The Virginia Association of REALTORS® 2013 Convention & Expo
The Real ShowWelcome to
2013 Sponsorship &
Exhibit Guide
2 Contact Brittany Sullivan at (410) 584-1968 or email [email protected]
Location: The Virginia Beach Convention Center Event Dates: October 4-5, 2013
Expo Hall Format: The Expo is open for two full days, giving your company ample opportunity to meet with Virginia REALTORS®! Traffic drivers include an Expo Hall Opening Reception on Friday, lunch in the Expo Hall on Friday and Saturday, prize drawings, and education sessions on the Alpha Expo Hall Stage. We also include two full conference registrations with your booth space, encouraging you to participate in the entire event and make the most of your time on-site.
The Real Show is brought to you by the Virginia Association of REALTORS® (VAR). VAR represents nearly 30,000 REALTORS® active in all phases of real estate brokerage, property management, development and appraisal. Our mission is to enhance our member-ship’s ability to achieve business success.
of Real Show attendees visit the Expo Hall!93%
VAR Board of Directors,VAR Commit-tee, or Special Interest Group
Local Association Presi-dent, President Elect, or Association Executive/ Association Staff
National Association Director or Committee Member
31.4% 15.7% 5.9%
Real Show attendees are active, influential REALTORS:
The Virginia Association of REALTORS® 2013 Convention & Expo
The Real Show is Virginia’s largest statewide education and networking event for real estate profes-sionals. REALTORS® attend to connect with the best in the business across the state, discov-er the latest in business trends and technology, and meet with key industry partners in the Expo Hall.
Attendee Snapshot: Conven-tion attendees are active Virginia real estate professionals, including residential and commercial sales
agents, brokers, top producers, new agents, sales award winners, and association executives. Attendees are from VAR’s 29 local associations, traveling from more than 124 cities and counties and representing nearly 300 brokerages across Virginia!
For more information, visit www.VARealtor.com 3
1-855-Covered, Inc
2-10 Home Buyers Warranty Of VA
Access National Bank
Ainslie Group
Allstate Insurance Company
Allstate Insurance Company
American Home Shield
American Mechanical
ATC Financial
Atlantic Bay Mortgage Group
Atlantic Closing & Escrow
Avectra
Bank of America
Bath Fitter & Kitchen Saver, Inc
BB&T Mortgage
Blu Skyy Realty
Centralized Showing Service
Century 21
Chase
Clean Air Concept
Coleman American Allied
Cox Communication
CRS Data
Cutco Corporation
Daily Press Media Group
Dominion Virginia Power
Eastern Data
Embrace Home Loans
Employment Enterprises, Inc.
eShield of VA
EShowings
Exit Realty- Virginia
eXp Realty
Express Design Center
Farm Credit
Farmers Insurance
First American Home Buyers Protection
Gifts on Time
Graphic Dimensions LLC
HMS Home Warranty
Home Warranty of America
HomeFinder.com
Homes.Com
HSA Home Warranty
Immobel Services Group, Inc
JES Construction Inc.
Kathy’s Accessories
Kazadu
Kelso Signs
L&S Home Staging, LLC
Liberty Mutual
Long & Foster Corporate
Lowe’s Companies, Inc
Magnets USA
Melco Marketing, Inc.
MRIS
My Marketing Matters
NAR Resort
National Association of Resi-dential Property Managers
Navy Federal Credit Union
Nextage Realty
Old Point Mortgage
Old Republic Home Protection
Old Virginia Mortgage
On The Move Inc
Outstaffing, Inc.
Pearl Insurance
Pillar to Post Professional Home Inspection
PNC Mortgage
Prime Lending
Prosperity Mortgage
Ram Jack Foundation Solu-tions
Real Estate Information Net-work
RealBiz360
RealFocus
Realty Executives
RPAC
Samuel I. White PC
Scentsy
SentriLock, LLC
Shaheen and Shaheen, P.C.
ShowingTime
SIGNiX
Skymie Video Tours, LLC
Staged 2 Sell
State Farm
SunTrust Mortgage
Supra
Systems Engineering
Tennessee Valley Signs
The Real Estate Book
The Real Estate Book
The Wise Agent
Tidewater Home Funding
Tidewater Mortgage
Universal Pest & Termite
UPS
ValuePest.com of America, Inc.
Verizon
Veterans United Home Loans
Virginia CRS Chapter
Virginia Housing Development Authority
William E. Wood and Associ-ates
World Class Coaches
zipLogix
Past Exhibitors and Sponsors include:
Thank you to our 2012 Sponsors!
M O R T G AGE HOME MORTGAGE
4 Contact Brittany Sullivan at (410) 584-1968 or email [email protected]
Sponsor The Real Show in order to maximize your visibility and drive traffic to your booth. All sponsorship items below are also available a la carte.
