Yemen Nutrition Cluster meeting - … · Web viewYemen Nutrition Cluster meeting agenda, 04 April 2017 Page 11 Yemen Nutrition Cluster meeting 04 April 2017, 11:00 to 13.00, MoPIC

Yemen Nutrition Cluster

Yemen Nutrition Cluster meeting

04 April 2017, 11:00 to 13.00, MoPIC conference room

Meeting minutes

Chair and note taker: Anna Ziolkovska, Cluster Coordinator, [email protected]

Agenda

1. Welcome and introduction2. Review of the provisional agenda and action points from the last meeting 3. Joint Nutrition and Food Security district prioritisation4. Updates on the development of the CMAM scale up plan and way forward 5. YHRP revision update: updated caseload calculations6. Updates from the IYCF WG and way forward

a. Nutrition Cluster Joint statementb. BMS Code violations and a way forwardc. IYCF strategy

7. Updates from the AWG a. AWG Final ToRb. AWG planc. Partner commitments in the SMART assessmentsd. Advocacy email to donors regarding SMART assessments

8. Accountability to Affected Population commitments of the Cluster9. CCPM workshop and training update 10. Work plan development for the cluster 11. Financial tracking 12. Updates on the HPF allocation, including protection mainstreaming 13. AoB

1. Welcome and introductions

List of participants is at the end of meeting minutes.

2. Approval of the provisional agenda and review of action points from the last meeting

Agenda was approved without changes.

Action points from the last meeting

Action points Focal Timeline Status

Yemen Nutrition Cluster meeting agenda, 04 April 2017Page 1

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point/agency

UNICEF and NCC to contact UNICEF HQ for support with the Bottleneck Analysis NCC, UNICEF

By 13 Mar 2017

Pending

To organise SAG meeting to discuss the common prioritisation for the Nutrition Cluster and the revision of the YHRP in line with the collective agreement to be reached in the SAG on the strategy for nutrition in emergencies interventions (based on the WFP suggestions and newly released IPC).

SAG 19 March

Pending WFP confirmation

AWG to discuss at the next meeting if there is a need for assessment in Al Maharah and feedback to the Cluster

AWG 26 March

Done. All 22 governorates prioritised for assessment

IYCF-E orientation to cluster partners to be organised on 28th of March 10am to 12 pm in SCI office

Anne Marie 28 MarchDone. Documents

posted on the cluster website

NCC to share financial tracking tool with partners to fill in NCC 31 March Pending

NCC to follow up on capacity mapping discussions with the TF and Anne Marie NCC 15 April Pending

NCC to share the draft Hudeidah contingency plan with partners NCC 27 March

2017Done

SAG to develop joint prioritization of the NC response per district SAG 6 April

2017

Done, update included to the

agendaTo present the EFSNA methodology and data to the SAG and AWG and to agree on the use of the data for the NC

SAG, NCC, AWG, EFSNA technical committee

2 April 2017


agenda

UNICEF and WFP to agree on priority HFs for the integrated response UNICEF, WFP End April

2017

Pending, update included to the

agenda

Organise a workshop to agree on CMAM scale up plan

NCC, UNICEF, WFP, WHO, MoPHP

End April 2017

Pending, update included to the

agenda

Tentatively book the 9th of April for the workshop on IYCF priorities Partners (tbc) 9 April


agendaUpdate partners on BMS Code violations template and procedures (at the orientation on the 28 March and via email)

Anne Marie 10 AprilDone, update

included to the agenda

To distribute Code violations templates and procedures widely once available NCC 11 April

Will be distributed after the discussion in the cluster meeting

Cluster partners to complete the CCPM survey All partners 1 April Done, 67% is the final response rate

NCC to send out the application procedures for the NCC 29 March Done, update



training and CCPM workshop included to the agenda

Partners to submit information for the First Issue of the Nutrition Cluster bulletin (updates from the Working Groups, human interest stories, upcoming events, etc.)

