Elected Committee Positions

The following positions will be elected in June 2011 to serve a 1 July 2011– 30 June 2012 term:

• Chair • Secretary • Treasurer

Appointed Committee Roles The following positions will be appointed in June 2011 to serve a 1 July 2011 – 30 June 2012 term:

• Events Coordinator (2) • Media Coordinator • Communications Coordinator • Fundraising and Sponsorships Coordinator • Membership and Volunteer Co-ordinator • Policy Coordinator • Campus Ambassadors Coordinator

Appointed Team Roles The following positions will be appointed by the 2010/11 Committee during their term and as needed:

• Event Team Event Coordinators (multiple) • Campus Ambassador (multiple) • Events Team Members (multiple) • Media Team Members (multiple) • Communications Team Members (multiple) • Fundraising and Sponsorships Team Members (multiple)

For more information about individual roles, see Role Descriptions.

WHAT POSITIONS ARE UP FOR GRABS?

YOUNG UN Women Australia PERTH COMMITTEE ANNUAL MEETING

Information

ABOUT THE PROCESS

Nominations Nominations for all positions are to be submitted electronically to Holly Ransom the Returning Officer at holly.ransom@unwomen.org.au on the designated Nomination Form (bottom of page).

Elected positions Nominations for the elected positions (Chair, Secretary, Treasurer) must be received by 12 noon WST on Tuesday 7 June 2011. The election will take place at the Young UN Women Australia’s Perth Committee End of Year Celebrations and Annual Meeting on Wednesday 8 June 2010. Candidates are invited to submit one A4 page in support of their candidacy, which will be displayed on the night to facilitate the informed voting of members. The A4 page may contain images. This document should accompany the Nomination Form. The election will be undertaken by secret bal-lot and the winners will be announced on the evening. While attendance at the meeting is open to all who are interested, only financial members of UN Women Australia will be able to vote. Voting must be done in person. Unsuccessful candidates are encouraged to nominate for an appointed position.

Appointed positions Nominations for the appointed positions (Events Coordinators, Media and Com-munications Coordinators, Fundraising and Sponsorships Coordinator, Membership and Volunteer Co-ordinator) must be received by 12noon WST on Monday 13 June 2011. Candidates are invited to submit an application consisting of a brief CV and a covering letter detailing their suitability for the role. This application should accompany the Nomination Form. The elected 2011/12 Chair, Secretary and Treasurer will assess all applications and may contact candidates to discuss their application. The 2011/12 Chair will be in touch with a decision in late June / early July 2011.

Young UN Women Australia’s Perth Committee will hold its End of Year Celebrations and Annual Meeting on Wednesday 8 June 2011 at the Wembley Hotel, 344 Cambridge St Wembley. Please arrive at 6 pm for a 6.30pm start. The meeting will finish at 8pm, and pizza will be served. The Annual Meeting will consist of an overview of the 2010/11 year of Young UN Women Perth by current Chair Holly Ransom, and provide an opportunity for members to ask questions of the current Committee and network with fellow volunteers. The Evening will also provide the opportunity for the Committee to pay thanks to the incredible volunteers who’ve made the achievements of the 2010/11 year possible. The evening will also involve voting for the three elected positions on the 2011/12 Committee. While attendance at the meeting is open to all who are interested, only financial members of UN Women Australia will be able to vote. Voting must be done in person.

YOUNG UN WOMEN AUSTRALIANOMINATION FORM FOR 2011/12 PERTH COMMITTEE

Position/s nominating for: Name: Address: Email: Phone: Mobile:

Y N Are you a financial member of UN WOMEN Australia? Y N Are you available to serve out your role until 30/06/2012?

Chair Reports to UN Women Australia Areas of responsibility Strategic direction, governance, committee meetings, general management, partnerships Allocated roles Chairing meetings, co-ordinating committee members, resolving disputes, liaising with UN Women Australia, liaising with UN Women Australia Perth Chapter, building organisational memory, drafting and executing standard operating procedures, assisting Coordinators, representing Young UN Women Australia within the sector, acting as Committee spokesperson. Documents UN Women Australia Perth Charter (including Background, Mission Statement and Goals), Committee Structure and Roles, Standard Operating Procedures)

Treasurer Reports to UN Women Australia, Chair, Executive Areas of responsibility Maintaining clear accounting practices, accounting for all monies, setting budgets Allocated roles Maintaining transparent accounting practices, banking all monies received within a timely manner, paying all outgoings in a timely manner, assisting Events Coordinators with setting budgets and finance matters Documents Incomings / Outgoings, Bank Records, Yearly Budgets, Event Budgets

