Your Wedding at The Swan Hotel - cotswold-inns-hotels.co.uk · With 22 beautifully designed bedrooms and suites, there’s no need for carriages at midnight, or even the next day

Your Wedding at The Swan Hotel

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The swan Hotel, Bibury, Gloucestershire GL7 5nw

Tel: 01285 740695 [email protected] www.cotswold-inns-hotels.co.uk/swan

Congratulations! Congratulations on your engagement and thank you for considering The Swan Hotel as the venue for your special day.

The Swan Hotel is located in the picturesque village of Bibury - once described by William Morris as "the most beautiful village in England". Sitting proud on the banks of the River Coln, The Swan Hotel is everything you picture it to be - welcoming, stylish and romantically English. We pride ourselves on offering excellent customer service, in a beautiful building where the character flows throughout with open fireplaces, cosy lounges and elegant design - a contemporary twist on classic Cotswolds.

As the dedicated wedding co-ordinator, I can help you plan a small, intimate affair that is truly memorable through to a traditional white wedding for over one hundred guests, and on your special day, our talented team of staff will help take the stress off your shoulders, so all that’s left for you to do is live the dream of your wedding day without a care in the world.

Our wedding brochure is designed to give you an insight into The Swan Hotel and offer a simple guide to help you with the planning your special day with us. Ultimately, we would love to meet you, to hear about your plans and show you around The Swan Hotel - please give us a call on 01285 740695 to arrange a time convenient to you.

Kind regards,

Harriet Foote

Wedding & Events Co-ordinator.



Your Wedding Ceremony You can choose to hold your civil wedding or partnership ceremony in one of three beautiful areas of The Swan Hotel. The Library is perfect for smaller weddings and is licensed for up to 26 guests - perfect for an intimate wedding with your closest family and friends.

The Signet Room is situated at the front of the hotel overlooking the hotel gardens and is an elegant setting for wedding and partnership ceremonies up to 110 guests.

Alternatively, the Summer House, offers a, idyllic picture perfect setting for an alfresco ceremony up to 100 guests.

On the basis that you are holding your wedding breakfast with us the following room hire charges apply:

The Library £300 The Signet Room £600 The Summer House £600

Once you have decided to host your special day at The Swan Hotel please contact Charlotte, our dedicated wedding co-ordinator on 01285 740695 to discuss available dates.

Next you will need to contact the Superintendent Registrar who will be able to advise you on the legal details of your wedding and will conduct the ceremony. You can contact by telephone - 01452 425060 or gain further information at www.gloucestershireregistrationservice.co.uk



Your Wedding Breakfast and Evening Reception Depending on how many guests you are inviting, we can hold your wedding breakfast in one of three rooms.

The Coln Room - ideal for a private celebration for up to 8 people

The Library - A lovely bright room at the front of the hotel that is perfect for smaller celebrations up to 26 people.

The Signet Room - beautifully elegant, stylish and contemporary. The signet room can comfortably accommodate up to 110 guests.

On the following pages you will be able to see our Wedding Breakfast Menu suggestions, whether it be canapés, a buffet or a traditional sit down meal, should you not find exactly what you are looking for our Head Chef will be only too happy to discuss details and produce a menu tailored to yourselves. You will also find some great suggestions for evening party buffets and light bite ideas to keep the party going.

We have also created a selection of drinks packages which include welcome reception drinks, wine to compliment your chosen meal and a glass of fizz to toast the happy Bride and Groom.

The Swan Hotel is an ideal choice for you to continue your celebrations into the evening possibly with a DJ or live band - there is plenty of room for both music and dancing . If you choose to have entertainment in the evening we do require you to take ten bedrooms on the night of the wedding at a specially reduced rate.



Bedrooms With 22 beautifully designed bedrooms and suites, there’s no need for carriages at midnight, or even the next day - you can even make a weekend of it! You and your guests can enjoy the run up and relax the day after with plenty of cosy sofas to sink into, next to crackling log fires, or a beautiful walled garden to amble around come the summer months.

