
23
10
6
3
101
Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused
VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to VP Activities to consult/act
Exeter University Mascot
NOTES:Badger or broccoli.
Royal Holloway has “Colossus the Bear” as their mascot
55VOTERS
3rd
45
25
5
15
MEAN
MAJORITYVOTERS
SCORES:
STUDENT IDEAS
18
8
10
4
52
Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused
VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to VP Education to consult/act
Update VLE
NOTES:No comments were made.
47VOTERS
3rd 40
255
10
MEAN
MAJORITYVOTERS
SCORES:
STUDENT IDEAS
23
12
6
1 2 1
Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused
VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to VP Activities to consult/act
Have a microwave room or more microwaves on campus
NOTES:No comments were made.
44VOTERS
3rd45
2510
10
MEAN
MAJORITYVOTERS
SCORES:
STUDENT IDEAS
19
10
4
22 1
Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused
VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to Guild President to consult/act
Reduce the prices of the 'salad boxes' served at Comida
NOTES:No comments were made.
37VOTERS
3rd 45
2510
10
MEAN
MAJORITYVOTERS
SCORES:
STUDENT IDEAS
197
11
31
Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused
VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to Guild President to consult/act
Provide 8.15 Rowancroft Bus
NOTES:No comments were made.
31VOTERS
3rd45
2510
10
MEAN
MAJORITYVOTERS
SCORES:
STUDENT IDEAS
186
3
2 1
Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused
VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to Guild President to consult/act
Keep X-Keys at St Luke's open for the duration of the Medical School term, not just the University term
NOTES:No comments were made.
29VOTERS
3rd45
2510
10
MEAN
MAJORITYVOTERS
SCORES:
STUDENT IDEAS
11
4
7
2
2 1
Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused
VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to VP Activities to consult/act
Have a bi-termly (twice a term) drop in session in a prominent area such as the Forum where Sabbatical officers, Guild councillors and student trustees can be made available for questions and feedback from the whole student membership
NOTES:Last term, there were weekly scrutiny sessions, in the Forum, for Sabbatical Officers to be scrutinised by Councillors.
This term, this will be undertaken by Shadow Council, who meet weekly.
27VOTERS
3rd 45
255
10
MEAN
MAJORITYVOTERS
SCORES:
Automatic Passes• Automatic Passes
– No automatic passes this week• Change Agents
– No ideas to Change Agents this week
Automatic Fails• Automatic Fails
– 457: Cute Animals– 462: Female-Only Gym– 463: Bouncy Castle Party– 460: Guild Sports Stash– 462: Custom Texts– 467: January February
Any Other Business• Correcting failure– Any failing Ideas
• Anything else from the floor?