Zoom Meeting; Meeting ID: 994 2719 6514 II. IV. · Torres stated that the new board members would have staggered terms; D. Hoagland will serve 4 years, S. Bisceglia 3 years and C

Mission: To promote high-quality school readiness, voluntary pre-kindergarten and after school programs, thus increasing all children’s chances of achieving future educational success and becoming productive members of society. The Coalition seeks to further the physical, social, emotional and intellectual needs of Miami-Dade and Monroe County children with a priority toward the ages before birth through age 5.

BOARD OF DIRECTORS MEETING June 1, 2020; 8:00 a.m.

Zoom Meeting; Meeting ID: 994 2719 6514

I. Welcome & Introductions Adrian Alfonso

A. Roll Call

II. Approval of Minutes Adrian Alfonso

A. Motion to approve the March 2020 Board of Directors Meeting minutes.

III. Chairman’s Report Adrian Alfonso IV. Executive Committee Report Adrian Alfonso

A. Audit Committee

i. OEL Fiscal Monitoring by Watson Rice

B. Governance & Bylaws

i. Sections: 1.1, 5.3, 7.1, 8.1

C. Nominating Committee

i. Francia F. Alexandre

D. Early Head Start Annual Report

E. Resolutions a. Resolution 04062020‐01 ‐ Approval of the Evaluation Committee’s recommendation to award

contracts for RFP#ELCMDM2020‐01 (Quality Materials for Miami‐Dade and Monroe Counties), and authorize the President and CEO to negotiate and execute contracts with the selected vendors.

b. Resolution 04062020‐02 ‐ Approval of the Evaluation Committee’s recommendation to award contracts for RFP#ELCMDM2020‐02 (Curriculum Materials for Miami‐Dade and Monroe Counties), and authorize the President and CEO to negotiate and execute contracts with the selected vendors.

c. Resolution 04062020‐03 ‐ Approval of the Evaluation Committee’s recommendation to award a contract for RFP#ELCMDM2020‐03 (Enterprise Network Support and Hosting Services), and authorize the President and CEO to negotiate and execute a contract with the selected vendor.


d. Resolution 04062020‐04 ‐ Approval of the Evaluation Committee’s recommendation to award a contract for RFP#ELCMDM2020‐04 (Provider Portal Hosting and Dashboard Services), and authorize the President and CEO to negotiate and execute a contract with the selected vendor.

e. Resolution 04062020‐05 ‐ Approval of the Evaluation Committee’s recommendation to award a contract for ITN#ELCMDM2020‐01 (Office Furniture), and authorize the President and CEO to negotiate and execute a contract with the selected vendor.

f. Resolution 04062020‐06 ‐ Approval of the Early Head Start budget and authorize the President and CEO to submit the Early Head Start budget as part of the 2020‐2021 grant application.

g. Resolution 04062020‐07 ‐ Authorize the President and CEO to submit the grant reapplication to the U.S. Department of Health and Human Services for the Early Head Start Grant, in the amount of $10,211,307.00 for the 04HP000226 program Grant.

h. Resolution 04062020‐08 ‐ To authorize the President and CEO to submit a School Readiness Plan Amendment to the Office of Early Learning for approval to increase the rates paid to qualified providers.

i. Resolution 05042020‐01 ‐ Authorize the President and CEO to negotiate and execute the contracts listed within the background section of this resolution, adding all funding sources and shared services as allowed under funder’s guidelines.

j. Resolution 05042020‐02 ‐ Authorize the President and CEO to apply to, negotiate, execute and receive funds from the grantors listed in the background section of this resolution.

k. Resolution 05042020‐03 ‐ Authorize the President and CEO to approve the Initial Budget and approve the allocation and expenditure of funds for fiscal year 2020‐2021.

l. Resolution 05042020‐04 ‐ Authorize the President and CEO to submit supplemental applications and receive the Early Head Start funds for the Cost‐of‐Living Adjustment (COLA) and Quality Improvement (QI), as well as COVID‐19 Impact Supplement under the Coronavirus Aid Relief and Economic Security (C.A.R.E.S.) Act.

V. Finance Committee Meeting Report Bob Eadie

A. Resolution 06012020‐01 ‐ Authorize the President and CEO to submit a School Readiness Plan

Amendment to the Office of Early Learning for approval of new provider payment rates related to the

provider rate increase approved by the Board of Directors.

B. Resolution 06012020‐02 – Approve and authorize the President and CEO to submit the Anti‐Fraud Plan to the Office of Early Learning.

C. Reconciliation Snapshot D. Update on EFS Modernization

E. EHS Credit Card Report

i. March

ii. April (no charges)

F. Slot Utilization

i. Miami Dade County ii. Monroe County


iii. Title V

VI. Provider Services Committee Report Rick Beasley

A. Grace Christian Preparatory

B. Greater Love Primary Learning Center

C. Learning Playhouse Academy

D. Garden of Light Academy

E. Pequenos Exploradores Kidcare

F. Nora Cardona Large Family Childcare Home

G. Choices Children’s Academy

H. Provider Rep. Meeting

VII. CEO Report Evelio Torres

VIII. Public Comments Adrian Alfonso

IX. Adjourn Adrian Alfonso

NameJuly (No

Meeting)Aug. 5

Sept. 3

Meeting was

canceled

Oct. 7

(Annual

Meeting)

Nov. 4

(Executive

Committee)

Dec. 2Jan (no

meeting)

Feb.

Executive

Committee

Meeting

Mar. April

May

(Executive

Committee

Meeting)

June

Absences

Alfonso, Adrian P P TP P TP P 0

Axford, Theresa TP 0

Beasley, Roderick E. P A P P 1

Bruno, Matthew A P P P 1

Carruthers, Heather TP P P TP P 0

Chant, Loreen P P P P 0

Diaz, Marisol P P P P 0

Eadie, Robert P P P P TP P 0

Ferradaz, Gilda P A TP A TP A 3

Haj, James P P P P 0

Kemp, Maurice P A TP P A A 3

Montes, Gladys TP P P P 0

Roig, Jenni P A P P 0

Rodriguez, Abilio P P P P 0

Schaechter, Judy P A P TP 1

Soto, Alexander TP E TP TP 0

Schwartz, Gerald K. P TP TP P P 0

Slavens, Aaron P TP TP P TP 0

Strachan, Iris P TP P A 1

TOTAL PRESENT 0 18 0 12 7 17 0 3 15 0 0 0

TOTAL EXCUSED 0 0 0 1 0 0 0 0 0 0 0 0

TOTAL ABSENT 0 1 0 5 0 1 0 1 3 0 0 0

Legend

P= Present

TP= Telephone

A= Absent

E= ExcusedRep= Representative on behalf of

revised 6.26.17

2019 2020

Board of Directors Meeting March 2, 2020; 10:00 a.m.

Murray Nelson Government Center 102050 Overseas Highway Key Largo, FL 33037

Board Attendees: Adrian Alfonso; Rick Beasley; Matthew Bruno; Heather Carruthers; Loreen Chant; Bob Eadie; Jenni Roig; James Haj; Gladys Montes; Abilio Rodriguez; Judy Schaechter (via conference call); Gerald Schwartz (via conference call); Alex Soto (via conference call); Aaron Slavens (via conference call); Marisol Diaz

Board Absentees: Maurice Kemp; Gilda Ferradaz; Iris Strachan Staff Attendees: Evelio Torres; Miguel Alfonso; Anabel Espinosa;; Jackye Russell; Belkis Torres;

Lisney Badillo; Ileana Vallejo; Angelo Parrino; Sandra Gonzalez; Laurie Dunn; Lisa Sanabria; Fiorella Christie; Michelle Meilan; Alex Sanchez; Erika Erched; Lissandra Curbelo; Jacqueline Olio

General Attendees: Bob de la Fuente (Board Counsel); Deena Hoagland, Sandi Bisceglia, Chuck Mohr

I. Welcome and Introductions Adrian Alfonso

A. Alfonso called the meeting to order and welcomed everyone.

L. Sanabria called roll and a quorum was established with fifteen (15) voting members.

E. Torres introduced the new board members and asked C. Mohr, D. Hoagland and S. Bisceglia to say a few words. H. Carruthers stated that Lisa Taylor was unable to attend this meeting due to a prior engagement. E. Torres stated that the new board members would have staggered terms; D. Hoagland will serve 4 years, S. Bisceglia 3 years and C. Mohr 2 years.

o H. Carruthers moved to approve the new board members. o L. Chant seconded the motion. o Motion passed unanimously.

A. Alfonso stated that all board members are required to participate in Ethics and Fiduciary Responsibility training. At the April board, meeting both of these trainings will be offered. Those members who are unable to attend the April meeting will be offered online or in person training which should be taken within 60 days of the April board meeting.

A. Alfonso stated that nonprofit board directors have three fiduciary responsibilities:

o Duty of care means that board directors must give the same care and concern to their board responsibilities as any prudent and ordinary person would. This means board members should be actively participating in board meetings and on committees. It also means that they should be actively working with other board directors to advance the organization’s mission and goals. They can fulfill their responsibilities by overseeing and monitoring the nonprofit’s activities. Board directors should be able to read and understand financial reports and be willing to question expenditures and examine variances. They are also responsible for strategic planning and achieving the nonprofit’s short‐ and long‐term goals.

o Duty of loyalty means that board directors must place the interests of the organization ahead of their own interests at all times. Duty of loyalty means publicly disclosing any conflicts of interests and not using board service as a means for personal or commercial gain.

o Duty of obedience means that board directors must make sure that the nonprofit is abiding by all applicable laws and regulations and does not engage in illegal or unauthorized activities. The duty of obedience also means that board directors must carry out the organization’s mission in accordance with the purpose they stated in getting qualified as a nonprofit organization.

A. Alfonso congratulated Dr. Judy Schaechter. She was featured in the fall 2019 edition of the University of Miami’s Medicine magazine. A very nice write up included her commitment to speaking up for children and gun safety.

A. Alfonso stated that The House and Senate passed FY2020 government spending bills to fund the government through the remainder of the fiscal year. Included in the legislation is over $1 billion in increased funding for federal early learning and care programs, including a $550 million increase for the Child Care and Development Block Grant (CCDBG) program and a $550 million increase for Head Start & Early Head Start. Miami‐Dade/Monroe will receive a portion of these funds from Florida’s cut, but the exact amount we will receive is not yet known.

A. Alfonso stated that “Celebrate Literacy, Florida!” was the week of January 27, 2020. The ELC participated in a statewide simultaneous reading activity on Wednesday, January 29, 2020, @ 9:00 am. A. Alfonso thanked Dr. Schaechter for participating and reading to children at the Debbie School.

A. Alfonso congratulated Frederick Hicks on receiving the U.S. President’s Volunteer Service Award ‐ Bronze Medal. The award was presented “in recognition and appreciation for commitment to strengthen our nation and communities through volunteer service.”

A. Alfonso congratulated Jenni Roig and the Roig Academy for receiving a VPK Readiness Rate Score of 93.

A. Alfonso stated that there was currently two private‐sector governor appointments vacant. A. Alfonso asked if anyone knew of anyone that would like to apply they may contact Lisa Sanabria.

II. Approval of Minutes Adrian Alfonso

A. Alfonso called for the approval of the meeting minutes from October 2019.

o J. Haj moved to approve the minutes. o A. Rodriguez seconded the motion.

o Motion passed unanimously.

III. Executive Committee Report Adrian Alfonso

A. Alfonso stated that the Executive Committee meet on February 3, reviewed, and approved three

resolution.

o Resolution 02032020‐01 ‐ Authorize the President and CEO to negotiate and execute an amendment to Contract C18‐17 with Ultimate Software Group, Inc. to extend the date of the contract and prorate the total contract amount. Ultimate Software is our payroll company.

o Resolution 02032020‐02 ‐ Authorize the President and CEO to apply for the Single Source grant opportunity from The Children’s Trust to provide scholarships to children whose family is over (income up to 300% of the FPL) and do not qualify for the School Readiness Program. The resolution also authorizes the President and CEO to negotiate the contract, execute, and receive the funds. Fiscal Impact: $5,000,000 for fiscal year 2020‐2021, which is subject to the availability of funding.

o Resolution 02032020‐03‐ Authorize the President and CEO to submit a plan amendment and implement the revised eligibility priorities upon approval of plan amendment by the Office of Early Learning. This amendment will prioritize children who participate in the Early Head Start program to also participate and transition to the School Readiness program, provided the family qualifies.

o Motion to approve resolution in a block vote by R. Beasley. o Motion seconded by H. Carruthers. o Motion unanimously passed.

IV. Finance Committee Report Bob Eadie

B. Eadie stated that the Finance Committee met on February 25th and reviewed, and approved five

resolutions:

Resolution 03022020‐01 ‐ Authorize the President and CEO to release a Request for Qualifications for legal services.

Resolution 03022020‐02 ‐ Authorize the President and CEO to negotiate and execute a contract with The Children’s Forum, vendor approved by the Florida Office of Early Learning, to facilitate and provide Assessment Services using the Classroom Assessment Scoring System (CLASS) for Miami‐Dade and Monroe Counties.

Resolution 03022020‐03 ‐ Ratify the Executive Committee’s approval of Resolution 02032020‐01 to authorize the President and CEO to negotiate and execute an amendment to Contract C18‐17 with Ultimate Software Group, Inc. to extend the date of the contract and prorate the total contract amount.

Resolution 03022020‐04 ‐ Ratify the Executive Committee’s approval of Resolution 02032020‐02 to authorize the President and CEO to apply to the Single Source procurement from The Children’s Trust, once the proposal is approved, authorize the President and CEO to negotiate the contract, execute and receive the funds.

Resolution 03022020‐05 ‐ Ratify the Executive Committee’s approval of Resolution 02032020‐03 to authorize the President and CEO to submit a School Readiness Plan Amendment to the Office of Early Learning, once the plan is approved to implement the revised eligibility priorities as listed in the background section.

o Motion to approve resolution in a block vote by R. Beasley. o Motion seconded by H. Carruthers. o Motion unanimously passed.

B. Eadie stated that the financials are more accurate and that the school readiness budget is reflecting a surplus. E. Torres stated that the following steps were being taken to offset this surplus:

o Invited every family on the wait list to apply for the program. The wait list is zero and anticipate that it will remain at zero at least until the end of the fiscal year.

o Planning a materials fair so providers can select from a wide range of educational and other materials that enhance the learning environment. These materials are provided at no cost to providers.

o Gathering a list of providers who require curriculum materials and are ordering the materials and coordinating the corresponding training.

o Discussed a provider rate increase with Office of Early Learning (OEL)

B. Eadie stated that a sixth resolution was added after the committee met:

o Resolution 03022020‐07 Authorize the President and CEO to submit a request to the Office of Early Learning for approval to increase the rates of qualified providers, and once approved, to amend the School Readiness plan as explained in the background section of this resolution. o Motion to approve resolution by H. Carruthers. o Motion seconded by R. Beasley. o Motion unanimously passed.

L. Badillo stated that OEL a grant agreement in reference to our reconciliation process. After the 60 providers that have already been reconciled and those that were underpaid, then they would take a 50% random sample of the remaining providers. R. Beasley stated that out of those not selected would they forgive the audit findings when they see the providers was overpaid. E. Torres responded that auditors are not going to consider those. A. Alfonso stated that the ELC should not agree to and should reconcile a 100% or none at all. L. Badillo stated that it would be difficult to explain this reconciliation process to providers. S. Bisceglia asked if this could have a backlash legally. B. de la Fuente stated that this was the first time he sees this document but he did agree with that statement. J. Roig stated that as a provider, she is concerned as to why do some get to keep the money and others have to return it. E. Torres stated that then the decision would be to reconcile a 100%. C. Mohr stated that it is a concern that some providers may go out of business. S. Bisceglia asked if payments could spread out through years instead of months. E. responded that he did not think it would be possible. A. Alfonso motioned to not signing the grant agreement until further guidance from counsel, but executive committee can meet if a decision needed to be made before the April meeting.

o Motion to not sign the grant agreement by H. Carruthers. o Motion seconded by A. Rodriguez. o Motion unanimously passed.

The EHS credit card report is in your packet for you to review. V. Thrive by Five Rachel Spector

VI. CEO Report Evelio Torres

https://www.elcmdm.org/Content/Uploads/elcmdm.org/files/Meeting%20Packages/CEO%20Report%20032020%20final.pdf VII. Public Comments Adrian Alfonso

VIII. Adjourn Adrian Alfonso

The Florida Office of Early Learning is an equal opportunity employer/program. The Florida Office of Early Learning will provide auxiliary aids and services upon request to individuals with disabilities. All voice telephone numbers on this document may be reached

by persons using TTY/TDD equipment via the Florida Relay Service at 711.

Independent Accountants’ Report on Financial Compliance Advisory Services

Early Learning Coalition of Miami – Dade and Monroe Counties, Inc. (ELC 31)

2019-20 Financial Monitoring Report Period Reviewed: December 1, 2018 – October 31, 2019

Independent Accountants’ Report on Financial Compliance Advisory Services

Early Learning Coalition of Miami - Dade and Monroe Counties, Inc. (ELC 31)

2019-20 Financial Monitoring Report Period Reviewed: December 1, 2018 – October 31, 2019

Contents Consulting Report ..........................................................................................................................1 I. Executive Summary ............................................................................................................... 3 1.0 Findings ................................................................................................................................ 3 2.0 Observations ......................................................................................................................... 5

II. Schedule of Findings .............................................................................................................. 6 1.0 Preventive/corrective action plan (PCAP) implementation ................................................. 6 2.0 Financial management systems ............................................................................................ 6 3.0 Internal control environment ................................................................................................ 6 4.0 Cash management ................................................................................................................. 7 5.0 OEL’s statewide information system reporting and reconciliation – N/A for 2019-20 ....... 7 6.0 Prepaid program items .......................................................................................................... 7 7.0 Cost allocation and disbursement testing ............................................................................. 7 8.0 Travel .................................................................................................................................... 8 9.0 Purchasing ............................................................................................................................ 8 10.0 Contracting ........................................................................................................................... 8 11.0 Subrecipient monitoring ....................................................................................................... 8

III. Schedule of Observations ...................................................................................................... 9 1.0 Observations from 2019-20 onsite visit ............................................................................... 9 2.0 Items for OEL follow-up ...................................................................................................... 9

Page -1-

January 17, 2020 State of Florida Office of Early Learning Tallahassee, Florida We have performed specific financial compliance consulting services as described in the Florida Office of Early Learning’s 2019-20 Onsite Financial Monitoring Tool for the Early Learning Coalition of Miami-Dade and Monroe Counties, Inc. (ELC 31 or the entity). These services were contracted by the Office of Early Learning (OEL) to comply with its oversight and monitoring responsibilities as outlined in applicable federal regulations and state statutes.

45 Code of Federal Regulations (CFR) § 75.342(a), USDHHS, Monitoring and reporting program performance;

2 CFR § 200.328(a), Monitoring and reporting program performance; 2 CFR § 200.331(d), Requirements for pass-through entities; and Chapter 1002.82(2)(r), Florida Statutes (F.S.), OEL; powers and duties.

These advisory services were conducted in accordance with the attestation standards established by the American Institute of Certified Public Accountants. OEL is solely responsible for the sufficiency of the procedures performed. Consequently, we make no representation regarding the sufficiency of the procedures performed, either for the purpose for which this report has been requested or for any other purpose. On January 13, 2020 through January 17, 2020, we visited the Early Learning Coalition of Miami – Dade and Monroe Counties, Inc. (ELC 31) and performed financial compliance consulting services as summarized in OEL’s 2019-20 Onsite Financial Monitoring Tool for the period December 1, 2018 through October 31, 2019. Detailed descriptions of the procedures performed and our related findings begin on page 6 of this report. We have also used this report to identify items that require follow-up by OEL staff. These items are not findings or observations, but represent items, which OEL should review to perform the necessary follow-up activities it deems appropriate. A list of any such items is included in The Schedule of Observations - Items for OEL follow-up section of this report. These consulting procedures were not designed to express an opinion on the business, operational, and internal control risks associated with the ELC’s compliance with the previously described financial management standards as outlined in applicable Office of Management and Budget Uniform Grant Guidance, Code of Federal Regulations, or other state and federal requirements. Accordingly, we do not express such an opinion. Additionally, because of inherent limitations of internal control systems, the procedures performed should not be relied upon to prevent or detect errors or fraud associated with grant related revenues or expenditures. Had we performed additional procedures; other matters might have come to our attention that would have been reported to OEL.