Your Choice of: General Session Video Sponsor: Sponsor the videos that are played during VAR’s general sessions and have a commercial spot! Your logo will be featured on each VAR video, which are used throughout the year. Your commercial will play in the Gen-eral Session, on screens throughout the Convention Center, and throughout 2012!
Final Night Party: This highly anticipated yearly event is a can’t miss for everyone attending The Real Show! Create unique brand exposure and networking opportunities through exclusive spon-sorship of this event.
Your Choice of: Shuttle Sponsors: Attendees need to get from their hotel to the Convention
Center... make sure they see you each time they travel! Put your message in front
of REALTORS® and throughout Virginia Beach by including your logo on the
shuttle!
Expo Kickoff Reception: The biggest event in the Expo Hall, and your op-
portunity for non-stop attention! Sponsor this kick-off celebration with unique
signage and recognition opportunities.
Mobile Office Sponsor: REALTORS® need WiFi and a Cyber Café (and you
probably do too). Give them the technology they need, and the visibility you
want through this inclusive sponsorship opportunity.
Education Tracks: Reach your target REALTOR® audience by sponsoring the
education sessions that speak to their needs. Topic areas include: Risk Manage-
ment/Legal, Broker, or Business + Technology. Through speaker introductions and
logo recognition, you’ll receive non-stop exposure!
Platinum Package–$15,000 (2 Available)
Gold Package–$9,000 (4 Available)
Deliverables include:• 20x20 premium booth space• Full page, 4 color ad in on-site Program• 30 minute speaking spot in the Expo Hall
Learning Area• Tote Bag Insert• Inclusion on the Treasure Hunt Game Card• 8 Exhibitor Registrations• Enhanced Exhibitor Profile on the
Convention website• Prominent logo recognition on all pre- and post-
show promotional materials• Platinum Sponsor recognition on-site• Platinum Sponsor badges• Pre- and post-show contact lists -
NEW - includes emails!
Deliverables include:• 10x20 premium booth space• Full page, 4 color ad in on-site Program• 30 minute speaking spot in the Expo Hall
Learning Area• Tote Bag Insert• Inclusion on the Treasure Hunt Game Card• 5 Exhibitor Registrations• Enhanced Exhibitor Profile on the
Convention website• Prominent logo recognition on all pre- and post-
show promotional materials• Gold Sponsor recognition on-site• Gold Sponsor badges• Pre- and post-show contact lists -
NEW for 2012 - includes emails!
2013 Sponsorship Opportunities
For more information, visit www.VARealtor.com 5
Your Choice of: Lanyards*: Used daily at the conference, the lanyards are a necessity at every
convention and help keep your company top of mind to attendees.
Charging Station: Help REALTORS® stay charged – their latops, cell phones,
and other wireless gadgets, that is – by being the exclusive sponsor of the charg-
ing kiosk.
Tote Bags*: What better way for your company to gain visibility than by being
seen over and over again! Even after the event, the conference tote bags, im-
printed with your company logo, will be carried back to the office by conference
attendees.
Treasure Hunt Game Card: Looking for that extra boost to drive traffic to your booth? Each attendee is given a game card, where they will be required to visit each booth on the card in order to qualify for prizes!
Silver Package–$6,000 (3 Available)
Bronze Package–$3,000 (8 Available)
CUSTOMIZE IT! Looking for something that is not here? We can customize any sponsorship option to fit your needs. Please contact Brittany Sullivan.
Deliverables include:• 10x10 corner booth space• Half page, 4 color ad in on-site Program• Inclusion on the Treasure Hunt Game Card• 30 minute speaking spot in the Expo Hall
Learning Area• 3 Exhibitor Registrations• Enhanced Exhibitor Profile on the
Convention website• Prominent logo recognition on all pre- and post-
show promotional materials• Silver Sponsor recognition on-site• Silver Sponsor badges• Pre- and post-show contact lists -
NEW - includes emails!
Deliverables include:• 10x10 corner booth space• Quarter page, color ad in on-site Program• 2 Exhibitor Registrations• Enhanced Exhibitor Profile on the
Convention website• Logo recognition on all pre- and post-show
promotional materials• Bronze Sponsor recognition on-site• Bronze Sponsor badges• Pre- and post-show mailing lists
All sponsorship options are available a la carte.