If you are planning to have music on the night of your wedding we do request that you and your guests occupy 10 bedrooms which we can offer you at our specially reduced wedding rate.

Each bedroom has been Individually designed and been enriched by a collection of sumptuous antique furnishings and contemporary fabrics and wallpapers, which form their unique character. With magnificent four posters in some, a Jacuzzi in another, others have views overlooking the gardens and the River Coln.

Our idyllic Garden Cottage Suites have their own separate sitting room and private garden, one with a kitchenette area, one with log fire and one with its very own hot tub. We’ve gone all out to ensure you have a comfortable stay at The Swan. The Nespresso machines in the bedrooms and the Molton Brown products in the bathrooms will help with that.

For more information call Harriet, our dedicated wedding co-ordinator on 01285 740695.



Booking Your Wedding A provisional booking can be held for 21 days to enable you to co-ordinate other wedding details, which may affect your

chosen date. Then:

1 To secure your booking a signed copy of your contract is required within 4 weeks,together with a non-refundable deposit of £500.00. For any bedroom bookings a non-refundable deposit of £40.00 per room per night is required.

2 All bookings require 25% of the total estimated wedding cost to be paid no later than 8 weeks after the deposit in order to confirm the booking. This payment is non-refundable and is not transferable.

3 Twenty four weeks prior to the wedding day, 50% of the estimated balance will be due.

4 Six weeks prior to the wedding day, the remaining balance for the meal, beverages and any additional agreed costs must be paid.

5 We will wish to receive final numbers six weeks prior to the event.

6 Settlement of any extras incurred on the day must be paid upon departure.

Prices are correct at the time of booking but may be subject to change without notice. All of our prices are inclusive of VAT at the current rate.

Our Cancellation Charges We realise that unforeseen circumstances can arise and you may have to cancel your wedding with us. Although we understand this, we will make a cancellation charge because of the high demand for wedding dates. Details of the cancellation charge are shown in our wedding contract. We recommended that you take out wedding insurance to cover any unforeseen events.



Wedding Breakfast Menu Suggestions Canapé selection £8.00 for a selection of 4 Canapés

Confit duck leg, hoisin mayo (DF) (GF)

Steak tartare, toasted brioche

Ham hock lollipops, tomato sauce

Dressed crab, avocado, crostini (supplement of £1.00 pp)

Mini fish and chip cones, mushy peas (supplement of £1.00 pp)

Smoked salmon roulade, avruga caviar (GF)

Smoked Bibury trout rillette, crostini, lemon mayo

Tuna tartare, wasabi mayo, toasted rye bread (supplement of £1.00 pp)

Cherry tomato, mozzarella and basil mousse (V) (GF)

Goat’s cheese mousse, beetroot crisp (V) (GF)

Pear, chicory, blue cheese (V) (GF)

Please choose one starter, main course and dessert for your guests - £39.95 per person

Starters

Seasonal soup, homemade focaccia Spring - Pea and mint (GF) (DF) | Leek and Potato (GF)

Summer - Tomato and Basil (GF) (DF) | Carrot, Ginger and Coconut (GF) (DF)

Autumn - Cream of Mushroom, Truffle Oil (GF) | Cauliflower and Parmesan (GF)

Winter - Parsnip and Apple (GF) | Cream of Celeriac (GF)

Crispy pork belly, Asian slaw, soya dressing (DF)

Chicken liver parfait, toasted brioche, chutney

Ham hock terrine, pickled vegetables, granary bread

Bibury smoked trout rillette, fennel, courgette and chilli, salad (GF)

Classic smoked salmon, lemon mayo, capers, micro herb salad (supplement of £1.00 pp) (DF) (GF)

Crayfish cakes, avocado purée, tomato salsa (DF)

Dressed crab, ponzu mayo, pickled ginger (DF) (GF)

Herb crumbed goat’s cheese, walnut, textures of beetroot (V) (GF)