Page -2-

This report is intended solely for the information and use of OEL and OEL’s management, and is not intended to be and should not be used by anyone other than these specified parties.

Thomas Howell Ferguson P.A. Tallahassee, Florida


2019-20 Financial Monitoring Report

Period Reviewed: December 1, 2018 – October 31, 2019

Executive Summary

Page -3-

I. Executive Summary

1.0 Findings

We performed financial monitoring procedures based on the testing procedures included in OEL’s 2019-20 Onsite Financial Monitoring Tool, which is available on OEL’s SharePoint Coalition Zone. Please contact your SharePoint manager for access to the tools via your local SharePoint website. Our procedures were performed using firm and professional standards. A summary of the testing categories, or Objectives, used during this engagement and the related monitoring results are summarized here.

Early Learning Coalition of Miami – Dade and Monroe Counties, Inc. (ELC 31) 2019-20 Monitoring Results

Objectives (1)

Prior Period Findings(2)

Current Period

Findings 1.0 – Preventive /corrective action plan (PCAP)

Implementation - -

2.0 – Financial management systems - - 3.0 – Internal control environment - - 4.0 – Cash management - - 5.0 – OEL’s statewide information system1 N/A N/A 6.0 – Prepaid program items - - 7.0 – Cost allocation and disbursement testing - - 8.0 – Travel - - 9.0 – Purchasing - - 10.0 – Contracting - - 11.0 – Subrecipient monitoring - - TOTAL - -

(1) Objective 5.0 – For 2019-20, testing of this objective is not included in the scoped onsite financial

monitoring tasks. This objective shown for disclosure purposes only. (2) Please refer to the entity’s 2017-18 fiscal monitoring report for detailed disclosures of any noted prior

period findings.




Executive Summary

Page -4-

Included in the table below is a summary of the results from our review of prior period findings. New findings may occur in the current period if prior period findings, which should have been corrected, remain unresolved.

Early Learning Coalition of Miami – Dade and Monroe Counties, Inc. (ELC 31) Status of Prior Period Findings

Finding Resolved Partially Resolved

Unresolved New Finding

No Prior Period Findings These financial monitoring procedures apply to both the School Readiness (SR) and Voluntary Prekindergarten (VPK) programs. Since Chapter 1002, F.S. does not provide specific financial monitoring steps for the federally-funded School Readiness program or the state-funded VPK program, the minimum federal standards have been applied to both programs. The attached Schedule of Findings contains detailed information about current period and prior period findings. If the entity has current period findings it must submit a preventive/corrective action plan (PCAP) response to OEL within 30 days of receiving this report. Please contact OEL staff with any questions about the PCAP process.




Executive Summary

Page -5-

2.0 Observations Other matters or circumstances may have been noted by us as we completed the indicated monitoring tasks. Detailed information about these observations is provided in The Schedule of Observations and is summarized here. Observations from 2019-20 onsite visit The monitoring team noted no observations in the current period. Items for OEL follow-up

Help resolve FY2018-19 Enhanced Filed Modernization (EFS Mod) issues Provide ELCs technical assistance on federal/state grant program time-reporting rules

This monitoring report is intended solely for the information and use of OEL and OEL’s management, and is not intended to be and should not be used by anyone other than these specified parties.




Schedule of Findings

Page -6-

II. Schedule of Findings We performed financial monitoring procedures based on the Testing Procedures included in OEL’s SharePoint Coalition Zone. Please contact your SharePoint manager for access to the tools via your local SharePoint website. The monitoring procedures performed included tests of details of transactions, file inspections and interviews with the entity’s personnel (1) to determine the status of recommendations from the prior period monitoring visit(s) and (2) to adequately support the current period findings and recommendations. Detailed information for these items is disclosed in the following sections of this report. 1.0 – Preventive/corrective action plan (PCAP) implementation The current period monitoring procedures were performed to determine if the entity implemented the required preventive and corrective actions as described in the accepted PCAP from the most recently closed grant program year.

No findings noted in the current period. 2.0 – Financial management systems The current period monitoring procedures were performed to gain an understanding of the entity’s financial and operational environments through review of policies and procedures, observation of processes, document inspection and interviews of entity personnel.

No findings noted in the current period.

3.0 – Internal control environment The current period monitoring procedures were performed to gain an understanding of the entity’s internal control environment through testing of key internal controls and observation of entity operations to ensure compliance with Federal laws, regulations and grant program compliance requirements.






Page -7-

4.0 – Cash management

The current period monitoring procedures were performed to determine if sampled documentation demonstrated appropriate and sufficient cash management procedures are in place and being followed. The processes examined include cash management procedures related to sources of other non-grant revenues.


5.0 – OEL’s statewide information system reporting and reconciliation – N/A for 2019-20 6.0 – Prepaid program items The current period monitoring procedures were performed to identify any prepaid program activity for this entity. If such activity was found, monitoring procedures were applied to determine if all prepaid program items were appropriately safeguarded, managed, tracked and reported.

Based on results obtained from inquiries made to and an inspection of data items provided by entity personnel, the monitors noted no current year prepaid program item activity.

7.0 – Cost allocation and disbursement testing

The current period monitoring procedures were performed to determine if sampled disbursements were appropriately incurred and posted within the entity’s financial records. Sampled items were tested to ensure the activity: is allowable, has appropriate approval (including pre-approval from OEL if needed), and meets the period of availability requirements for the grant monies used to fund disbursements. Sampled items are also tested to verify appropriate allocation in accordance with applicable cost principles, grant program compliance requirements and guidance issued by OEL.






Page -8-

8.0 – Travel

The current period monitoring procedures were performed to determine if the entity’s sampled travel-related expenditures are paid in accordance with applicable federal/state laws and rules, and entity-established policies.


9.0 – Purchasing

The current period monitoring procedures were performed to determine if the sampled procurement transactions comply with the appropriate federal or state procurement laws, as well as the entity’s procurement policies.


10.0 – Contracting

The current period monitoring procedures were performed to determine if the sampled contract transactions demonstrate the entity’s contracting processes comply with federal and state requirements, as well as the entity’s own contracting policies.


11.0 – Subrecipient monitoring

The current period monitoring procedures were performed to identify any subrecipient activity for this entity. If such activity was found, monitoring procedures were applied to determine if the entity’s disclosure requirements and subrecipient monitoring activities comply with federal grant program requirements, state laws and the entity’s own policies and procedures.





Schedule of Observations

Page -9-

III. Schedule of Observations

1.0 Observations from 2019-20 onsite visit The monitoring team noted no observations in the current period. 2.0 Items for OEL follow-up Item #1 – Help resolve FY2018-19 Enhanced Field Modernization (EFS Mod) issues Single Statewide Information System (SSIS) The Office of Early Learning (OEL) has experienced difficulties in the implementation and functionality of its client and data management system, specifically data migration and the Voluntary Prekindergarten (VPK) and School Readiness attendance modules. The absence of EFS Mod system functionality for all twelve months of FY2018-19 prevented the Early Learning Coalitions (ELCs) and Redlands Christian Migrant Association (RCMA) from complying with monthly reconciliation requirements as instructed in OEL’s grant agreements. The impact on the Early Learning Coalitions (ELCs) and Redlands Christian Migrant Association (RCMA) is limited to the overpayment and/or underpayments of child care providers (providers) and EFS Mod-related issues did not impact the scope of OEL’s on-site financial monitoring processes or the related fiscal operations for the ELCs or RCMA. OEL communicated these issues to the ELCs, RCMA and to firms providing professional accounting and auditing services for the 2018-19 fiscal year audits. OEL also implemented procedures to reconcile provider payments, with an emphasis on provider underpayments during the 2018-19 fiscal year, and the development of procedures and tools to assist ELCs and RCMA with repayment plans for provider overpayments. In addition, OEL is seeking approval from the School Readiness program granting agency, the U.S. Department of Health and Human Services, for a waiver of provider overpayments under a proposed small dollar threshold. OEL will continue to provide support and assistance to the ELCs and RCMA for the 2018-19 fiscal year audit cycle and work to minimize any disruptions to the 2019-20 program services or operations.

Item #2 - Provide technical assistance on federal/state grant program time-reporting rules

During FY2019-20 onsite testing we noted ELC policies and internal controls that may require further analysis. Issues related to time-reporting and accrued leave processes have been identified at multiple ELCs. We noted no instances of impaired ELC operations related to these




Schedule of Observations

Page -10-

issues at this ELC. However, we recommend OEL coordinate with the ELC to review federal/state grant program accrued leave processes and time reporting rules. Potential policy revisions and/or staff training assistance may also be provided as needed on related time reporting topics.

MIAMI:578765.1 Amended October 2019

AMENDED AND RESTATED BYLAWS OF

EARLY LEARNING COALITION OF MIAMI-DADE/MONROE, INC.

(A FLORIDA NOT-FOR-PROFIT CORPORATION)

Amended October 2019

TABLE OF CONTENTS

Page

MIAMI:578765.1 -i-

ARTICLE I. OFFICES ........................................................................................................ 1

Section 1.1 Registered Office ................................................................................ 1 Section 1.2 Other Offices ...................................................................................... 1

ARTICLE II. VISION .......................................................................................................... 1

ARTICLE III. MISSION ....................................................................................................... 1

ARTICLE IV. PURPOSE ...................................................................................................... 1

ARTICLE V. BOARD OF DIRECTORS ............................................................................. 2

Section 5.1 Required Members .............................................................................. 2 Section 5.2 Intentionally Omitted .......................................................................... 3 Section 5.3 Optional Members .............................................................................. 3 Section 5.4 Private-Sector Business Members ....................................................... 4 Section 5.5 Ex-Officio Members ........................................................................... 5 Section 5.6 Substantial Financial Interest .............................................................. 6 Section 5.7 Terms of Office ................................................................................... 8 Section 5.8 Membership Rotation for Miami-Dade and Monroe ........................... 8 Section 5.9 Powers ................................................................................................ 8 Section 5.10 Voting Rights ...................................................................................... 8 Section 5.11 Resignations from the Coalition .......................................................... 9 Section 5.12 Vacancies ............................................................................................ 9 Section 5.13 Conflict of Interest .............................................................................. 9 Section 5.14 Membership in Coalition Plan ............................................................ 9

ARTICLE VI. OFFICERS ................................................................................................... 10

Section 6.1 Officers ............................................................................................. 10 Section 6.2 Election and Terms of Office ............................................................ 10 Section 6.3 Chair ................................................................................................. 10 Section 6.4 Vice Chair ......................................................................................... 11 Section 6.5 President/CEO .................................................................................. 11 Section 6.6 Secretary ........................................................................................... 11 Section 6.7 Treasurer ........................................................................................... 11

ARTICLE VII. MEETINGS .................................................................................................. 11

Section 7.1 Meetings Per Fiscal Year .................................................................. 11 Section 7.2 Notices of Meetings .......................................................................... 11 Section 7.3 Special Meetings ............................................................................... 11 Section 7.4 Quorum for Meetings of the Board of Directors ............................... 12 Section 7.5 Quorum for Meetings of the Standing Committees,

Subcommittees and Special Committees ........................................... 12 Section 7.6 Attendance by Communications Technology .................................... 12 Section 7.7 Meeting Attendance .......................................................................... 12 Section 7.8 Annual Meeting ................................................................................ 13

TABLE OF CONTENTS (continued)

Page

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ARTICLE VIII. STANDING COMMITTEES ....................................................................... 13

Section 8.1 Executive Committee ........................................................................ 13 Section 8.2 Nominating Committee ..................................................................... 13 Section 8.3 Finance Committee ........................................................................... 13 Section 8.4 Program Policy and Strategy Committee .......................................... 16 Section 8.5 Providers' Service Committee ........................................................... 16 Section 8.6 Governance and Bylaws Committee ................................................. 17 Section 8.7 Number of Committee Members; Vacancies .................................... 17 Section 8.8 Committee Meeting Attendance ....................................................... 18

ARTICLE IX. OTHER SPECIAL COMMITTEES ............................................................. 18

Section 9.1 Other Standing Committees, Subcommittees and Special Committees ....................................................................................... 18

Section 9.2 Procurement Evaluation Committees ................................................ 18 Section 9.3 Audit Committee .............................................................................. 19

ARTICLE X. LIABILITY .................................................................................................. 20

ARTICLE XI. REVISION/REPEAL OF BYLAWS ............................................................ 20

ARTICLE XII. RULES OF ORDER ..................................................................................... 21

ARTICLE XIII. CODE OF ETHICS ...................................................................................... 21

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AMENDED AND RESTATED BYLAWS

OF EARLY LEARNING COALITION OF MIAMI-DADE/MONROE, INC.

(A FLORIDA NOT-FOR-PROFIT CORPORATION)

ARTICLE I.

OFFICES

Section 1.1 Registered Office. The registered office of Early Learning Coalition of Miami-Dade/Monroe, Inc., a Florida not-for-profit corporation (the "Coalition" or "Corporation"), shall be 2555 Ponce de Leon Boulevard, 2nd5th Floor, Coral Gables, Florida 33134.

Section 1.2 Other Offices. The Coalition may also have offices at such other places, either within or without the State of Florida, as the Board of Directors of the Corporation (the "Board of Directors") may from time to time determine or as the business of the Corporation may require.

ARTICLE II. VISION

To ensure a comprehensive and integrated system providing for all families and their children beginning before birth to five years the affordable opportunity to enter school ready to learn and succeed in life.

ARTICLE III. MISSION

To promote high-quality school readiness and voluntary pre-kindergarten programs and after school programs, thus increasing all children's chances of achieving future educational success and becoming productive members of society. The Coalition seeks to further the physical, social, emotional and intellectual needs of Miami-Dade and Monroe County children with a priority toward the ages before birth through age 5.

ARTICLE IV. PURPOSE

To implement the provisions set forth in the School Readiness Program Florida Statute Chapter 1002, Part VI , as amended from time to time , and the Voluntary Pre-kindergarten Education Program, Florida Statute Chapter 1002, Part V, as amended from time to time. Except as provided by law, the Coalition may not impose requirements on a child care or early childhood education provider that does not deliver services under the school readiness programs or receive state, federal, required maintenance of effort, or matching funds under Florida Statute Chapter 1002, Part VI.

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ARTICLE V. BOARD OF DIRECTORS

The Coalition shall be composed of not less than 15 and not more than 30 directors (each, a "Member" and collectively, the "Members"). As a multi-county coalition, the Coalition must include representation from each county. There shall always be a minimum of five (5) Members from Monroe County. No person who is from the private sector may serve as a Member if either such person or such person's relatives (as defined in § 112.3143 of the Florida Statutes) has a substantial financial interest in the design or delivery of the Voluntary Pre-Kindergarten Education Program created under part V of Chapter 1002 of the Florida Statutes or the Coalition's school readiness programs, except as provided by Section 5.3.4 herein.

Section 5.1 Required Members. The required Members mandated under part VI of Chapter 1002 of the Florida Statutes are as follows and shall be voting members:

(a) A Chair appointed by the Governor, who must meet the same qualifications as private sector business members under Section 5.4.

(b) Two private-sector business Members appointed by the Governor; provided, that such Members meet the qualifications applicable to private-sector business Members pursuant to Section 5.4 hereof.

(c) A Department of Children and Families Services ("DCF") regional administrator or permanent designee authorized to make decisions on behalf of DCF.

(d) A district superintendent of schools or permanent designee authorized to make decisions on behalf of the district. This position shall be a rotating position between Miami-Dade and Monroe County.

(e) An executive director of the Regional Workforce Development Board or permanent designee.

(f) A director of a local county Health Department or designee. This position shall be a rotating position between Miami-Dade and Monroe County.

(g) A children’s services council or juvenile welfare board chair or executive director, if applicable.

(h) An agency head of a local licensing agency as defined in s. 402.302, F.S., where applicable.

(i) The president of a Florida College System institution or permanent designee. This position shall be a rotating position between Miami-Dade and Monroe County.

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(j) An appointee selected by a local county Board of County Commissioners or the governing board of a municipality. This position shall be a rotating position between Miami-Dade and Monroe County.

(k) A central agency administrator, where applicable.

(l) A Head Start director. This position shall be a rotating position between Miami-Dade and Monroe County.

(m) A representative of private for-profit child care providers, including private for-profit family day care homes. This Member must regularly provide reports to the Board regarding the needs of its constituency.

(n) A representative of faith-based child care providers. This Member must regularly provide reports to the Board regarding the needs of its constituency.

(o) A representative of programs for children with disabilities under the federal Individuals with Disabilities Education Act. This Member must regularly provide reports to the Board regarding the needs of its constituency.

The Required Members serve continuously while they are in their positions. A Member who no longer represents the organization or group described shall notify the Chair in writing and that seat shall remain vacant until the organization or group he or she represents identifies a new representative to serve as a Member. The Coalition also shall appoint additional Members from a list of nominees submitted to the Coalition by a Chamber of Commerce or economic development council within the geographic region served by the Coalition. Including the Members appointed by the Governor, more than one-third of the Members must be private-sector business Members, two of the private-sector business Members must be from Monroe County (collectively, the "Appointed Members"). The Appointed Members, except those appointed by the Governor, shall serve staggered terms as provided in Section 5.7. Vacancies shall be filled as provided in Section 5.12. Each Member shall hold office for the term to which he or she is appointed and until a successor has been appointed and qualified, or until resignation, removal from office or death.

Section 5.2 [INTENTIONALLY OMITTED]

Section 5.3 OptionalCommunity at Large Members. The Coalition may appoint up to twoone Community at Large Member optional Members from each county served by the Coalition (the "Community at Large Optional Members"), subject to the standards and criteria as established by Florida's Office of Early Learning. OptionalCommunity at Large members shall be designated voting members.

5.3.1 Each optional Ccommunity at Large member must reside in, or must represent a legal entity located in, Miami-Dade or Monroe County.

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5.3.2 Except as provided in 5.3.4 below, an optionalCcommunity at Llarge member and the member's relatives must not have a substantial financial interest as defined in Section 5.6 below in the design or delivery of the VPK Program or the Coalition's School Readiness Program.

5.3.3 The appointment of an optionalCcommunity at Llarge member must not duplicate the representation of an organization or of a required, conditional or private sector membership position listed in Sections 5.1, 5.2 or 5.4.

5.3.4 The Coalition may appoint as an Coptionalcommunity at Llarge member, a representative of a nonprofit child care provider. Notwithstanding 5.3.2 above, an optionalCcommunity at Llarge member appointed under this paragraph may have a substantial financial interest in the design or delivery of the VPK Program or the coalition's School Readiness Program.

5.3.5 5.3.5 The Coalition is encouraged to appoint as one of its Ccommunity at Llarge optional members a parent of a child enrolled in the VPK Program or the coalition's School Readiness Program. The parent must meet the requirements of 5.3.1, 5.3.2 and 5.3.3 above. Early Head Start Policy Council Members shall be given priority over other applicants for this position.

Section 5.4 Private-Sector Business Members. The Coalition shall appoint private-sector business Members who meet criteria as established by the Florida Statutes, Florida’s Office of Early Learning, these Bylaws and the Coalition. Including the chair and two Coalition members appointed by the Governor, and based on the number of seated board members, private sector business members must comprise more than one-third of the Coalition's seated board membership. Vacant member positions are not included in the total board membership calculation. In order to meet this requirement, the Coalition must appoint additional members who meet the criteria for appointment as a private sector business member. Each private-sector business Member must reside in Florida and be an employee, manager or owner of a business entity which operates in the Coalition's area of responsibility. A physician operating in the Coalition’s area of responsibility may qualify as a private-sector business Member. A private-sector business Member must meet the following requirements:

5.4.1 An owner having at least a 10 percent ownership interest in the business entity;

5.4.2 The chief executive or operating officer of the business entity;

5.4.3 A business executive or employee of the business entity who is at the management level or higher with optimum policymaking or hiring authority for the business entity; or

5.4.4 An individual who previously met one of the criteria in 5.4.1, 5.4.2, and 5.4.3, but who is retired from the business entity.

Formatted: Legal3_L3, Indent: Left: 0", First line: 0"

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5.4.5 The following individuals MAY NOT be appointed as private-sector business members:

(i) An employee of the early learning coalition or of the fiscal agent, service provider, central agency, contractor or subcontractor of the coalition.

(ii) An employee, manager or owner of a school readiness provider, private pre-kindergarten provider, public school or school district.

(iii) An employee, manager or owner of a child care facility, family day care home, large family child care home, nonpublic school, or faith-based child care provider.

(iv) An employee or manager of a state university, community college or other public educational institution.

(v) An employee of the Federal Government or state government of a state, county or municipal government or of a public agency.