* Sponsor is responsible for providing this item to VAR
6 Contact Brittany Sullivan at (410) 584-1968 or email [email protected]
Booth Options:
Reserved sponsor booths
10 x 20 booth: $2,500
10x10 corner: $1,150
10x10 aisle: $990
Each booth includes:
- One 6 foot table, 2 chairs, and a wastebasket
- 2 exhibitor registrations
- Exhibitor profile on VAR’s convention website, www.realshowva.com
- Exhibitor listing in the Conference Program *must secure booth by September
2, 2013 to guarantee inclusion in the
program
2013 Exhibit Hall Floor Plan
VENDORLOUNGE
ENTRANCEM W
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BUSINESS CTR
CONCIERGE
VIRGINIA BEACHCONVENTION CENTER
HALL A
I N C O R P O R A T E D
EVENT: VA Assn of Realtors
SCALE: 1”:64’ BOOTHS: 10x10
EVENT DATE: October 4-5, 2013
LOCATION: VBCC Hall A
Version: A1
Revised: 09-18-12
LEARNIN
G
AREA
F&B SERVICE
VENDORSTORAGE
AREA EX
HIB
ITO
RREG
ISTR
ATI
ON
VAR
REAL SHOW 2013October 4-5, 2013
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CYBERCAFÉ’
REALTORSTOREON-SITE
REGISTRATIONPRE-
REGISTRATIONEXPRESS
REGISTRATION
Would you like to donate a door prize?___ If yes, please tell us so we can promote it in the Convention materials: _________________________________________________________________________________________________________
Please fill out form legibly and completely. Submit this form to:Brittany Sullivan fax to (410) 584-8482 Or email to [email protected]
Booth Selection (make up to 3 selections):
1) ____________
2) ____________
3) ____________
All booths first come, first served.
Sponsorship and Exhibit RatesPlatinum$15,000includes 20x20 island booth
Gold$9,000includes 10x20 premium booth
Silver$6,000includes 10x10 corner booth
Bronze$3,000includes 10x10 corner booth
Custom Option$________
Sponsorship Level [Includes Booth(s)] Total $
20x20 booth ($5,000) $ 10x20 booth ($2,500) $ Corner 10x10 ($1,150) $ Standard 10x10 ($990) $ Official Convention Program Ad $
Color Full pg. ($2,000) 1/2 pg. ($1,000) 1/4 pg. ($500)
$ $ $
Branding and Marketing Support: Reduced Rate ad program in VAR’s magazine, Commonwealth! Half Page color ad in 3 issues ($4,000 total) $
Total $
Company Name ________________________________________________________________________________
Primary Contact ________________________________________________________________________________
Address ______________________________________________________________________________________
City/State/Zip __________________________________________________________________________________
Phone ________________________________________________________________________________________
Fax __________________________________________________________________________________________
Email _________________________________________________________________________________________
Do you have a disability that will require special auxiliary aids and/or services? ___Yes ___No
Exhibitor’s Authorized Signature:
Print name & title:
PlEASE SIgN, DAtE, AND FAx AgREEMENt tO 410-584-8482.By signing this applicant contract, I hereby acknowledge that I am authorized on behalf of the exhibitor to enter into this agreement. I have read, understand, and agree to terms, conditions, and procedures detailed on Form A and Form B.
PAymEnT mEThod Please invoice my company at the above address. I understand payment is due upon receipt of invoice.
Please charge my credit card (circle one): VISA MasterCard American Express
Name on Card ________________________________________________________________________
Card # _________________________________________Exp. Date ____________ Security Code _____
Address of Card _______________________________________________________________________
Signature for Credit Card Authorization ____________________________________________________
Print Name & title _____________________________________________________________________
SPonSoRShiP & ExhibiT APPliCATion And ConTRACTThe Real Show 2013Virginia beach Convention Centeroctober 4-5, 2013
CAnCEllATion oR doWnSiZinGUpon providing written notice, an Exhibitor may cancel
or downsize from the Exhibit subject to the following
conditions and restrictions:
A. If a written cancellation or downsize notification
is received at VAR or Network Media Partners, Inc on
or before october 19, 2012, 100% of the amount of
payment received will be refunded and space will be
canceled.
b. If a written cancellation or downsize notification is
received at Network Media Partners, Inc. on october 20,
2012 – may 10, 2013, exhibitor is liable 50% of the
total agreement and space will be canceled.
C. If a written cancellation or downsize notification is
received at Network Media Partners, Inc. after may 10,
2013, no refunds will be issued and exhibitor is
liable for 100% of the total agreement price. In the
event of cancellation or downsizing, VAR reserves the
right to use the cancelled/downsized space, including the
sale of space to another Exhibitor without any rebate or
allowances to the cancelled/downsized Exhibitor.
d. If the account is referred to a collection attorney for
any reason, exhibitor/agency agrees to pay 25% attorney
fees plus any costs associated with collections.
MEDIA PARTNERS,
Network Media Partners, Inc.Executive Plaza I, Suite 90011350 McCormick RoadHunt Valley, MD 21031
Brittany [email protected](410) 584-1968
FoRm A
date:
Zip Code
Please CliCk hERE or visit http://networkmediapartners.com/var/2013/REalShow2013.htm to complete your company description and more to be featured on the Convention website - www.realshowva.com.