Partners 30 April

Pending, no updates received

Nominate GBV focal points in the Nutrition Cluster as Radhia Mohammed from MoPIC and Amer Ahmed Ali, from YWU

Partners 28 MarchDone

NCC to contact OCHA to inform that they will not be able to provide requested information by the deadline and request a briefing at the next cluster meeting

NCC 29 March

Done, AAP discussion is

included to the current meeting

3. Joint Nutrition and Food Security district prioritisation

The joint SAG, AWG and Food Security Cluster Coordinator meeting was held on the 2nd of April to discuss the district level prioritisation of the Nutrition Cluster response as tasked by the Nutrition Cluster partners at the previous meeting. Main discussion points were:

Presentation of the EFSNA data and methodology and discussion on the data to be used by the Nutrition Cluster. The limitations of the EFSNA methodology are documented in the embedded meeting minutes.

The AWG and the SAG have recommend that the nutritional results from EFSNA to only be used if there are no recent data available from previous SMART survey. It is also recommended that wherever this data is used, its limitations are clearly stated as mentioned. The EFSNA data can only be used for Governorate as a whole, it will significantly affect district based need estimation as these results do not reflect district level representation, and neither do they represent the livelihood zones within Governorate level. The reached agreement is that if EFSNA data available, it will be used, unless SMART survey results are available in the last 6 months. Therefore the agreement for the data to be used by the Nutrition Cluster:

o 17 governorates where EFSNA was conducted – EFSNA is used o Taiz and Saada – no EFSNA conducted – SMART 2016 is usedo Socotra and Al Maharah – no EFSMA conducted – CFSS 2016 was used (previously we used

DHS 2014, but CFSS is about one year later)o Shabwa – EFSNA nutrition data low quality data, but SMART conducted in December 2016 –

SMART 2016 to be usedo If new SMART results become available, the EFSNA data will be replaced by SMART

Important note: During the revision of the YHRP we will recalculate the people in need/caseloads and targets for the Nutrition Cluster response based on the decision above.

It was agreed that due to current food security and malnutrition situation, we need to have the joint Food Security and Nutrition Clusters prioritization that will guide our joint response in 2017.



The prioritisation was agreed to be guided by the two indicators: GAM for Nutrition cluster and % of severely food insecure population for the FSAC cluster. The districts were classified into highest and high priority districts. Following the SAG/AWG/FS CC meeting and consultations with the sub-national clusters, the prioritisation was further refined between the two clusters to be able to prioritise further. The current proposed for endorsement prioritisation is presented below in the attached Excel file, as well is in the attached map.

The summary of prioritisation:

PrioritisationName of the

category Sub-categories Threshold GAM Threshold SFINumber of

districts

1 Priority districts convergence (95) 1st prioirity

More than 15% more than 40%

59More than 20% more than 30%2nd priority 15% and above 20% and above 36

2

Priority districts nutrition (62) 15% and above below 20% 62Priority districts Food Security (91)

1st prioirity 10 to 14.99% 20% and above 422nd priority below 10% 20% and above 47



3 Other districts below 10% below 20% 87

The prioritization was presented to the Nutrition Cluster partners on the 10th of April and was endorsed as the prioritisation for the 2017 YHRP response as well as recommended prioritisation for the 2017 HPF 1st standard allocation by the Cluster, pending endorsement of the FSA Cluster.

Note on the YHPF 1st Standard Allocation: It is expected that the 59 highest priority districts will be prioritized for the YHPF 1st Standard Allocation for the integrated Nutrition –FSA – WASH –Health Clusters response for the addressing underlying causes of malnutrition, as recommended yesterday at the ICCM, however the final decision is pending agreements at the sub-national level and approval of the HPF Steering Committee.

Action points Focal point/agency Timeline

NCC to share the agreed prioritisation with the partners and to follow with FSA Cluster for the final endorsement NCC 15 April

4. Updates on the development of the CMAM scale up plan

Maureen Louise Gallagher, [email protected], has arrived from the UNICEF HQ to provide the support to UNICEF in Nutrition. In parallel, she has kindly agreed to support the Nutrition Cluster with the revision of the scale up plan.