Secretary Reports to Chair, Executive Areas of responsibility Facilitating committee meetings, administrative support, general co-ordination function Allocated roles Organising committee meetings, drafting agenda and sending it out 24 hours prior to meeting, taking minutes and sending out to committee within 48 hours of a meeting, maintaining current contact details of all committee members and volunteers Documents All Committee Meeting Agendas and Minutes, Committee Contact Details

Events Coordinators (x 2) Reports to Chair, Executive Areas of responsibility Young UN Women Australia Perth Events, UN Women Australia Perth Events Team

Allocated roles Organising and running Young UN Women Australia Perth events, co-ordinating the Events Team in a friendly and inclusive manner, organising regular meetings of the Events Team and updating Events Team as to meetings of the Executive and other Committee happenings Documents Events Timetable, Events Checklist, RSVP’s for events

Fundraising and Partnerships CoordinatorsReports to Chair, ExecutiveAreas of responsibility Fundraising for Young UN Women Australia Perth and its projects and causes, securing in-kind support, building partnerships with organisa-tions, Fundraising and Partnerships Team Allocated roles Pursuing grants and sources of funding for Young UN Women Australia Perth and its projects, pursuing organisations to partner with in running events, cross-promoting our work and gaining in kind support, working with Events Coordina-tors on fundraising events, co-ordinating the Fundraising and Partnerships Team in a friendly and inclusive manner, organis-ing regular meetings of the Fundraising and Partnerships Team and updating Fundraising and Partnerships Team as to meetings of the Executive and other Committee happenings Documents Grant Application Letters, Sponsorship Prospectuses, Database of Partner Organisations, Database of Sponsorship Organisations

Marketing Communications Coordinator Reports to UN Women Australia, Chair, Executive Areas of responsibility Marketing Young UN Women Australia Perth, its events, issues and national campaigns and priority issues, Management of Communications Team Allocated roles Marketing Young UN Women Australia Perth to its existing and potential members as well as event attendees, working with Events Coordinators to market Young UN Women Australia events, liaising with Policy Teams to promote current issues relevant to the organisation, coordinating Young UN Women Australia Perth Social networking channels, producing and drafting zines for distribution to networks, coordinating the

team in a friendly, professional and inclusive manner, organising regular meetings of the Communications Team, liaising with Media Coordinator and updating the Communica-tions Team as to meetings of the Executive and other Committee happenings Documents Database of Media Organisa-tions, Press Releases, Committee Posters, Event Posters and E-Blasts

Media CoordinatorReports to UN Women Australia, Chair, Executive Areas of responsibility Getting press cover-age of Young UN Women Australia Perth events and priority issues, Coordination of Young UN Women Australia Perth social networks, Management of Media Team Allocated roles Sending out press releases to media organisations about Young UN Women Australia Perth events, liaising and developing partnerships with media organisations, NGO’s and government organisations, working with Events Coordinators to promote Young UN Women Australia events, maintaining Young UN Women Australia Perth link on UN Women Australia website, managing Young UN Women Australia Perth Social networking channels, Writing editorial content for Young UN Women Australia zine, Managing and Motivating the Media Team in a friendly, professional and inclusive manner, organising regular meetings of the Media Team, liaising with Communications Coordinator and updating the MediaTeam as to meetings of the Executive and other Committee happeningsDocuments Database of Media Organisa-tions, Press Releases, Committee Posters, Event Posters and E-Blasts

Policy Coordinator Reports to Chair, Executive, UN Women Australia National Policy Officer Areas of responsibility Developing policy, increasing exposure of Young UN Women Australia membership to gender and devel-opment issues, developing advocacy arm of Young UN Women Australia Allocated roles Working with UN Women Australia and Young UN Women Australia to develop policy in relation to gender and development issues, developing the capacity of Young UN Women Australia Perth to be an

Executive ROLE DESCRIPTIONS

Allocated roles Responding to expressions of interest within 48 hours, providing Young UN Women Australia Perth information pack to new volunteers, working with Coordinators to find appropriate role for new volunteer, encouraging and assisting people to become financial members of UN Women, assisting with communications to membership, coordinating non-university campus ambassadors. Documents Young UN Women Australia Perth Email List, Young UN Women Australia Perth Information Pack (maintaining currency of this pack in collaboration with Chair. Info Pack to include Background, Mis-sion Statement, Goals, Committee Structure and Roles, Event Timeline and general UN Women information).

Australia Perth, training and equipping them with the ideas and skills needed for them to market Young UN Women Australia on their campus, regularly updating them with the latest information (event posters, latest UN Women Australia policies, etc) they need to serve as an Ambassador of the organisation, managing the growth of Young UN Women Australia Perth across the WA University campuses.