(vi) A not-for-profit corporation or non-profit cooperative association unless such corporation/association is among the largest twenty-five percent of employers, ranked by number of employees, in Miami-Dade or Monroe County.

(vii) An individual who has a substantial financial interest in the design or delivery of the VPK Program or an early learning coalition's School Readiness Program.

As used in these Bylaws, the term "business entity" means any form of corporation, partnership, association, cooperative, joint venture, business trust, or sole proprietorship that conducts business in this state. The term does not include a corporation not for profit organized under Chapter 617, Florida Statutes, or a nonprofit cooperative association organized under Chapter 621, Florida Statutes, unless the corporation or association is among the largest 25 percent of employers, ranked by number of employees, in Miami-Dade County or in Monroe County. The term does not include a private school corporation organized under Chapter 623, Florida Statutes.

The Coalition shall observe criteria and standards for the appointment of members as may be established and amended from time to time by Florida’s Office of Early Learning. Pursuant to, part VI of Chapter 1002 of the Florida Statutes, the Coalition shall submit its membership to the Office of Early Learning for final approval through the plan-approval process.

Section 5.5 Ex-Officio Members. The Coalition may have "ex-officio" members or multiple nonvoting members with only one voting member seated per ex-officio member position.

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Ex-Officio" means a board member whose position on the board is by virtue of the office or position he or she holds. Only designated rotating members as set forth in Section 5.1 may be Ex-Officio members. The member rotating in to the position shall serve as the voting member for that position.

Section 5.6 Substantial Financial Interest. No Member or Member's relative or business entity shall have a substantial financial interest in the design or delivery of the Voluntary Pre-kindergarten Program or a coalition's school readiness program. As used in this paragraph, the term "relative" has the meaning ascribed in Florida Statutes § 112.3143, namely father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, or daughter-in-law. A Coalition Member, relative or business entity has a substantial financial interest in the Voluntary Pre-kindergarten Program or an early learning coalition's school readiness program, if

5.6.1 The Member, relative, or business entity, has direct or indirect ownership of more than 5 percent of the total assets or capital stock, cumulatively, of one or more of the proscribed sources listed in 5.6.2 below; or

During the prior two years, more than 5 percent of the Member's, Member's relatives or Member's business entity's gross income was derived, cumulatively, from one or more of the proscribed sources listed in 5.6.2 below.

5.6.2 Proscribed sources: The following proscribed sources shall be used to determine whether the Member, Member's relative, or Member's business entity has a substantial financial interest in the Voluntary Pre-kindergarten Program or an early learning coalition's school readiness program under 5.6.1 above:

(i) Florida’s Office of Early Learning, the Department of Education, the Department of Children and Families, or the contractor or subcontractor of any of these agencies.

(ii) An early learning coalition, former school readiness coalition, or a coalition's or former coalition's fiscal agent, service provider, contractor or subcontractor.

(iii) A school district or public school’s preschool program for children from birth until eligibility for admission to kindergarten in a public school under section 1003.21(1)(a)2., F.S., if the Coalition board member’s or Coalition board member’s relative’s income was derived from employment in an elected or appointed position in the school district or public school which is responsible for:

1. Financial decisions affecting the preschool program, including development of the program’s budget or disbursement of funds for the program;

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2. Recommendation or adoption of rules, regulations, or policies relating to the operation of any aspect of the preschool program;

3. VPK or School Readiness program instruction, curriculum development, or service delivery; or

4. Management of the preschool program’s operations or personnel, or for personnel carrying out the responsibilities described in 5.6.2(iii)1-4 above

(iv) A child care facility licensed under Florida Statutes § 402.305, a family child care home licensed or registered under Florida Statutes § 402.313, a large family child care home licensed under Florida Statutes § 402.3131, a nonpublic school exempt from licensure under Florida Statutes § 402.3025(2), or a faith-based child care provider exempt from licensure under Florida Statutes, § 402.316.

(v) A public or private pre-kindergarten provider delivering the Voluntary Pre-kindergarten program.

(vi) A public or private school readiness provider delivering an early learning coalition's school readiness program.

(vii) A national child care accrediting organization providing accreditation to Florida-based child care providers, public schools or private schools;

(viii) A Department of Children and Families approved Gold Seal child care accrediting organization;

(ix) An accrediting association that is a member of any of the organizations listed in (vii) or (viii) above;

(x) A vendor of educational materials or supplies, including, but not limited to, books, curricula, or equipment; and

(xi) An organization of which the membership is composed of 10 percent or more of individuals or business entities listed in (i)-(viii).

The Coalition shall observe criteria, standards and policies for determining whether a Member, relative or business entity has a substantial financial interest in the design or delivery of the Voluntary Pre-kindergarten Program or a coalition's school readiness program, as may be established and amended from time to time by Florida’s Office of Early Learning.

Section 5.7 Terms of Office. Terms of office for all Members shall be staggered. Initially, the Members shall serve two-, three- or four-year terms as determined by the Chair.

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Subsequently, all terms will be four years; thus, there will always be three classes of approximately equal size, with the term of each class ending in consecutive years. No person may serve as a Member for more than eight years consecutively. But any such person can be nominated to serve additional terms after a one-year break in service.

Section 5.8 Membership Rotation for Miami-Dade and Monroe. After a designated rotating member as set forth in Section 5.1 from one county has served a maximum of two consecutive terms, the Coalition shall offer the rotation of the membership position to the other county served by the Coalition. If the other county accepts the rotating position, the currently serving board member shall become an ex officio member, provided that they will not exceed the two term, eight-year limit. If the other county served by the Coalition declines the position, the position shall remain with the original county for one additional term. At the conclusion of the additional term, the offer of rotation shall be made once again to the other county served by the Coalition.

Section 5.9 Powers. All corporate powers shall be exercised by or under the authority of the Board of Directors of the Coalition as follows:

5.9.1 The business and affairs of the Coalition shall be managed under the oversight and direction of the Board of Directors;

5.9.2 The governance of the Early Head Start Program (“EHS”) shall be managed under the oversight and direction of the Board of Directors of the Coalition; and

5.9.3 The Board of Directors may delegate any of the powers, authority and duties described in this Section 5.9, or discharge any such powers, authority and duties through these Bylaws, through resolutions or other official action.

Section 5.10 Voting Rights. Except for those Ex-Officio Members under Section 5.5, each Member shall have one vote for the conduct of Coalition business. Members must be physically present or attend by any method of telecommunications in order to vote and participate in meetings of the Board of Directors. Members may participate in a meeting by means of telephone conference, video conference or similar communications equipment as set forth in Section 7.6 of these Bylaws. A voting Member may send a representative to any meeting of the Coalition, but such representative cannot vote, nor shall the presence of such representative be considered for purposes of establishing a quorum. When a district administrator for the Department of Children and Family Services appoints a designee to the ELC, the designee is the voting member of the ELC, and any individual attending in the designee’s place, including the district administrator, does not have voting privileges.

5.10.1 [INTENTIONALLY OMITTED]

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5.10.2 Each voting member, for the purposes of section 112.3143(3)(a), F.S., is considered a local public officer and must disclose, in accordance with the provisions of section 112.3143(3)(a), F.S., the nature and extent of any conflict of interest and abstain from voting or participating when a conflict of interest exists. Furthermore, no voting member shall participate in the selection, award and administration of a contract if a real or apparent conflict of interest would be involved (45 C.F.R. s. 74.42).

Section 5.11 Resignations from the Coalition. To resign, a Member shall give a written

statement of resignation to the Chair, except for the Chair who shall give a written statement of resignation to the Vice Chair, the President of the Coalition and the Governor of the State of Florida. All resignations shall take effect at the time specified in the written statement.

Section 5.12 Vacancies. The Board of Directors may appoint Members to fill existing vacancies on the board or to fill a vacancy that arises due to resignation, removal, death or expiration of a Member's first or second term. The Nominating Committee shall advertise the vacancies to be filled for appointed positions . It may be advertised utilizing print or electronic media available to the general public in the Coalition’s service delivery area until the vacancy is filled. The advertisement may be made to the chambers of commerce, council of chambers and economic development boards (except those Member positions filled by appointment of the Governor) within the geographic region served by the Coalition, and the Nominating Committee shall compile a ballot listing all such applications and nominees as may be identified by the chambers of commerce, council of chambers or economic development boards. The Nominating Committee shall request that recommendations be provided from peer groups of private child care providers, faith based child care providers, and representatives from programs for children with disabilities within 45 calendar days of its meeting to fill vacancies for a private child care provider, a faith based child care provider, and/or a representative from programs for children with disabilities. The Nominating Committee shall use its best efforts to select persons to nominate from such lists of recommended provider(s), but the Nominating Committee is not bound by such lists and may accept or reject said nominations. The Nominating Committee will recommend appropriate nominees to the Board who shall then vote to approve to fill vacancies. Should a vacancy occur prior to the completion of a term, the Member elected to fill such vacancy shall serve until the end of the term that is being filled.

Section 5.13 Conflict of Interest. No Member may participate or vote upon any measure which would inure to such Member's special private gain or loss (including a Member's relatives, as defined in Florida Statutes § 112.3143) or that of the principal whom such Member represents. All Members shall make known through verbal or written communication to the Coalition Members and the Chair all possible or apparent conflicts and refrain from voting and/or participating in actions to be taken on an item on which such Member has a conflict of interest.

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Section 5.14 Membership in Coalition Plan. The Coalition must submit its board membership to Florida’s Office of Early Learning (“Agency”) through the plan approval process, pursuant to Section 411.01(5)(d)4., F.S. If changes are made to the membership roster, the Coalition must submit an amended membership roster to the Agency through the plan amendment process within sixty (60) days of board approval.

ARTICLE VI. OFFICERS

Each voting Member shall be eligible for appointment to any of the Coalition's appointed offices. Non-voting Members shall be eligible for appointment to the Coalition's appointed offices, except as specifically prohibited in these Bylaws, by Florida’s Office of Early Learning or by Florida law.

The Chair shall determine the eligibility of candidates for office and shall consider candidates for filling any vacancies. Any person so considered shall have given prior, written consent to consideration and appointment as an Officer to the President/CEO of the Coalition. The first slate of officers shall be appointed after all Members of the Coalition are seated. The Chair’s selection of officers must be ratified by a majority vote of the Board.

Each appointed Officer shall take office immediately following installation at an annual meeting. Each appointed Officer shall hold office for the term to which appointed and until a successor has been appointed and qualified or until an earlier resignation, removal from office or death.

If an office is vacated prior to the completion of the term, an officer may be appointed by the Chair and ratified by a majority of the Members to fill the vacancy until the term ends.

Section 6.1 Officers. The Chair of the Coalition shall be appointed by the Governor. The Chair shall appoint a Vice Chair, Secretary and Treasurer (each, an "Officer" and, collectively, the "Officers"). Other offices may be created and Officers appointed by the Chair as deemed necessary by the Coalition. All of the Chair’s appointments must be ratified by a majority vote of the Board.

The President/CEO is an employee of the Coalition and not a Member. The President/CEO shall be appointed by a majority vote of the Board.

Section 6.2 Appointment and Terms of Office. Except for the Chair, who is appointed for a four-year term, each Officer shall be appointed for a three-year term. No Officer may hold the same office for more than two consecutive terms. Whenever possible, terms of office shall coincide with the Coalition's Fiscal Year (as hereinafter defined). Except as set forth in the third paragraph of this Article VI, the term of office for a given Member as an officer shall not exceed the term of that Member's membership as provided herein.

Section 6.3 Chair. The Chair presides at all meetings. Prior to the meeting, the Chair will ensure that an agenda is prepared for distribution to the Members by the Secretary

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as described in Section 6.6 below. He/she will be an ex-officio Member of all committees and shall perform duties pertaining to the "office" or required of him/her from time to time by the Coalition. The Chair shall be a voting Member. If there are any vacancies in an Officer’s position prior to the expiration of that Officer’s term, the Chair of the Board of Directors may make an interim appointment to fill that position until the next meeting of the Board of Directors.

Section 6.4 Vice Chair. The Vice Chair presides in the absence of the Chair or whenever the Chair temporarily vacates the Chair. The Vice Chair shall be a voting Member.

Section 6.5 President/CEO. The President shall be employed by and held accountable to the Coalition. The President shall be Chief Executive Officer (CEO) of the Coalition and has the responsibility for administration of the affairs of the Coalition and for the employment and direction of all employees of the Coalition. The President/CEO shall attend the meetings of the Coalition and the Executive Committee. The President/CEO shall perform such other duties as shall be required by the Coalition and the Executive Committee consistent with the Coalition's Articles of Incorporation and these Bylaws. The President/CEO is not a Member.

The Executive Committee shall evaluate the President/CEO's performance on an annual basis. The results shall be delivered to the President/CEO by the Chair.

Section 6.6 Secretary. The Secretary shall ensure that the minutes of every Coalition meeting are recorded, ensure that the agenda and minutes are distributed at least three (3) days prior to the meeting, shall determine the official quorum for each meeting by reviewing the list of Members, and shall sign all resolutions made and adopted by the voting Members. The Secretary shall be a voting Member.

Section 6.7 Treasurer. The Treasurer shall review moneys received and expended for the use of the Coalition and shall make a report at all regularly scheduled Coalition meetings. The Treasurer shall meet periodically with the fiscal staff of the Coalition to ensure compliance with generally accepted accounting principles. The Treasurer is responsible for ensuring an independent audit occurs annually. The Treasurer shall chair the Finance Committee. The Treasurer shall be a voting Member.

ARTICLE VII. MEETINGS

Section 7.1 Meetings Per Fiscal Year. The Board of Directors will meet at least six (6) times per fiscal year. The Coalition's fiscal year shall be July 1 through June 30 (the "Fiscal Year"). In the event of a Declaration of Emergency by the Governor or the Mayor of either Miami-Dade or Monroe Counties, or any municipalities in Miami-Dade or Monroe Counties, any and all meetings of the Executive Committee shall be deemed a meeting of the Board of Directors.

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Section 7.2 Notices of Meetings. All meetings of the Board of Directors and all standing, special or other committee meetings shall be publicly noticed and conducted in accordance with Florida Statutes § 286.011 (the "Sunshine Act").

Section 7.3 Special Meetings. The Chair may call special meetings of the Board of Directors for any purpose(s) with adequate notice in accordance with the Sunshine Act.

Section 7.4 Quorum for Meetings of the Board of Directors. A majority of the voting Members physically present or present through any method of telecommunications as set forth in Section 7.6 below shall constitute a quorum for the transaction of business at any meeting of the Board of Directors of the Coalition.

Section 7.5 Quorum for Meetings of the Standing Committees, Subcommittees and Special Committees.

(i) Quorum for Standing Committee and Subcommittee Meetings. A majority of the voting Members physically present or present through any method of telecommunications as set forth in Section 7.6 below shall constitute a quorum for the transaction of business at any meeting of a Standing Committee or Subcommittee of the Coalition.

(ii) Quorum for Meetings of Special Advisory or Fact-Finding Committees. A majority of appointed persons physically present or present by any method of telecommunications as set forth in Section 7.6 below shall constitute a quorum for a meeting of a special advisory or fact-finding committee, provided that such advisory or fact-finding committee has no final Coalition authority and otherwise meets the requirements for advisory or fact-finding committees set forth in Section 9.1.

Section 7.6 Attendance by Communications Technology. The Coalition may use any method of telecommunications to conduct meetings, including establishing a quorum through telecommunications, provided that the public is given proper notice of a telecommunications meeting and reasonable access to observe and, when appropriate, participate, Section 1002.83(6), Florida Statutes.

Physical attendance at meetings of the Board of Directors is an expectation of membership. Notwithstanding the foregoing, if circumstances arise that prevent a Member from physically a meeting, such Member shall promptly notify the Board Chair prior to the start of said meeting so that the Coalition can arrange for attendance by telecommunications methods.

The conduct of any meeting by telecommunications method(s) must allow the absent Member to participate in discussions, to be heard by the other Members and the public and to hear discussions taking place during the meeting.

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Section 7.7 Meeting Attendance. Members must attend six (6) meetings in a fiscal year. When a Member has been absent from three (3) meetings of the Board of Directors within any given fiscal year, it shall be considered a resignation from the Coalition by that Member, unless the Chair excuses an absence for good cause, such as death or serious illness on the part of the Member or the Member’s family, or other circumstances beyond the control of the Member. All other excusal requests may be granted by the Executive Committee in extraordinary and rare circumstances. Such requests must be submitted in writing to the Board Liaison, with a copy to the President/CEO, setting forth the reasons justifying the Member’s absence, prior to the meeting the Member cannot attend. Granting or denying the request shall be at the Executive Committee’s discretion. The Executive Committee may excuse a maximum of two (2) absences. The Chair shall send a letter to all Members absent from two meetings within a given fiscal year notifying them that their status as Members is in jeopardy, encouraging their attendance, and reminding them of the meeting attendance policy. When a Member sends a representative to a meeting of the Board of Directors of the Coalition, the presence of such representative shall not be counted for purposes of attendance, unless that representative is appointed as a designee as described in Section 5.10.

Section 7.8 Annual Meeting. There shall be an annual meeting in June of each calendar year, and elections of Members and Officers will be conducted at this meeting. The Annual Meeting may be held within three months of June of the calendar year at the Chair’s discretion.

ARTICLE VIII. STANDING COMMITTEES

Section 8.1 Executive Committee. The Executive Committee shall be a standing committee of the Board of Directors, comprised of the Chair, Vice Chair, President, Secretary, Treasurer and any other officers (including officers at-large) that are created, appointed and elected as provided herein. The Coalition may delegate to the Executive Committee such power and authority as the Coalition may deem appropriate in connection with day to day operations and administration of the Coalition. Based on Coalition needs, the Executive Committee may act in place of the Coalition between Coalition meetings. Meetings of the Executive Committee as the result of a State of Emergency declared by the Governor, Miami-Dade County or Monroe County, or any municipalities located within Miami-Dade or Monroe Counties, shall be deemed meetings of the Board of Directors for purposes of satisfying the required number of annual Board of Directors meetings. Executive Committee action must be ratified by the Coalition at the next available Coalition meeting. If the action is not ratified, it shall be deemed void.

Section 8.2 Nominating Committee. The Nominating Committee shall be a standing committee, consisting of at least five Members appointed by the Chair, subject to approval of the Board of Directors. The Nominating Committee Chair shall be appointed by the Chair of the Coalition, subject to the approval of the Board of Directors.

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The Nominating Committee is responsible for (i) nominating Officers and Members for election one month prior to each annual meeting, and (ii) nominating replacement Officers and Members for election from time to time upon the vacancy of any Office or Membership position.

The Nominating Committee Chair shall submit a written slate of nominees no later than five days before the next regularly scheduled meeting of the Members for distribution to the Members in preparation for said meeting.

Section 8.3 Finance Committee. The Finance Committee shall be a standing committee and is responsible for providing oversight of the Coalition’s financial operations and for reviewing compliance with Coalition policies, procedures and applicable laws and regulations. The Finance Committee shall be responsible for ensuring that the Coalition has established accounting, purchasing, and other financial procedures which provide adequate internal controls, delineate a separation of duties, and carry out oversight responsibilities; financial planning and strategic overview of finances. The Finance Committee shall review and evaluate management’s implementation of the Coalition’s policies and financial plans, policy development and resources. The Committee shall ensure that the Coalition's financial practices enable it to achieve operational effectiveness and efficiency, accurate and reliable financial reporting, and compliance with applicable laws and regulations. The Finance Committee shall also include a subcommittee called the Cybersecurity Governance Sub-Committee, which shall review policies and procedures related to maintaining the Coalition’s cyber security.

The Chair or Vice-Chair of the Committee shall present a report to the full board on the activities of the Committee and their recommendations regarding acceptance of reports, approval of agenda items or ratification of purchases made in accordance with the Purchasing Guidelines.

8.3.1 The Finance Committee reviews and makes recommendations concerning the annual budget and financial plans of the Coalition and any revisions to the budget and financial plans. The Committee reviews fiscal summaries at least quarterly to evaluate expenditures against revenues. Through the Cybersecurity Governance Sub-Committee, the Finance Committee reviews Coalition cyber security plans.

8.3.2 The Finance Committee also:

(i) Ensures that budget-to-actual variance analyses are performed after year end numbers are finalized;

(ii) Reviews fiscal policy and the recommendations of the organization’s auditors; and

(iii) Annually evaluates the executive management of the organization’s fiscal affairs.

