Process Groups And Knowledge Areas
Managing Real Estate Project Means Managing Complexities
Construction projects often involve a large number of activities that create several interfaces example Technical interface Organisational interface Professional interface Knowledge interface Stage interface
Many To Many Relationships
The Complexities Are Multi Directional
Horizontal Complexity : Different knowledge Areas
Vertical Complexity : Processes & Process Groups
Advantages Of Integral Approach To Manage Complexities
Proactive complexity management Fewer variations from the agreed plan The establishment and maintenance of good relationships
among all parties Project success for all parties involved in the project Better value for money for builder. Subcontractor and for
customer
Process Management
A process is a set of interrelated actions and activities.
Project Management Best Practices Has Identified 47 Key Processes For Effective Project Management
Each process is characterized by its inputs, the tools and techniques that can be applied and the resulting output (Called ITTOs)
The Project Processes Fall Into One Of Two Major Categories
Project management processes: These processes ensure the effective flow of the project throughout its life cycle.
Product oriented processes : These processes specify and create the project’s product. These processes vary by application areas as well as the phase of product life cycle.
Characteristics of Project Management Processes
Ensure the effective flow of the project
Apply globally and across industry groups
Iterative, repeated during the project & PLC
Output becomes an input to another process or is a deliverable
of the project
Processes are linked by their inputs & outputs
A change to one process can affect other process
Project Tailoring : The process of deciding which processes to be used in a specific project to what extent.
Theses are the logical groups in which project management process is divided.
There are Five process groups as per best practice framework for real estate project management.
Initiating Process Group
Planning Process Group
Executing Process Group
Monitoring and Controlling Process Group
Closing Process Group
Project Management Process Groups
The five Process Groups have dependencies
Typically performed in the same sequence
They are independent of application areas or industry focus.
The constituent processes can have interactions
The nature of these interactions varies from project to project and may or may not be performed in a particular order.
Process groups are not phases
Project Management Process Groups
Project Management Process Groups
FeasibilityAppoint Architect Project Manager
Building PlanEstimation FundingGovt Approval
ConstructionSub-contractor managementCommissioning Managing ResourcesManaging Changes
Completion CertificateContract ClosureAdministrative ClosureHand Over
Project Management Process Groups
Project Management ProcessesMany To Many Relationships Exist Among Processes & Process Groups
Project Management Process GroupsProject Manager Should Carefully Manage Project Boundaries
Process Groups Need To Be Repeated In Each Phase
Buy-in on project feasibility & aims/objectives by all key stake holders
Buy-in on high level cost price and sales prices
Building concept and market positioning should be ready
Land acquisition and partnership deals if any finalized
Project manager should be assigned
Construction project or phase objectives decided
Complete high level identification of all the stakeholder needs
Define the milestones and success criteria
Identify the order of magnitude (high level) budget
Ensure that the project is aligned with the organizations strategic goals
Initiating Process Group
Involves the architectural and engineering design of the entire project.
The main output here is various strategies and baselines for achieving scope, schedule and cost
Supplementary plans like quality management communication management, risk management and procurement management etc should be ready
Unless the project is very small, the plan details will be fairly high level these are refined as the project moves through its various phases or stages. This is called rolling wave planning
Planning Process Group
Refers to the ordering, delivering and expending key project equipment and materials
Construction, the process of physically erecting the project and putting the materials and equipment into place.
Collecting work performance data for quality assurance
To ensure appropriate staff are assigned at right time
Conflict resolution and problem solving among contractors
Managing procurement contracts negotiation & management
The risk and issue management and take corrective and preventative actions
Executing Process Group
Monitoring the construction activities against plans and baselines.
Controlling unauthorised and unplanned changes
Quality control, recommending corrective or preventive action
Communicating the status of the project to all relevant stakeholders
Monitoring and controlling risks
If the project includes procurements then these would need to be administered & controlled
Monitoring And Controlling Process Group
Obtain acceptance by customer to formally close project or phase.
Handover property to owners
Conduct post project review with key stakeholders
Document lesions learned
Archive all relevant project documents
Close all procurement activities and payments to subcontractors
Release project resources
Closing Process Group
A knowledge area basically refers to an area of specialization which includes a set of concepts, key words and activities specific to that particular field of project management.
The 47 project management processes are grouped into 10 knowledge areas.
Knowledge Areas
Project Knowledge Areas
Seven major sources of problems in the project management knowledge areas
1. Schedule
2. Priorities
3. Resources
4. Technical opinions
5. Administrative procedures
6. Cost
7. Personalities
Process Tailoring : Focus On Problem Areas
Knowledge Areas Management Strategy IssuesIntegration Management ManageScope Management TrackTime ManagementCost Management ManageQuality ManagementPeople Management Watch ListCommunication ManagementRisk ManagementProcurement ManagementStakeholder Management Manage
There are main three interdependent constraints for every project; time, cost, and scope. This is also known as Project Management Triangle
Triple Constraints Of Project Management
Manage these or they will manage you!
Trainings by Vidya Bhagwat
04 Integration Management : One View For Project Success
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