Z Call April 2016

8/18/2019 Z Call April 2016

1/24

g{x mxàt VtÄÄSoror Mary B. Wright,

International President

Soror Janet Y. Bivins, Esq.,

Atlantic Regional Director

Soror Gina Merritt-Epps, Esq.,

New Jersey State Director

The Newsletter for the State of New Jersey

April 2016 Volume 6, Issue 8

Building on the Principles of Zeta

While Blazing New Paths!

Inside this issue:

Z-Lessons 2

State Conference Info. 3

Parliamentary Corner 4

Z-HOPE - Say Cheese 5

NJ Healthy Corner 6

State Jude’ 7

New Members 9

Youth Corner 10

NJ Chapters 15

Events 22

Key Dates 24

Message from the State DirectorRisky Business: Show Me the Money – Money In/Money Out

S tate o f New Je rseySoror Gina Merritt-Epps, Esq.

New Jersey State Director325 East Jimmie Leeds RoadSuite 7 PMB 144Galloway, NJ 08205

Phone: (609) 748-1470

Website: www.zphibnj.org

E-mail: [email protected]

www.facebook.com/zphibnj

Greetings Blue and White family and welcome to

April! Well, it is State Conference time and hope-

fully you are registered—the conference is sold out!

The State Conference schedule is on page 3 of the newsletter.

Are you prepared for the State Conference? If not, thanks toHOZ Chapter, Zetas can get prepared by participating in the

webinar on April 5. Please contact your Chapter President for

the link or see page 8.

Thanks to all that participated on the State webinar on March

29 and for supporting Zeta Delta Zeta, Eta Omicron Zeta,

Gamma Nu Zeta, and Gamma Omicron Zeta Chapters. Please remember to support

Xi Tau Zeta, Chi Rho Zeta, Sigma Zeta Zeta and Omicron Omicron Zeta Chapters

in April.

In this newsletter, we continue our focus on leadership and continue to review the

basics. See Z-Lessons on page 2 to review the roles of our financial officers. Let’s

continue to mitigate risk by ensuring that we understand the difference between the

chapter/auxiliary Treasurer and Financial Secretary.

God Bless you all!! Gina

8/18/2019 Z Call April 2016

2/24

April 2016

Part 1

Z-LessonsMonthly Embellishment & Training for

the Sorors of New Jersey “Building on the Principles of Zeta

While Blazing New Paths!”

Money In/Money Out: Protecting Your Chapter/Auxiliary Finances

While some of our Chapters and Auxiliaries have a Budget Chair and Committee and/or an Audit Committee,

all are required to have members that are elected to serve as the Treasurer and Financial Secretary. Many

chapters and auxiliaries fail to have procedures that keep these roles separate so that there is a system of

checks and balances. Please review the list below and ensure that your officers are operating properly.

Please also be sure to have procedures in place for your event chairs as they collect money for your fundraising

efforts. Have questions? Need training? Contact the State Director.

Money In – The Role of The Financial Secretary

Receives and maintains a record of the dues, assessments and/or other obligations paid by members, noting each

category (and providing a receipt for cash payments)

Keeps members apprised of their financial status

Receives and maintains an accurate record of all monies collected

Makes a monthly report to the body and Executive Board

Prepares National, Regional, State financial reports

Certifies that a member is eligible to vote and gives the voting strength at

monthly meetings Keeps members apprised of amounts owed and due dates for obligations on

all levels, including late fees

Chairs or serves on the budget committee, if appointed

Money Out – The Role of the Treasurer

Receives all monies from the Financial Secretary (not the members) and pro-

vides a receipt to the Financial Secretary

Pays all bills as directed by the body and receives receipts for all monies

paid out

Keeps a correct accounting of all receipts and expenditures, Submits monthly and quarterly written reports of the financial condition of the chapter/auxiliary