MIAMI:578765.1 15

8.3.3 The Committee shall recommend the adoption of changes to financial policies considered necessary based on reviews and evaluations; recommend the approval of the budget, acceptance of monthly or quarterly financial reports, monitoring enrollment data, benchmarking and other financial reporting.

8.3.4 At each meeting of the Board of Directors, the Chairman of the Finance Committee or his/her designee will make a report to the Board on the actions of the Committee and make recommendations as considered necessary.

8.3.5 Membership. The Finance Committee shall be composed of at least three (3) Members of the Board of Directors appointed by the Chair, but the Chair may appoint more members, all subject to approval by the Board of Directors. Members will be appointed to staggered three-year terms and may serve for no more than two consecutive terms. The Chair of the Finance Committee shall be the Treasurer of the Coalition. The Chair of the Board shall appoint the Finance Committee Vice-Chair, subject to approval by the Board of Directors. The Cybersecurity Subcommittee may include non-voting members who are not Members, appointed by the Chair, and who shall provide expertise to the Cybersecurity Subcommittee.

8.3.6 Duties. The Finance Committee is responsible for the following functions:

(i) Approve annual budget and quarterly budget amendments

(ii) Analyze budget variances

(iii) Review monthly or quarterly financial reports and review of the analysis of the financial operations

(iv) Review benchmarking results, trend analysis, slot utilization reports, enrollment patterns, etc.

(v) Review and approve agenda items that have financial implications, i.e., contracts, purchases, etc.

(vi) Review and approve the issuance of Request for Proposals (RFP) Invitation to Negotiate (ITN), Bids, or quotes solicited to acquire goods and/or services in accordance with the Coalition’s Procurement Guidelines

(vii) Establish guidelines, rules, policies and/or procedures regarding:

(1) Accounting

(2) Procurement

(3) Travel

MIAMI:578765.1 16

(4) Property Use and Dispensation

(5) Salary and Compensation

(viii) Monitor compliance with Property Guidelines:

(1) Results of Property Inventory

(2) Write-offs

(3) Surplus of Property

(ix) Approve major contracts and the submission of major grant applications, and forward recommendations for the award of major contracts and major grant applications to the Board of Directors.

(x) Establish and monitor accountability measures for the Coalition.

(xi) Assess financial risks and measures to address the risks, i.e., insurance coverage, business interruption plan, etc.

(xii) Review cybersecurity risks and measures to protect the Coalition from risk.

8.3.7 Meetings. The Finance Committee shall meet prior to the meetings of the Board of Directors to review agenda items that require approval, acceptance and/or ratification by the Board of Directors. The Finance Committee may meet more frequently as the need arises.

Section 8.4 Program Policy and Strategy Committee. The Program Policy and Strategy Committee shall be a standing committee, consisting of at least three (3) Members, appointed by the Chair, subject to approval of the Board of Directors. The Program Policy and Strategy Committee Chair shall be appointed by the Chair of the Coalition, subject to approval by the Board of Directors.

The Program Policy and Strategy Committee shall be responsible for evaluating Coalition programs, formulating strategy and making policy recommendations to improve the quality of early care and education in Miami-Dade and Monroe Counties.

Section 8.5 Providers' Service Committee. The Providers' Service Committee shall be a standing committee, consisting of at least three (3) Members, appointed by the Chair, subject to the approval of the Board of Directors. The Providers' Service Committee Chair(s) shall be appointed by the Chair of the Coalition, subject to approval by the Board of Directors.

MIAMI:578765.1 17

The Provider Services Committee is responsible for addressing the issues and concerns of both School Readiness and Voluntary Pre-kindergarten (VPK) early care and education providers in Miami-Dade and Monroe Counties.

8.5.1 The Providers' Service Committee shall be responsible for evaluating and disseminating information concerning the Coalition's services, programs and policies impacting providers of early care and education in Miami-Dade and Monroe Counties. The Provider' Services Committee shall review, analyze, formulate and recommend relevant policies, procedures and training requirements for participation in the Coalition’s programs. The Providers' Service Committee shall review, analyze and disseminate information concerning the child care resource and referral database, food programs, child health and development, professional associations, the availability of technical assistance, training opportunities, grants and other resources. The Providers' Service Committee shall collect data, information and comments from providers in support of its mission. The Provider Services Committee shall also be responsible for instituting a process for resolving provider disputes and grievances.

8.5.2 Duties. The following outlines the duties, action steps and timelines that the Provider Services Committee has established to evaluate the effectiveness of services and programs. The Committee will:

(i) Address and provide resolution, whenever possible, to concerns, requests or ideas brought forth by early child care and education providers (ECCEP).

(ii) Report matters to the Board of Directors requiring Board action and provide feedback to providers regarding Board responses at subsequent Provider Services Committee meetings and via Provider News Alerts as needed.

(iii) Review unresolved early child care education providers' grievances submitted pursuant to the Coalition's grievance policies.

8.5.3 Meetings. The Provider Services Committee shall meet at least quarterly throughout Miami-Dade and Monroe Counties, as the Committee shall decide, and engage in dialogue with early child education providers regarding their ideas, needs, and concerns.

8.5.4 Reporting Structure. The Chair of the Provider Services Committee or his/her designee shall report to the Coalition's Board of Directors certain actions and/or issues pertaining to early care and education providers as deemed appropriate.

Section 8.6 Governance and Bylaws Committee. The Governance and Bylaws Committee shall be a standing committee of at least three Members, appointed by the Chair, subject to approval by the Board of Directors. The Governance and Bylaws

MIAMI:578765.1 18

Committee shall meet at least once a year to review these Coalition's Bylaws, Program Guidance (or "Program Instructions") Memoranda issued by Florida’s Office of Early Learning ("OEL"), federal and state statutes, rules and regulations, and the Coalition's policies and procedures concerning governance and make recommendations to the Board of Directors for policies that provide specific guidance and direction to the Coalition and its leadership concerning salient aspects of governance. The Governance and Bylaws Committee shall also make recommendations concerning revisions to these Bylaws. The Chair of the Governance and Bylaws Committee shall be appointed by the Chair of the Coalition, subject to approval by the Board of Directors.

Section 8.7 Number of Committee Members; Vacancies. Unless otherwise provided herein, each standing committee of the Coalition shall have three or more Members who shall be appointed by the Chair, subject to the approval of the Board. The Chair of the Coalition shall appoint persons to fill vacancies on standing committees, subject to approval by the Board of Directors. Unless otherwise provided herein, the Chair shall serve as an ex-officio Member of each standing committee. Only voting Members register official votes on standing committees. If there are any vacancies in any Committee member’s position prior to the expiration of that Committee member’s term, the Chair of the Board of Directors may make an interim appointment to fill that position until the next meeting of the Board of Directors.

Section 8.8 Committee Meeting Attendance. An absence by a Committee Member from three (3) meetings of the Committee within any given fiscal year shall be considered a resignation from the Committee by that Member. The Chair shall send a letter to all Committee Members absent from two (2) meetings within a given fiscal year notifying them that their status as Committee Members is in jeopardy, and encouraging their attendance.

ARTICLE IX. OTHER SPECIAL COMMITTEES

Section 9.1 Other Standing Committees, Subcommittees and Special Committees. The Coalition may establish other standing committees and subcommittees, in addition to special committees as it deems appropriate to fulfill the Coalition’s mission or needs. The Coalition may also establish special committees that are advisory or fact-finding committees. The Coalition may appoint Members and Non-Members to its advisory or fact-finding committees. Fact-finding and advisory committees shall not be standing committees, cannot exercise Coalition authority and shall be limited to purposes of advising the Board of Directors.

Section 9.2 Procurement Evaluation Committees. Procurement Evaluation Committees are special, advisory and fact-finding committees that shall consist of persons appointed by the President/CEO in a manner consistent with the Coalition's procurement policies. The President/CEO shall create each Procurement Evaluation Committee pursuant to the Coalition’s procurement policies, and each such committee shall be limited in scope and duration. Each Procurement

MIAMI:578765.1 19

Evaluation Committee may consist of persons who are non-voting Members and persons who are not Members. Procurement Evaluation Committees cannot exercise final Coalition authority and do not have authority to make final, binding procurement decisions. Each Procurement Evaluation Committee shall be limited to purposes of finding facts and advising the Coalition staff, the Finance Committee and/or the Board of Directors.

9.2.1 One or more Procurement Evaluation Committees may be appointed as determined by the needs of the Coalition. Procurement Evaluation Committees may advise, draft, create, rank and/or evaluate bids, bidders, requests for bids, requests for proposals and/or proposals and these Committees may also exercise such other duties delegated by the Coalition’s Procurement Policies, the Finance Committee, the Board of Directors and/or the President/CEO. Procurement Evaluation Committees are to also make recommendations to the Board of Directors concerning bids, bidders, requests for bids, requests for proposals and/or proposals pursuant to the Coalition’s Procurement Policies. If non-voting Members are appointed, the Coalition must institute measures to ensure that such appointment is consistent with the Coalition’s procurement and conflict of interest policies.

9.2.2 The Procurement Evaluation Committee shall be responsible for screening, processing, evaluating and/or ranking proposals received by the Coalition as part of its procurement process, but shall not have final decision-making authority. The Procurement Evaluation Committee must make recommendations for contract awards to the Board of Directors, the Finance Committee and/or staff, as directed by the Board of Directors and/or the Coalition’s Procurement Policy.

Section 9.3 Audit Committee. The Audit Committee shall be a special, independent Committee responsible for ensuring that the operations of the Coalition are in compliance with applicable policies, procedures, laws and regulations. The Audit Committee shall be responsible for ensuring that the Coalition has adequate internal controls.

9.3.1 The Audit Committee shall recommend the selection of auditors to the Board of Directors and shall be responsible for recommending the compensation of the auditors.

9.3.2 The Committee shall oversee the auditing function of the Coalition.

9.3.3 The Chair of the Audit Committee or his/her designee will make a report to the Board of Directors as needed on the activities of the Committee and make recommendations as considered necessary.

9.3.4 Membership. The Audit Committee shall be composed of no more than five (5) persons appointed by the Chair of the Board of Directors. None of the persons appointed to the Audit Committee shall be part of management. No

MIAMI:578765.1 20

more than one member of the Finance committee shall be a member of the Audit Committee. Members will be appointed to staggered three-year terms and may serve for no more than two consecutive terms. The Chair of the Board of Directors shall appoint the Committee Chair and Vice-Chair, subject to approval by the Board of Directors.

The Chair or Vice-Chair of the Committee will present a report to the full board on the activities of the Committee and their recommendations regarding acceptance of audit and compliance reports, approval of selection of audit firms, and any other issues that the Committee members may deem necessary.

9.3.5 Duties. The Audit Committee shall oversee the audit functions at the Coalition. The Audit Committees duties shall include:

(i) Selection of internal and external auditors

(ii) Approval of an internal audit plan

(iii) Report to the Board on the status of the internal control environment at the Coalition

(iv) Review and approve audit reports, compliance reviews and any other independent review of the financial and operational aspects of the Coalition

(v) Oversee corrective actions and responses to audit findings

(vi) Monitor implementation of audit recommendations

(vii) Monitor adequacy of internal controls through implementation of audit recommendations

(viii) Review and approve loss prevention reports

(ix) Monitor compliance with Code of Ethics and policies and procedures

(x) Assess financial risks and measures to address the risks, i.e., insurance coverage, business interruption plan, etc.

9.3.6 Meetings. The Audit Committee shall have as many meetings as it deems necessary to fulfill its responsibilities but in no event should the number of meetings be less than once a quarter.

MIAMI:578765.1 21

ARTICLE X. LIABILITY

The Coalition shall indemnify any Member or Officer to the full extent permitted by the law.

ARTICLE XI. REVISION/REPEAL OF BYLAWS

These Bylaws may be amended, repealed or altered in whole or in part by a two-thirds vote of the Members at any regular or special meeting. Any proposal to amend, repeal or alter these Bylaws shall be delivered in writing to Members of the Coalition no fewer than ten days before the meeting in which the proposal is to be considered. These Bylaws are a part of the Coalition's school readiness plan and any amendment, repeal or alteration of these Bylaws constitute an amendment, repeal or alteration of the Coalition's school readiness plan.

ARTICLE XII. RULES OF ORDER

Robert's Rules of Order, as amended, shall be the parliamentary authority for all matters or procedures not specifically covered in the Bylaws.

ARTICLE XIII. CODE OF ETHICS

The activities of the Coalition shall be governed by the Code of Ethics for Public Officers and Employees, as defined in Florida Statutes, §§ 112.313, 112.3135, and 112.3143.

DATED: October 2019 BY: NAME: TITLE:

Early Learning Coalition of Miami-Dade/Monroe

Board of Directors Membership Questionnaire

ELCMDM BOD MEMBERSHIP APPLICATION 2020

The information from this page has been requested and will be used exclusively by the Early

Learning Coalition of Miami‐Dade/Monroe.

The questionnaire MUST BE COMPLETED IN FULL. Answer “none” or “not applicable” where

appropriate.

Date Completed

Name:_______________________________________________________________________________

MR./MRS./MS./DR. FIRST LAST MIDDLE/MAIDEN

Section 1‐ General Information

List all your places of residence for the last ten (10) years.

Address City & State Dates: From / To

_ __________________________ __________________

__________________________________________________________ __________________

__________________________________________________________ __________________

__________________________________________________________ __________________

__________________________________________________________ __________________

__________________________________________________________ __________________

__________________________________________________________ __________________

__________________________________________________________ __________________

__________________________________________________________ __________________

List all your former and current residences outside of Florida that you have maintained at any time

during adulthood

Address City & State Dates: From / To

__________________________________________________________ __________________

__________________________________________________________ __________________

__________________________________________________________ __________________

__________________________________________________________ __________________

02/21/2020

Ms. Francia Alexandre Ferdi

2002-2020


Have you ever been arrested, charged, or indicted for violation of any federal, state, county, or

municipal law, regulation, or ordinance? (Exclude traffic violations for which a fine or civil penalty of

$150 or less was paid.) Yes ___ No ___

If “Yes” give details:

Date Place Nature Disposition

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Section 2‐ Education and Background

High School: _____________________________________ Year Graduated: _____________

(Name) (Location)

List all postsecondary education institutions attended:

Name Dates Degree Received

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Are you or have you ever been a member of the armed forces of the United States? Yes ___ No___

If “Yes” List:

Dates of service: _______________________________________

Branch or Component: ___________________________________

Date & type of discharge: _________________________________

William H. Turner Technical Arts High School 2011

Miami Dade College A.A.Florida International University August 2014- April 2020

May 2011- May 2014B.A. and M.S.

X


Concerning your current employer and for all of your employment during the last ten years, list your

employer’s name, business address, type of business, occupation or job title, and period(s) of

employment.

Employer’s Name & Location Type of Business Occupation Title Period

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Have you ever been employed by any state, district, or local governmental agency in Florida?

Yes ___ No ___

If “Yes”, identify the position(s), the name(s) of the employing agency, and the period(s) of employment:

Position Employing Agency Period of Employment

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Do you currently hold an office or position (appointive, civil service, or other) with the federal or

any foreign government? Yes _____ No ______ If “Yes”, please list:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Have you ever been elected or appointed to any public office in this state? Yes _____ No _____

If “Yes”, state the office title, dates in office, level of government (city, county, district, state, federal),

and whether you were elected or appointed (if appointed, by whom):

Office Title Dates in Office Level of Government Election or Appointment

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

If your service was on an appointed board(s), committee(s), or council(s):

(1) How frequently were meetings scheduled:_________________________________

MDC Institute for Civic Engagement and Democracy College Department Student Ambassador May 2013- August 2014

FIU Pre-Collegiate/ Educational Talent Search Educational Program Graduate Assistant August 2016- December 2016

FIU Center for Academic Success University Department Office Assistant July 2015-May 2016

FIU Center for Testing and Career Certification University Department Proctor/Testing Specialist January 2017- Present

The third Wednesday of every month


(2) If you missed any of the regularly scheduled meetings, state the number of meetings you

attended, the number you missed, and the reasons(s) for your absence(s).

Meetings Attended Meetings Missed Reason for Absence

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Has probable cause ever been found that you were in violation of the Code of Ethics for Public Officers

and Employees, Part III, Chapter 112, F.S.? Yes ______ No ______

If “Yes” give details:

Date Nature of Violation Disposition

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Have you ever been suspended from any office by the Governor of the State of Florida?

Yes___ No___

If “Yes”, list:

Title of Office:____________________ Reason for suspension:_________________

Date of suspension:_________________ Result: Reinstated__ Removed___ Resigned___

Have you ever been refused a fidelity, surety, performance, or other bond? Yes ___ No ___

If “Yes”, explain:

License/Certificate Title/Number Date Issued Issuing Authority Disciplinary Action/Date

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Section 3‐ Possible Conflicts of Interest

Have you, or businesses of which you have been an owner, officer, or employee, held any contractual or

other direct dealings during the last four (4) years with any state or local governmental agency in

Florida, including the office or agency to which you are seeking appointment?

Yes ____ No ____

3 Work and school conlfict11



Name of Business Your Relationship to Business Business Relationship to Agency

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

Have members of your immediate family (spouse, child, parents(s), siblings(s)), or businesses of which

members of your immediate family have been owners, officers, or employees, held any contractual or

other direct dealings during the last four (4) years with any state or local governmental agency in

Florida, including the office or agency to which you are seeking appointment?

Yes ___ No ___


Name of Business Relationship to You Relationship to Business Business Relationship to Agency

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________


___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________

Have you ever been a registered lobbyist or have you lobbied at any level of government at any time during the past five

(5) years? Yes____ No____

(1) Did you receive any compensation other than reimbursement for expenses? Yes__ No__

(2) Name of agency or entity you lobbied and the principal(s) you represented:

Agency Lobbied Principal Represented

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

If you agree, please type or write your initials for each of the following statements:

(1) If appointed, I agree to follow, as applicable to the position, Florida’s public records and open meeting laws.

_______

(2) If appointed, I agree to follow, as applicable to the position, the Code of Ethics for Public Officers and Employees, Part III, Chapter 112, F.S. ______

Section 4‐ References and Experience

State your experiences and interests or elements of your personal history that qualify you for this appointment:

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

Please list specifically any degree(s), professional certification(s), or designations(s) related to the subject matter of this

appointment:

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

Please list any awards or recognitions you have received relating to the subject matter of this appointment:

Please identify all association memberships and offices (including any business, professional, occupational, civic, or

fraternal organizations) you have held or hold relating in the last 10 years:

Name of the Association Role Dates of Membership

F.A.

F.A.

As a single mom and second term Policy Council member, I have been able to offer a different perspective to the council. I had the opportunity

to attend the Florida Head Start Association Conference and it was an enriching experience seeing the resources and support

availble to educators and parents. I have personally taken time to give back to the comunity by being a mentor and teacher's aid. These experiences would be key in providing the Board with insight, feedback, perspective and allow me to represent the Policy Council.

Policy Council Chair Oct 2018-Present

M.S. Clinical Mental Health Counseling


Do you know of any reason why you will not be able to attend fully to the duties of the office or position to which you

will be appointed? Yes ____ No ____ If “Yes”, explain:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

List three persons who have known you well within the past five (5) years. Include a current telephone number. Exclude

your relatives and members of the Florida Senate.

Name Organization Phone Number

____________________________________________________________ _______

___________________________________________________________ _______

____________________________________________________________ _______

______________________________________________________________________________

In the following space, please explain why you want to serve as a board member and share anything else that you think

may be helpful:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Dania MyrthilDwight Nimblett

FIU 3 FIU

Roberta Coaches Retired

seeking opportunities for personal and professional growth is a journey that I am passionate about. Being a part of the Policy council, an active parent at my child's daycare center andBecoming a mother sparked a need to become better for my child and myself.

I believe that a different perspective, innovative ideas, and a willingness to learn are necessary elements that I can bring to the Board. I want to make a difference in my community and willcontinue to take every opportunity presented to me.


Section 5‐ Certification and Signature

_____I understand that any appointment tendered to me will be contingent upon the results of a background

investigation, and I am aware that withholding information or making false statements on this application may be the

basis for non‐appointment to the Board of Directors. I agree to these conditions, and I declare that I have read the

foregoing application and any attachments and the facts stated within them are true, correct, and complete to the best

of my knowledge and belief.

____ By checking this box and typing my name below I am electronically signing my application and understand that an

electronic signature has the same force and effect as a written signature.

/s/ _________________________ ______ ____________________________ _____

First Name Middle Initial Last Name Suffix

If you have any questions, please call (305)-646-7220 ext. 2246 or email [email protected]

F.A.