The presentation on the progress with the revision is embedded below:

It was endorsed by the partners to widen the CMAM scale up plan to include all partners and to make it the Nutrition Cluster Scale up plan. Once the first revised draft of the plan is ready, it will be shared with the partners via email for their structured input to save time as we are already in April and the plan was still not developed. A need for a workshop was discussed but it was agreed not to conduct it but to have consultations via email to save time.


Share the draft CMAM scale up plan with Nutrition Cluster partners for comments and endorsement Maureen 13 April

5. YHRP revision update

The YHRP is to be revised in May (a mid0year revision). For the nutrition cluster the revision is guided by the new data available for the decision making (EFSNA, SMART conducted at the end of 2016 and beginning of


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2017), as well as joint Food Security and Nutrition Cluster prioritisation and the new EMOP strategy being developed by the WFP to account for the changes in the situation. In May the NCC will call the SAG to discuss updates needed for the caseloads calculations. The data sources for the EFSNA will be same that for the prioritisation, i.e. EFSNA, SMART and CFSS.


NCC to organise the SAG meeting to agree on the caseload calculations NCC 10 May

6. Updates from the IYCF WG and way forward

On the 9th of April the workshop to discuss and agree on the IYCF strategy and IYCF-E action plan was held. Anne Marie is incorporating changes in the plan and the strategy and will share it ofr the final endorsement this week.

NCC on behalf of the partners expressed the gratitude to Anne Marie (in her absence as she leaved the country today) for the support provided to the Nutrition Cluster in the past two months.

Anne Marie has also facilitated development of the reporting format for the BMS coda violations that is now approved by the IYCF WG and the MoPHP and the violations can be reported to the generic email address. See below embedded forms in English and Arabic, as well as breastfeeding legislation in Yemen, Summary of the BMS Code and an overview presentation on the BMS code violations. NCC has already shared an email with the partners with this information encouraging to report on the violations.

An orientation to partners on IYCF-E including Code violations was organised in April and it is planned that the IYCF working group will organise orientations to other clusters (FSAC, WASH, NFI, CCCM, Health) at national level and NCC will follow up to organise the similar presentations to the sub-national level.

The IYCF working group also developed a Joint statement: Call for support for Appropriate Infant and Young Child Feeding in Yemen that was endorsed by the Nutrition Cluster partners at the meeting, to be published on the 11th of April.

A work on the guidelines for the mother support groups is ongoing.


NCC to share the Joint statement: Call for support for Appropriate Infant and Young Child Feeding in Yemen widely NCC 11 April

To finalise the IYCF strategy, IYCF-E work plan IYCF WG 30 AprilTo organize orientations on the BMS Code violations and reporting at national and sub-national level IYCF WG 31 May



7. Updates from the AWG

AWG has developed and endorsed the final ToR for the group. The focus of the group is now expanded from survey validation, to leading nutrition assessment and analysis work of the nutrition cluster. The ToR is embedded below:

The SMART assessments plan has been updated, however there are still 10 governorates with no funding or partner to conduct SMART in 2017. The plan has now been expanded from 20 to 22 governorates to cover the whole country with SMART surveys. THE latest plan:

NCC on behalf of the Assessment working group has sent an email to the Cluster partners with regards to the minimum partner commitments on SMART surveys, namely

It is obligatory for a partner who volunteers to conduct the SMART, to ensure that they cover the whole governorate, and not the districts of interests only (i.e. where they are operational). Note: in case of different livelihood zones in one governorate with high heterogeneity between them, it is accepted that the separate SMART surveys will be done by separate partners – however this will only be allowed on a case per case basis following strong justification and the default option is for one partner to still conduct SMART surveys in same governorate.

It is obligatory for partners who conduct SMART to engage as early as possible the Nutrition Cluster AWG, the sub-national Cluster Coordinators, local authorities and all Nutrition Cluster operational partners in the governorate. This will not only ensure close collaboration between the parties, but also facilitate access through other partners, decrease the cost and provide capacity building of other partners.

