YEARBOOKS ENTOURAGEentourage-web-images.s3.amazonaws.com/Yearbook_Kit/EDOnline_… · while you design your yearbooks . You can work from any computer, anytime, making it easy and

ENTOURAGE YEARBOOKS

EDOnline GUIDE BOOK

ENTOURAGE YEARBOOKS39 Everett Drive, Princeton Junction, NJ 08550

www.entourageyearbooks.com • 888-YBOOKS1

ENTOURAGE YEARBOOKS 1

TABLE OF CONTENTS

Log-In to EDOnline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 02

Selecting Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 04

Placing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 06

Advanced Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 08

Using Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Using Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Using Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Creating Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

EDOnline Menu Breakdown . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Creating People Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

In this guide: EDOnline will allow you to collaborate with others while you design your yearbooks . You can work from any computer, anytime, making it easy and fun to create your yearbooks!

Sign up for a live training session on the basics of EDOnline by logging into the Entourage Website and clicking the Help Tab at the top . Select Webinar Training Sign-Up to open the schedule and select a EDOnline Basics Webinar!

Helpful Hint

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ENTOURAGE WEBSITE | LOG-IN to the EDOnline

Getting started with the EDOnlineThe Entourage Website is available as soon as you sign! A default login will be sent to the Primary Contact

on the account . NO DEPOSIT IS NECESSARY TO ACCESS THE ENTOURAGE WEBSITE. Begin setting up your staff and gathering images and materials right away!

LOGGING IN:Go to www.entourageyearbooks.comIf you have a login ID:• In the upper-right corner, enter your User

Name and Password and click Login

***User Id and Passwords for the Primary Contact are emailed within 24 hours of signing, please contact the Support Team or your Account Manager if you did not receive the email.

IF YOU DO NOT HAVE A LOGIN:• Click Search For Your School• Enter the name of the school

and click Search• Click the red Don’t Have A

UserIDbuttonandfillin your information.

*Please allow 48 hours for processing, Entourage needs to verify new login requests with the Primary Contact.

Welcome to the Forest Hills Elementary Yearbook


Once you have logged into your Entourage Website, you will be able to access the EDOnline soft-ware and begin building your new yearbook!

Note: Once we have received your first initial payment your software will be activated.

Hover your mouse over the design tab . Your design option will open below . To begin working on your yearbook pag-es in EDOnline, click on the option for “EDOnline - Page Design” .

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ENTOURAGE WEBSITE | Selecting A Page

Once you click on the Design option for EDOnline, you will be brought to the online designer . To begin, you will select a page from the ladder on the left hand side .

Once the page loads, a two-page spread will appear on your screen and you can begin to design your year-book pages .


INSERT TOOLBAR AT A GLANCE:

EDONLINE PAGE GUIDES:

SAVE Click this button to save your page .

PAGE NOTES Create notes or

messages about your page design . Use them as reminders

or messages to your staff members .

PAGE NUMBER Shows you at a glance what page

you are working on .

RED GUIDELINE The red guideline is

called the bleedline . You must make sure

to bring your backgrounds to the

red guideline .

BLACK CENTER LINEThis is the center of

your pages where the book will get bound to the cover . Be sure to avoid having objects cross this line . You may lose some of your items

in the binding .

BLACK GUIDELINE The black guideline is where your pages

will get trimmed down to during the printing process .

PURPLE GUIDELINEThe purple guideline is

your margin . Any items you do not want to get cut off must stay within the purple guidelines .

LOCKFRAME

ROUNDCORNERS

ADDDROPSHADOW

WRAPTEXT

ROTATELEFT

TAGPHOTO

CROPPHOTO

FLIPIMAGE

VERTICAL

ROTATERIGHT

CHANGEPHOTO

CLEARPHOTO

FLIPIMAGE

HORIZONTAL

INSERTTEXT

INSERTCLIP-ART

INSERTPHOTO

INSERTBACKGROUND

INSERTSHAPE

INSERTTEMPLATE

PREVIEW MODE

SHOWRULER

SNAP TOGRIDSNAP TO

OBJECTS

ZOOMIN

ZOOMOUT

FIT TOPAGECURRENT

ZOOM

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ENTOURAGE WEBSITE | PLACING AN IMAGE

To place an image on your page, begin by clicking on the Insert Photos camera found on your top left toolbar . This will bring up a new dialog box .