Memberships and Volunteers Co-ordinator Reports to Chair, Executive Areas of responsibility Facilitating the involvement of interested volunteers in the Committee, assisting interested people be-come UN Women Australia members

advocate for change in relation to gender is-sues, embedding Young UN Women Austra-lia policy at the core of all Young UN Women Australia’s activities in Perth, developing Young UN Women Australia Perth Commit-tee’s capacity to facilitate young women hav-ing their voices heard on issues that affect them Documents Policy documents of UN Women Australia, Young UN Women Australia and Young UN Women Australia Perth

Campus Ambassador Co-ordinator Reports to Chair, Executive Areas of responsibility Co-ordinating Uni-versity Campus Ambassadors Allocated roles Inducting University Cam-pus Ambassadors into Young UN Women

Team Member POSITIONS

Policy Team Members Reports to Policy Coordinators Areas of responsibility Developing UN Women Australia policy in relation to gender and development issues, developing Young UN Women Australia Perth as an advocacy organisation Allocated roles Assisting the Policy Coordinator with the development of policy and advocacy related activities. For example, this may include helping to organise an event which allows women to have their voices heard on key issues, drafting a submission to government or writing policy articles to be posted on Gender Equality Online. Duties may include• Writing policy briefs relating to events on a state-wide, national, and international level; • Organizing policy events to raise awareness of issues affecting women in Australia and abroad • Coordinating with YUNWA media, events and fundraising teams • Gender equality research- undertaking substantial research into a single area of interest for women’s equality. • Policy partnership officer- Coordinating with politicians, interest groups and other relevant organizations to build a coalition/ support the advocacy of women’s interests in WAEach policy officer will have a separate port-folio about which they will write a monthly web posting on a rotating basis.

Marketing Communications Team Member Reports to Marketing Communications Coordinator Areas of responsibility Marketing Young UN Women Australia Perth, its events, issues and national campaigns and priority issuesAllocated roles Assisting Marketing Communications Coordinator in marketing Young UN Women Australia Perth, its events and priority issues, producing of Young UN Women Australia Perth zine. Other tasks include: graphic design , art direction, photography

Media Team Member Reports to Media Coordinator Areas of responsibility Getting press coverage of Young UN Women Australia Perth events and priority issues, Coordination of Young UN Women Australia Perth social networks Allocated roles Assisting Media and Communications Coordinator in securing media content for Young UN Women Aus-tralia Perth, its events and priority issues. For example, this may include drafting and distributing press releases and calling media outlets.

Campus Ambassadors Reports to Campus Ambassador Co-ordinator Areas of responsibility Marketing events of Young UN Women Australia in Perth, email list of Young UN Women Australia in Perth, UN Women Australia and membership of UN Women Australia Allocated roles Promoting the events of Young UN Women Australia Perth and the work of UN Women Australia, encouraging UN Women Australia membership. Activi-ties may include organising stalls on O Day or during other campus events, putting up posters, lecture bashing, distributing flyers, ensuring information is put in newsletters and on websites, organising a casual clothes day or a fundraising BBQ, etc.

Events Team Event Organiser Reports to Events Coordinators Areas of responsibility Young UN Women Australia Perth events Allocated roles An Events Team Event Organiser is a member of the Events Team who takes on a leadership role in organising and co-ordinating a particular event. Tasks may include sourcing a venue, approaching speakers, organising entertainment, putting together a programme, purchasing/arranging refreshments, developing a run sheet, facilitating the event on the day/night and other tasks necessary to the successful organisation and running of a Young UN Women Australia event.

Events Team Members Reports to Events Coordinators Areas of responsibility Young UN Women Australia Perth events Allocated roles Assisting the Events Coor-dinators with the organisation and running of Young UN Women Australia Perth events. This may include things like contacting venues, catering companies, and speakers, stuffing goodie bags, selling raffle tickets at the event, etc.

Fundraising and Partnerships Team Members Reports to Fundraising and Partnerships Coordinator Areas of responsibility Fundraising for Young UN Women Australia Perth, its proj-ects and causes, building partnerships with organisations Allocated roles Identifying potential networks and partnerships for Young UN Women Australia Perth, identifying potential sources of fundraising for Young UN Women Australia Perth, assisting the Fundraising and Partnerships Coordinator in pursuing funding or partnerships and maintaining relationships with sponsors or partners

You can sign up to be a financial member of UN Women Australia online at www.unwomen.org.au and clicking on “Join Us”.