F.A.

Francia F. Alexandre

The Neighborhood Place for

Early Head Start

Our Year In Review

2018 - 2019

Table of Contents

Program Reflections 1

2018-2019 Funding Sources 3

2018-2019 Expenditures 4

2019-2020 Proposed Budget 4

2018-2019 Program Enrollment 5

Special Needs Enrollment 6

Medical and Dental Services 7

Family Engagement 8

Family Outcomes 9

10 Child Outcomes

11 Nutrition Services

12 Mental Health Services

13 Recent Review and Financial Audit

14

Acknowledgements 15

Highlights

Page 1 of 15

Board Chair, Adrian Alfonso This past year the Early Learning Coalition of Miami-Dade/Monroe celebrated the completion of the first five (5) years of our Neighborhood Place for Early Head Start Program (NPEHS). This is a remarkable milestone that saw the NPEHS serve more than 3,800 infants and toddlers from more than 3,300 families. Our Early Head Start Program provides services in our most vulnerable communities to the families and children in those neighborhoods. Much needed services that make a real difference in their lives; including mental health, dental, nutrition, parenting, and early learning programs. These services are all designed to give our youngest children the earliest head start so that they can enter kindergarten ready to learn and succeed. The program also works with the child care providers in those communities to improve the classroom environments, to provide a wide array of professional development for teachers, and financial and business training opportunities for the owners. This assistance helps to ensure that the programs are improving the quality of early learning services that are being provided. Inside this annual report, there are many more instances of the outstanding work performed by the Early Head Start program.

Policy Council Chair, Francia Alexandre As the program completes the first five years of the project period, it has been a pleasure to serve as Board Chair on the 2018-2019 Policy Council. In its infancy, the program faced challenges but many successes as well. One piece that the Neighborhood Place for Early Head Start has never lost sight of is the parents’ prospective and their role in the program. Not only are parents encouraged to become involved in the program and their child’s education, parents are an essential part of the decision-making process. Parents are encouraged to use their voice as advocate for their children. Opportunities such as parent-teacher conferences and home visits open the door for parents to share their knowledge about their children and to listen to teachers’ observations and recommendations. The Early Head Start’s holistic approach to early learning is supported by the comprehensive services offered by the program. The program and parents work together to ensure children are thriving physically, cognitively, socially and emotionally. With the uncertainties of parenthood and the challenges of life, parents can rely on staff to provide resources and direction and be a support system during difficult moments and to promote the family’s well-being. In addition to the parent committee meetings and the Policy Council, parents have opportunities to make an impact at the program level. Parents are invited and encouraged to be part of many decision-making activities that guide the direction of the program such as, participating in the self-assessment, developing school readiness and program goals, contributing to the community assessment, and approving Policies and Procedures to name a few. Being an integral part of the program gives the message that parents are partners in the program.

Program Reflections

Page 2 of 15

Early Learning Coalition of Miami-Dade/Monroe President and CEO, Evelio C. Torres The 2018-2019 school year marked the completion of our first five years of implementing the Early Head Start program. As with any new program, there was much to learn and much to be done. In the end, it all benefitted our community tremendously. The most important of these benefits was to our children and families. Our Early Head Start Program, aptly titled, The Neighborhood Place for Early Head Start, brought greatly needed services to some of the most distressed neighborhoods in Miami-Dade County. In the program’s first five years, 6% of the children served were homeless or in foster care, and annually between 10% - 14% of the children served had a diagnosed disability. Services provided included: assistance to families to connect to medical and dental homes; screenings for children during the first 45 days of enrollment for possible delays; tracking children’s health records to ensure medical requirements were on schedule; and all children were provided breakfast, lunch, and a snack that met at least two-thirds of their daily nutritional requirements. Families who needed assistance with food for the home were referred to community agencies. The program took full advantage of the opportunities provided to hear the challenges of the families we serve and to implement resources to address those challenges. One opportunity that stands out was being able to help parents understand the importance of dental care for infants and toddlers and to assist them in locating that care. Teachers and staff in the program were provided learning platforms that allowed them to develop skills and grow in their profession. This included ongoing training and coaching for teachers as well as the tools to better understand, nurture, and teach their infant and toddlers. Performing daily assessments on children and learning to interpret data was new for many of our teachers. but allowed them to discover innovative skills to individualize children’s learning. Parent-teacher conferences and home visits also provided unique opportunities for teachers to connect with parents and work together to ensure children were thriving. Much like the project’s name, The Neighborhood Place for Early Head Start, the last five years proved that it takes a village to raise a child. It was through the collaboration of parents, child care partners, community partners, staff, and funders that we were able to positively impact the lives of more than 3,300 infants and toddlers.

Page 3 of 15

2018-2019 Sources Funding

$11,549,183.27 United States Department of

Health and Human Services

Offices of Early Learning (Child Care Subsidy Funds) $411,291.73

Children’s Trust $650,000.00

$2,891,048.00

Non-Federal Share $15,501,523.00 Total Funding

Page 4 of 15

2019-2020 Proposed

Salaries$2,541,898.00

25%

Other$495,718.00

5%

Supplies$118,967.00

1%

Contractual$6,411,117.00

63%

Fringe Benefits

$643,607.006%

Budget

2018-2019 Expenditures

Supplies and

Materials$510,868.18

(0.31%)

Salaries$2,424,044.67

(19.27%)

Fringes$1,090,022.85

(6.35%)

Contractual$7,252,472.10

(67.68%)Other Expenses

$1,078,166.17(6.37%)

Equipment$254,901.03

(0.04%)

Page 5 of 15

2018-2019 Program Enrollment

866

992

99%

41%

Page 6 of 15

Research has proven that the brain grows rapidly during the first few years of life and its plasticity

makes it easier to influence the architecture of the brain;1 therefore, early intervention is key to

maximizing learning opportunities and minimizing any potential delays. The Neighborhood Place

for Early Head Start reserves 10% of enrollment for children with an identified disability.2

Children who enter the program and are identified as needing service through a developmental

screening called Ages and Stages Questionnaire, 3rd Edition. In partnership with the local Part C

agency, Early Steps, and with parental consent, children are referred for an in-depth evaluation

to determine eligibility. Children who meet the criteria for intervention receive an Individualized

Family Support Plan (IFSP) detailing the type and amount of intervention services to be received.

Services are provided in an inclusion setting where children receive services in their natural

environment and teachers play a supportive in the progression of development. The

Neighborhood Place for Early Head Start works closely with families to make accommodations

and support the implementation of the plan.

1 Center on the Developing Child (2007). The Science of Early Childhood Development (InBrief). Retrieved from www.developingchild.harvard.edu. 2 United States. (2016). Head Start Program performance standards and other regulations. Washington, D.C.: U.S. Dept. of Health and Human

Services, Administration for Children and Families, Head Start Bureau.

Speech/

Language

Impairment

6 children

Non-Categorical/

Developmental

Delay

102 children

Special Needs Enrollment

Orthopedic

Impairment

2 children

Autism

2 children

112

children

with special

needs

Page 7 of 15

The Neighborhood Place for Early Head Start focuses on children’s health status by educating

parents/guardians on its importance. Educating families involve fact sharing and connecting

parents to organizations in their communities that are able to provide needed health services

and information. This allows parents/guardians to understand their children’s medical and dental

needs as well as to become informed advocates for their children. According to the American

Academy of Pediatrics, children living in poverty are more likely to have low birth weight, chronic

diseases like asthma and obesity3. Family advocates from the Neighborhood Place for Early Head

Start work with connecting families to a medical and dental home so that children have a

managed and continuous form of health care. American Academy of Pediatrics also states the

number-one dental problem among preschoolers is tooth decay. By the age of three, 28% of

children have one or more cavities4. Therefore, the program developed a partnership with the

State of Florida’s Department of Health to provide dental exams to children through the Seals on

Wheels Program. The Seal on Wheels Program also educates children and parents about good

dental habits. The program continuous to offer educational opportunities, resources and support

for families and childcare center to enable them to get the preventive and follow-up care services

they need.

3 https://www.healthychildren.org/English/family-life/Community/Pages/Poverty-and-Child-Health.aspx 4 https://www.healthychildren.org/English/healthy-living/oral-health/Pages/Teething-and-Dental-Hygiene.aspx

and Services Medical Dental

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Children whoreceivedmedicalexams

Children withhealth

insurance

Children withmedicalhomes

Children withup-to-date

immunzations

Children withdental home

Children whoreceived

dental exams

68%

99% 99% 94%

55%

63%

https://www.healthychildren.org/English/family-life/Community/Pages/Poverty-and-Child-Health.aspx

https://www.healthychildren.org/English/healthy-living/oral-health/Pages/Teething-and-Dental-Hygiene.aspx

Page 8 of 15

Family Engagement

Parent Orientation An initial activity to explain the program to

parents and share information on all the services available. The importance of

parent engagement is emphasized.

Family Goal Setting Family Advocates work with parents to identify a goal and set a plan of

action to accomplish their goal(s).

Financial Literacy In partnership with Regions Bank, financial literacy

trainings were offered to parents, such as Basic Banking and Homeownership.

Self-Assessment Parents work with

staff to identify strengths in the

program and opportunities for

improvement. Parents make

recommendations to strength the

program.

Nutrition Trainings Trainings were provided to parents by WIC (food and nutrition program) as well as other partners on the importance of cooking healthy and nutritious

meals.

Fire Safety Families received training designed to teach them preventive measures to eliminate or minimize causes of

fire or fire hazards in the home.

Breast Cancer Awareness

Families were provided information about breast cancer to

increase awareness with hopes of early

detection.

Health Safety Families were

given the opportunity to

speak with different

community representatives in the health field to

discuss topics such as, finding medical homes, lead safety, and finding available resources in the

community.

Cardiopulmonary Resuscitation (CPR) Parents were trained on the life saving techniques of Pediatric CPR. Parents received a CPR card upon successful

completion of the training.

Dad’s Take Your Child to School

The State’s Dads Take Your Child to School Day was an opportunity to celebrate

dads and male influence in kid’s life. The men spent time reading and playing

with the kids.

Policy Committee Meeting and Policy Council

Parent Committee and Policy Council are ways for parents to be a part of the decision-making process

and support the school and program to make positive changes.

Page 9 of 15

The Early Head Start program takes a strength-based approach that supports cultural and linguistic

practices of all families. Family Advocates initiate the process by completing a Needs Assessment within

the first 45 days of enrollment to identify the strengths and challenges faced by families. The assessment

is later used to identify family goals, improve family’s wellbeing, advance parent’s advocacy and leadership

skills, and offer training opportunities for parents. The assessment is given to parents at the end of the

year to measure progress and losses.

Family Outcomes Indicators

Assessment Periods Outcomes Gains*

Preliminary Final

Family Well-Being

Housing 3.9 4.1 0.2

Safety 4.5 4.7 0.2

Health 4.3 4.5 0.2

Mental Health/Substance Abuse 4.5 4.6 0.1

Transportation 4.0 4.3 0.3

Financial Security 3.6 3.8 0.2

Employment 3.4 3.6 0.2

Food and Clothing 4.4 4.6 0.2

Positive Parent-Child Relationship

Nurturing Relationships 4.3 4.4 0.1

Child Development/Parenting 4.2 4.4 0.2

Family as Life Long Educators Family Education at Home 4.1 4.2 0.1

School Readiness 3.7 4.0 0.3

Family as Learners Education, Training, and Literacy 3.4 3.5 0.1

Volunteering 2.7 3.1 0.4

Family Engagement in Transitions

Transitions 3.8 4.0 0.2

Family Connections to Peers and Community

Families and Communities 3.7 3.9 0.2

Families as Advocates and Leaders

Leadership and Advocacy 3.3 3.7 0.4

Family Outcomes

Page 10 of 15

During the 2018-2019 school year, the average percentage of children meeting or exceeding

expectations increased across all Areas of Development and Learning. An analysis of the data

showed that the area of Language Development had the most gains (40%) from Fall 2018 to

Spring 2019; this is double the gains from any of the other Areas of Development and Learning.

Though one of the lowest percentages of children meeting or exceeding in Spring 2019, the

amount of gains is an indication that children are benefitting in language development by being

in the program.

From birth to 1 year, 100% of children met or exceeded expectations in all domains, except

Language, which was 80%. However, similar to the overall average, Language was the Area of

Development and Learning that showed the most gains (60%) for this age group. Compared to

all of the other age groups, this age group represented the highest percentage of children

meeting or exceeding each area, which aligns with research. According to the Northshore

University Health System, “Your newborn will grow and change more in the first year of life than

during any time.”5

For ages 1 to 2 years, 100% of children met or exceeded expetations in Cognitive Development

by the end of the year. Once again the area of Language Development showed the highest gains

at 46%. In Language, 29% of children met or exceeded expectations in the Fall, and 75% of

children were meeting or exceeding in the Spring.

Although the areas of Mathematics and Cognitive Development had the highest percentage of

children ages 2 and 3 years who met or exceeded (81% and 80% respectively), the highest gains

were in Literacy (15%) for this age group.

5 https://www.northshore.org/pediatrics/ages-and-milestones/infant/

Areas of Development and Learning

Fall 2018 Winter 2018 Spring 2019

Below Meeting/

Exceeding Below

Meeting/ Exceeding

Below Meeting/

Exceeding

Social Emotional 27% 73% 9% 91% 8% 92%

Physical 37% 63% 24% 76% 15% 85%

Language 65% 35% 36% 64% 25% 75%

Cognitive 26% 74% 8% 92% 7% 93%

Literacy 29% 71% 23% 77% 16% 84%

Mathematics 30% 70% 23% 77% 15% 85%

Child Outcomes

https://www.northshore.org/pediatrics/ages-and-milestones/infant/

Page 11 of 15

The Neighborhood Place for Early Head Start supports the implementation of Family Style Dining at individual partner sites. Family Style Dining is a meal service approach that early care and education programs implement to address childhood obesity prevention and support children in developmentally appropriate mealtime experiences. All foods that meet the meal pattern requirement are placed on the table where children and adults sit together to share the meal. Children are encouraged to serve themselves independently or with adults’ help. Through Family Style Dining children gain independence, learn cooperation, practice turn-taking skills, and engage in social practices. By handling communal bowls, child-size serving utensils, and pitchers children work on the gross motor skills, practice counting, and learn proper portion sizes. Having mealtime conversation about children’s interests and the food they enjoy together enhances a child’s vocabulary, models language use, and encourages peer and adult interactions. Children also benefit from the consistency of routines experienced at early learning programs and home. To support family integration and continuity of Family Style Dining practice, the program has initiated a Family Style Lunch event on every third Friday of the month, during which parents and families are invited to share a meal with their

children at their respective child care centers.

Breakfasts Served Lunches Served Snacks Served

August 2018

12,347 12,428 12,361

September 2018

12,005 12,073 11,994

October 2018

13,672 13,832 13,722

November 2019

12,505 12,652 12,576

December 2018

11,627 11,700 11,611

January 2019

13,078 13,135 13,062

February 2019

12,351 12,434 12,312

March 2019

12,645 12,751 12,665

April 2019

14,029 14,139 14,037

May 2019

14,823 14,904 14,820

June 2019

12,395 12,511 12,428

July 2019

11,504 11,581 11,506

Services Nutrition

Page 12 of 15

Social-Emotional Development is a critical foundation for children’s success in school and life. For this

reason, children who enter the program are screened for social-emotional concerns using the Ages and

Stages Social-Emotional Questionnaire, 2nd Edition. Children who are identified with having social-

emotional concerns are referred for mental health consultations to increase social-emotional health while

decreasing challenging behaviors. The Neighborhood Place for Early Head Start partnered with a mental

health community agency, Citrus Health Network, to validate concerns and provide consultations to

teachers and parents. Citrus Health Network also conducted classroom observations by administering

Teaching Pyramid Infant-Toddler Observation Scale (TPITOS) and provided classroom support to the

teachers that need additional support.

Services Mental Health

• The number of children for which staff received consultation(s) about a child's behavior.

45

• The number of children for which staff received three or more consultations about a child's behavior.

25

• The number of children for which parent(s) received consultation(s) about a child's behavior.

37

• The total hours a mental health professional was on site for the 2018-2019 program year.716

• The number of children for which parnet(s) received three or more consultations about a child's behavior.

23

• The number of classrooms that received teacher support.25

• The average hours a mental health professional was on site per month.60

Page 13 of 15

Early Head Start-Child Care Partnership Program Performance Review

The most recent federal review for the 2018-2019 school year occurred on February 14-15, 2017. The FY2017 Early Head Start - Child Care Partnership Monitoring Protocol was used. There were no findings on the Federal Monitoring. The following are results from the federal review:

Single Audit Results

A Financial Audit Report was issued on December 2018 for the Early Learning Coalition of Miami-Dade/Monroe’s fiscal year ending June 30, 2018. The audit was done in compliance with Uniform Guidance, Cost Principals and the Code of Federal Regulations. Based on the results of the audit, classified the Early Learning Coalition of Miami-Dade/Monroe was qualified as a low-risk auditee. The audit report indicates that there were no findings with Financial Statements nor Federal Programs and State Projects. Below is the auditor’s summary:

Recent Review and Financial Audit

Page 14 of 15

of the first five years

• Early Head Start menus were uniformly created in collaboration with other EHS/HS grantees at the initiative of The Neighborhood Place for Early Head Start’s Nutrition Manager starting the 2019-2020 school year.

• The program began implementing the Breastfeeding-Friendly Designation with its providers. The first center to receive the designation was Kinderland 4 Kids.

• The Nutrition Manager’s Mindful Eating in Preschool Setting module was accepted by USDA SNAP-Ed as an evidence-based childhood obesity prevention intervention tool.

• The program developed a partnership with Alba Research Consulting, LLC (ARC) to help centers create a Sustainability Policy. Through training and funding some centers began creating an environment that preserves the ecosystem by using "green" cleaning products, recycling waste, using reusable plates/utensils, conserving water and energy, and planting garden.

• The program’s Nutrition Manager implemented Wellness Wednesday newsletters to encourage staff to live a healthier life by making choices that are good for the body and mind.

• The program implemented a paperless system where children’s folders were eliminated and maintained in an electronic database. This system improved productivity, service to customer, accessibility, and helped the environment by decreasing energy consumption.

• The program used startup funds for classroom improvements and installation of playgrounds, shade, and turf.

• The program acquired an online professional development system, Quorum, to assist with

maintaining credentials and offering early childhood courses on the latest knowledge.

• In partnership with the Miami Children’s Museum, teachers participated in the Science, Technology, Engineering, Art and Mathematic (STEAM) Integration for the second year. This initiative encouraged teachers and children to engage in experiential learning and problem-solving, embrace collaboration, and foster a thoughtful and creative approach to new experiences and concepts.

Highlights

Page 15 of 15

continued

• The program was selected by the National Center on Early Childhood Health and Wellness to

participate in the Staff Wellness Institute with a focus on creating a culture of wellness,

positive morale, and respect for staff.

• The program partnered with the Florida Health Department’s Seals on Wheels Mobile Dental

Program to reduce oral disparities by providing comprehensive dental exams, teeth

cleanings, fluoride varnish treatments, and dental sealants for all children in an Early Head

Start center.

• Child-care partners participated in a series of business trainings specifically focused on the

operation of an early learning center. The Business Leadership Institute worked with owners

and directors to build and sustain a financially healthy business. As part of the training,

participants received resources and were partnered with a mentor to assist the owner and

director in identifying their opportunities and address their challenges.

• The program invested in the future by helping upcoming professionals do their internship in

the Neighborhood Place for Early Head Start. Bachelor level, social work students from

Florida International University completed a yearlong internship with the program. Nutrition

students from University of Miami completed supervised practice hours with the program.

• To promote staff wellness, staff participated in a series of mindfulness trainings. It was an

opportunity for staff to recalibrate, become more aware of their surroundings, and relieve

stress.

• The program’s education support team completed the Program for Infant/Toddler Care

(PITC). The relationship-based approach emphasized the importance of responsive and

respectful care.

Thank you to the Early Learning Coalition of Miami-Dade/Monroe Board, the Early Head Start

Policy Council, our parents, childcare partners, community partners, and the dedicated staff.

Your commitment to the program has been invaluable towards our success.

Highlights

Acknowledgements

Action Requested: Approval of the Evaluation Committee’s recommendation to award

contracts for RFP#ELCMDM2020-01 (Quality Materials for Miami-Dade and Monroe Counties),

and authorize the President and CEO to negotiate and execute contracts with the selected

vendors.