Deposits all monies in the bank under the group’s name and withdrawing monies from the bank as directed by

the group

Chairs or serves on the budget committee, if appointed

Is a signatory on the chapter/auxiliary accounts

8/18/2019 Z Call April 2016

3/24

Zeta Phi Beta Sorority, Incorporated

2016 State Leadership Conference

Friday, April 22 - Saturday, April 23 Double Tree Suites

Mt. Laurel, NJ

fv{xwâÄx tà t ZÄtÇvx

Friday, April 22

3:00 p.m. Hotel Check In Main Lobby

3:30 p.m. – 3:55 p.m. MIP Certification Registration Garden Room

3:30 p.m. – 3:55 p.m. Amicae Workshop Registration Living Room

4:00 p.m. – 6:00 p.m. MIP Certification Garden Room

4:00 p.m. – 6:00 p.m. Amicae Workshop Living Room

5:00 p.m. – 6:00 p.m. Conference Registration Z-HOPE Collection/Scrapbook Collection

Conference Area Cloak Room

6:30 p.m. – 7:30 p.m. Executive Board Meeting – Zetas Garden Room

6:30 p.m. – 7:30 p.m. Executive Board Meeting – Amicae Living Room

8:00 p.m. – 11:00 p.m. Awards Reception Ballroom

4:00 p.m. – 11:00 p.m. Shopping with the Vendors “Vendor Row”

Saturday, April 23

8:00 a.m. – 5:00 p.m. Shopping with the Vendors “Vendor Row”

6:30 a.m.– 8:15 a.m. Buffet Breakfast – Zetas Garden Room 6:30 a.m.– 8:15 a.m. Buffet Breakfast – Amicae Living Room

Redz Private Dining Room

7:00 a.m. – 8:00 a.m. Hotel Check-out Registration Z-HOPE and Scrapbook Collection

Main Lobby Conference Area Cloak Room

7:00 a.m. – 7:30 a.m. Necrology (Zetas and Amicae) Ballroom

7:30 a.m. – 8:00 a.m. Rededication – Zetas Ballroom

7:30 a.m. – 8:00 a.m. Reaffirmation – Amicae Living Room

8:30 a.m. – 11:30 a.m. Plenary Session I – Zetas Ballroom

8:30 a.m. – 11:30 a.m. Plenary Session I – Amicae Living Room

11:35 a.m. – 12:00 p.m. Conference Registration Ballroom Lobby

11:30 a.m. – 12:00 p.m. Elections (Zetas) Hotel Check out

Arbor Room Hotel Lobby

12:00 p.m. – 1:00 p.m. Buffet Lunch – Zetas Garden Room

12:00 p.m. – 1:00 p.m. Buffet Lunch – Amicae Living RoomRedz Private Dining Room

1:30 p.m. – 5:00 p.m. Plenary Session II – Zetas Ballroom

1:30 p.m. – 4:30 p.m. Plenary Session II – Amicae Living Room

8/18/2019 Z Call April 2016

4/24

The Zeta CallPage 4

Parliamentary CornerAdapted from www.roberts-rules.com Survival Tips on Robert’s Rules of Order

In light of our upcoming state conference , it is beneficial to review some tips to the body regarding the voting

process.

Counting Votes Voting Results

Majority:

Does Robert mean

... the Majority of the entire membership?

... the Majority of the members present?

... the Majority of the Votes Cast?

How should you count the blank votes, the illegal votes, the abstentions?

The basic requirement for adoption of a motion by any assembly with a

quorum is a Majority Vote, except for certain motions as listed below. AMajority is 'more than half' of the votes cast by persons legally entitled to vote, excluding blank votes and ab-

stentions. Majority does not mean 51%. In a situation with 1000 votes, Majority = 501 votes; but 51% = 510

votes.

Let's see an example:

The chair instructed the members, at a meeting with a quorum, to vote by writing 'Yes' or 'No' on a pieceof paper.

Of the members present, 100 were entitled to vote, but 15 did not cast a ballot. Of the 85 votes cast: 75

were legal; 10 were illegal (the members wrote 'Maybe'); and 4 were turned in blank (abstained).

The Majority is any number larger than one half of the total of ... (legal votes cast) - (blank votes cast) +

(illegal votes cast).

Of the 85 Votes Cast by members entitled to vote ... (75 were valid) - (4 were blank) + (10 were illegal) =81 Votes Cast.

One half of 81 Votes Cast is 40 1/2. Majority was 41 votes.