NCC has also shared the validation procedures for the SMART survey protocols and preliminary results and the AWG is developing a Standard Operating Procedure for conducting SMART for the partners to help those who dconduct the assessment the first time. The validation procedure includes:

a. Informing AWG about the planned (even if not funded yet) assessment to include it to the assessment plan and avoid duplications.

b. Preparing protocol for SMARTc. Sharing SMART protocol with the AWG and making presentation to the group***d. Training of enumerators and data collection (can start only after the protocol is validated)e. Data analysis and report preparationf. Sharing preliminary report and datasets (including plausibility check) with AWG for quality

control and validation and making a presentation to the group***



g. After data are validated final report is prepared and findings can be used by the partner and humanitarian community

h. Final reports to be published on the NC website

NCC has also prepared an advocacy email to donors on the SMART assessments on behalf of the AWF and partners, that includes a request for funding and to oversee that their partners cover the whole governorate with the assessment and consult AWG, sub-national NCCs and all partners in governorate prior to planning an assessment. The email has not been yet sent as the NCC is looking for a donor mailing list to share it.

AWG is now developing the AWG work plan for 2017 that will be shared with partners once discussed and approved in the AWG.


NCC to send an advocacy email to donors regarding SMART assessments NCC 30 April

To finalise the AWG work plan AWG 30 AprilTo develop and share with the partners the SOP for the SMART assessments AWG 30 April

8. Accountability to Affected Population commitments of the Cluster

The 2017 AAP accountability framework that was included in the YHRP and to which all partners have committed has included the following commitments:

• Provide information to the public• Involve community in decision making• Learn from feedback and complaints• Staff attitudes and behaviours• Use information from project learning• Assessments

Following the survey from partners that established the baseline (see below the results for Nutrition Cluster embedded), partners have agreed on the joint targets for each of the 4 commitments as below:

Provide information to the public: Regular project updates (progress monitoring) are provided publically, using the communities’ preferred communication methods. Messages are tailored for people with specific needs. Messages include how to provide feedback/complaints (level 2).

Involve community in decision making: Project has been validated with community members (level 2).



Learn from feedback and complaints: Project actively seeks feedback and outlines a formal mechanism to hear and address feedback/complaints, including how the mechanism is safe, easy and accessible to affected people and how feedback/complaints are taken into account. All feedback/complaints are documented and regularly collated using most preferred communication mechanism. The degree of satisfaction of the population is taken into account (level 2).

Staff attitudes and behaviours: All project staff is formally trained on how to collect and report feedback/complaints. (level 2).

Use information from project learning: Findings from reports are actively shared back to community in Arabic/English (level 2).

Assessments: Assessment report documents how Yemen assessment standards were addressed in the implementation of the assessment (level 2).

The note on the access constraints to deliver on the commitments above should be included.

NCC has informed the partners that on the 18th of April during the CCPM workshop there will be a group work on the AAP and the cluster will decide how to operationalize these commitments.


NCC to provide an update to AAP inter-cluster focal point on the commitments made by the cluster NCC 30 April

Partners to discuss how better to operationalize the commitments All partners 18 April

9. Cluster approach training and CCPM planning workshop The Cluster approach training to be organised 12-13 and 16-17 of April for two batches of the training and 18th of April for the CCPM workshop. The GNC coordinator is coming to support these trainings and the workshop. 30 partners will attend each training and NCC will send the final confirmation emails to the participants. In addition, on the 18th partners who do not attend the training will also have to come.

10.Work plan development for the cluster

The NCC highlighted that while the cluster has the YHRP strategy, there is currently no work plan for the strategy implementation. In order to save the time (as we are already in April) and not to burden the partners with additional meeting she proposed to compile all the plan that are being now developed into one plan (CMAM scale up, IYCF-E, AWG and the CCPM action plan to be developed on the 18 th) into one plan and to share with partners for the comments and endorsements in May. Partners has agreed to the proposed approach.


NCC to compile all plans once ready into one Nutrition Cluster plan and share with partners for comments NCC 15 ay

11.Financial tracking



Following on the action points from one of the Cluster meetings, NCC has presented to the cluster partners the proposed financial tracking tool, to track the finances inside the cluster to be able to better advocate for funding. The partners endorsed the tool and agreed to provide the information in the tool by the end of April


NCC to share the financial tracking tool with the partners NCC 30 pril

12.Updates on the HPF allocation

The standard allocation is tentatively to be launched in one week time (dates to be confirmed). The draft strategy is now being prepared and consultations are held until the 12 th of April, when it will be presented to the HPF Steering Committee for the final approval and endorsement. The first draft was already shared with the partners for their information, but the final strategy will be shared once endorsed.