Fiscal Impact: A forecasted amount of approximately $3,000,000.00 per fiscal year

commencing May 1, 2020, which is subject to the availability of funding.

Funding Source: Department of Health and Human Services, Administration for Children and

Families, Department of Education Office of Early Learning Miami-Dade and Monroe (School

Readiness Services, Voluntary Prekindergarten Services), Ocean Reef Community Foundation,

Monroe County School District, Teen Parent Program

Strategic Goal: Neediest Children Providers

Youngest Children Internal Capacity

Educate All Funding

══════════════════════════════════════════════════════════════════

RESOLUTION: 04062020-01

APPROVAL OF THE EVALUATION COMMITTEE’S RECOMMENDATION TO AWARD CONTRACTS

FOR RFP#ELCMDM2020-01 (QUALITY MATERIALS FOR MIAMI-DADE AND MONROE COUNTIES),

AND AUTHORIZE THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE CONTRACTS WITH

THE SELECTED VENDORS.

WHEREAS, the Executive Committee of the Early Learning Coalition of Miami-Dade/Monroe,

Inc. has been apprised of the program goals through the attached narrative, hereby incorporated

by reference and the Finance Committee is in agreement with the goals described therein;

WHEREAS, the Finance Committee recommends approving this action and has presented

said action to the Executive Committee for adoption and approval;

WHEREAS, the Executive Committee approves the adoption of this action;

NOW, THEREFORE, be it resolved that the Executive Committee shall authorize the approval

of the Evaluation Committee’s recommendation to award contracts for RFP#ELCMDM2020-01

(Quality Materials for Miami-Dade and Monroe Counties), and authorize the President and CEO to

negotiate and execute contracts with the selected vendors.

Early Learning Coalition Executive Committee Meeting

April 6, 2020

Resolution: 04062020-01

The foregoing resolution and attachment was offered by ___________, who moved its approval. The

motion was seconded by ___________, and upon being put to a vote, the vote was as follows:

_______________________.

The vote was recorded as listed in the attached roll sheet.

The chairperson thereupon declared this resolution duly passed and adopted this 6th

day of April,

2020.

EARLY LEARNING COALITION

OF MIAMI-DADE/MONROE, INC,

By: ___________________________

Executive Committee Secretary

Background:

Resolution #12022019-04 authorized the President and CEO to release a Request for Proposal (RFP)

for Quality Materials for Miami-Dade and Monroe Counties. On January 8, 2020, the Early

Learning Coalition of Miami-Dade/Monroe, Inc. (the Coalition) released RFP#ELCMDM2020-01 for

Quality Materials for Miami-Dade and Monroe Counties. On or before February 7, 2020, the

Coalition received eleven (11) proposals from vendors. Legal Counsel reviewed the proposals on

February 10, 2020.

On February 12, 2020, the proposals were reviewed by the following four (4) evaluators who made

up the Evaluation Committee.

Evaluation Committee Members:

1. Tatiana Canelas, Program Manager – The Children’s Trust

2. Judy Palenzuela, District Coordinator – Miami-Dade County Public Schools Early Childhood

Programs

3. Natalia Cap, MD, Director of Medical and Community Engagement - Miami-Dade Family

Learning Partnership, Inc.

4. Paloma Lopez-Barcena, M.S., Deputy Director of Quality Initiatives – Early Learning Coalition of

Miami-Dade and Monroe Counties (Alternate)

On March 3, 2020, at the second Evaluation Committee Meeting, the committee moved and passed

a motion to recommend that the Coalition award contracts to nine (9) vendors:

Awarding contracts to the proposers is in the Coalition’s best interest because awarding to multiple

vendors allows the Early Learning Coalition to have a greater selection of materials to select from.

Additionally, the proposers received high ratings from the evaluators. The effective date of the

contracts is projected to be May 1, 2020 contingent on Board review and approval.

Proposer’s Name Final Rating (Max 300)

1. The Garden Learning and Play

2. Child’s Play

3. Early Childhood LLC d/b/a Discount School

Supply

4. Lakeshore Learning Materials

5. Kaplan Early Learning Company

6. Free Spirit Publishing

7. The Discovery Source

8. Chalk Spinner, LLC. d/b/a Kodo Kids

9. Becker’s School Supplies

169

240

292

289.5

281

279

247

283

241

10. Future Leaders Academy Inc Deemed nonresponsive by legal counsel

11. Future Leaders Academy II Deemed nonresponsive by legal counsel

Evaluation Scorecard:

Action Requested: Approval of the Evaluation Committee’s recommendation to award

contracts for RFP#ELCMDM2020-02 (Curriculum Materials for Miami-Dade and Monroe

Counties), and authorize the President and CEO to negotiate and execute contracts with the

selected vendors.

Fiscal Impact: A forecasted amount of approximately $800,000.00 per fiscal year commencing

May 1, 2020, which is subject to the availability of funding.


Families, Department of Education Office of Early Learning Miami-Dade and Monroe (School

Readiness Services, Voluntary Prekindergarten Services), Ocean Reef Community Foundation,

Monroe County School District, Teen Parent Program



Educate All Funding

══════════════════════════════════════════════════════════════════


APPROVAL OF THE EVALUATION COMMITTEE’S RECOMMENDATION TO AWARD CONTRACTS

FOR RFP#ELCMDM2020-02 (CURRICULUM MATERIALS FOR MIAMI-DADE AND MONROE

COUNTIES), AND AUTHORIZE THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE

CONTRACTS WITH THE SELECTED VENDORS.







NOW, THEREFORE, be it resolved that the Executive Committee shall authorize the approval of the

Evaluation Committee’s recommendation to award contracts for RFP#ELCMDM2020-02 (Curriculum

Materials for Miami-Dade and Monroe Counties), and authorize the President and CEO to negotiate

and execute contracts with the selected vendors.


April 6, 2020




_______________________.



day of April,

2020.



By: ___________________________


Background:


for Curriculum Materials for Miami-Dade and Monroe Counties. On January 8, 2020, the Early

Learning Coalition of Miami-Dade/Monroe, Inc. (the Coalition) released RFP#ELCMDM2020-02 for

Curriculum Materials. On or before February 7, 2020, the Coalition received five (5) proposals from

vendors. Legal Counsel reviewed the proposals on February 10, 2020.




1. Terry Rutherford, Early Care and Education Manager - Miami Children’s Initiative

2. Nicole Sparks, Early Childhood Educator - Sparks Day Care Inc.

3. Judy Palenzuela, District Coordinator - Miami-Dade County Public Schools Early Childhood

Programs

4. Dr. Carmen Medrano, Education and Quality Coaching Specialist - Early Learning Coalition of

Miami-Dade and Monroe, Inc. (Alternate)


a motion to recommend that the Coalition award a contract to all proposers.

Awarding contracts to the proposers is in the Coalition’s best interest because awarding to multiple

vendors allows the Early Learning Coalition to have a greater selection of materials to select from.

Additionally, the proposers received high ratings from the evaluators. The effective date of the

contracts is projected to be May 1, 2020 contingent on Board review and approval.


1. Teaching Strategies, LLC

2. Becker’s School Supplies

3. Kaplan Early Learning Company

4. Free Spirit Publishing, Inc.

5. Frog Street Press, LLC

285

205

268

204

284


Action Requested: Approval of the Evaluation Committee’s recommendation to award a

contract for RFP#ELCMDM2020-03 (Enterprise Network Support and Hosting Services), and

authorize the President and CEO to negotiate and execute a contract with the selected vendor.

Fiscal Impact: A forecasted amount of approximately $185,000.00 per fiscal year, which is

subject to the availability of funding.

Funding Source: APOOL*



Educate All Funding

══════════════════════════════════════════════════════════════════


APPROVAL OF THE EVALUATION COMMITTEE’S RECOMMENDATION TO AWARD A CONTRACT

FOR RFP#ELCMDM2020-03 (ENTERPRISE NETWORK SUPPORT AND HOSTING SERVICES), AND

AUTHORIZE THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE A CONTRACT WITH THE

SELECTED VENDOR.








Evaluation Committee’s recommendation to award a contract for RFP#ELCMDM2020-03 (Enterprise

Network Support and Hosting Services), and authorize the President and CEO to negotiate and

execute a contract with the selected vendor.

*APOOL (Specific Funding Sources): Department of Health and Human Services, Administration for Children and Families,

Florida Department of Children and Families, Department of Education Office of Early Learning Miami-Dade and Monroe

(School Readiness Services, Voluntary Prekindergarten Services), Ocean Reef Community Foundation, Monroe County School

District, Teen Parent Program, The Children’s Trust.


April 6, 2020




_______________________.



day of April,

2020.



By: ___________________________


Background:


for Enterprise Network Support and Hosting Services. On January 8, 2020, the Early Learning

Coalition of Miami-Dade/Monroe, Inc. (the Coalition) released RFP#ELCMDM2020-03 for Enterprise

Network Support and Hosting Services. On or before February 7, 2020, the Coalition received one

(1) proposal from a vendor. Legal Counsel reviewed the proposal on February 10, 2020.

On February 18, 2020, the proposal was reviewed by the following four (4) evaluators who made up

the Evaluation Committee.


1. Dane Minott, Testing and User Support Lead, The Children’s Trust

2. Hubert Cesar, Chief Information Officer, Early Learning Coalition of Broward County, Inc.

3. Ahmed Mitwalli, Deputy Director of MIS, Early Learning Coalition of Miami-Dade and Monroe,

Inc.

4. Robert Herrera, Graphic Design Specialist, Early Learning Coalition of Miami-Dade and Monroe,

Inc. (Alternate)


a motion to recommend that the Coalition award a contract to ZipData.net. Awarding the contract

to the proposer is in the Coalition’s best interest for continuity of services. Additionally, the proposer

received a high rating from the evaluators.


ZipData.net 274



contract for RFP#ELCMDM2020-04 (Provider Portal Hosting and Dashboard Services), and

authorize the President and CEO to negotiate and execute a contract with the selected vendor.

Fiscal Impact: A forecasted amount of approximately $235,000.00 per fiscal year, which is





Educate All Funding

══════════════════════════════════════════════════════════════════


APPROVE THE EVALUATION COMMITTEE’S RECOMMENDATION TO AWARD A CONTRACT FOR

RFP#ELCMDM2020-04 (PROVIDER PORTAL HOSTING AND DASHBOARD SERVICES), AND

AUTHORIZE THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE A CONTRACT WITH THE

SELECTED VENDOR.








Evaluation Committee’s recommendation to award a contract for RFP#ELCMDM2020-04 (Provider

Portal Hosting and Dashboard Services), and authorize the President and CEO to negotiate and

execute a contract with the selected vendor.






April 6, 2020




_______________________.



day of April,

2020.



By: ___________________________


Background:


for Provider Portal Hosting and Dashboard Services. On January 8, 2020, the Early Learning

Coalition of Miami-Dade/Monroe, Inc. (the Coalition) released RFP#ELCMDM2020-04 for Provider

Portal Hosting and Dashboard Services. On or before February 7, 2020, the Coalition received two

(2) proposals from vendors. Legal Counsel reviewed the proposals on February 10, 2020.




1. Dane Minott, Testing and User Support Lead, The Children’s Trust

2. Hubert Cesar, Chief Information Officer, Early Learning Coalition of Broward County, Inc.

3. Ahmed Mitwalli, Deputy Director of MIS, Early Learning Coalition of Miami-Dade and Monroe,

Inc.

4. Robert Herrera, Graphic Design Specialist, Early Learning Coalition of Miami-Dade and Monroe,

Inc. (Alternate)


a motion to recommend that the Coalition award a contract to Bluejean Software, Inc. Awarding the

contract to the proposer is in the Coalition’s best interest for continuity of services. Additionally,

the proposer received the higher rating from the evaluators.


Bluejean Software, Inc. 262

SGS Technologie 211



contract for ITN#ELCMDM2020-01 (Office Furniture), and authorize the President and CEO to

negotiate and execute a contract with the selected vendor.

Fiscal Impact: A forecasted amount of approximately $250,000.00 per fiscal year commencing

May 1, 2020, which is subject to the availability of funding.




Educate All Funding

══════════════════════════════════════════════════════════════════


APPROVAL OF THE EVALUATION COMMITTEE’S RECOMMENDATION TO AWARD A CONTRACT

FOR ITN#ELCMDM2020-01 (OFFICE FURNITURE), AND AUTHORIZE THE PRESIDENT AND CEO

TO NEGOTIATE AND EXECUTE A CONTRACT WITH THE SELECTED VENDOR.








Evaluation Committee’s recommendation to award a contract for ITN#ELCMDM2020-01 (Office

Furniture), and authorize the President and CEO to negotiate and execute a contract with the

selected vendor.






April 6, 2020




_______________________.



day of April,

2020.



By: ___________________________


Background:

Resolution #12022019-08 authorized the President and CEO to release an Invitation to Negotiate

(ITN) for Office Furniture. On January 8, 2020, the Early Learning Coalition of Miami-Dade/Monroe,

Inc. (the Coalition) released ITN#ELCMDM2020-01 for Office Furniture. On or before February 7,

2020, the Coalition received one (1) proposal from a vendor. Legal Counsel reviewed the proposal

on February 10, 2020.

On February 18, 2020, the proposal was reviewed by the following four (4) evaluators who made up

the Evaluation Committee.


1. Lisete Yero, Office Manager, The Children’s Trust

2. Scott Campbell, Property Manager, Mega MGMT

3. Kerry Allen, Grants Administrator, Early Learning Coalition of Miami-Dade and Monroe, Inc.

4. Kristhel Aguirre, Travel Audits and Accounts Payable, Lead, Early Learning Coalition of Miami-

Dade and Monroe, Inc. (Alternate)


a motion to recommend that the Coalition award a contract to Pradere Manufacturing Corp.

Awarding the contract to the proposer is in the Coalition’s best interest for continuity of services.

Additionally, the proposer received a high rating from the evaluators. The effective date of the

contract is projected to be May 1, 2020 contingent on Board review and approval.


Pradere Manufacturing Corp. 275


Action Requested: Approval of the Early Head Start budget and authorize the President and

CEO to submit the Early Head Start budget as part of the 2020-2021 grant application.

Fiscal Impact: The total award is $10,211,307.00 for the 2020-2021 program year.

Funding Source: U.S. Department of Health and Human Services, Administration for Children

and Families



Educate All Funding

══════════════════════════════════════════════════════════════════


APPROVAL OF THE EARLY HEAD START BUDGET AND AUTHORIZE THE PRESIDENT AND CEO

TO SUBMIT THE EARLY HEAD START BUDGET AS PART OF THE 2020-2021 GRANT

APPLICATION.







NOW, THEREFORE, be it resolved that the Executive Committee shall authorize the approval

of the Early Head Start budget and authorize the President and CEO to submit the Early Head Start

budget as part of the 2020-2021 grant application.


April 6, 2020




_______________________.



day of April,

2020.



By: ___________________________


Background:

The Early Head Start program provides comprehensive services to 750 infants and toddlers in

targeted zip codes of Miami-Dade County from August 1 through July 31. On an annual basis, the

program receives federal funding for Program Operations and Training and Technical Assistance.

The anticipated funding for 2020-2021 is $10,211,307.00 ($9,978,933.00 for Program Operations

and $232,374.00 for Training and Technical Assistance). Additionally, the program is required to

match the federal funding with a non-federal share. The non-federal share for 2020-2021 program

year is in the amount of $2,552,827.00. The program must submit a grant application on May 1,

2020 for the next program year which includes the budget for delivery of service. The 2020-2021

budget is as follows:

Action Requested: Authorize the President and CEO to submit the grant reapplication to the U.S. Department of Health and Human Services for the Early Head Start Grant, in the amount of $10,211,307.00 for the 04HP000226 program Grant. Fiscal Impact: The total award is $10,211,307.00 for the 2020-2021 program year. Funding Source: U.S. Department of Health and Human Services, Administration for Children and Families Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════

RESOLUTION: 04062020-07 AUTHORIZE THE PRESIDENT AND CEO TO SUBMIT THE GRANT REAPPLICATION TO THE U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR THE EARLY HEAD START GRANT, IN THE AMOUNT OF $10,211,307.00 FOR THE 04HP000226 PROGRAM GRANT.


Inc. has been apprised of the program goals through the attached narrative, hereby incorporated by reference;


NOW, THEREFORE, be it resolved that the Executive Committee shall authorize the President and CEO to submit the grant reapplication to the U.S. Department of Health and Human Services for the Early Head Start Grant, in the amount of $10,211,307.00 for the 04HP000226 program Grant.


April 6, 2020


The foregoing resolution and attachment was offered by ___________, who moved its approval. The motion was seconded by ___________, and upon being put to a vote, the vote was as follows: _______________________.

The vote was recorded as listed in the attached roll sheet. The chairperson thereupon declared this resolution duly passed and adopted this 6th day of April, 2020. EARLY LEARNING COALITION OF MIAMI-DADE/MONROE, INC, By: ___________________________ Executive Committee Secretary

Background:

The Early Head Start program provides comprehensive services to 750 infants and toddlers in targeted zip codes of Miami-Dade County from August 1 through July 31. On an annual basis, the program receives federal funding for Program Operations and Training and Technical Assistance. All agencies wishing to be considered for designation as an Early Head Start agency must submit an application to operate Early Head Start. The application must be submitted in accordance with the application instructions. The following items must be submitted as part of the non-competing continuation application:

Application Narrative Annual Report Budget and Budget Justification Narrative Governing Body and Policy Council Decisions Program Goals Results of Self-Assessment and Improvement Plan Training and Technical Assistance Plan School Readiness Goals Selection Criteria

Regulations: 45 CFR 1304.15 Grantees must apply to be considered for Designation Renewal.

Action Requested: To authorize the President and CEO to submit a School Readiness Plan

Amendment to the Office of Early Learning for approval to increase the rates paid to qualified

providers.

Fiscal Impact: A total up to amount of $4,500,000 for the 2019-2020 fiscal year and a range

of $9,200,000 to $10,800,000 per year for subsequent fiscal years, for all qualifying providers.

Funding Source: Florida Office of Early Learning



Educate All Funding

══════════════════════════════════════════════════════════════════


TO AUTHORIZE THE PRESIDENT AND CEO TO SUBMIT A SCHOOL READINESS PLAN

AMENDMENT TO THE OFFICE OF EARLY LEARNING FOR APPROVAL TO INCREASE THE RATES

PAID TO QUALIFIED PROVIDERS.



by reference;


NOW, THEREFORE, be it resolved that the Executive Committee shall authorize the President

and CEO to submit a School Readiness Plan Amendment to the Office of Early Learning for approval

to increase the rates paid to qualified providers.


April 6, 2020




_______________________.



day of April,

2020.



By: ___________________________


Background:

A school readiness provider rate increase is being requested to more fully compensate providers

for services rendered to the children in their programs. Prevailing market rates and reimbursement

rates have consistently been below the state average in Miami-Dade and Monroe counties.

According to the Florida Department of Education’s 2017 Market Rate Report, the Early Learning

Coalition of Miami-Dade and Monroe has one of the lowest provider market and reimbursement

rates amongst the state. Additionally, with the elimination of the waiting list in both Miami-Dade

and Monroe counties, the Early Learning Coalition of Miami-Dade and Monroe has the ability to

increase the Early Learning Coalition’s max provider rate up to an amount of $10,800,000.00,

which will benefit all qualified providers in Miami-Dade and Monroe.

This is an estimate, actual average payments and number of providers may vary.

Action Requested: Authorize the President and CEO to negotiate and execute the contracts

listed within the background section of this resolution, adding all funding sources and shared

services as allowed under funder’s guidelines.

Fiscal Impact: An approximate amount of $2,775,010.00 for fiscal year 2020-2021 which is



Families, Florida Department of Children and Families, Florida Department of Education

Office of Early Learning Miami-Dade and Monroe (School Readiness Services, Voluntary

Prekindergarten Services), Ocean Reef Community Foundation, Monroe County School




Educate All Funding

══════════════════════════════════════════════════════════════════


AUTHORIZE THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE THE CONTRACTS LISTED

WITHIN THE BACKGROUND SECTION OF THIS RESOLUTION, ADDING ALL FUNDING SOURCES

AND SHARED SERVICES AS ALLOWED UNDER FUNDER’S GUIDELINES.








and CEO to negotiate and execute the contracts listed within the background section of this

resolution, adding all funding sources and shared services as allowed under funder’s guidelines.


May 4, 2020




_______________________.



day of May,

2020.



By: ___________________________


Background:

Action Requested: Authorize the President and CEO to apply to, negotiate, execute and receive

funds from the grantors listed in the background section of this resolution.