2 3 Vote:

Robert specifies which motion will require at least a 2/3 vote for adoption. Notice that it is not called a 2/3 ma-

jority. A 2/3 vote is generally not taken as a voice vote, but rather as a standing count, or some other easilycountable fashion. Generally speaking, a 2/3 vote is required for adoption of any motion which ...

Suspends or modifies a rule of order already adopted;

Prevents the introduction of a question to consideration;

Closes, limits, or extends the limits of debate;

Closes nominations or the polls;

Takes away membership or office.

http://www.roberts-rules.com/http://www.roberts-rules.com/parl18.htmhttp://www.roberts-rules.com/parl18.htmhttp://www.roberts-rules.com/

8/18/2019 Z Call April 2016

5/24

Page 5Volume 6, Issue 8

Regional Bylaws Update

The updated Regional Bylaws, as adopted in October 2015 at the 56th Atlantic Re-

gional Leadership Conference in Philadelphia, Pa, were distributed to all Chapter

Presidents via email on February 20th. Also distributed were the form for proposed

amendments and a cover letter from Soror Beverly Tatham, Esq, Regional Parlia-

mentarian. Please contact your chapter president for the materials.

NJ State Leadership - Z-HOPE Initiative

8/18/2019 Z Call April 2016

6/24

The Zeta CallPage 6

NJ Zeta’s Healthy Living Corner

Physicians and mental health professionals have long pondered the comorbidity between heart disease and

mental illness. For many years, it was thought the heart disease was the cause of depression, anxiety and simi-

lar disorders; however, experts are beginning to recognize that poor mental health may lead to heart disease. It

is important to be mentally fit in order to be physically fit. The key to mental health is to exercise the mind!

Here are three things you can do to exercise your mind…..

Relax – it is important to engage in prayer and meditation daily to rebuke negative thoughts. Prayerand meditation has the power to reduce stress, anxiety and promote positive thoughts. Engaging in a hobby or

other productive enjoyable activities is also a good way to relax and refocus your thoughts.

Relate – identify and talk about how you feel! We often tell the story, but forget to identify how it

made us feel. At the end of the story, stop and identify if you are happy, mad, glad or sad. Don’t run away

from your feelings; but instead, process them.

Release – the act of processing negative feelings will put you on the path of releasing them. It is im-

portant not to harbor resentments or negative feelings, as it causes a build-up negative energy. Release those

resentments and negative feelings by forgiving and letting go!

I often tell family and friends to be aware of where they spend their emotional energy. Emotional l energy is

like cash, you should have a stash for a rainy day. It is important to not blow things out of portion and be se-

lective of the feelings and emotions you attach to situations. Sometimes it is helpful to put distance between

you and the situation in order to gain perspective. So, relax, relate and release….your heart will thank you

for it later! Soror Kristal Miller, LPC, ACS, LCADC, CCS, CCJP, CSOTS

8/18/2019 Z Call April 2016

7/24


St. Jude Sunday of Hope

Zeta Phi Beta Sorority, Inc. began its partnership with St. Jude Children’s Research Hospital in 2013. In the

upcoming months of April and May we will commemorate our collaboration by chapters sponsoring a Sunday

of Hope. Below is an abbreviated outline to assist your chapter with planning and hosting this event.

1. Identify a chairperson

2. Select a place of worship; identify a contact person at the church

3. Select a date in the months of April and/or May

4. Order you kit from St. Jude

5. Set up a meeting to discuss the kit and set up your program

6. Announce the upcoming program in church programs, etc. to alert the congregation in advance of the even

7. Distribute the fans and envelopes the day of the event as parishioners enter church. The envelopes will becustomized to identify Zeta as the initiating organization, and it is important that they use the envelope pro-

vided by St. Jude.

8. Prior to the announcement of the special collection being taken for St. Jude, the video will be played and a

designated church representative will speak for a couple of minutes about St. Jude.

9. Report your Z-HOPE points.

Please refer to your tool kit for complete instructions

National Initiatives

At the 2016 New Jersey State Leadership Conference, Zetasand Amicae will have an opportunity to win a Kindle Firethrough a raffle being sponsored by the state Stork's Nest

Committee.

$5 Half Sheet $10 Full SheetFunds raised will be used to benefit the existing Nest of Zeta Delta Zeta Chapter

and the developing Nest of Gamma Nu Zeta Chapter.