Choose a category on the left, select the photo you want to place, and click the green Insert Photo button at the top of the menu . You can insert multiple photos at the same time by clicking on multiple images before inserting on the page .

Once the image is placed on your page, you can resize the box, rotate it, and move it around on your page to the desired location .

SWAPClick and drag this icon into another frame to swap the photos between frames .

RESIZINGPlace your mouse on any of the circles in the four corners and drag your mouse to resize the image box .

MOVINGWhen you place your mouse over the image box, a hand will appear . Drag the image box until you have placed it in the correct spot . ROTATING

When you hover over the rotating tool you will see your mouse cursor change to a circle icon . Click and move your mouse back and fourth to rotate your image .


USING THE AUTO PAGE BUILDER:The auto builder allows you to choose which images you want on a page, choose your template, and automatically generate the page into the designer . You will begin by choosing the images from your category as shown on the previous page . The auto builder works best when multiple photos are selected . Instead of choosing insert photos, you will choose Add Photos to Auto Builder . You should now be brought to the Auto Builder tab .

Select a template category and num-ber of photos in the center column .

Click the View Tem-plates button .

Choose the tem-plate you want your photos placed into .

Click the “Gen-erate Preview” button to the right .

This will Generate the preview and give you the option to regenerate pre-view .

Once you are hap-py with your page, choose to insert the template on the left or right side .

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ENTOURAGE WEBSITE | Advanced Image options

Change the border to have mitered, rounded or beveled edges

When you choose the style, miter, you can increase the amount

Change the amount of the rounded corner

Lighten or darken your dropshadow

Use the X and Y coordinates to change the

position of your dropshadowChange the blur to create a

larger dropshadow .

Change the inset to place your border within the image or on the outer edge

Type in a specific rotation degree so all your images match .

Use the X and Y coordinates to change the position of your image

Use the X and Y coordinates to change the size of your image

Stretch your image horizontally

Stretch your image vertically

Skew your images so the sides are on an angle .


To crop a photo, click the crop button on the top tool bar . You can then resize the box to display the portion of the image you would like to appear on your page . Once you are satisfied with crop, click the red Apply Crop button at the top of the dialog box .

TRANSFORMATION Make your image Sepia, Grayscale, Lighter, or Darker .

FLIP Mirror an image within your frame .

CROP PHOTO This will bring up a dialog box that allows you to crop an image within the frame .

DROP SHADOW Add a drop shadow to your image .

TEXT WRAP Allow text to flow around the image frame .

TAG PHOTO Tag people within the image to keep track of who is on which page .

CLEAR PHOTO This will remove the current image from the frame .

ROUND CORNERS This will round the corners of your image frame .

LOCK FRAME Lock and unlock the frame so it doesn’t get moved around on the page .

ROTATE LEFT AND RIGHT Use these icons to rotate the image 90 degrees left and right .

FLIP HORIZONTAL This will flip the image horizontally within the frame .

CHANGE PHOTO This will bring up the photo dialog box to replace the image .

FLIP VERTICAL This will flip the image vertically within the frame .

FIT Change the fit to frame option to fine tune how your image fits in your image frame.

DISPLAY QUALITY Change the preview quality of you image . Change to Low resolution with may your page load faster . Changing the display to High with give you a high resolution view of your image but will slow your page load .

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ENTOURAGE WEBSITE | Using Text

To place a text box on your page, begin by clicking on the text box button on your left toolbar . A text box will appear on your page . Once the text box is on your page you can re-size the box, rotate it and move it around on your pages to the desired location .

Once the Text Box loads onto the page, you can double click into the text box and start typing your copy .

At any time, you can click on the “T” button to edit an existing text box .

Click here to edit the text by itself rather than on the page .

RE-SIZINGPlace your mouse on any of the circles in the four corners and drag your mouse to resize the text box .