Fiscal Impact: An approximate amount of $215,490,076.00 for fiscal year 2020-2021, which

is subject to the availability of funding.

Funding Source: Florida Department of Education Office of Early Learning, Department of

Health and Human Services, Administration for Children and Families, Monroe County School

Board Teenage Parent Program (TAP), The Children’s Trust, Florida Department of Children

and Families, Ocean Reef, University of Florida Lastinger Center



Educate All Funding

══════════════════════════════════════════════════════════════════


AUTHORIZE THE PRESIDENT AND CEO TO APPLY TO, NEGOTIATE, EXECUTE AND RECEIVE

FUNDS FROM THE GRANTORS LISTED IN THE BACKGROUND SECTION OF THIS RESOLUTION.








and CEO to apply to, negotiate, execute and receive funds from the grantors listed in the

background section of this resolution.


May 4, 2020




_______________________.



day of May,

2020.



By: ___________________________


Background:

Authorize the President and CEO to apply to, negotiate, execute and receive funds from the

grantors listed below. This resolution is for a total amount of approximately $215,490,076.00,

which is subject to the availability of funding.

The following table describes the grants for fiscal year 2020-2021:

Grants FY 2020-2021

Grant Program Term

Proposed FY

2020-2021

Amount

Florida Department of Education Office of Early Learning

School Readiness

FY 2020-2021

$136,719,527.00 (yearly)


Program Assessment $855,283.00

(yearly)


Voluntary Prekindergarten $55,987,176.00

(yearly)


Voluntary Prekindergarten Outreach & Awareness and Monitoring Initiative

$105,293.00 (yearly)


Preschool Development Grant Services

$584,681.00 (yearly)

The Children's Trust-The Office of Early Learning Match Program (Florida Child Care Executive Partnership) Match #1913-1650

Match $1,230,000.00

(yearly)

The Children's Trust-Early Learning Performance Funding Project #1911-1650

Childcare Quality Improvements

$8,000,000.00 (yearly)

Ocean Reef-Monroe Monroe County Providers $8,000.00 (yearly) University of Florida Lastinger

Professional Development Project

$90,000.00 (yearly)

Teenage Parent Program (TAP) Monroe

Educational Services $45,000.00

(yearly) Florida Department of Children and Families Refugees

Refugee Child Care Program

$529,730.00 (yearly)

Department of Health and Human Services

Early Head Start $10,685,386.00

(yearly)

The Children’s Trust Early Head Start-Match $650,000.00

(yearly)

Total: $215,490,076.00

Action Requested: Authorize the President and CEO to approve the Initial Budget and approve

the allocation and expenditure of funds for fiscal year 2020-2021.

Fiscal Impact: An approximate amount of $215,490,076 for fiscal year 2020-2021, which is



Families, Florida Department of Children and Families, Florida Department of Education

Office of Early Learning Miami-Dade and Monroe (School Readiness Services, Voluntary

Prekindergarten Services), Ocean Reef Community Foundation, Monroe County School

District, Teen Parent Program, The Children’s Trust, University of Florida Lastinger Center.



Educate All Funding

══════════════════════════════════════════════════════════════════


AUTHORIZE THE PRESIDENT AND CEO TO APPROVE THE INITIAL BUDGET AND APPROVE THE

ALLOCATION AND EXPENDITURE OF FUNDS FOR FISCAL YEAR 2020-2021.








and CEO to approve the Initial Budget and approve the allocation and expenditure of funds for

fiscal year 2020-2021.


May 4, 2020




_______________________.



day of May,

2020.



By: ___________________________


Background:

The Early Learning Coalition’s fiscal year begins July 1, 2020. The Final Notice of Award will not be

issued by the Office of Early Learning (“OEL”) until the end of June and current year grant closeouts

will not be finalized until July 2020. Once the Final Notice of Award is received, we will be

presenting the First Amendment to the Budget for the fiscal year 2020-2021.

Category Forecast Category Forecast Category Forecast Category Forecast Category Forecast Category Forecast

REVENUE: 138,159,491 REVENUE: 55,987,176 REVENUE: 10,685,386 REVENUE: 9,880,000 State of Florida 194,146,667

Office of Head Start 10,685,386

Refugee 529,730 The Children's Trust 9,880,000

Teen Parent 45,000 Refugee 529,730

* Other 203,293 Teen Parent 45,000

REVENUE: 778,023 Other 203,293

TOTAL REVENUE: 215,490,076

EXPENDITURES EXPENDITURES EXPENDITURES EXPENDITURES EXPENDITURES EXPENDITURES

Salary and Fringe 15,854,980 Salary and Fringe 1,437,360 Salary and Fringe 3,385,084 Salary and Fringe 400 Salary and Fringe 71,132 Salary and Fringe 21,148,557

Child Care Services 110,500,935 Child Care Services 53,833,824 Child Care Services 6,042,182 Child Care Services 9,380 Child Care Services 476,052 Child Care Services 180,232,993

Contractual Services 3,204,260 Contractual Services 71,187 Contractual Services 408,841 Contractual Services Contractual Services Contractual Services 3,684,288

Occupancy 1,584,843 Occupancy 123,601 Occupancy 167,103 Occupancy 100 Occupancy 29,803 Occupancy 2,005,350

Travel/Conf/Dev 337,609 Travel/Conf/Dev 12,665 Travel/Conf/Dev 89,604 Travel/Conf/Dev Travel/Conf/Dev Travel/Conf/Dev 439,878

Program Activity 6,024,179 Program Activity 371,921 Program Activity 384,497 Program Activity Program Activity 201,036 Program Activity 6,981,633

IT 326,270 IT 63,962 IT 5,522 IT IT IT 395,754

Other 326,414 Other 72,657 Other 202,553 Other other Other 601,624

TOTAL EXP 138,159,491 TOTAL EXP 55,987,176 TOTAL EXP 10,685,386 TOTAL EXP 9,880,000 TOTAL EXP 778,023 TOTAL EXP 215,490,076

SR 136,719,527

PDG 584,681 QIS TCT: 8,000,000 University of Florida Lastinger 90,000

Assesment-OEL 855,283 EHS: 650,000 ORKeyLargo 8,000

Total: 138,159,491 CCEP: 1,230,000 VPK OAMI 105,293

Total: 9,880,000 Total: 203,293

TOTAL SCHOOL READINESS VPK EARLY HEAD START TCT Other

Action Requested: Authorize the President and CEO to submit supplemental applications and

receive the Early Head Start funds for the Cost-of-Living Adjustment (COLA) and Quality

Improvement (QI), as well as COVID-19 Impact Supplement under the Coronavirus Aid Relief

and Economic Security (C.A.R.E.S.) Act.

Fiscal Impact: The total award is approximately $199,579.00 for COLA, $274,500.00 for

Quality Improvement, and COVID-19 is to be determined based on the maximum amount

allocated by the United States Department of Health and Human Services.


Families.



Educate All Funding

══════════════════════════════════════════════════════════════════


AUTHORIZE THE PRESIDENT AND CEO TO SUBMIT SUPPLEMENTAL APPLICATIONS AND

RECEIVE THE EARLY HEAD START FUNDS FOR THE COST-OF-LIVING ADJUSTMENT (COLA) AND

QUALITY IMPROVEMENT (QI), AS WELL AS COVID-19 IMPACT SUPPLEMENT UNDER THE

CORONAVIRUS AID RELIEF AND ECONOMIC SECURITY (C.A.R.E.S.) ACT.








and CEO to submit supplemental applications and receive the Early Head Start funds for the Cost-

of-Living Adjustment (COLA) and Quality Improvement (QI), as well as COVID-19 Impact Supplement

under the Coronavirus Aid Relief and Economic Security (C.A.R.E.S.) Act.


May 4, 2020




_______________________.



day of May,

2020.



By: ___________________________


Background:

On December 20, 2019, President Trump signed Public Law 116-94 which included a $550 million

increase for Head Start and Early Head Start Programs over the 2019 fiscal year funding level. On

March 11, 2020, the United States Department of Health released a communication (ACF-PI-HS-20-

2) earmarking the funds for Cost-of-Living Adjustment (COLA) and Quality Improvement (QI), both

of which would be a permanent increase in the program’s budget. On March 13, 2020, the Early

Learning Coalition of Miami-Dade/Monroe, Inc. received a funding letter advising the program that

they could apply for a total of $474,079.00 ($199,579.00 for COLA and $274,500.00 for QI).

Additionally, in response to the world-wide pandemic and as a part of the C.A.R.E.S. Act, the Office

of Head Start first informed Head Start and Early Head Start programs in an April 6, 2020 webinar

that additional funds were available for programs to use as a one-time supplement. The COVID-

19 Impact Supplement funds are to be used to support preventive, preparedness, and responsive

activities during the coronavirus pandemic. The Office of Head Start will be providing guidance

regarding the amount allotted to each program.

Action Requested: Authorize the President and CEO to submit a School Readiness Plan

Amendment to the Office of Early Learning for approval of new provider payment rates

related to the provider rate increase approved by the Board of Directors.

Fiscal Impact: A total up to amount of $4,500,000.00 for the 2019-2020 fiscal year and a

range of $9,200,000.00 to $10,800,000.00 per year for subsequent fiscal years, for all

qualifying providers.

Funding Source: Florida Department of Education Office of Early Learning



Educate All Funding

══════════════════════════════════════════════════════════════════


AUTHORIZE THE PRESIDENT AND CEO TO SUBMIT A SCHOOL READINESS PLAN AMENDMENT

TO THE OFFICE OF EARLY LEARNING FOR APPROVAL OF NEW PROVIDER PAYMENT RATES

RELATED TO THE PROVIDER RATE INCREASE APPROVED BY THE BOARD OF DIRECTORS.

WHEREAS, the Board of the Early Learning Coalition of Miami-Dade/Monroe, Inc. (the

“Board”) has been apprised of the program goals through the attached narrative, hereby

incorporated by reference and the Finance Committee is in agreement with the goals described

therein;


said action to the Board for adoption and approval;

WHEREAS, the Board approves the adoption of this action;

NOW, THEREFORE, be it resolved by the Board to authorize the President and CEO to submit

a School Readiness Plan Amendment to the Office of Early Learning for approval of new provider

payment rates related to the provider rate increase approved by the Board of Directors.

Early Learning Coalition Board of Directors Meeting

June 1, 2020




_______________________.


The chairperson thereupon declared this resolution duly passed and adopted this 1st

day of June,

2020.



By: ___________________________

Board Secretary

Background:

The Board of Directors approved a pay increase for providers in Miami-Dade and Monroe

Counties. The effective date of the rate increase is February 1, 2020. The Office of Early

Learning (OEL) has approved the rate increase. The new provider payment rates have been

updated on the attached schedule and will now be submitted as a plan amendment for approval

by OEL.

Action Requested: Approve and authorize the President and CEO to submit the Anti-Fraud

Plan to the Office of Early Learning.

Fiscal Impact: None.

Funding Source: Florida Department of Education Office of Early Learning



Educate All Funding

══════════════════════════════════════════════════════════════════


APPROVE AND AUTHORIZE THE PRESIDENT AND CEO TO SUBMIT THE ANTI-FRAUD PLAN TO

THE OFFICE OF EARLY LEARNING.

WHEREAS, the Board of the Early Learning Coalition of Miami-Dade/Monroe, Inc. (the

“Board”) has been apprised of the program goals through the attached narrative, hereby

incorporated by reference and the Finance Committee is in agreement with the goals described

therein;


said action to the Board for adoption and approval;

WHEREAS, the Board approves the adoption of this action;

NOW, THEREFORE, be it resolved by the Board to approve and authorize the President and

CEO to submit the Anti-Fraud Plan to the Office of Early Learning.

Early Learning Coalition Board of Directors Meeting

June 1, 2020




_______________________.


The chairperson thereupon declared this resolution duly passed and adopted this 1st

day of June,

2020.



By: ___________________________

Board Secretary

Background:

All coalitions shall implement an anti-fraud plan addressing the detection reporting, prevention

of overpayments, abuse and fraud related activities. Activities include, the provision of and

payment for the school readiness program and Voluntary Prekindergarten Education Program.

The Early Learning Coalition of Miami-Dade and Monroe, Inc. (the Coalition) is required by Florida

Statute 1002.91 to submit a plan to the Office of Early Learning for their approval. The Coalition

should submit their Fiscal Year 2020-21 Anti-Fraud Plan by June 30, 2020. The reporting of fraud

is critical in ensuring that families who truly need child care assistance receive that assistance.

Trans. Date AMEX Description Traveler

03/06/20 DoubleTree by

Hilton at the

Entrance of

Universal

Sandrina Seraphin

03/06/20 DoubleTree by

Hilton at the

Entrance of

Universal

Otilia Gonzalez‐Varese

ELC Description Amount Dist Code

Lodging for Sandrina Seraphin to attend the FHSA Conference,

Orlando, FL March 3‐6

$459.00 520EHT

Lodging for Otilia Gonzalez‐Varese to attend the FHSA

Conference, Orlando, FL March 3‐6

$459.00 520EHT

Total EHS Credit Card Expenses $918.00

MARCH 2020 BTA AMEX

(all dollar amounts in thousands '000) as of 5/15/2020Children Served Amount Eligibility Breakdown

Total actual paid - YTD 25,619 Type Receiving Service % of Total

Diff Prior Month

% Change Prior Month Amount*

% of Total

Diff Prior Month

% Change Prior Month

Total actual paid - April 2020 20,439 AT Risk (BG1) 2,166 10.51% 99 4.79% $1,014.04 11.33% $93.84 10.20%Income Eligible (BG8) 17,604 85.45% 967 5.81% $7,587.19 84.79% $1,420.32 23.03%

Net Slot Payment and Gold Seal 8,054$ Florida One Parent - 0.00% - - -$ 0.00% -$ -Match (BG8 and CCEP) -$ Transitional Child Care (BG5) 431 2.09% (51) -10.58% $182.35 2.04% ($8.58) -4.49%Total cost (in thousands) (incl match) 8,948$ Work Force Development (BG3x) 398 1.93% (90) -18.44% $163.48 1.83% ($25.45) -13.47%Change month over month CCEP (Purchasing Pool) (CCPP) 2 0.01% - 0.00% $0.62 0.01% $0.62 -Total Net Increase(decrease) children 952 ARRA - 0.00% - - -$ 0.00% $0.00 -Net increase/(decrease) dollars 1,481$ BGSNT - 0.00% - - -$ 0.00% $0.00 -

BGCSD&BGCSO - 0.00% - - $0.00 0.00% $0.00 -Monthly Activity Amount Total 20,601 100% 925 4.70% $8,947.68 100% $1,480.76 19.83%

Beginning Census 19,487 Minus 162 Overlap 20,439

NET Increase/(Decrease) 952 GOLD SEAL $893.66 9.99% $50.80 6.03%

Total 20,439 p

categories above) - - - -$ $0.00 -Current Data SFW GOLD SEAL -$ - $0.00 -

Enrolled As of May 15, 2020 18,744 Age Break Down

Projected Paid for May (96% of enrolled) 17,994 WaitlistAges 0-5 71 Infant 2,536 12.41% 163 6.87% $1,420.78 15.88% $276.29 24.14%

Ages 6-9 11 Toddler 2,584 12.64% 71 2.83% $1,387.12 15.50% $235.98 20.50%Ages 10-13 1 Three Year Old 3,342 16.35% 78 2.39% $1,705.89 19.07% $314.88 22.64%VPK Enrolled As of May 15, 2020 Pre-School 5,362 26.23% 348 6.94% $2,268.92 25.36% $411.01 22.12%

Regular 19,923 Sub-Total 13,824 67.64% 660 5.01% $6,782.70 75.80% $1,238.16 22.33%Summer - School Age: 6 yrs 1,970 15.21% 99 5.29% $592.87 6.63% $96.80 19.51%

SISP School Age: 7 yrs 1,619 12.50% 86 5.61% $464.76 5.19% $67.29 16.93%School Age: 8 yrs 1,315 10.15% 61 4.86% $370.38 4.14% $44.54 13.67%

SISP 14 Unduplicated School Age: 5 - 8 yrs** 5,806 44.83% 96 1.68% $1,704.97 19.05% $168.10 10.94%

Regular 14,434 School Age: 9 yrs and above 1,686 13.02% 124 7.94% $460.01 5.14% $74.50 19.33%

Summer School Age (Duplicated) 2 0.02% 2 - $0.00 0.00% $0.00 -

School Age (Unduplicated) 7,490 36.65% 218 3.00% $2,164.98 24.20% $242.60 12.62%

SISP 55 Other - 0.00% 0 - $0.00 0.00% $0.00 -Regular 22,108 Sub-Total 7,490 36.65% 218 3.00% $2,164.98 24.20% $242.60 12.62%Summer 314 Total 20,439 104% 952 4.89% $8,947.68 100% $1,480.76 19.83%

**There are 905 5-year-old within this count.

Note: Legends with too small percentage are not shown on the pie chart.

All Eligible Clients-Paid Dollars Paid by Age Category

Early Learning Coalition of Miami-Dade/MonroeSchool Readiness Slot Utilization Snapshot - Miami-Dade

April 2020

Children Paid by Billing Group Dollars Paid by Billing Group

% of Total

Diff Prior Month


VPK Total Actual Paid - April 2020

VPK Total Actual Paid - YTD

Type Receiving

Service % of TotalDiff Prior

Month% Change

Prior Month Amount-$

2,166

17,604

-

431 398 2 -

--

Children Paid by BG GroupAT Risk (BG1)

Income Eligible (BG8)

Florida One Parent

Transitional Child Care (BG5)

Work Force Development(BG3x)CCEP (Purchasing Pool)(CCPP)ARRA

BGSNT

13,824 / 65%

5,806 / 27%

1,686 / 8% - / 0%

Children By Age GroupChildren 0 - 5

School Age 5 -8

School Age 9 andAbove

Other

(all dollar amounts in thousands '000) as of 5/15/2020

Eligibility Breakdown

Children Served Amount Type

Receiving Service

% of Total

Diff Prior Month

% Change Prior Month Amount

% of Total

Diff Prior Month


AT Risk (BG1) 62 16.06% (7) -10.14% $23.49 14.02% ($3.75) -13.76%Total actual paid - April 2020 375 Income Eligible (BG8) 322 83.42% 10 3.21% $143.45 85.59% $23.21 19.30%

Florida One Parent - 0.00% 0 - -$ 0.00% -$ -Net Slot Payment and Gold Seal 159$ Transitional Child Care (BG5) - 0.00% 0 - $0.00 0.00% $0.00 -Match (BG8 and CCEP) -$ Work Force Development (BG3x) 2 0.52% -1 -33.33% $0.67 0.40% ($0.45) -40.46%Total cost (in thousands) (incl match) 168$ CCEP (Purchasing Pool) (CCPP) - 0.00% 0 - $0.00 0.00% $0.00 -Change month over month ARRA - 0.00% - - $0.00 0.00% $0.00 -Total Net Increase(decrease) children (3) Total 386 100% 2 0.52% $167.61 100% $19.01 12.79%

Net increase/(decrease) dollars 19$ Minus 11 Overlap 375

Monthly Activity Amount GOLD SEAL - - - - $8.34 4.98% ($0.13) -1.52%

Beginning Census 378 BGCSD+BGCSO - 0.00% - - - 0.00% $0.00 -Net Increase/(Decrease) (3) Age Break Down

Total 375 Type Receiving Service

% of Total

Diff Prior Month

% Change Prior Month Amount-$

% of Total

Diff Prior Month


Infant 45 11.54% (6) -11.76% $28.42 16.95% $1.43 5.28%

Toddler 62 15.90% (3) -4.62% $36.91 22.02% $2.46 7.13%Current Data Three Year Old 62 15.90% 4 6.90% $32.86 19.61% $6.22 23.34%Enrolled As of May 15, 2020 308 Pre-School 86 22.05% 1 1.18% $37.17 22.18% $7.98 27.34%Projected Paid for May (96% of enrolled)

296 Sub-Total 255 65.38% (4) -1.54% $135.36 80.76% $18.08 15.42%School Age: 6 35 8.97% -1 -2.78% $9.24 5.52% ($0.15) -1.60%

Ages 0-5 0 School Age: 7 26 6.67% 1 4.00% $6.00 3.58% ($0.23) -3.69%Ages 6-9 0 School Age: 8 21 5.38% - 0.00% $4.71 2.81% $1.15 32.43%Ages 10-13 0 School Age: 5 - 8** 94 24.10% (1) -1.05% $22.64 13.50% $0.54 2.46%VPK Enrolled as of May 15, 2020 414 School Age: 9 - 10 34 8.72% 2 6.25% $7.62 4.55% $0.43 6.02%

School Age: 11 - 12 7 1.79% 0 0.00% $1.99 1.19% ($0.05) -2.23%VPK Total Actual Paid - April 2020 428 School Age: Other Age 0 0.00% 0 - $0.00 0.00% $0.00 -

School Age Total 135 34.62% 1 0.75% $32.25 19.24% $0.93 2.97%Other - 0.00% - - -$ 0.00% -$ -

Sub-Total 135 34.62% 1 0.75% $32.25 19.24% $0.93 2.97%Total 390 100% (3) -0.76% $167.61 100% $19.01 12.79%Minus 15 Overlap 375 **There are 0 0-4year-old within this count.

