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Guide

Joining a Meeting

When you are invited to join a ZOOM Meeting, you will receive an email to join the meeting on a set date and time. If you are using Outlook, this email will come as a Calendar appointment. It will look something like this, with names and details for illustration only:

From Graham Fussen To: Club Members group Subject: Scheduled ZOOM Meeting Graham Fussen is inviting you to a scheduled Zoom meeting. Hi Members and Friends, eClub D9510online is inviting you to a scheduled Zoom meeting on Wednesday 18th at 7:00pm. Join Zoom Meeting Phone one-tap: Australia: +61871501149,,840985237# or +61280156011,,840985237# Meeting URL: https://zoom.us/j/840985237 Meeting ID: 840 985 237 Join by Telephone For higher quality, dial a number based on your current location. Dial: Australia: +61 8 7150 1149 or +61 2 8015 6011 or +61 3 7018 2005 Meeting ID: 840 985 237

You can use a desktop computer with an external webcam or laptop with integrated with camera and microphone, or you can join with your tablet or smart phone. If you are using your PC or notebook/laptop or tablet, you click on the link indicated in the above email coloured green. If you are using your phone, and have the email with the link visible, you can tap the link. In both cases, an alternative is to copy and paste the link into your web browser e.g. Chrome. You also can use your phone to join (without the video) by dialling the appropriate phone number indicated in the above email coloured blue.

Please note!! If you haven’t used ZOOM on your device before, the first time you click on the link, a

small install file will download. This is a ZOOM install file (so please start the install by double clicking on the file - you

may have to check downloads folder). The install program will automatically detect your camera, microphone and speakers on

your computer.

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You will then see a box titled ‘Open zoom meetings’. Follow the instructions.

Make sure you select ‘Join with Computer Audio’

You will see your image on the screen. Please click on ‘Full screen’ to expand the box. When the meeting starts, and as participants join, you will see images of the participants, with the one who is currently talking occupying the main part of the sreen. There is a row of controls at the bottom of the screen. The most important ones at this stage are the first two ‘Mute’ and ‘Stop video’. Make sure that neither has a red slash through it. If they do, you are either not being heard, or seen, or both! Just click on the one with the slash through it.

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If you want to see all of the participants (up to 19 at a time) click on the button of dots/squares at the top right of the screen. You should then be seeing something like this. The participants list may also be showing. When the meeting is over, or you want to leave, just click on the ‘End Meeting’ button in the bottom right of the screen.

Meeting protocols. If you want to speak, please raise your hand and wait for the meeting leader to indicate you have the floor. The meeting will become unintelligble if more than one person is talking at the same time. This also applies to any noises you make make, such as drinking with too many slurps and moving your chair. When leaving, simply wave at the camera and everyone will get the message. If you have a document, picture, file you want to show to everyone, please send it to the meeting leader before so that they can show it from their device.