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Implementing PTFS ArchivalWare at York St John University: a project under the JISC Repositories Start-up and Enhancement (SUE) strand Helen Westmancoat Lauren Shipley. York St John University | www.yorksj.ac.uk. Background to the project Choosing the software Implementation - PowerPoint PPT Presentation
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Implementing PTFS ArchivalWare at York St John University: a project under the JISC Repositories
Start-up and Enhancement (SUE) strand
Helen Westmancoat Lauren Shipley
York St John University | www.yorksj.ac.uk
York St John University | www.yorksj.ac.uk
Background to the project
Choosing the software
Implementation
Demonstration – flexibility, interoperability, customisation
Future developments
York St John University | www.yorksj.ac.uk
Background• Small HE institution – located in the centre of York, c. 5600 students
• Collaborating for Creativity (C4C) Centre for Excellence in Teaching and Learning
• JISC Funding granted September 2007 – YSJ DigiRep
York St John University | www.yorksj.ac.uk
Background - Pilot project
York St John University | www.yorksj.ac.uk
Background - Pilot project
Arts & Health
Tanka: Art & Writing
Dance & Diversity
Public Service Announcement
Creativity in Theology
c.21 Interpretations of Renaissance Texts
Sympathetic Vibration
York St John University | www.yorksj.ac.uk
Background - Pilot project
Arts & Health
Tanka: Art & Writing
Dance & Diversity
Public Service Announcement
Creativity in Theology
c.21 Interpretations of Renaissance Texts
Sympathetic Vibration
StillsVideoTextAudio
York St John University | www.yorksj.ac.uk
Sample images
Plus videos, theses, research papers, exam papers, items from our Victorian Childrens’ books collection and from the newly acquired Theatre Royal archive
Background
York St John University | www.yorksj.ac.uk
We were looking for a solution that could interoperate with our other systems, allowed us to be flexible with the kinds of materials we could accommodate, had an interface we could customise easily…
Choosing the software
York St John University | www.yorksj.ac.uk
Choosing the software• Plan was to implement Hyperion
• Enter PTFS (Europe) and ArchivalWare
• MIDESS software comparisons - http://ludos.leeds.ac.uk/midess/MIDESS%20workpackage%202%20-%20Functional%20and%20Technical%20Requirements%20Specification.pdf
York St John University | www.yorksj.ac.uk
Choosing the softwareProduct ArchivalWare Digitool (Ex Libris) Eprints Fedora DspaceWebsite http://www.ptfs-europe.com http: / /www.exlibrisgroup.com/digitool.htm http: / /www.eprints.org/ http: / /www.fedora.info/ http: / /www.dspace.org/Contact used by MIDESS PTFS Europe Ex Libris (UK) Ltd University of Leeds and LSE has a E- Prints digital repositoryLibrary of Wales University of CambridgeAbility to handle variety of file formats Yes Yes Limited – primarily intended for documents Yes YesInteraction with third party systems Yes Yes – Web Services None currently known although several proposed Yes – Web Services Yes – Web ServicesAuthentication via LDAP or SSO Yes. Yes Yes No – in development YesSupport OAI-PHM Yes. Yes Yes Yes YesSupport Z39.50 and/ or SRU/ SRW
Support for Z39.50 due Q2 2008 Yes No No No
Support for OpenURL Due Q2 2008 Yes No No – in development NoSupport OAIS Yes Yes No Yes No – in developmentSupport Persistent URLs Yes Yes Yes Yes Yes
Support for compound object formats
Yes - Currently the product can be configured to support most of the METS requirements. A future release of version 4 of the product will allow for complete METS compliance. Yes - METS No Yes – METS No – in development
Rights Management Support Yes Yes Partial Yes ?Content submission buffer Yes Yes Yes Yes Yes
Live site Southern Oregon University LJ MU Institutional Repository Birmingham e- Prints UQ eSpace Loughborough University
York St John University | www.yorksj.ac.uk
Choosing the software
• SaaS option
• Host ourselves
• Sustainability
• Customisation
York St John University | www.yorksj.ac.uk
Implementation
• 2 day project workshop
• 2 days training
• Configuration
York St John University | www.yorksj.ac.uk
We were looking for a solution that could interoperate with our other systems, allowed us to be flexible with the kinds of materials we could accommodate, had an interface we could customise easily…
York St John University | www.yorksj.ac.uk
Flexibility
• Multimedia – handles sound files, different kinds of movie files, photographs and full text
• Different collections, or libraries, allow you to split discrete collections logically
• Powerful user management can be used to restrict access to collections
• Browse hierarchy imposes logical organisation to information
• Web-based, with the flexibility of that medium
York St John University | www.yorksj.ac.uk
Flexibility
The software’s flexibility will allow us to use it as:
• the back-end store for an e-zine about Enquiry-based learning
• a traditional institutional repository for theses and dissertations and other research
• a showcase for C4C and ALPS CETL project outcomes
• a discovery tool for special library collections (including Victorian children’s books and an archive of theatrical paraphernalia)
York St John University | www.yorksj.ac.uk
Interoperability
• every item in the archive has a unique ID, allowing it to be referenced from outside the archive
• OAI-PMH (Open Access Initiative – Protocol for Metadata Harvesting) is in-built
• Dublin Core (the default metadata schema) maps to MARC21 relatively well
• Web-based
York St John University | www.yorksj.ac.uk
Interoperability
The software allows us to:
• build web front ends to act as gateways into different parts of the archive
• link directly to items from the library catalogue (with or without the context of their metadata) by using the 856 field
• link to items from within the virtual learning environment, by using the item’s unique ID to construct a static URL
• search the archive from external search engines, such as Google Scholar, Intute Repository Search or OAIster (via the Open Archives Initiative)
York St John University | www.yorksj.ac.uk
Customisation
• Web-based, so edits can be made using HTML and CSS – configurable files include welcome.html
• Internal configuration – pick lists, libraries, search preferences, visible fields, etc.
York St John University | www.yorksj.ac.uk
Customisation
This arrangement means we can:
• build an accompanying website for archive-related resources that can be identified visually with the archive itself – stamp our identity on to the archive
• configure the internal structure and layout of the archive to best suit the needs of our users and the types of collections we’re storing
York St John University | www.yorksj.ac.uk
Future developments• Adding new collections
- Women’s voices
• Using archive for e-zine
• Digitisation of other materials – Theatre Royal archive, Rees-Williams Victorian Children’s book collection
• Official launch of archive
• Set up user group
York St John University | www.yorksj.ac.uk
Contact us• Helen Westmancoat, Deputy University
Librarian [email protected]• Lauren Shipley, Digital Archive
Development Coordinator [email protected]
• Project blog - http://ysjdigirep.blogspot.com/
• Digital suppository repository: easing the passage from hard copy to electronicLottie Alexander, Academic Liaison Librarian