Waitlist

Early Learning Coalition of Miami-Dade/MonroeSchool Readiness Slot Utilization Snapshot - Monroe

April 2020



6 2

3 2 2-

- 2-

-

Children Paid by BG GroupAT Risk (BG1)

Income Eligible (BG8)

Florida One Parent

Transitional Child Care (BG5)

Work Force Development (BG3x)

CCEP (Purchasing Pool) (CCPP)

ARRA255 / 65.38%

94 / 24.10%

34 / 8.72% 7 / 1.79%

Children By Age Group

Children 0 - 5

School Age 5 - 8

School Age 9 - 10

School Age 11 - 12

(all dollar amounts in thousands '000) as of 5/15/2020Children Served Amount Eligibility Breakdown

Total actual paid - YTD 278 Type Receiving Service % of Total

Diff Prior Month

% Change Prior Month Amount*

% of Total

Diff Prior Month


Total actual paid - April 2020 126 V 126 100.00% (6) -4.55% $66.27 100.00% $3.38 5.38%

Net Slot Payment and Gold Seal 59$ Match (BG8 and CCEP) -$ Total cost (in thousands) (incl match) 66$ Change month over monthTotal Net Increase(decrease) children (6) Net increase/(decrease) dollars 3$

Monthly Activity Amount Total 126 100% (6) -4.55% $66.27 100% $3.38 5.38%Beginning Census 132 Minus 0 Overlap 126

NET Increase/(Decrease) (6) GOLD SEAL $6.77 10.22% $0.63 10.22%

Total 126 - - - -$ $0.00 -Current Data -$ - $0.00 -

Enrolled As of May 15, 2020 89 Age Break Down

Projected Paid for May (96% of enrolled) 85

Infant 62 45.26% (10) -13.89% $36.42 54.96% $0.97 2.73%

Toddler 30 21.90% 1 3.45% $14.72 22.21% $2.42 19.70%Three Year Old 14 10.22% (1) -6.67% $5.68 8.57% ($0.98) -14.65%Pre-School 11 8.03% 2 22.22% $4.80 7.25% $0.94 24.38%

Sub-Total 117 85.40% (8) -6.40% $61.62 92.99% $3.35 5.76%School Age: 6 yrs 4 2.92% (1) -20.00% $0.94 1.42% $0.10 11.36%School Age: 7 yrs 2 1.46% - 0.00% $0.18 0.28% ($0.31) -62.75%School Age: 8 yrs 5 3.65% 1 25.00% $0.84 1.27% ($0.20) -19.02%Unduplicated School Age: 5 - 8 yrs** 12 8.76% (1) -7.69% $2.28 3.45% ($0.51) -18.14%School Age: 9 yrs and above 8 5.84% 1 14.29% $2.36 3.57% $0.53 29.23%School Age Total Includes 0 Overlap 20 14.60% - 0.00% $4.65 7.01% $0.03 0.62%

School Age (Unduplicated) 20 14.60% - 0.00% $4.65 7.01% $0.03 0.62%

Other - 0.00% 0 - $0.00 0.00% $0.00 -Sub-Total 20 14.60% - 0.00% $4.65 7.01% $0.03 0.62%

Total 137 100% (8) -5.52% $66.27 100% $3.38 5.38%Minus 11 Overlap 126

**There are 1 5-year-old within this count.

Note: Legends with too small percentage are not shown on the pie chart.

% of Total

Diff Prior Month


% Change Prior Month Amount-$Type

Receiving Service % of Total

Diff Prior Month


Early Learning Coalition of Miami-Dade/MonroeDCF Title V Slot Utilization Snapshot - Miami-Dade

April 2020


126

Children Paid by BG Group

V

117 / 85%

12 / 9%

8 / 6%- / 0%

Children By Age GroupChildren 0 - 5

School Age 5 -8

School Age 9 andAbove

Other

Page 1 of 1

Action Requested: The Executive Leadership Team recommends termination of the SR and VPK Contracts for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background

Early Learning Coalition Review Hearing Committee

March 26, 2020

Grace Christian Preparatory‐ X11MD0044

420 NW 5th Ave, Florida City, FL. 33034

Grace Christian Preparatory

License Capacity: 23

Care Level offered: 3 Months to 12 Years

Approximate Children enrolled for SR: 7

Approximate Children enrolled for VPK: 6

Approximate number of providers within the same zip

code offering the same services: 17

Accreditations/Gold Seal: Florida League of Christian

Schools/ No Gold Seal

Provider has offered services approximately since:

2015

2018‐2019 Approximate reimbursements:

$115,698.18

Issues

Gap in Liability Insurance

Provider’s liability policy was due to expire 1/25/2020.

During an internal audit on 01/24/2020, Luis Olivas, Quality Assurance Specialist, contacted the insurance company Kirstein Insurance Services and spoke to Insurance Agent Maria Montante. Ms. Montante confirmed the Provider’s policy was canceled on 5/27/2019 due to non‐payment of premium.

On 01/27/2020 Diamond Landers, Office Manager provided clarification advising cancellation was sent to the Provider on 05/24/2019 via USPS mail from the finance carrier with effective date: 05/27/2019. Ms. Landers advised “Unfortunately during this time our system had an update failure which resulted in the policy not reflecting as cancelled”.

On 1/28/2020, the Provider submitted the renewed liability policy. Provider has a gap from 5/27/2019‐ 1/28/2020

Comments:

The Providers School Readiness (“SR”) Contract was effective 7/1/2019 and the Voluntary Pre‐Kindergarten (“VPK”) Contract was effective 8/19/2019.

Page 1 of 2

Action Requested: The Executive Leadership Team recommends termination of the SR, VPK and QIS Contracts for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background


March 26, 2020

Greater Love Full Gospel Baptist Church‐ X11MD0022

18200 NW 22nd Ave, Miami Gardens, FL. 33056

Greater Love Full Gospel Baptist Church


Care Level offered: 3 months to 15 Years



Number of providers within the same zip code

offering the same services: 20

Accreditations/Gold Seal: Green Apple Accreditation

of Children’s Services/ No Gold Seal.


2008

2018‐2019 approximate reimbursements:

$157,949.85

Issues Cancellation of General Liability Policy

On 8/5/2019, the Provider was presented to ELT for a gap in Religious Exemption Licensure. The decision was to place the Provider on a Corrective Action Plan (“CAP”). The CAP term began 8/27/2019 and ended 2/27/2020.


On 1/27/2020, Luis Olivas, Quality Assurance Specialist, contacted the insurance company Nolan Jackson, Jr. & Associates, Inc. and spoke to Insurance Agent Nolan Jackson, Jr. Mr. Jackson confirmed the policy was cancelled on 12/15/2019 due to non‐payment of premium.

On 1/29/2020, Provider submitted a new liability policy with effective dates of 1/27/2020 – 1/27/2021. Provider has a gap from 12/15/2019 ‐ 1/27/2020

Comments:

The Providers School Readiness (“SR”) Contract was effective 7/3/2019 and the Voluntary Pre‐Kindergarten (“VPK”) Contract was effective 8/19/2019.

Continued on page 2

Page 2 of 2


March 26, 2020

Greater Love Full Gospel Baptist Church‐ X11MD0022

18200 NW 22nd Ave, Miami Gardens, FL. 33056

Continued from page 1

On 2/21/2019, the Provider was monitored for VPK and was found non‐compliant for teacher information.

The provider was previously on a CAP due to failure to complete a Health & Safety Inspection with the Department of Children & Families. The CAP term began 8/23/2018 and ended 9/14/2018.

The provider has not had any other previous Cap’s, terms, or non‐compliances.

Page 1 of 1

Action Requested: The Executive Leadership Team recommends termination of the SR and VPK Contracts for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background


March 26, 2020

Learning Playhouse Academy, Inc. –C11MD2685

261 Westward Drive., Suite 116, Miami Springs. FL., 33166

Learning Playhouse Academy, Inc.


Care Level offered: 3 Months to 12 Years Old



Approximate Number of providers within the

same zip code offering the same services: 9

Accreditations/Gold Seal: N/A

Provider has offered services approximately

since: 2018


$6,388.53

Issues

Gap in General Liability Policy

The original liability policy dates are 6/12/2019‐6/12/2020 with Capital Specialty Insurance Corporation.

On 10/28/2019, Ayleen Gonzalez, Contract Manager notified via email Excellence Insurance, LLC of the change in the Coalition’s suite number to be changed on the certificate of insurance.

On 10/28/2019, Adriana Clavijo‐Mauri, Insurance Agent notified Ms. Gonzalez via email that the Provider had a lapse in coverage from 08/03/2019‐09/09/2019.

On 10/28/2019 the Provider submitted a new liability policy dated 09/10/2019 ‐ 09/10/2020 with Nautilus Insurance Company.

On 11/01/2019 Sandra Pitti, Insurance Agent confirmed via email, Provider Learning Playhouse Academy has always paid policy on automatic payments. However, “due to a misunderstanding, the policy was not set up in automatic payments with the finance institute, causing a lapse for the month of August”.

Comments:

Provider has no prior CAP’s, terms, or non‐compliances.

The Provider’s 2019‐2020 School Readiness (“SR”) Contract was effective 7/1/2019 and the Voluntary Pre‐Kindergarten (“VPK”) Contract was effective 8/19/2019.

Page 1 of 1

Action Requested: The Executive Leadership Team recommends termination of the SR, VPK and QIS Contracts for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background


March 26, 2020

Garden of Light Academy, Inc‐ C11MD1369

1171 NE 149th Street, North Miami, FL. 33161

Garden of Light Academy, Inc.


Care Level offered: 2 months to 13 Years



Approximate Number of providers within the same zip


Accreditations/Gold Seal: Accredited Professional

Preschool Learning Environment (“APPLE”)/ Gold Seal

Birth‐5


2009


$149,309.10

Issues

Gap in Liability Insurance


During an internal audit on 01/23/2020, Luis Olivas, Quality Assurance Specialist, contacted the insurance company, Eagle Insurance Agency; and spoke to Insurance Agent Trace Cox. Ms. Cox confirmed the policy was canceled on 10/15/2019 due to non‐payment of premium.

On 1/29/2020, Provider submitted a new liability policy with effective dates of 01/28/2020 – 01/28/2021. Provider has a gap in insurance from 10/15/2019‐ 01/28/2020.

Comments:

2019‐2020 School Readiness (“SR”) contract was commenced on 7/1/2019 and Voluntary Pre‐Kindergarten (“VPK”) Contract commenced on 8/19/2019. The SR Contract with Early Learning Coalition of Broward commenced on 7/1/2019 and the Provider is in good standing.

On 10/9/2019, The Provider was monitored for SR and was non‐compliant in providing confidentiality agreement for staff sampled.

The Provider has not had any previous CAP’s and terminations.

Page 1 of 2

Action Requested: The Executive Leadership Team recommends termination of the SR Contract for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background


April 30, 2020

Pequenos Exploradores Kidcare, Inc. – L11MD0285

5631 NW 174th Drive, Miami Gardens, FL. 33055

Pequenos Exploradores Kidcare, Inc. License Capacity: 12

Care Level offered: 3 months to 12 years


Approximate Children enrolled for VPK: N/A

Approximate number of providers within the same zip



Provider has offered services approximately since: 2019

2018‐2019 reimbursements: Approximately $0

Issues

One Class I Violation in a 12‐month time frame:

On 3/19/2020, the Contracts Department received notification from Marie Hernandez, Monitoring & Technical Assistance Specialist, stating the provider received a Class I Violation. The violation was a result of a complaint inspection. The investigation started 12/18/2019 and was approved 3/19/2020.

The following has been noted on the DCF inspection report:

09. Supervision Family Day Care Home (“FDCH”)/Large Family Child Care Home (“LFCCH”) Handbook, Section 6 (Form Office of Early Learning (“OEL”)‐ School Readiness (“SR”)‐6206, Section 18.04 Background Screening, Pages 38‐39), (Form OEL‐SR‐6206, Section 4 Supervision, Page 13)

12/18/2019 ‐ 09‐01: An unscreened individual was left alone with children in care s.435.06(2)(a), F.S. (Section 18.4) [SR]

Continued on page 2

Page 2 of 2


April 30, 2020

Pequenos Exploradores Kidcare, Inc. – L11MD0285

5631 NW 174th Drive, Miami Gardens, FL. 33055

Issues Continued from Page 1

o Comments: Provider allowed an unscreened individual to be in the room unsupervised with 4 children.

Technical Assistance (“TA”) given to the Provider that no unscreened individual can be in a room with the children without her direct supervision. The Family Service Counselor (“FSC”) and agent of other entities of the Department have asked the Provider to have the individual vacate the room This was completed at the time of the inspection.

Additional Information:

Provider is currently open.

The Provider has not received any other Corrective Action Plans, Terminations, or Non‐compliances.

The Provider currently has the following violations with DCF: (1) Class 1 violation, (1) Class 2 violations, and (2) Class 3 violations (refer to page 6 of the supporting documents).

The Provider’s SR contract commenced on 11/19/2019.

Page 1 of 2

Action Requested: The Executive Leadership Team (“ELT”) recommends termination of the SR contract for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background


April 30, 2020

Nora Cardona Large Family Child Care Home‐ L11MD0165

7890 NW 197th Street Miami, FL. 33015

Nora Cardona Large Family Child Care Home


Care Level offered: 3 Months to 8 Years



Approximate Number of providers within the same

zip code offering the same services: 23



2009

2018‐2019 Approximate reimbursements: $0.00

Issues

Non‐Renewal of General Liability Policy

The Provider’s policy expired 3/16/2020, and had not been renewed as of 4/3/2020 when presented to ELT.

On 3/17/2020, Laurie Bravo, Contract Manager, reached out to Temax Insurance Inc. via phone and confirmed the policy had not been renewed.

Per the insurance company, the Provider did not have automatic payments.

The Contract Manager attempted to collect updated Liability Policy from the Provider on 2/27/2020, 3/6/2020, 3/12/2020, 3/16/2020, 3/17/2020, and 3/18/2020. The Provider was not responsive via phone or email.

On 4/23/2020, after having requested an appeal, the Provider submitted to the Contract Manager an updated Certificate of Insurance (“COI”), with an effective date of 4/20/2020 – 4/20/2021.


The Provider has no prior Corrective Action Plans (“CAP”), terminations, or non‐compliances.

Continued on Page 2

Page 2 of 2


April 30, 2020

Nora Cardona Large Family Child Care Home‐ L11MD0165

7890 NW 197th Street Miami, FL. 33015

Continued from page 1

The Provider currently has the following violations with Department of Children and Families (“DCF”) in 2 years: (0) Class 1 violations, (1) Class 2 violations, and (0) Class 3 violations (refer to page 3 of the supporting documentation).

The Provider’s School Readiness (“SR”) contract commenced on 7/1/2019.

The Provider is currently closed due to COVID‐19.

Page 1 of 3

Action Requested: The Executive Leadership Team (“ELT”) recommends termination of the School Readiness (“SR”) Contract for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background


May 6, 2020

Choices Children’s Academy ‐ 46531

1048 Foster Road, Hallandale, FL. 33009

Choices Children’s Academy License Capacity: 78

Care Level offered: 6 weeks to 12 years



Approximate Number of providers within the same

zip code offering the same services: 7


Provider has offered services since: 2018

2018‐2019 Approximate reimbursements: $0

Issues

Three Class 1 Violation within a 12‐month Timeframe

The following has been noted on the DCF Inspection reports:

45. Vehicle Requirements Group: Sections 7‐6.01 and 7‐9, Ordinance, DCF Handbook, and Sections 316.615 and 402.305, Florida Statute (“FS”).

1/23/2020: 45‐03 2.5.4(B), Handbook: The maximum number of individuals transported in a vehicle may not exceed the manufacturers designated seating capacity or the number of factory installed seat belts. The vehicle has a capacity for [15] persons and [19] were in the vehicle. (Section 6.1, number 2) [SR]

o Comments: During this revisit for an unrelated issue, while sitting in the county vehicle the facility's van returned from picking up children at a local school and it was observed and confirmed through a count by a member of the administration and Child Care Licensing and Enforcement that the vehicle capacity was exceeded by 4 passengers. The due date was 01/23/2020.

Continued on page 2

Page 2 of 3


May 6, 2020



Issues Continued from page 1

2/18/2020: 45‐03‐ 2.5.4(B), Handbook: The maximum number of individuals transported in a vehicle may not exceed the manufacturers designated seating capacity or the number of factory installed seat belts. The vehicle has a capacity for [13] persons and [16 children] were in the vehicle. (Section 6.1, number 2) [SR] o Comments: A complaint alleges that there were too many children on the van. Upon arrival to the

facility the van had not returned from picking up the children. The van arrived it was observed that 16 children exited the van. There are only thirteen (13) seat belts on the van. The children being transported were: RS 03/12/14, RS12/13/12, SA 06/20/14, EA 12/07/12, TY 05/25/13, DS 12/13/12, KM 06/05/14, MR 08/27/13, RR 12/31/14, SR 04/20/16, PW 06/10/14, KF 08/31/14, KF 08/31/14, KW06/28/14, RR 06/20/10, JT 07/11/11, JW 02/02/10. This complaint is deemed SUBSTANTIATED. There were sixteen (16) children being transported. There were thirteen (13) seat belts available. The vehicle seating capacity was exceeded. The due date is 02/18/2020.

2/18/2020: 45‐07‐ Handbook: Each child, when transported, must be seated in a back seat in an individual factory installed seat belt or federally approved child safety restraint. The child safety restraint must be installed, secured and used in accordance with the manufacturer’s instructions and a copy of such instructions must be maintained (in the vehicle and/or on file). Child safety restraint must be replaced if they have been recalled, are past the manufacturers date of use expiration date, or have been involved in a crash that meets the U.S. Department of Transportation crash severity criteria or the manufacturers criteria for replacement of restraints after a crash, as referenced in Caring for Our Children Basics Health and Safety Foundations for Early Care and Education, which is incorporated by in 65C‐22.001(7) (v), F.A.C. This requirement was not met in that [a three (3) year old child (SR 04/20/16) was not in a federally approved child safety restraint]. (Section 6.1, number 3) [SR]

o Of the children being transported, a three (3) year old child (SR 04/20/16) was not in a federally approved child safety restraint.

Continued on page 3

Page 3 of 3


May 6, 2020



Issues Continued from page 2


The Provider currently has the following violations with DCF Broward County (5) class 1, (15) class 2, and (8) class 3 violations. According to the Broward Crosswalk, the Provider has the following violations for DCF Miami‐Dade County: (3) class 1, (7) class 2, and (16) class 3 (refer to pages 2‐5 of the supporting documentation for the standards). There are (2) standards that are not monitored by DCF Miami‐Dade County (standard 22‐8 and 5‐1).

Per Felicia Dessam, Provider relationship Specialist from Early Learning Coalition of Broward, the Provider is currently on a 120‐day probation effective 2/19/2020 as a result of being in violation of the Health and Safety requirements.

The Provider has no previous, Corrective Action Plans (“CAP’s), or non‐compliances with Early Learning Coalition of Miami‐Dade/Monroe.

The Provider’s School Readiness (“SR”) contract with Early Learning Coalition of Miami‐Dade/Monroe commenced on 7/1/2019 and for Broward 7/1/2019.

The Provider submitted a CAP on 4/30/2020, detailing the steps implemented to correct and avoid reoccurrence of the violations cited by DCF. To allow staff the time to verify and authenticate the Provider’s CAP, the Review Hearing Committee rescheduled the Provider’s hearing for 5/6/2020 where a final determination will be made on Provider’s SR Contract.

Documents

Zoom Meeting; Meeting ID: 994 2719 6514 II. IV. · Torres stated that the new board members would have staggered terms; D. Hoagland will serve 4 years, S. Bisceglia 3 years and C