8/18/2019 Z Call April 2016

8/24

Page 8 The Zeta Call

NJ State Leadership

Attending the State Conference?

New to Zeta?

Recently Reclaimed? Need a Refresher?

SOME OF THE TOPICS TO COVERED:

What should I pack? What should I bring? What’s the difference

between the Executive Board Meeting and the Conference?

What time is MIP Training? What is the $19.20 Initiative?

8/18/2019 Z Call April 2016

9/24


Psi Pi ChapterTara Thuruthuvelil

Phi Mu ChapterMahalia Bazile

Sydnei Devose-Fletcher

( in white)

Upsilon Tau Chapter

Markia Jackson

Olivia Walker

Andrea Felder

8/18/2019 Z Call April 2016

10/24

Z-E-T-A (Zealous Engaged Talented Awesome) Youth Corner

The Zeta CallPage 10

Congratulations & Welcome to the newest

Youth Affiliates of Rho Tau Zeta Chapter

ArchonetteImari Simmons

AmicettesLeah Nance

Seacrit Matos & Donna Williams

PearlettesDah’Neyla Williams & Chrystal Beckham

Are you working on your STEM Contest Project??

Deadline to Submit is April 1, 2015

Zeta Phi Beta Sorority, Inc.New Jersey YouthState Conference

“Building Future Leaders”June 25, 2016

The College of New Jersey2000 Pennington Road

Ewing Township, NJ 08628

8/18/2019 Z Call April 2016

11/24



Gamma Omicron Zeta Youth Affiliate Fundraiser

Amicette Flapjack Fundraiser was held at Applebee’s on February 13, 2016 in Union, NJ. The fundraiser

was a HUGE success as the girls served over 100 guests! The Pearlettes & Amicettes, waited on tables,

placed orders with kitchen staff, bussed tables, prepared coffee and beverages, and provided great customer

service.

(Amicette)Leah Freytas, Tavia White, Breanna Little, Courtney Lovell, Briyana Walker (Pearlette) Hasinah Reed

GOZ Pearlette & Amicette Monthly Meeting

In honor of Black History Month, Youth were assigned Madame CJ Walker to study. Our

girls had the opportunity to make their own natural beauty products. Pictured here, youth can

be seen experimenting in creating and flavoring their very own Lip balm!!!

8/18/2019 Z Call April 2016

12/24



Jazmin Marrero won 3rd Place in the Black History Contest. She was presented with a Certif-

icate by Freeholder, Jonathan Young and the President of the Cherry Hill African American

Association Representative, Cathleen Jenkins

Following in her Mother’s Footsteps (Soror Ivory Marrero)

Pearlette Jazmin Marrero was recognized by Cherry Hill School District Board Meeting for

her entry in the District’s Black History Month Contest. She chose to do her poster on

Mone’ Davis & is pictured with Superintendent, Dr. Meloche

8/18/2019 Z Call April 2016

13/24



GNZ Youth on the Move…..

GNZ Pearlettes volunteering at the

Elder Care Bingo

GNZ Youth doing ServicePearlette Seline & Madame State

Director Gina Merritt-Epps

GNZ, ZRS & KUS Youth outing to watch the movie

RACE with members Of the NAACP Youth Group

8/18/2019 Z Call April 2016

14/24

Page 14 Zeta Call

NJ Chapters Working

The Sorors of PPZ participated in their Adopt a

School Quarter Mile Lane's Read Across America

program on March 2,2016. One of the other featured

readers was The Honorable Mayor Albert Kelly.

The Sorors of PPZ would like to salute our Soror Aubrey

Goldsboro for receiving her Masters in Human Behav-

ior, from Capella University. Celebrating commencement

ceremony in New Orleans, LA on March 12th, 2016!

Omega Mu Zeta Chapter is mourning the loss of its very first Amica,

Rhonda Y. McCall, June 18, 1966 - March 1, 2016. Her smile, laugh

and commitment to the Amicae of Middlesex County, New Jersey will

never be forgotten. Rest in Peace Friend McCall. We love you and will

cherish your memory.