Chicory, blue cheese, almond and pear salad (V) (GF)

V - Vegetarian / VGN - Vegan / DF - Dairy Free / GF - Gluten Free



fish course

Add a fish course for an additional £6.00 per person

Salmon and prawn raviolo, dill and lemon sauce

Clam, mussel and sweet corn chowder (GF)

Bibury trout ceviche, avocado, corn, onion, coriander (DF) (GF)

Main courses

Braised blade of beef, creamy mash potato, roasted root vegetables, wilted spinach, red wine jus (GF)

Pan fried chicken breast, fondant potato, white onion puree, tender stem broccoli, red wine jus (DF) (GF)

Roast striploin of beef, roast potatoes, honey glazed carrots, Yorkshire pudding, red wine gravy (supplement of £3.00 pp)

Braised lamb shoulder, dauphinoise potato, aubergine puree, green beans, mint jus

Roast pork chop, mustard mash, Chantenay carrots, cider jus (GF)

Roast cod, Mediterranean vegetable couscous, salsa fresca (GF)

Pan fried fillet of hake, crushed new potatoes, curly kale, salsa verde (GF)

Fillet of salmon, sauté new potatoes, curly kale, crayfish and dill sauce (GF)

Pan fried fillet of sea bream, saffron new potatoes, bok choi, caper and lemon butter (supplement of £3.00 pp) (GF)

Mixed bean and red pepper stew, saffron rice, garlic flat bread, soya mint yogurt (V) (VGN)

Roasted vegetables and spiced chick peas, tenderstem broccoli, toasted almonds (V) (VGN) (GF)

Desserts

Sticky toffee pudding, toffee sauce, vanilla ice cream

Dark chocolate brownie, chocolate sauce, salted caramel ice cream (supplement of £1.00 pp)

Glazed lemon tart, Champagne sorbet

Vanilla crème brûlée, biscotti

Seasonal berry Eton Mess (GF)

Chocolate delice, cherry ice cream

Raspberry cheesecake, raspberry sorbet

Banoffee pie, caramelised banana

Passion fruit mousse, mango sorbet, shortbread crumb

Strawberry parfait, strawberry gel, yogurt sorbet

Vegan chocolate brownie, Champagne sorbet, berry compote (VGN)



Childrens Menu Suggestions £20 for 2 courses, £22.50 for 3 courses.

starters

Tomato soup (v)

Seasonal melon and berries (v)

Cheesy garlic bread (v)

main courses

Half breast of chicken, roast potatoes, roast gravy and panache of vegetable batons

Sausages, mashed potato and peas

Fish goujons, chips and beans

Chicken goujons, chips and salad

Macaroni cheese (v)

desserts

Selection of ice creams

Fruit salad served with cream

Chocolate brownie, vanilla ice cream

Please choose the same menu for all the children in your party

Allergy advice All our food is prepared in a kitchen where nuts, gluten and other allergens are present and our menu descriptions do not include all ingredients - if you have food allergy, please let us know before ordering. Full allergen information is available.



Evening Buffet and Light Bite Suggestions Selection of 4 per person: £11 additional items are charged at £3 per item

Homemade sage and sausage roll (DF)

Satay chicken, lightly spiced peanut sauce (DF) (GF)

Southern fried chicken strips, sweet chilli mayo (DF)

Mini fish and chip cones, tartare sauce (DF)

Selection of sandwiches and wraps

Tomato and goat’s cheese mini quiche (V)

Crudities and dips (V) (VGN) (GF)

Carrot and brown rice fritters, Thai green curry sauce, cashew nuts (V) (VGN) (GF)

Vegetable spring rolls, soya dressing (V) (VGN)

Add fries to an evening buffet for an additional £2.00 per person

Cheese Selection £14 per person

Chef’s selection of cheeses, biscuits, chunky celery (add meats and pâtés for £3.00 per person)

selection of homemade pizzas £13 per person

Selection of three varieties of homemade pizza slices

Salami, red onion, chilli

Barbeque chicken, jalapeños, red peppers

Ham, black olive, mushroom

Tuna, sweetcorn, red onion

Tomato, mozzarella and basil (V)