• Exhibits must be manned at all times during exhibit hours as outlined in this contract. Booths will tentatively be 10’ x 10’ (size may be subject to change based on Convention Center placement) and include the following: 8 ft. high pipe and flame resistant fabric backdrops; 3 ft. high pipe and flame resistant fabric siderails; 1 6-foot draped table; 2 chairs; a 1-line booth identification sign showing name of exhibitor. If you have questions, please contact Brittany Sullivan at [email protected].
• The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Convention Center’s premises, covenants not to sue and agrees to indemnify, defend, and hold harmless the Convention Center, and its parent corporation, as well as their respective trustees, directors, officers, agents, servants, and employees from any and all such losses, damages and claims.
• Only products manufactured or distributed by the exhibitor under contract for space may be displayed or used in the exhibit area.
• Exhibitors may not sublet or assign any portion of their booth(s) to others.
• Advertising or canvassing outside the exhibitors own space is not permitted.
• All displays and decorative material must be flameproof.
• Display materials may not be screwed or nailed to the floors or walls of the exhibit area.
• The Virginia Association of REALTORS® reserves the right to approve the character of any exhibit and to prohibit any display which is the cause of noise or other objectionable features that may distract from the general character of the show. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons, etc.
• Exhibitors shall assume all responsibility for any loss, damage or claims arriving out of injury or damage to exhibitors’ displays, equipment, and other property brought upon the hotel premises and shall indemnify and hold harmless the Virginia Association of REALTORS®, the Convention Center, agents, servants, and employees from any and all liability which may ensue, from whatever cause, loss, damage or claim.
• Early breakdown is strictly prohibited. Exhibitors breaking down their spaces prior to the printed time will be assessed a $500 fine
Brittany Sullivan, Network Media Partners, Inc.E: [email protected] P: (410) 584-1968 F: (410) 584-8482For more information on the Real Show, go to www.VARealtor.com. FoRm b
Terms and Conditions
Electronic File Requirements• A printed proof must accompany all
submitted artwork. • Do NOT include printer’s marks (crop marks,
registration marks, etc) in the file submission. If you are concerned that we will not know where your ad should be cropped, include crop marks on the printed proof and we will ensure that your ad is placed properly.
• Do NOT include a bleed with fractional ads (anything smaller than a full page).
• Please supply only PDF print-ready files (see requirements below). We do NOT accept film or any native application file formats (please, NO Quark, MS Word, InDesign, PageMaker, etc).
• PDF file requirements: Must be hi-res, print-ready PDF. All images must be 300 dpi or better. All fonts must be embedded.
• Color: Color ads must use CMYK color only. RGB color or spot colors (such as Pantone colors) are NOT acceptable.
• Black & white ads should use black only (not 4-color). Images should be grayscale.
• The publisher will not be held responsible for color running incorrectly if a digital color proof is not submitted by the advertiser. A digital color proof (Matchprint or Iris) should be submitted at 100% ad size.
• Laser or inkjet proofs are acceptable for content only, but cannot be used to guarantee color.
• Media accepted: CDs, DVDs; or digital files submitted electronically. Submitted media will not be returned unless requested.
Submitting files:Go to www.NetworkMediaPartners.com/upload to submit files. Or go directly to our ftp at ftp://network:*submit*@ftp.networkmediapartners.com Send hard copy proof (and disk, if submitting artwork by CD/DVD) to:
Cassie PatonNetwork Media Partners, Inc.Executive Plaza I, Suite 90011350 McCormick Road, Hunt Valley, MD 21031p: 410-584-1953e: [email protected]
Make an impact and drive traffic to your booth with an ad
in the Virginia Association of REALTORS® 2013 Convention
Program Guide! The Program Guide is referenced dozens of
times each day by all attendees – make sure that each time
they open the program they are invited to your booth and re-
minded of your company’s product/service.
Color Advertising Rates
Full Page $2,000
Half Page $1,000
Quarter Page $500
Specs width x depthFull Page (non-bleed) 8.75” x 7”
Full Page (bleed)* 10” x 8.25”
*NOTE: Trim size of publication is 9.75” wide x 8” tall. For bleed, extend artwork 1/8” beyond all four edges, to arrive at Bleed Size above. Keep all text elements at least 3/8” inside all edges.
Half Page- Vertical 4.25” x 7”
Quarter Page 4.25” x 3.375”
Contact Brittany Sullivan at (410) 584-1968 or email [email protected]
Deadlines:Space Reservation: August 16, 2013Artwork Due: August 19, 2013
Program Guide Advertising