Amicae News

8/18/2019 Z Call April 2016

15/24

Volume 6, Issue 8 Page 15

NJ Chapters Working - cont’d

On February 27, 2016, chapter members

from Alpha Alpha Chi Zeta Chapter partic-

ipated in the 13th Annual Neptune Town-

ship Black History Month Celebration:

Rise of the Queen. The ladies interacted

and discussed the history of Zeta Phi Beta

Sorority, Inc. with local politicians, com-

munity organizations, students and other

residents of Neptune Township. Many local

African American women were honored at

this event for their outstanding contribu-

tions to the Neptune Township community, through scholarship and service. In addition to this, 4

African American female high school students were awarded scholarships for their accomplish-

ments. The Dedicated ladies of Alpha Alpha Chi Zeta Chapter enjoyed networking with local resi-

dents as they celebrated the many achievements of African American women in Neptune Township.

AAXZ Chapter Celebrates Black History Month

The Dedicated ladies of Alpha Alpha Chi Zeta Chap-ter attended a literacy and recreation fair sponsored

by the North Jersey Shore Chapter of Continental

Societies Inc. on February 27, 2016 at Shark River

Hills Elementary School in Neptune, NJ. This event

encouraged children to read more and maintain a

healthy lifestyle. Chapter members of Alpha Alpha

Chi Zeta Chapter participated in this event by help-

ing with registrations during the day and getting chil-dren and their parents to different break out groups

during the fair. In addition to this, the ladies had a

great time enjoying yoga with their children.

AAXZ Chapter Attends Literacy and Recreation Fair

Reading is to the mind what

exercise

is

to

the

body.

8/18/2019 Z Call April 2016

16/24

Page 16 Zeta Ca

NJ Chapters Working cont’d

On Saturday, February 13th the Psi Pi Chapter

volunteered at Brookhaven Nursing Home in

East Orange, NJ. Some of the activities held

with the residents included painting nails, room

visits, and giving out Valentine’s Day cards.

The chapter opens up these trips to all members

of the Seton Hall community, hoping that more

students will join in their efforts to support elder

care. This was the Psi Pi Chapter’s first time

attending the nursing home and they will con-tinue to volunteer every second Saturday of the

month throughout the semester. Through these

monthly visits, the Psi Pi Chapter hopes to uplift

the spirits and build a connection with the resi-

dents of the nursing home.

Caring For The Elders

Gamma Nu Zeta Chapter had a great time supporting our sister

chapters' in their annual events. Thank you for a great time to

Zeta Delta Zeta, Eta Omicron Zeta and Epsilon Xi Zeta Chapters.

Our Gamma Nu Zeta chapter family brought Easter Cheer tothe residents at Cooper River West. Everyone had a great

time playing Chair Bingo and enjoying their candy

treats. #ElderCare #GNZCares

8/18/2019 Z Call April 2016

17/24


NJ Chapters Working cont’d

PTZ hosted its annual scholarship brunch onFebruary 27, 2016. The Bethwood of Totowa,

N.J., has been home to this fundraiser for overten years. First time event chair, Soror Jas-

mine Smith, successfully led the scholarship

committee to present this festive event to the

community that included vendors, live music,raffles, and all the fashion and décor that

made the 1920s a decade to remember.

NJ State Director Gina Merritt-Epps and Rho Tau Zeta Chapter

The Scholarship CommitteeFive Pearls Scholarship Winner

Tamia Williams

Five Pearls Scholarship Winner

Johana Amigon

NJ Basilei Scholarship Chair, Soror Jasmine Smith

8/18/2019 Z Call April 2016

18/24

Page 18 Zeta Call


Eta Omicron ZetaMarie B. Hubbard Finer Woman-

hood Luncheon, Journey to Cen-

tennial, in the Beginning 1920.

Thank you to all who supported our scholarship event.

8/18/2019 Z Call April 2016

19/24



The Merion Caterers ballroom brimmed with over 470 at-

tendees for Zeta Delta Zeta’s 57th Annual Finer Womanhood

Scholarship Luncheon and Fashion Show. Recognition and

awards were presented to our Zeta of the Year (Soror Kei-

sha Thornton), Amica of the Year (Bertha Smith), Sigma

of the Year (KUS’ Milton Dilligard), Woman of the Year

(Dawn Frazier) and Service Organization of the Year

(Burlington County Community Action Program).