Mediterranean vegetables, feta (V)

chilli chicken tortilla wraps £7 per person

bbq pulled pork baps, brioche bun £7 per person

braised lamb shoulder, salsa verde, brioche bun £8 per person

Bacon Baps £6 per person

Barbeque menu available on request From £21 per person



Drinks Packages Signet Drinks Package £24.00 per person

2 glasses of sparkling wine

½ bottle of house wine to accompany the wedding breakfast

1 glass of sparkling wine for the toast

Pen Drinks Package £28.50 per person

2 Glasses of House Prosecco or 2 glasses of Pimms and Lemonade or 2 Glasses of Cotswolds Distillery Gin and Tonic


1 glass of house Champagne for the toast

Cob Drinks Package £34.00 per person

2 glasses of Veuve Cliquot Champagne or Kir Royal or Bellini for the reception


1 glass of Veuve Cliquot Champagne for the toast

We offer corkage at the Swan Hotel - £15 for still wine (75cl) and £20 for sparkling wine (75cl)

Add Fruit & Frills to your Fizz Upgrade your drinks package for £2 per person

Why not offer your guests a unique way to personalise their reception drinks and let them get creative with our fruit and cordial bar. A selection of seasonal fresh fruits will be available such as strawberries and blackberries along with local cordials such as elderflower, spiced berry and freshly squeezed citrus juices. Your guests can garnish their drinks with things like strawberry and peach flavoured bursting bubbles and candied lemon peel to complete their drinks.

Beer Barrow £110 A selection of 30 bottled world beers presented in our rustic wooden ice filled wheelbarrow in The Swan Gardens during your drinks reception for your guests to help themselves to.

Citrus Infused Water Station £20 Taking inspiration from our hydration station on the main bar, help your guests keep hydrated during the drinks reception with a plentiful supply of ice cold Citrus Infused Bibury Spring Water served from our Kilner punch barrel.

Pop-Up Gin Bar Why not let us organise an interactive pop-up Gin Bar in our gardens where your guests can learn a little about local gin from Cotswold Gin Distillery while pairing with different tonics and garnishes. Contact Charlotte to chat about your preferences and prices.



Wedding Package Wines for Drinks Packages Below is a selection of our most popular house wines that can be chosen in conjunction with the drinks packages. Alternatively please ask about our extensive international wine list.

White Wine

La Palma / Cornella Sauvignon Blanc, Cachapoal, Chile

Folio / Due Torri Pinot Grigio, Veneto, Italy

Capelio Chenin Blanc, Swartland, South Africa

Rosé Wine

Comino dei Prati Pinot Grigio Blush, Veneto, Italy

Feather Falls White Zinfandel, California, USA

Red Wine

Rio del Rey Tempranillo, Spain

Cornella / La Palma Merlot, France

Richland Black Shiraz, New South Wales, Australia

Extra bottles charged at wine list prices on the day

Sparkling Wine

Paternina Cava Brut, Spain

La Tordera Prosecco / Moinet Extra Dry Prosecco, Italy (£1 supplement per person per glass)

Champagne

Court Garden Classic Cuvee, East Sussex, England £49

Please ask for further choices on our selection of wines

Bibury Duck Race £100 As a little something unique to us, why not have a duck race on the River Coln which flows through the hotel gardens. We can set up and provide all you need for the guests to run the races themselves to include, ducklings, fishing nets and the all important finish line!

Garden Games £75 Giant Jenga, Connect 4, Coits and Croquet.

The Swan Hotel Bibury, Gloucestershire GL7 5NW Tel: 01285 740695 Fax: 01285 740473 Email: [email protected]

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Your Wedding at The Swan Hotel - cotswold-inns-hotels.co.uk · With 22 beautifully designed bedrooms and suites, there’s no need for carriages at midnight, or even the next day