ROTATINGPlace your mouse over the tab in the bottom right corner of your text box to rotate your text .

MOVINGClick the small hand icon in the top left corner of the text box to move the text box location .

TEXT COLORClick this box to view the text color options . Select the color of your choice and click to close .

FONT STYLEUse this drop down to select a new font for the text within the selected text box .

ALIGNSelect one of the four paragraph options: left align, center align, right align, and justify .

FONT SIZEYou can type in a desired font size or use the up and down arrows to increase or decrease the size of the selected font .


To use more advanced text editing, navigate to the TEXT SETTINGS Tab on the right hand side of the designer . Here you can still edit the font style, font size, add underline, change the font color, and change the paragraph alignment . The more advanced editing features are highlighted below:

TRACKINGClick the up and down arrows to increase or decrease the tracking between the letters (spacing between letters) .

LEADINGClick the up and down arrows to increase or decrease the leading between the lines of text (spacing between lines of text) .

KERNINGEnable kerning to adjust the spacing between characters in your text .

PLACEHOLDER TEXTUse this if you want to set up your page layout but do not have copy yet .

COLUMNSUse the up and down arrows to increase or decrease the amount of columns in the selected text box . You can also type in the desired number .

AUTO GROWCheck this if you want the text box to “auto-grow” when you type more text, increasing the size of the text box .

DRAW TEXT ON PATHCheck this if you want the text to follow the path of a shape instead of being placed inside a text box .

IGNORE TEXT WRAPThis option will allow the text box to ignore any text wrap settings placed on a frame .

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ENTOURAGE WEBSITE | Using Resources

ADDING A BACKGROUND

To add a background to the page, click the background icon on the top left toolbar . This will open a new dialog box .

Select a category to the left, and choose the background you would like to place in the right . Once you select the background, insert it on the page by choosing the insert button at the top of the dialog box . Single page backgrounds will place on the left or right pages, and two-page spread backgrounds will cover the whole spread .

To delete a background on a page, you can either click on it once and hit the delete button on your keyboard, or you can place another background on top of it to replace it .

ADDING CLIP-ART


ADDING CLIP-ART

ADDING SHAPES

To place clip art onto to a page, click on the clip art button on the left toolbar . Then, choose your category on the left . You will select your clip art and choose if you want to insert it on the left or right page . Resize to an appropriate size .

To place a shape onto to a page, click on the shape button on the left toolbar . Then, choose the shape you want to insert . You can then choose to insert on the left or right page .You can even choose custom shape to make your own frames!

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ADDING A TEMPLATE

To add a template onto your page, click on the templates button on the left toolbar . Go to the category you would like to use . The options will appear to the right of the categories . Click on the template you would like to place, and then click insert . The template will then be placed on the page .

The templates are completely editable . You can take the basic layout of any template and use it as a starting off point for a great layout . To the left is the above template used to create a fun and well designed yearbook page .

ENTOURAGE WEBSITE | Using Templates


CREATING A TEMPLATE

If there is a page layout that you have created that you really like and want to use again in another section of your yearbook, you can create a template of your own design to repeat within your yearbook .

Start by creating your layout page in EDOnline on a two page spread . You can add in your images if you would like for the original template page .

(Above) Once you have your template page created, save your page and then click on the Save as Template button found on the left toolbar .

(Left) Next select either a single page or a double page template . Title your template and click Save .

Once your template is saved, you can place it on a page by clicking the templates button on the left toolbar and choosing the Saved Templates tab . Choose the template you want to place and the page you want to place it on .

If you place a template but decide you want to chage out a new version, click the Swap Page Template option . If you have images already place the will automatically change out to the new template .

Easily clear out the entire contents of a page with just the click of a button!

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ENTOURAGE WEBSITE | Creating a COver

RED GUIDELINEThe red guideline is called the bleedline . You must make sure to bring your backgrounds to the red guideline

BLACK GUIDELINEThe black guideline is where your cover will get trimmed down to during the printing process .

PURPLE GUIDELINEThe purple guideline is your margin . Any items you do not want to get cut off must stay within the purple guidelines .