ZDZ Celebrates Scholarship with its

57 th

Annual Finer Womanhood Luncheon and Fashion Show

On Saturday, February 20, 2016 the Women of Epsi-

lon Xi Zeta hosted their Annual Z-HOPE ScholarshipAwards Luncheon, at the Westin Princeton, in Prince-

ton, New Jersey. The 2016 theme was “Behind the

Blue Shield Honoring our Hero’s in Public Service”.The honorees were Detective Cynthia Hargis of the

Trenton Police Department, Officer Laurel Rodgers

of the Trenton Police Department, Firefighter Ralston

Denton ofthe Trenton

Fire Depart-

ment and Ernest Doggett, III EMT/Firefighter of the Trenton FireDepartment and Correction Officer Lance Lopez. All the honorees

work in their respective jobs as well as doing various events and

activities to keep our communities safe and provide a safe environ-ment for the youth and residents. The event was attended by over

400 people where the proceeds will benefit our 2016 Scholarship

Recipients at our Erma Jean Nicholson Tea in May 2016.

8/18/2019 Z Call April 2016

20/24

Page 20 Zeta Call


Congratulations to Soror Jorelle S. Green, who was hon-

ored on March 5, 2016 by Nu Psi Zeta Chapter of Peek-skill, New York. Soror Green received the Trailblazer/

Charter Member Award for Sorors Building on the Prin-

ciples of Zeta While Blazing New Paths.

Blazing New Paths

Participants at the Omega Mu Zeta Chapter's GET FIT

program on March 12, 2016. Two sessions were led by

Soror Anowa Adjah of Powerhouse Physiques.

Getting Physical, Getting Fit

A

Sister2Sister

Art

Party

Omicron Omicron Zeta Chapter kicked off the Finer

Womanhood celebration with a chapter Art Party.

Amicae and Zetas met at McArt in Woodbury for

food, old school music and painting fun. Each mem-

ber painted their own masterpieces titled “Victorious

Finer Women” in shades of blue.

A New Blue & White Bond in

Gloucester CountyOmicron Omicron Zeta chapter welcomed their broth-ers of Rho Delta Sigma chapter at their chapter char-

tering ceremonies on February 20.

8/18/2019 Z Call April 2016

21/24



The ladies of Sigma Zeta Chapter of Hudson County

spent quality time playing Bingo with the elderly at the

Lutheran Senior Life Center in Jersey City.

Meet Zeta Legacies Ywana Rivers-Felder - charter member of Zeta

Lambda Chapter, Kean University— and daughter Andrea Felder -

member of Upsilon Tau Chapter. Members of Eta Omicron Zeta Chap-

ter— Past State Director Vesta Godwin -Clark and Soror Dana Hobbs

Charter member of Zeta Lambda— attended the induction ceremony.

Millie Kroung of ΞI Chp. w/

Robert Menendez, the Sr. US

Sen. from NJ. She has been

hired to work on his staff.

Theta Omicron

and

Rho Theta

hapters

8/18/2019 Z Call April 2016

22/24

Support Sister Events

Page 22 Zeta Call

8/18/2019 Z Call April 2016

23/24


8/18/2019 Z Call April 2016

24/24

Chapter Date Location

Xi Tau Zeta April 8 - 8 pm Golden Nugget Hotel & Casino

Atlantic City, NJ

Chi Rho Zeta April 9 - 11:30 am Paris Caterers, Berlin, NJ

Sigma Zeta Zeta April 9 - 7pm The San Carlo

Lyndhurst, NJ

Omicron Omicron Zeta April 16 - 11am Auletto’s Caterers

Deptford, NJ

Rho Rho Zeta May 7 - 9:30 am Everette P. Marino Center

Bridgeton, NJ

Omega Mu Zeta May 21 - 12 pm Ocean Place Resorts & Spa,

Long Branch, NJ

Alpha Alpha Chi Zeta June 3 - 8pm Double Tree Hotel

Tinton Falls, NJ

Upcoming Dates

Key Dates and DeadlinesNecrology Report 4/3

HOZ State Conference Webinar 4/5State Conference 4/22 and 23

March for Babies 4/24

Boule (Orlando Hilton, Orlando, Florida) 7/6 – 10


Documents

Z Call April 2016