Your Wedding - Guildhall Cardigan … · The Guildhall is the perfect location to hold your wedding ceremony, celebrations and parties creating the ideal ambience for your special

To book a consultation, please do not hesitate to contact Liz or Nia on

01239 615554 or [email protected]

Your Wedding The Guildhall, Cardigan



Congratulations On your engagement and thank you for considering the Guildhall for your wedding

celebrations.

We recognise that your wedding day is one of the most important days of your lives, and

with our dedicated and experienced team we will ensure that your dreams come true at our

perfect venue.

The Guildhall is the perfect location to hold your wedding ceremony, celebrations and

parties creating the ideal ambience for your special day. The historic setting of the Great

Hall provides an ideal backdrop for your ceremony, seating up to 120 guests and/or your

reception.

The wood panelled Chamber and our Radley Room can also be used for smaller ceremonies

or for evening use as a bar or buffet area. We pride ourselves on our attention to detail

ensuring you and your guests are left with lasting memories of a perfect day.

Good Luck & all the best,

The Guildhall Wedding Team



History of the Building The Guildhall has a fascinating history, both on the architectural and social history fronts. The

building, commissioned in 1856, would have been regarded as ultra modern and quite daring at the

time. This was the first civic building in Britain in the ‘modern Gothic’ style advocated by John Ruskin

in his ‘The Stones of Venice‘ 1851-3 and included an Arabic influence, clearly seen in the arch

decoration. The national interest in the design was reflected at the time by the illustration in The

Building News of 1859 and is still noted as an exceptional rarity in the context of Gothic public

buildings by experts in Victorian architecture.

Outside view of the Guildhall 1860



Your Wedding Ceremony

The magnificent Great Hall with its vaulted ceiling, the Radley room and the wood panelled

Chamber room are all available for hire. The Guildhall is fully licensed for civil marriages and

partnerships and for ceremonies for the renewal of vows.

Great Hall

The Great Hall can accommodate up to 120 guests and the fees are as follows

Monday-Friday: £120

Saturday-Sunday: £150

Radley Room

Seats up to 50 guests

Monday-Friday: £100

Saturday (Ceremonies after 1pm): £120

Chamber Room

Seats up to 30 guests

Monday-Friday: £70

Saturday: £90

* Please be aware that the Registrar should be contacted prior to confirming a booking to

ensure availability on your chosen date.



Your Wedding Reception We pride ourselves on our expert, flexible and personal approach to Wedding Planning. Our

dedicated wedding coordinator will be on hand to ensure all your special and unique

requirements are fulfilled. We are fully aware that you have your own individual needs and

this is why we are able to offer you the following package.

Detailed advice from the wedding coordinator on how to organise your reception at

the Guildhall

Full use of our kitchen for yourself and your chosen caterers (for our preferred

suppliers list, please contact the office for their details)

Use of the heritage building for all your photographs

Use of the tables and chairs for all your guests

We are able to provide full bar services and we will tailor this to your own needs

(own drinks are permitted however a corkage charge applies to all bottles, please

see overleaf for prices)

The following room are available for your reception:

The Radley room - £35 per hour

Great Hall - £50 per hour

Great Hall & Chamber room - £75 per hour

We can also offer an all day fee for all rooms (please contact the office for more

information)

We can also provide an in-house DJ at an additional cost of £100 and order the table linen,

glassware and crockery on your behalf – Price on Application.



Celebratory and Reception Drinks After your ceremony, why not invite your guests to a champagne reception in the

downstairs Radley room and/or our wonderful courtyard.

We are happy to alter the content of our drinks packages and quote accordingly.

Welcome Drinks 1 Red Wine, White Wine & Fruit Juice Selection - £2.25 per guest

Welcome Drinks 2 Pimms & Lemonade, Bucks Fizz & Fruit Juice Selection - £2.75 per Guest

Champagne £4 per Guest

Sparkling Wine

£2.95 per head

Corkage

Wine, sparkling wine and Champagne - £5 per 75cl bottle Spirits - £6 per bottle up to 1 litre

A bar will be provided, with the drinks list tailored to your requirements.



Professional Services

Caterer Strawberry Shortcake Dining

07801 823870 Pam Jenkins

07740397209

Disco ACM Llanarth 01545 580329 07811 891762

Pianist Sarah Jane

01239 682105

Cakes

The Cake Lady 01545 560200

Cakes by Charlaine 07826 775936

Photography Fleeting Moments Photography

07817 467034 Kate Dunwell Photography

07817 554298 RJP Photography

01437 541432

Stationary Candlewich Shop

07805 457963

Madison Moon 07799 551044

Bridal Wear J H Bridal Wear 01970 871912 07815 509881

Chair Coverings Sitting Pretty 01437 710806 07733 044378

Pretty Seats and Bows 01239 881720

Florist Jen’s Floral Designs

01239 613631 07854 015049

The Flower Rooms 01239 711714

Transport Gentle Giants 07813 174886

Big Day Bug 01545 580172 07834 981622

Misc

Tŷ Bach Twt (Sweet Cart and Vintage Crockery Hire)

01994 419026 07900 692678

Pont Steffan Dental Practice 01570 422595

Nikita’s Herbalife 01239 615933

Hair and Beauty by Laura 07855 041995

Menswear

Dress for the Occasions 01437 765040



Wedding Ceremony Terms and Conditions

Confirmation A provisional booking will hold your date for a period of 14 days. In order to confirm your Wedding Ceremony booking we will require confirmation in writing via email or post and a non-refundale deposit of 30%.