Two main areas (envelopes) were endorsed as the main objectives by the HCT:

1) Addressing the underlying causes of food insecurity and malnutrition through an integrated approach by the Food Security, Nutrition, WASH and Health Clusters.

2) Integrated Response for the most vulnerable IDP families and host communities through integrated interventions.

Nutrition projects are eligible under each envelop and are in line with the YHRP. NCC in consultation with the SAG is drafting the technical guidance for the Nutrition cluster partners that will be shared together with the allocation strategy.

Important point on the HPF: the integration is promoted to address the underlying cause of malnutrition, therefore it is important that while developing a project the partners should consult not only the NCC and the sub-national Nutrition Cluster coordinators, but also the FSAC, WASH and Health CCs at subnational levels.

For the first envelop the ICCM recommended the 59 districts proposed by the FSAC and Nutrition Clusters as the eligible locations, however there are now extensive consultations with the subnational level, that might lead to changes. Current draft districts are embedded below.


NCC to share the HPF strategy and Nutrition Cluster technical guidance once available NCC 20 April

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Attention of the partners has been drawn to the discussion on the EFSNA limitations for the future use that are documented in the Joint SAG/AWG meeting minutes (embedded).

The NCC informed partners that she will be out of the country from 19th of April to the 2nd of May, therefore the next meeting should be postponed. Partners agreed to have a meeting on the 3 rd of May in the WHO conference room.

Participants list

Organization Name Position Email Address

Nutrition Cluster Coordination team

Anna Ziolkovska NCC [email protected]

Nutrition Cluster Coordination team

Esmail Yahya IMO [email protected]

ACF Hassan Ali Ahmed NUT surveillance HoD [email protected]

ACFMohammad Main Chowdhury

Head of Nutrition and Health [email protected]

BFD Ahmed.Yahya Project Officef [email protected]

BFD Mohammed Alkabsi Project Assistant [email protected]

CSSW Dr. Hisham MuslehNutrition Project Manager [email protected]

GIZ Ghdir Abdullah Nutrition officer [email protected]

HC4D Kaid Abdulla Head of program [email protected]

IOM Samia Al Areki Health officer [email protected]

LIU Riyad Ahmed Acadimec [email protected]

LIU Kamal Jahzar Nutrition Cord. [email protected]



MOPHP AbdulKarem AlFahidy Nutrition Dep. [email protected]

MoPIC Mutaher Al-flahi Head of SUN Secretariat [email protected]

MoPIC Karima Al hadda SUN Secretariat [email protected]

MoPIC Ahlam Abdullah SUN Secretariat [email protected]

MoPIC Abdurakareem Nassr SUN Secretariat [email protected]

MOPIC-FSTS Radhia mohmmed Al-qhil Nutrition officer [email protected]

NFDHR Mohameed Altabeeb Nut officer [email protected]

NFDHR Manal Ahmed Assistant [email protected]

QC Salah Saleh H&N officer [email protected]

RI Tamam Ali HSNPM [email protected]

SAJAIA Ammar Al-aghbariExecutive Manager Director [email protected]

SCI Richard Nutrition [email protected]

Soul Alla Yahya project officef [email protected]

SRA Abdurabh Alhamhi Chiarman [email protected]

TFD Salah Addin Media [email protected]

UNICEF Rasha Al-Ardi Nutrition specialist . [email protected]

UNICEF Maureen Nutrition specialist . [email protected]

WFP Komborero Nutritionist [email protected]

YARD Ahssan Mohammed Prog.Cordinator [email protected]

YARD Abdullah Executive Manager [email protected]

YDN Salih A. Al-sharbyHealth and Nutrition Cord. [email protected]

YFCA Esam Alesaie Meal [email protected]



YWU Amer Ahmed Ali Yemen Women Union [email protected]