BLUE CENTER LINEThis is the spine of your cover . The spine size may vary, depending on how many pages you have in your yearbook . If you have a SNAP! Book then you will not have a spine on your cover .


Click the help button for an overview of the bleeds and more information .

COVER TEMPLATES: Use predesigned cover templates from the Tem-plates menu option . Choose the template you want to use and insert it onto the page. You can adjust the design and information to fit your yearbook design .

PRE-DESIGNED COVERS: Use our professionally pre-designed cov-ers . Add in your own images and text to customize your cover .

PDF UPLOADS: If you have created your cover in another design pro-gram, be sure to upload your file as a Hi-resolution PDF. Once you have uploaded your file, you can access the PDF from your image menu and place it on the page .

INSIDE PRINTING/PRINTED ENDSHEETS: If you have the up-grade of inside printing or printed endsheets on your account, you will access this design from the cover designer . *If you do not have this upgrade on your account, contact your sales representative for pricing .

COVER DESIGN OPTIONS:

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ENTOURAGE WEBSITE | Menu Breakdown

Easily print a preview of your page .

Change out a placed template with a new one .

Save your page design as a new template .

Clear out the contents of a page .

Opens a new tab to Manage Ladder .Opens a new tab to view who has a page open .Recover previous saves of a page to the last 3 saves .

Opens a dialog box to view photo tagging stats .View samples of the available fonts in EDO .

Opens the Cover Designer .

Opens People Pages .


CENTER VERTICALLY

DISTRUBUTE HORIZONTALLY

Images or shapesare evenly spacedfrom one another .

CENTERHORIZONTALLY

DISTRIBUTEVERTICALLY

Images or shapesare evenly spacedfrom one another .

LEFT RIGHT

BOTTOM

TOP

Use the Align button to adjust the alignment of elements or images, examples of each alignment are shown here .

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To begin your people pages in EDOnline, you will go to the design tab and choose “EDOnline - Design People Pages .” You can also access this page in the inline designer, by clicking on “Design”, and “Design People Pages .”

Note: Before you begin this step, please note that you must have your photos already uploaded . If you have not done this yet, please pause from this step and upload your student portraits .

STEP 1 - MANAGE STUDENT DATA AND PHOTOS

Upload your student data by browsing your computer for the index file. This file should be on the CD you receive from your photographer, and typically has the file name “index.txt”

Once your data columns are assigned, confirm the assignments by clicking the confirm button located at the bottom of the screen .

The images will now match with the uploaded data . When you have confirmed it is correct, click the Assign Matched Photos button .

You can manage duplicates using this button . This feature allows you to make sure each student is only featured once in the People Pages section .

ENTOURAGE WEBSITE | People Pages


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STEP 3 - GENERATE PEOPLE PAGE TEMPLATE

Choose the attribute you want to organize the pages by .

Select an image for students who do not have a portrait assigned to them .

Choose the order in which you want the students to appear on the page .

Select the template you want your potraits to flow into.

Review Generated Templates

Generate the a p p r o p r i a t e templates .

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STEP 6 - REVIEW GENERATED TEMPLATES

Check on the box of the template you wish to use, and then click on the button that says “Generate Template”

STEP 7 - ADD TEMPLATES TO YOUR YEARBOOK DESIGNOnce you generate your people pages, you are ready to place them in your page designer . To do this, go to the Design tab and choose EDOnline - Page Design. Next, choose the first page you want to place your people page on . You’ll access your people pages by clicking the insert template button found on the left toolbar .

Choose the template you want to place .

Choose the side of the spread you want the template placed on .

Once the template is placed on the page, you can modify the elements as necessary . We recommend verifying the spelling and members of the class before approving your book for production .


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ENTOURAGE YEARBOOKS39 Everett Drive, Princeton Junction, NJ 08550

www.entourageyearbooks.com • 888-YBOOKS1

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YEARBOOKS ENTOURAGEentourage-web-images.s3.amazonaws.com/Yearbook_Kit/EDOnline_… · while you design your yearbooks . You can work from any computer, anytime, making it easy and