Please ensure that you have confirmed the date with the registrar prior to confirming your date with us.

Please be aware that dates provisionally booked but not confirmed within 14 days will be released.

The final set-up required for your ceremony, guest numbers and any music you wish to use must be provided 1 week before the date of your wedding.

The outstanding balance for your ceremony is payable 1 week prior to the date

Should you have any special requirements please notify the Guildhall team as soon as possible. They are not guaranteed unless confirmed in writing by both the client and Guildhall.

Cancellations

In the unfortunate event of you cancelling your booking the following charges will apply: Less than 1 week prior to the date: Full payment will be required More than 1 week prior to the date: Deposit lost



Wedding Reception Terms & Conditions

Confirmation A provisional booking will secure the venue for a period of 14 days, if no confirmation is

received from you within 14 days then the date will automatically be released. You may only

hold one provisional date per booking. Bookings will be treated as provisional until the

contract (the confirmation) is signed and returned to us, along with the relevant deposit by

the client. If the confirmation is not received The Guildhall reserves the right to cancel the

function.

Please ensure that you have confirmed the date with the registrar/church prior to

confirming your date with us.

A non-refundable deposit of 30% of the hire fee is required upon confirmation of the

booking along with a signed copy of the terms and conditions. Non payment of this deposit

will result in cancellation of the function. Payment can be taken via cash, BACS or cheque.

The Guildhall reserves the right to charge interest at the rate of 5% for each 28-day period,

or part thereof, on any outstanding balance. Further Payment Two weeks before the function a pro-forma invoice will be issued based on the

requirements discussed at the previous meeting. This invoice must be paid 7 days prior to

the function.

Final Numbers and arrangements We will require an estimate of the numbers attending and approximate timings of your

booking one month prior to the function. This is also an ideal time to arrange an

appointment to discuss in detail any further requirements you may have.

Cancellations In the unfortunate event of you cancelling your booking the following charges will apply: More than 1 month prior to the event – deposit lost (also the cost of any

equipment/services hired in by the Guildhall must be covered by the client. Hiring in of

services must be agreed by both parties.

Within a month of your event – 50% of your invoice is payable

48 hours prior to event – Full payment due The client must confirm all cancellations in writing.



Corkage No wine or spirits may be brought onto the premises by clients or guests without prior

consent of the Guildhall.

Licensing Hours All functions are licensed until 1:00am with the bar closing at 12:30hrs.

The Guildhall’s Liability The Guildhall does not accept responsibility for loss of or damage to any items of value

(including but not limited to cash, jewellery and electronic items such as laptops, cameras

and phones) unless deposited with the office for safekeeping.

Clients Responsibility

Any special requirements must be notified as soon as possible. They are not

guaranteed unless specifically confirmed by the Guildhall in writing. Failure to do so,

which impacts on the service and expectations on the wedding day will not be the

responsibility of the Guildhall.

Unless otherwise advised, the Guildhall has no plans for refurbishment but this

situation may change.

If you have any disability related requirements, please advise the Guildhall directly as

soon as possible.

All outside catering suppliers must contact the Guildhall at least 2 weeks before the

event to arrange delivery, requirements and time scales.

If a caterer is to be used, the Guildhall must see a current Food & Hygiene Certificate

and Public Liability Certificate.

Equipment and storage

The Guildhall will assist Clients, where reasonably possible with storage of equipment etc.

The Guildhall does not accept any liability for loss or damage to any item of equipment,

furniture stock or the like. Clients are requested to confirm arrangements with the

management at least 28 days prior to the event.

Behaviour You accept responsibility for any damage or loss caused by any of your

guests. Full payment for any such damage or loss must be paid direct to

the Guildhall. The Guildhall is entitled to exclude or remove any guest

who causes damage, danger or distress or otherwise behaves in an

inappropriate manner. Any children attending the function are the



responsibility of the accompanying adult and for their safety and that of the staff and guests

they should be under supervision at all times.

Information All information in this package was correct at the time of printing and is subject to change

without prior notice. All arrangements in this package are subject to availability.

Deposits and payments to The Guildhall are payable by cheque to ‘Menter Aberteifi Cyf’ or by BACS payment to: Barclays Bank PLC Sort Code: 20-18-41 Account Number: 70019119

Documents

Your Wedding - Guildhall Cardigan … · The Guildhall is the perfect location to hold your wedding ceremony, celebrations and parties creating the ideal ambience for your special